12th February 2019, 4pm – The Venue

Contents AGENDA ..................................................................................................................................... 2

Minutes of the previous meeting .............................................................................................. 3

MOTION TO AMEND BYE-LAWS ............................................................................................... 15

Title: Motion to create representation for Clubs and Societies on Student Assembly ....... 15

Title: A motion to create the roles of VP Student Sports & VP Student Societies .............. 16

MOTION ................................................................................................................................... 17

Title: Motion to introduce diversity and equality training for all elected representatives of the Union of Brunel Students .............................................................................................. 17

Title: Motion to provide drug testing kits ............................................................................ 18

Title: Motion to tackle food diversity and price in Brunel ................................................... 19

Title: Motion to improve the Circuit Laundry provisions on campus .................................. 21

The Union of Brunel Students – Trustee Report...................................................................... 23

The Union of Brunel Students – Annual Student Assembly Report ........................................ 24

The Union of Brunel Students – Annual Executive Report ...................................................... 25

The Union of Brunel Students – Annual Accounts/Budget ..................................................... 28

The Union of Brunel Students – Affiliations ............................................................................ 29

AGENDA Annual General Meeting Meeting: AGM 01 - 2019 Date: Tuesday 12th February 2018, 16:00 – 18:00

1. Minutes of the Previous Meeting – 15th October 2018

2. Motions to revoke or amend the Constitution and Bye-Laws:

a. Motion to create representation for Clubs and Societies on Student Assembly b. Motion for Club and Society Vice President

3. Motions: a. Motion to introduce diversity and equality training for all elected representatives

of the Union of Brunel Students b. Motion to Provide Drug Testing Kits c. Motion to tackle food diversity and price in Brunel d. Motion to improve the Circuit Laundry provisions on campus

4. Student Matters (An opportunity for any Student to ask a question to the panel or

Assembly members).

5. Trustee Report Presented by Chair of Trustees

6. Student Assembly Report Presented by Student Assembly Chair

7. Executive Report Presented by SU President

8. Union Accounts – See supplementary document Presented by the CEO

9. Affiliations Presented by the CEO

10. Honorary Memberships

Union of Brunel Students Union Meeting

Minutes of the previous meeting Date: Tuesday 15th of October 2018 Location: Venue

Student Officers in Attendance

Union President Ranjeet Rathore

Vice President Student Activities George Wardle

Vice-President College (CHLS) Maria Valada

Vice President College (CBASS) Anvitha Paruchuri

Vice President College (CEDPS) Peri Sherif

Vice President Postgraduate Students Radya Hussien

Chair of Student Assembly (Chair) Naimatullah Hamid

Disabled Students Officer Sean Cullen

International Students Officer Om Sai Jaman Jyothi

Students in Attendance

Benjamin Tinegate-Smith 1512907

Ethan Sweet 1607192

Scott Gregory 1612972

Dimitrios Koronakis 1808854

James Farme 1733356

Sherine Atif 1710220

Nathan Folkes 1701269

Sam Galbraith 1400239

Cheska Cooper 1705068

Amy Leverton 1509722

Samuel East 1703476

Amber Thomas 1811260

Bikrumjeet Dhillon 1403745

Dafne Moran Toha 1738126

Sean Cullen 1307293

Kanishq Batra 1828628

Alex Milshom 1605987

Jasmine Pink 1807335

Una Brown 1531418

Seumas Goddard 1506302

Robert Woods 1604855

Ronit Jayesh Himatlal 1835972

Elizabeth Hyatt 1518148

Nicola Lynch 1702557

James Cuthbertson 1715609

Callum Roper 1715687

Jessica Cooper 1719147

Elliott Knights-Sloane 1709064

Toby Dawes 1715051

Daniel Knights 1632863

Joseph Jordan 1509546

Jason Moloney 1700044

Bethany Wale 1501527

Oliver Pressland 1712908

Thomas Horrex 1713991

James Cantwell 1704984

Gabriel Gruter 1712540

Harriet Weaver 1801701

Samantha Roberts 1503066

Cayla Martin 1617879

Proxy Votes:

Name ID Proxy Name Proxy ID

Serena Spring 1612918 George Wardle 1443903

Daniel Grimble 1620528 George Wardle 1443903

Will Tate 1719093 George Wardle 1443903

Christy Curtis 1609969 George Wardle 1443903

William Bartholomew 1807739 George Wardle 1443903

Morgan Bowen 1712839 George Wardle 1443903

Nicolas Lomas 1540273 George Wardle 1443903

Timothy Belchamber 1401323 George Wardle 1443903

Megan Leonard 1615958 George Wardle 1443903

Virgil Ampansah 1613664 George Wardle 1443903

Matthew Smart 1612870 George Wardle 1443903

Kieron Mackenzie 1613284 George Wardle 1443903

Connor Mcleod 1839683 George Wardle 1443903

Genevieve Hedges 1801436 George Wardle 1443903

Gabriel Tala 1637484 George Wardle 1443903

Ryan Hunter 1540711 George Wardle 1443903

Rafael Ibrahim 1536862 George Wardle 1443903

Daniel Bewsher 1701343 George Wardle 1443903

Jack Gurney 1519954 George Wardle 1443903

Alana Lawes 1540660 George Wardle 1443903

Ellie Griffith-Erysthee 1706646 George Wardle 1443903

Harlie Macmurray 1800881 George Wardle 1443903

Richard South Cott 1623987 George Wardle 1443903

Chelsea Cooper 1705068 George Wardle 1443903

Anna Popova 1715504 George Wardle 1443903

Heidi Louise 1641481 George Wardle 1443903

Luke Cowell 1717046 George Wardle 1443903

Joel Ambrose Brown 1711233 George Wardle 1443903

Alice Mitchell 1710805 George Wardle 1443903

Henry Robert Mcintosh 1700438 George Wardle 1443903

Hal Meakin 1705429 George Wardle 1443903

Annabel Grace Hutchings 1741129 George Wardle 1443903

Jessica Deu Wilson 1504937 George Wardle 1443903

Ellen Catherine Parkinson 1706280 George Wardle 1443903

Bernard Hehetro 1611068 George Wardle 1443903

Callum Holland 1715767 George Wardle 1443903

Olivia Curtis 1408560 George Wardle 1443903

Jaime Woodhouse 1612885 George Wardle 1443903

George Louis Baker 1624397 George Wardle 1443903

Hamal Masters 1504196 George Wardle 1443903

Kunzang Lee 1840211 George Wardle 1443903

Preston Ng 1711095 George Wardle 1443903

Nii Ocquaye 1111286 George Wardle 1443903

Anna Andraos 1712354 George Wardle 1443903

Luke Anthony McLaughlin 1742679 George Wardle 1443903

Dana Harding 1707956 George Wardle 1443903

William Byron 1719528 George Wardle 1443903

Ruth Bowe 1722816 George Wardle 1443903

Jack Ravner 1608985 George Wardle 1443903

Daniel Crimble 1620528 George Wardle 1443903

Arjuna Jumar 1616591 George Wardle 1443903

Izzak Miller 1540558 George Wardle 1443903

Patrick Geider 1822826 George Wardle 1443903

Alex Sullivan 1702811 George Wardle 1443903

Finley Miles 1606757 George Wardle 1443903

Samuel Rhys Charles 1704979 George Wardle 1443903

Christopher Harvie 1541170 George Wardle 1443903

Luca Ponceta 1817079 Peri Sherif 1434437

Shona Auha 1642841 Peri Sherif 1434437

Samantha Roberts 1503066 Peri Sherif 1434437

Freya Mcleish 1513439 Peri Sherif 1434437

Samuel Bristow 1608144 Peri Sherif 1434437

Kimron Mahal 1623530 Peri Sherif 1434437

Eleanor Galvin 1630241 Peri Sherif 1434437

Ellie Sherman 1511194 Peri Sherif 1434437

Kevin Sorometo 1716140 Peri Sherif 1434437

Alicia Toon 1718637 Peri Sherif 1434437

Andrew Amoah 1510156 Peri Sherif 1434437

Kyle May 1616696 Peri Sherif 1434437

Karim Hadaya 1642395 Peri Sherif 1434437

Scovia England 1810150 Peri Sherif 1434437

Callum Defrrick 1408142 Peri Sherif 1434437

Frederico Seaha de Almeida 1638693 Maria Valada 1601223

Evander Jalles Lobo 1836483 Maria Valada 1601223

Claudia Rojas 1612981 Maria Valada 1601223

Rafael Aanjo 1729467 Maria Valada 1601223

Sean Cullen 1307293 George Wardle 1443903

Simad Gabriel Esteves 1821970 George Wardle 1443903

Christopher Harvie 1541170 George Wardle 1443903

Rachel Kerslake 1512023 George Wardle 1443903

Si Yin Yip 1829711 George Wardle 1443903

Eva Margisit Bachmann 1829793 George Wardle 1443903

Alicia Perez Gomez 1521841 George Wardle 1443903

William Jack Thomas 1504745 George Wardle 1443903

Jake Smalley 1618663 George Wardle 1443903

Ryan Flannagan 1806528 George Wardle 1443903

Syed Hadi Ahmed 1824283 George Wardle 1443903

Sophie Rutherford 1613719 George Wardle 1443903

Natasha James 1718531 George Wardle 1443903

Isabel Barclay 1742120 George Wardle 1443903

Kyle Ageyman 1616926 George Wardle 1443903

Lana David 1717726 George Wardle 1443903

Adrian Nicholson 1719060 George Wardle 1443903

Jordan Arnold 1605385 George Wardle 1443903

Dafne Moran Toha 1738126 George Wardle 1443903

Lucy Rutter 1540421 George Wardle 1443903

Diogo Espirito Santo Luz 1514366 George Wardle 1443903

Alexandra Christofi 1711917 George Wardle 1443903

Aoife Linehan 1707563 George Wardle 1443903

Nora Kristiina Turunen 1723915 George Wardle 1443903

Rhianna Graver 1716391 George Wardle 1443903

Michael Davis 1716295 George Wardle 1443903

Toby Jax Disbury 1712873 George Wardle 1443903

Tara Flindall 1517710 George Wardle 1443903

Jordi Alan Leroux Fito 1521705 George Wardle 1443903

Keeley Butler 1104664 George Wardle 1443903

Mohamed Bilal Chaudhry 1705357 George Wardle 1443903

Olivia Archibald 1714895 George Wardle 1443903

Diego Ramus 1509407 George Wardle 1443903

Joshua Jefferis 1418948 George Wardle 1443903

Constandca Fernandes 1713600 George Wardle 1443903

Theodore Hannah 1611544 George Wardle 1443903

Mary-Martin Akioyame 1641817 George Wardle 1443903

Paula Cerro Alvarado 1828065 George Wardle 1443903

Lorrine Penwarden 1636750 George Wardle 1443903

Jonas Stankevicius 1405401 George Wardle 1443903

Matt Newman 1512520 George Wardle 1443903

Rebecca Stone 1706887 George Wardle 1443903

Elspeth Lunt 1541291 George Wardle 1443903

Rupert Moff 1741376 George Wardle 1443903

Emily Chow 1540832 George Wardle 1443903

Fergus Anderson 1611188 George Wardle 1443903

Daniel Vinson 1613551 George Wardle 1443903

Joseph Bainbridge 1707225 George Wardle 1443903

Ninoshka Barros 1513437 George Wardle 1443903

Hope Adams 1809646 George Wardle 1443903

Sophia Sefton 1507650 George Wardle 1443903

Rachel Beaven 1708973 George Wardle 1443903

Daniel Parkins 1613860 George Wardle 1443903

Chloe-Anne Cortes Dellipiani

1700065 George Wardle 1443903

Jasmine Amos 1604102 George Wardle 1443903

Baks Jammeh 1617899 George Wardle 1443903

Miah-George Thompson 1406990 George Wardle 1443903

James Houlberg 1701311 George Wardle 1443903

Ryan Wilson 1703943 George Wardle 1443903

Shakur Blackman 1809803 George Wardle 1443903

Philip Lartey 1732959 George Wardle 1443903

Kai Walker 1813292 George Wardle 1443903

Sophie Bellamy 1506942 George Wardle 1443903

Angelica Barnes 1803467 George Wardle 1443903

James Rocha 1720135 George Wardle 1443903

Timothy Campbell-Alexander

1723427 George Wardle 1443903

Abigail Morrell 1610940 George Wardle 1443903

Emilie Knights-Toomer 1809639 George Wardle 1443903

Katie Barker 1601963 George Wardle 1443903

Oifiok-Abasi Awak-Essien 1809498 George Wardle 1443903

Angelique McGiluvary 1710157 George Wardle 1443903

Alastair Hall 1540395 George Wardle 1443903

Ahmad Gul Kiani 1701058 Ranjeet Rathore 1441715

Ryan Haddad 1833788 Ranjeet Rathore 1441715

Roy Chege 1727410 Ranjeet Rathore 1441715

Ayan Biswas 1437915 Ranjeet Rathore 1441715

Harpreet Sing 1817672 Ranjeet Rathore 1441715

Najeeb Gambo Abdulhamid 1337925 Ranjeet Rathore 1441715

Shebryar Asmin 1624045 Ranjeet Rathore 1441715

Aditya Sutresa 1731825 Ranjeet Rathore 1441715

Fuzail Ahmed 1827698 Ranjeet Rathore 1441715

Mundeep Chaudhry 1700353 Ranjeet Rathore 1441715

Anas Zouhir 1835272 Ranjeet Rathore 1441715

Kazi HaSSAN 1822871 Ranjeet Rathore 1441715

Aizada Kazybayeva 1820384 Ranjeet Rathore 1441715

Aawn 1820331 Ranjeet Rathore 1441715

Mohammed Javed 1800342 Ranjeet Rathore 1441715

Peeyush Chauhan 1727102 Ranjeet Rathore 1441715

Aayush Mittal 1739538 Ranjeet Rathore 1441715

Eden Schunmann 1708019 Ranjeet Rathore 1441715

Muhuyiddeen Bawa 1800465 Ranjeet Rathore 1441715

Karan Vavadia 1800984 Ranjeet Rathore 1441715

Khalid Haji 1503406 Ranjeet Rathore 1441715

Mahmood Zuber 1809007 Ranjeet Rathore 1441715

Mohammad Yusuf Muliksada

1612775 Ranjeet Rathore 1441715

Mohammad Atif 1801000 Ranjeet Rathore 1441715

Syed Mustafa 1739561 Ranjeet Rathore 1441715

Youness Sebbar 1403767 Ranjeet Rathore 1441715

Abdulahi Abdikadis Mohamed

1641528 Ranjeet Rathore 1441715

Shaheer Hamza Azad 1818332 Ranjeet Rathore 1441715

Talha Sabir 1529398 Ranjeet Rathore 1441715

Ahmad Gulzar 1642851 Ranjeet Rathore 1441715

Alisher Satimov 1435556 Ranjeet Rathore 1441715

Ridhima Malhotra 1738844 Ranjeet Rathore 1441715

Rahul Kumar Mulani 1809919 Ranjeet Rathore 1441715

Kavish Vaibhav Shah 1833790 Ranjeet Rathore 1441715

Tamer Travasi 1835120 Ranjeet Rathore 1441715

Usman Zafar 1735515 Ranjeet Rathore 1441715

Kirtan Soni 1827270 Ranjeet Rathore 1441715

Kalpesh Puronit 1727791 Ranjeet Rathore 1441715

Aditya Manjare 1734965 Ranjeet Rathore 1441715

Shrey Parikh 1835021 Ranjeet Rathore 1441715

Hrithik Ahuja 1838522 Ranjeet Rathore 1441715

Alisia Usher 1741718 Ranjeet Rathore 1441715

Elahe Amraie 1623902 Ranjeet Rathore 1441715

Hashim Minhas 1818915 Ranjeet Rathore 1441715

Tejaswini Tapadiya 1830208 Ranjeet Rathore 1441715

Archit Mehra 1828514 Ranjeet Rathore 1441715

Sahib Zazai 1840042 Ranjeet Rathore 1441715

Ammar Satia 1839556 Ranjeet Rathore 1441715

Mehrab Iqbal 1713896 Ranjeet Rathore 1441715

Levi Ofwono 1734314 Ranjeet Rathore 1441715

Khatera Naderi 1717373 Ranjeet Rathore 1441715

Maryam Adaman 1715037 Ranjeet Rathore 1441715

Hiba Abdulahi 1702075 Ranjeet Rathore 1441715

Youseff Enajar 1818818 Ranjeet Rathore 1441715

Atefa Hamayoon 1818644 Ranjeet Rathore 1441715

Lima Gharzai 1706956 Ranjeet Rathore 1441715

Ghoslan Lakhdari 1706293 Ranjeet Rathore 1441715

Adnan Hassan 1703665 Ranjeet Rathore 1441715

Neeyati Mittal 1744446 Ranjeet Rathore 1441715

Carlotta Pietrebini Pini 1802249 Ranjeet Rathore 1441715

Monica Jain 1801973 Ranjeet Rathore 1441715

Jade El Alam 1640454 Ranjeet Rathore 1441715

Ali Akhai 1634626 Ranjeet Rathore 1441715

Saad Khawaja 1736410 Ranjeet Rathore 1441715

Navishta Arif 1734671 Ranjeet Rathore 1441715

Hitea Rawal 1637007 Ranjeet Rathore 1441715

Glena Raza 1720708 Ranjeet Rathore 1441715

Firas Al Husayni 1540653 Ranjeet Rathore 1441715

Ola Reda 1629627 Ranjeet Rathore 1441715

Haider Al-Asadi 1613492 Ranjeet Rathore 1441715

Sumreen Khan 1712867 Ranjeet Rathore 1441715

Mario Espinosa Cordero 1833215 Ranjeet Rathore 1441715

Shah Taharus Zabar 1739567 Ranjeet Rathore 1441715

Mustafa Ozerden 1536479 Ranjeet Rathore 1441715

Victor Daniel 1445746 Ranjeet Rathore 1441715

Mihir Aggarwal 1834067 Ranjeet Rathore 1441715

Hussein Mohamed Abdi 1812057 Ranjeet Rathore 1441715

Mohamed Bashir 1801997 Ranjeet Rathore 1441715

Isabella Norman 1809386 Ranjeet Rathore 1441715

Candie Feddis 1813052 Ranjeet Rathore 1441715

Remi Jessop 1804130 Ranjeet Rathore 1441715

Hassaan Mashadi 1800662 Ranjeet Rathore 1441715

Azan Waseem 1806046 Ranjeet Rathore 1441715

Fatima Mohamed 1707498 Ranjeet Rathore 1441715

Nikhil Trehan 1825593 Ranjeet Rathore 1441715

Aniqa Khan 1741329 Ranjeet Rathore 1441715

Saira Khan 1617947 Ranjeet Rathore 1441715

Megan Rass 1741867 Ranjeet Rathore 1441715

Maria Ellonen 1730288 Ranjeet Rathore 1441715

Mohamed Osman 1807813 Ranjeet Rathore 1441715

Murtajis Shabbir 1816116 Ranjeet Rathore 1441715

Moses Etifa 1835024 Ranjeet Rathore 1441715

Mohammad Nadeem 1709427 Ranjeet Rathore 1441715

Mohamed El-Madkours 1712848 Ranjeet Rathore 1441715

Adam Osman 1507872 Ranjeet Rathore 1441715

Ibrahim Azhar 1511617 Ranjeet Rathore 1441715

Umar Amin 1643667 Ranjeet Rathore 1441715

Akhil Balagopal 1641678 Ranjeet Rathore 1441715

Muhammad Uddin 1619617 Ranjeet Rathore 1441715

Lama Alughaibi 1715727 Ranjeet Rathore 1441715

Omara Mukhtar 1742026 Ranjeet Rathore 1441715

Tom Wingrove 1707153 Ranjeet Rathore 1441715

Edward Marshall 1600810 Ranjeet Rathore 1441715

Ali Jeral 1635558 Ranjeet Rathore 1441715

Muhammad Ibrahim Babayo 1827608 Ranjeet Rathore 1441715

Hasan Abbas 1614349 Ranjeet Rathore 1441715

Salina Abbussu 1541419 Ranjeet Rathore 1441715

Dani Mansour 1601800 Ranjeet Rathore 1441715

Ali Jemil 1514759 Ranjeet Rathore 1441715

Nur Salim 1707617 Ranjeet Rathore 1441715

Mohammad Bhuttoo 1710867 Ranjeet Rathore 1441715

Mohamed Abuhar 1617255 Ranjeet Rathore 1441715

Abdulla Nasser Alnaimi 1531191 Ranjeet Rathore 1441715

Busty Okundaye 1837934 Ranjeet Rathore 1441715

Dhiren Valechha 1727195 Ranjeet Rathore 1441715

Yameen Khan 1727199 Ranjeet Rathore 1441715

Yash Chudasama 1734461 Ranjeet Rathore 1441715

Sam Bhardwaj 1735701 Ranjeet Rathore 1441715

Mohammed Nihal Tharammal Chamayil

1833240 Ranjeet Rathore 1441715

Abdul Ahad 1828209 Ranjeet Rathore 1441715

Fabliha Matin 1719650 Ranjeet Rathore 1441715

Harisa Bhatti 1703952 Ranjeet Rathore 1441715

Emmanuel AmanKwah 1715531 Ranjeet Rathore 1441715

Staff Members in attendance

Chief Executive of the Union of Brunel Students Craig Lithgow

Head of Education and Advocacy Patsy Headlam

Student Voice Manager Rebecca Davies

Student Voice Intern Sophie Charlotte

1. Minutes of the Previous Meeting – Thursday 08th of February 2018.

Minutes were approved

2. Motions to revoke or amend the Constitution and Bye-Laws:

Craig Lithgow, Chief Executive of the Union of Brunel Students: presented the motion to amend the Constitution/Bye-Laws, taking the paper as read. No speech against and no questions Motion Passed Unanimously

3. Motions

a. Motion to create the post of European Union (EU) Officer role.

Maria Valada, Vice President of Health and Life Sciences presented the motion. Taking the paper as read. Some important points – Brexit will have an impact on the status and rights of EU students, thus they require specialised representation. An EU Officer will ultimately represent and empower EU students. Student Q: Will it not be simpler to extend the responsibilities of the International Student Officer? MV: EU students are in a unique and ambiguous position post-Brexit. Their rights must be protected, and specialised representation will allow for greater advocacy. Student Q: Will the elected student representative have the knowledge and experience required to perform the role? MV: The officer will have robust training. Student Q: Why are there not officers dedicated to represent other continents? MV: The unique circumstances of EU student’s post-Brexit, as well as their numbers at Brunel, warrant the additional officer position. Motion passed

b. To provide unbiased information on student discounts.

Daniel Knights, presented the Motion. Taking the paper as read. Some important points – The Union should provide advertising for alternative discount services, other than the NUS Totem Card. The posters are everywhere, with no other option for students. The card is expensive, and many students cannot afford it. Peri Sherif: NUS Affiliation makes the discount Totem Card profitable for the Union, and the Totem app does feature free discounts. DK: Most Totem discounts are only available after purchase. Student Q: Do you not think that this motion is condescending to students? If a student wants to use an alternative discount service, they can simply use Google and find them. This motion suggests that students are not able to do this. DK: There is a reason particular services are promoted and advertising provides greater access. It is not condescending to suggest that advertising works. Student comment: The NUS should have privileged access to advertising because of the resources they provide to the union. Ranjeet Rathore, comment: The motion is misleading, as it implies that the union is biased with regards to affiliations. The union has many non-NUS affiliations and promotion deals with non-NUS organisations. Motion Not Passed.

c. To ban the promotion of essay mills and similar services.

Daniel Knights, presented the Motion. Taking the paper as read. Some important points - We should take a moral stand against this increasingly popular form of academic cheating. The use of essay mills are dishonest and illegal. Student comment: Essay mills are indeed illegal and advertising for illicit services are not permitted anyway on our campus, this motion is unnecessary.

DK: This motion allows us to take a firm moral stance on the use of essay mills. Motion Passed.

d. To pay and promote the living wage.

Daniel Knights, presented the Motion. Taking the paper as read. Some important points – Union student staff are not paid the London Living Wage, as recognised by The Living Wage Foundation (£10.20 an hour). Student poverty is a significant contributor to mental health issues. The Union should pay the London Living Wage with 60 days and not sign any new promotional contracts with companies who do not pay at least the Living Wage to all staff. Peri Sherif, Vice President College (CEDPS), presented an Amendment. Taking the paper as read. Some important points – We will lose a significant amount of income for the union if we drop contracts as recommended in this motion. This will create a deficit that will ultimately harm the Union. The time limit of 60 days does not give enough time for the Union to successfully accommodate the wage increases of staff. A 2021 deadline will allow for this process. Amendment: To implement the living wage by the end of the strategic cycle in 2021. Motion is introduced by Peri Sherif with an amendment. Amendment was accepted by Daniel and became part of the final motion. Craig Lithgow, Chief Executive of the Union of Brunel Students, Comment: The Union will need a period of consultation to soften the financial impact of implementing the London Living Wage. Student comment: All this will do is mean that the Union Bar has less hours to allocate than before. Student Staff will ultimately lose out because of this and ultimately our income will decrease. The motion will not help us. Peri Sherif, comment: I worked at Westfield in the City Centre and earned £7.50 an hour. Student staff are paid significantly better than that. DK: That wage is awful, and employers should be held accountable for doing this. The Living Wage Foundation have made their recommendations based on their research and we should fall in line with this for moral reasons. Motion not passed.

e. Ensure fairer funding between sports teams.

Daniel Knights presented the Motion. Taking the paper as read. Some important points – Societies are chronically underfunded and sports teams receive a disproportionate amount of funding by comparison. The funding gap must be addressed and as such, we should impose a funding cap. Sports teams must not receive more than 3x of the total funding pot for societies. Student comment: Sports teams obtain a large amount of funding from external grants that they work very hard to obtain. This is so we are not entirely reliant on Union funding. My society is a great example of this. DK: Good on you, and well done to any sports team that does this. I am not referring to external funding though.

George Wardle, comment: Sport teams are very resourceful with the external funding they secure and there are many reasons why sport teams and societies require more funding than other societies. It is disappointing that you have not looked into this. Amendment: To increase society funding, but not to the detriment of sport. Amendment is introduced by Sean Cullen. Amendment Passes Student comment: The additional funding we could receive as a result of this motion and subsequent lobbying would really benefit smaller societies, like my own. Student comment: There are practical options we can look at when looking to help societies financially. For example, we could allow societies to keep their allocated money past the end of the academic year, into the next.

Motion Passed.

f. Motion to Support a second referendum and People’s Vote on the final deal.

Ranjeet Rahore, Union President, presented the Motion. Taking the paper as read. Some important points – The government is in chaos and it is likely that we are heading for a hard Brexit. There is now little hope for negotiations and the subsequent ability to deliver for students. 750,000 18 year-olds who were too young to vote in the referendum are now able to have their voices heard. The Union should support a second referendum, a People’s Vote and actively campaign for the UK to remain within the Erasmus Scheme. We should also negotiate for special immigration status for EU students.

Student, counter-argument offered: Brexit was voted upon by the general public, it is done. It is better for the Union to remain neutral and not invite this combative topic onto campus. Student comment: We should not refrain from being politically active at university. It is our social responsibility to campaign and lobby for what we believe to be right. This is important.

Student comment: I campaigned for the Remain campaign during the referendum in this area. Our wider local community is staunchly pro-Brexit. There were occasions where we received verbal abuse and threats. I want to be assured that the Union will provide necessary safeguarding for students. RR: We will make sure students are protected. We can work with the local community to ensure measures are taken for security and safeguarding.

Student comment: Our major British political parties are now supporting Brexit. The majority of people who voted, voted in favour to leave the EU. We are not respecting the will of the people and a second referendum is invalid. The people have already had their say. The Union should not support an undemocratic campaign. Also, the fact that people who are 18 now were 16 then and thus were unable to vote in the EU referendum is immaterial and irrelevant. I wouldn’t expect to have a say on something retrospectively. RR: The Brexit campaign made false statements, fake promises and lied to the general public. We now know this, before the vote we did not. This motion aims to help repair our democracy and the support a campaign that empowers young people. It is valid and it is democratic.

George Wardle Q: Why does the person providing a counter-argument think that the Union should remain neutral on this issue?

Student who offered counter-argument: The referendum campaign divided communities and created a really harmful friction between the two sides. I don’t think we should welcome this divide onto our campus. Not doing so is in the interest of protecting our students, and ensuring that Brunel remains an open and safe space.

RR: It is important that we take a stand in favour of remaining within the EU and supporting a People’s Vote. On principle but also for the practical implications of Brexit. As a Union we must advocate for the rights of EU students, the continuation of the Erasmus programme and more broadly, against xenophobia and bigotry. We have an opportunity to repair our democracy and give a voice to young people.

Motion Passed.

MOTION TO AMEND BYE-LAWS Title: Motion to create representation for Clubs and Societies on Student Assembly To: General Meeting, February 2019 From: George Wardle, Vice President Student Activities Date: 05/02/2019

Union Believes

1. Currently Societies and Clubs are represented Student Assembly through the post of Vice President Student Activities

2. In previous years the Societies Guild and Sports Federation Committees had a separate chair who had a seat on Student Assembly. These where removed during a review of our Part-time Officers.

3. Decisions made in Student Assembly effect the whole Union. Union Further Believes

1. That changing the chair to be the Vice President Student Activities was needed in order to support members of the Sports Federation and Societies Guild Committee. However; the unintended consequence of reducing their voice in Student Assembly needs to be remedied.

2. Decisions made at Student Assembly can have a significant impact on Sports Federation and Societies Guild Committee, as such they should have a seat at the table and a vote.

Union Resolves

1. For 2 members of the Sports Federation Committee to have a seat on Student Assembly. This individual will be chosen by the Sports Federation committee.

2. For 2 members of the Societies Guild Committee to have a seat on Student Assembly. This individual will be chosen by the Societies Guild Committee.

3. To update the bye-laws to add these voting members to Student Assembly, and for these posts to be filled in the next student assembly election cycle.

Proposer: George Wardle Seconder: Ranjeet Rathore

MOTION TO AMEND BYELAWS Title: A motion to create the roles of VP Student Sports & VP Student Societies To: General Meeting, February 2019 From: Daniel Knights, Student, Chair Brunel Debate Society Date: 29/01/19

This Union Notes:

1. That there are currently over 40 sports teams and over 100 Societies. 2. That the current role of VP student activities requires the office holder to represent both

sports and societies. 3. That in the past lobbying from VPSA’s has focused on sports or societies dependant on

which area they were more actively involved in before being elected. This Union Believes

1. The union believes that student societies and student sports are both important and require fair, adequate and equal representation.

2. That as agreed at the last general meeting a motion was passed recognising the chronic underfunding of societies.

3. That dividing the role of VPSA into VP Student Sports & VP Student Societies will allow more time to be dedicated to the unique issues these groups face.

This Union Resolves

1. That the role of VP Student Activities will be replaced by the roles of VP Student sport & VP Student Societies.

2. That the above-mentioned roles will be equal (e.g one cannot be part time while the other is full time.) in stature.

3. That this will come into effect in the next union elections (not the spring 2019 elections). This Union Mandates That the holder of VPSA after the 2019 spring elections will prepare a plan for the splitting of the role of VPSA into VP Students Sports and VP Student Societies.

Proposed by: Daniel Knights Seconded by: Ethan Sweet

MOTION Title: Motion to introduce diversity and equality training for all elected representatives of the Union of Brunel Students To: General Meeting, February 2019 From: Cayla Alice Date: 05/02/2019

This Union Notes:

1. Brunel University is home to a large, multi-cultural group of students from all backgrounds 2. Full Time Officers, Part Time Officers and Student Assembly representatives are all elected

representatives of the Union of Brunel Students (UBS), and represent both the student body, and UBS

3. Current UBS provided training is only for the Full Time and Part Time Officers, and not for Student Assembly members

This Union Believes:

1. That diversity and equality training will help UBS elected representatives better understand the diverse student population at Brunel University

2. Better understanding of all students and student groups at Brunel will enable our elected representatives to better represent all students, from all different backgrounds

3. All students deserve to have their issues represented by their elected representatives, and diversity and equality training will help improve this representation

4. Student Assembly representatives are the main voting body of UBS, and hold the Officer team to account. As such it is important for not only the Officer team but also Student Assembly reps to have diversity and equality training so they can better represent all students, and hold the Officers to account

This Union Resolves:

1. To introduce diversity and equality training for all elected representatives of UBS 2. For this training to reflect the diverse and multi-cultural student body at Brunel; including all

liberations groups at Brunel University This Union Mandates/Aims:

1. The Full Time Officer team, in collaboration with the Liberation Officers, to organise diversity and equality training going forward for all elected representatives of UBS

2. For this to be implemented by the start of the 2018/19 Officer term

Proposer: Cayla Alice Seconder: Finn Grice – LGBT Officer

MOTION Title: Motion to provide drug testing kits To: General Meeting, February 2019 From: Peri Sherif, Vice President CEDPS Date: 05/02/2019

Union Believes

1. There were 3,756 deaths relating to drug poisoning in England and Wales in 2017. 2. On average, pills now contain double the MDMA than what they did in the 1990s 3. That over one-third of the adult population of the UK have taken illegal drugs. 4. That in 2015/2016, 8.4% of 16-59 year olds had taken drugs in the last year – around 2.7

million people. 5. In 2015/2016, 4.5% (279,000) young adults had taken ecstasy. 6. Recent media reports of young deaths from MDMA has suggested that sometimes young

people are taking what they think is MDMA, but it’s actually para-Methoxyamphetamine (PMA). PMA is more poisonous than ecstasy up to ten times more potent than MDMA and effects the user more slowly than MDMA. Consuming too much PMA can trigger a toxic reaction - serotonin syndrome – and elevates body temperature to dangerous, and sometimes fatal, levels. PMA can be lethal at lower doses as it is more poisonous.

7. Manchester, Newcastle, LSE, Warwick and Sussex Students’ Unions have implemented a scheme whereby students are able to purchase drug-testing kits to test the purity of the drugs they have purchased.

Union Further Believes

1. As a Union we should be attempting to adopt a more modern and pragmatic approach to drug use.

2. Ensuring students are well informed when making choices about drugs is important to the welfare of our students.

3. Those who do use illegal substances must be able to make an informed decision about their choice to take drugs.

4. Information should be provided about safe drug use. 5. Harm reduction is of utmost importance.

Union Resolves

1. For the Union to invest in drug testing kits. 2. For the Union to provide low cost drug testing kits to our students. The Union should also

supply educational materials surrounding drugs and safe use, for if and when students decide to use drugs.

Proposer: Peri Sherif Seconder: Maria Valada

MOTION Title: Motion to tackle food diversity and price in Brunel To: Annual General Meeting, February 2019 From: Ranjeet Rathore (President) Date: 04/02/2019

This Union Notes 1. The contract that Chartwells catering has signed with Brunel has given the outsourced catering

company a monopolistic stranglehold over all events held on the University. It has also given them the unprecedented power to increase the price of the event just for their profit margins.

2. Union Societies and clubs have been told not to distribute any promotional food items (not even sweets and biscuits) to attract members, although this is a traditional society activity.

3. Students have expressed dissatisfaction with the Chartwells service as follows: 3.1. Meals are poor value in terms of price and portion size. 3.2. The food options are very limited on campus. There are selections available such as burgers,

chips, pizza and the same old standard options. 3.3. We pride ourselves for being one of the most diverse universities in the UK with a student’s

population from over 130 counties but when you look at the food option it is not at all diverse.

This Union Believes 1. The outsourced catering company Chartwells should not have the power to stop societies from

sharing their food and culture with fellow students. 2. The outsourced catering company Chartwells should not be allowed to have a monopolistic

stranglehold over all food served at university events. 3. The type of Chartwells food served throughout campus are not reflective of the demographics of

the Brunel student population, which means students can’t relate to and afford the food provided. Chartwells should offer alternative lower-cost meals and drinks to reflect this. Along with most importantly increasing the number of diverse food options on campus.

4. If Chartwells does not have the ability to cater to the Unions or student events, they should allow us to outsource the catering to another company. They should not have the power to limit the amount of non-Chartwells catered events that the Union is allowed to hold per year.

5. We have a duty towards our membership of giving them a fair chance to take pride in their country and culture and express themselves freely. If it is through food, they should not limit it but promote it.

This Union Resolves 1. Lobby Chartwells to lowering their prices on drinks and food provided to students, and provide

cheaper alternative meals to the meals currently being provided. 2. To campaign for Chartwells to review their prices 3. To campaign for Chartwells to review their menus and make it more vibrant and multi-cuisines.

4. To look into food that is in demand from students so that they are better options than burgers, chips and pizzas on campus. Also, we are at the same time catering to a whole variety of students which always felt the disconnect.

Proposed by: Ranjeet Rathore Seconded by: Maria Valada

MOTION Title: Motion to improve the Circuit Laundry provisions on campus To: Annual General Meeting, February 2019 From: Ranjeet Rathore, President Date: 04/02/2019

This Union Notes

1. The Laundry cost on campus has been increasing drastically. The current costs at least £4.60 (£3.30 for a wash and £1.30 for dryer, excluding the cost of washing liquid).

2. The cost of living at Brunel is already considerable, therefore, high laundry charges put an additional financial burden on students who are already struggling to cope financially.

3. The laundry charges are in expensive and not good value for money, especially as the University appear to be unable to directly set the price, it is done via third party provider that is circuit laundry.

4. It is estimated that the average student living in halls does around 14 washes a year, costing £65-£100, so this new initiative will let our students be cleaner for less.

5. The current state of the laundry machines in our university is very poor and below the standards. Machines are not serviced on time, they do not function appropriately.

6. The cards and application for circuit laundry does not work. 7. The application has been notoriously known for keeping (stealing) money from students,

without any notification or even using it for the desired purpose. 8. The coin slots in laundry machines does not function appropriately. They are known for

swallowing coins and not even doing the washing. 9. The washing machines does not wash clothes suitably and leave the detergent stains on

them or sometime even just spins the clothes but does not washes them. 10. The tumble dryers are even worse, they do not dry the clothes in the first time of their use.

Students has to use it multiple times to dry their clothes without any guarantee that it is going to be done rightly this time. Which is another £1.30 for every time you do it.

11. Living cost is already sky rocketing in London and what we do not want is another factor trying to add cost to one of the most important element of modern day life which is “not even a luxury but it is laundry”.

The Union Believes

1. In the modern era of 2019, we should not be fighting for our basic amenity needs from the university. We are paying rent and paying for the laundry as well. Not that they are doing us a favour. But now, enough is enough!

2. By putting these options in place we are securing a clean and hygienic laundry for our students and try and resolve the existing issues which is students every single day of their university time here at Brunel.

This Union Resolves

1. Ideally students should have free laundry, however that would mean a new laundry system which would be a large investment. It is disgusting how much students are paying for such a

poor system, Circuit laundry need to either make it ALOT cheaper or Brunel differentiates and gets a new, free system.

2. We will Lobby on the following options: o Option 1: Union to lobby the university to not allow any further contract extension

with Circuit Laundry. o Option 2: Lobby the university to change the system of paying for laundry, students

living in University owned halls should be given “20 free laundry credits”, valid for 1 year.

o Option 3: Union to actively boycott circuit laundry on campus and promote external laundrette services.

Proposed by: Ranjeet Rathore Seconded by: George Wardle

The Union of Brunel Students – Trustee Report

See Supplementary Document for the Trustee Board Report

The Union of Brunel Students – Annual Student Assembly Report

Date: 05/02/2019

Meeting: Annual General Meeting (12th February, 2019)

Introduction

Student Assembly is the Union's main decision-making body. It creates and oversees our guiding

policies, holds the Student Officers to account, and is involved in Union campaigns and

development. Meetings are held 7 times during the academic year. All students can attend, but only

Members can vote on decisions at them.

Meetings

In the autumn 2018 elections we filled all 15 community member posts on Student Assembly; we

still lack 5 Department Representatives, however we are much better placed compared to the 14

vacant posts we had at this point last academic year.

Since the last AGM on the 08th February 2018 Student Assembly has met 6 times. During these

meeting quoracy was met on all occasions with the exception of: April 2018 and May 2018 in which

the meetings where cancelled due to inquoracy.

On the 15th October 2018 a General Meeting was called by the Trustee Board in order to re-vote on

the Unions new constitution as an incorporated charity. The new constitution passed.

Democratic Policy

Since the last AGM Student Assembly have debated and passed the following motions:

Motion to back the UCU February/March 2018 Strike (22/02/2018)

Motion to create the post of European Union (EU) Officer role (15/10/2018)

Motion to ban the promotion of essay mills and similar services (15/10/2018)

Motion to ensure fairer funding between sports teams and societies (15/10/2018)

Motion to Support a second referendum and People’s Vote on the final deal (15/10/2018)

(Bye-law) Motion to change Student Assembly and introduce electronic voting (1/11/2018)

(Bye-law) Motion to Merge Democracy and Scrutiny Committee (1/11/2018)

Homophobia and Transphobia Hate Crime Motion (1/11/2018)

(Bye-law) Motion to change how Student Trustees are recruited (29/11/2018)

Motion to lobby the University to create Multi-faith praying space on campus (29/11/2018)

Representative electorates for officer positions (29/11/2018)

Motion to support Post Study Work Visa Now Campaign (31/01/2019)

Motion to Limit Proxy Voting (31/01/2019)

Motion to remove the post of Community Campaigns Officer (31/01/2019)

Motion to remove the post of Mature and Part-Time Students Officer (31/01/2019)

Sahil Hamid (Chair of Student Assembly)

The Union of Brunel Students – Annual Executive Report Date: 05/02/2019 Meeting: Annual General Meeting (12th February, 2019) Introduction The Executive Committee at the Union of Brunel Students is a political decision making body within the organisation, it sits alongside the operational Cabinet Meeting. The membership is made up of our Full Time Officers and our Part Time Officers (Including Liberation Officers. The executive committee drafts policies for Student Assembly, and interprets passed policy from Student Assembly. It also allows for cross-collaboration between the officers. Meetings The Executive Committee have met four times in the 2018/19 Academic Year. Once in September, November, December and the most recent meeting happened in January 2019.

Name Status Attended Apologies No Apologies

Full Time Officers

Anvitha Paruchuri (VP CBASS) 4 0 0

Maria Valada (VP CHLS) 3 1 0

George Wardle (VP Student Activities) 3 1 0

Ranjeet Rathore (President) 4 0 0

Peri Sherif (VP CEDPS) 3 1 0

Radya Hussein (VP Post grad) Resigned

Part Time Officers (Liberation and Student Chairs)

Anastasia Walters (Environmental and Ethics Officer)

3 1 0

Finn Grice (LGBT+ Officer) 3 0 0

Om Sai Jaman Jyothi (International Students Officer)

4 0 0

Mohsin Sethi (Mature and Part Time Students Officer)

Resigned

Sean Cullen (Disability Officer) 3 1 0

Aayushi Kolhatkar (Women’s Officer) Resigned

Iqbal Miah (BME Officer) Elected October 19

2 0 1

Sohaib Arshad (Community Campaigns Officer)

2 2 0

Training and Resources The Executive Committee received their formal training in June and November in 2018. That training consisted of core modules around Leadership, Team Work and Campaigning; the training also featured sessions on the Union’s current financial and status within the Strategic Plan (2016-2021) and allowed for officers to develop their campaigns and collaborate on projects through the Academic Year. We also implemented a new mentoring scheme following the current committee’s election. This scheme was designed to provide ongoing support throughout the summer period and academic year. With next year committee being elected in the coming month, we are in the process of reviewing this schemes success.

Democratic Policy The Executive Committee has been part of the system of development for Democratic Policy of the Union this year, both in drafting and development. This year, they have discussed the motions to remove both the posts of Mature and Part-time Officer and Community Campaigns Officer, the Motion to limit proxy voting and the motion to introduce representative electorates for officer positions. There has been an effort from the Executive Committee to identify key priorities from the policy lapsing in this year and they bought any policy they intended to renew to the first Student Assembly of the year. Campaigns Black History Month October marks Black History Month is a time for us to recognise and celebrate the immense contributions that people of African and Caribbean heritage make to humanity. The Vice President Postgraduate Students worked to deliver this campaign which highlighted the success of the Black community while raising awareness of barriers that were faced. Breast Cancer Awareness Month October was breast cancer awareness month where the Vice President for the College of Engineering, Designs and Physical Sciences (CEDPS) led on work to raise awareness of breast cancer and how to check for it. #IAM – Islamic Awareness Month November also led into the Islamophobia Awareness Month which again was the fourth year that the campaign was officially recognised. This is a campaign to raise awareness of the religion of Islam and bring students from different backgrounds together to share and learn in a positive light, whilst raising awareness of current issues and working towards reducing Islamophobia. The President led on this campaign, working closely with societies such as ISOC. SEXpectations - Sexual Health Testing Week SEXpectations returned for a second time around, with a focus on STI testing. The campaign promoted safe sex whilst raising awareness of STI symptoms, transmission, treatments and how to get tested. This campaign was led by the Vice President for the College of Health and Life Sciences (CHLS) Movember The Vice President Student Activities lead this campaign in November. Movember is an annual event involving the growing of moustaches during the month of November to raise awareness of men's health issues, such as prostate cancer, testicular cancer, and men's suicide. Green Week In January the Environmental and Ethics Officer led a campaign on being eco-friendly and respecting our planet and our ecosystems. One Brunel Our Vice President for the College of Business Arts and Social Sciences is leading a campaign this year that focuses on improving cultural integration at Brunel. The One Brunel campaign has so far include events such as the One Brunel March and Fashion Show. Summary

To summarise, the work of the committee this year has been good. They have performed effectively in both small coalitions and as a larger executive team. The committee have also worked with our other democratic and operational bodies such as Student Assembly, Cabinet and the Trustee Board. Ranjeet Rathore (President and Chair of the Executive Committee)

The Union of Brunel Students – Annual Accounts/Budget See Supplementary Document for the Annual Accounts

The Annual Budget for 2018/19 is outlined below:

Union Of Brunel Students

Annual BUDGET 2018/19 BOARD APPROVED

Department Income Direct Costs Net Income Pay Non Pay Net Costs Balance

Sabbatical Officers - - - 134,571 15,000 149,571 -149,571

ARC - - - 104,517 10,700 115,217 -115,217

STUDENT VOICE - - 129,955 61,450 191,405 -191,405

STUDENT ACTIVITIES 319,800 47,190 272,610 128,390 348,433 476,823 -204,213

LOCOS BAR 594,210 150,905 443,305 182,123 46,710 228,833 214,472

THE VENUE 274,205 90,000 184,205 91,349 32,710 124,059 60,146

EVENTS - - - 30,563 20,900 51,463 - 51,463

MARKETING 157,500 76,900 80,600 11,495 3,150 14,644 65,956

CENTRAL SERVICES 1,267,769 - 1,267,769 338,876 167,750 506,626 761,143

HUMAN RESOURCES - - - 69,370 40,750 110,120 -110,120

FINANCE 3,500 - 3,500 118,804 47,000 165,804 -162,304

COMMUNICATIONS - - - 80,056 28,000 108,056 -108,056

2,616,984 364,995 2,251,989 1,420,069 822,553 2,242,621 9,368

14% 63% 37%

The Union of Brunel Students – Affiliations

Union of Brunel Students - AFFILIATIONS 2018/19

NUS SERVICES LTD £50,520

ADVICE UK- £330

LONDON NIGHTLINE £1,190

BUCS £10,362

THE JIU JITSU FOUNDATION £880

BRITISH AMERICAN FOOTBALL ASSOCIATION £1,771

RUISLIP RIFLE CLUB £300

RUGBY FOOTBALL LEAGUE LTD £195

ENGLISH LACROSSE £175

ALL ENGLAND NETBALL NAT GOV BODY £225

VOLLEYBALL ENGLAND £60

ENGLAND HOCKEY £80

BASKETBALL ENGLAND £780

MIDDX FA - CLUB AFFILIATION MIDWEEK £240

MIDDX COUNTY LTA ( Tennis ) £220

DATCHET WATER SAILING CLUB LTD- £3,125

BRITISH ROWING LTD £300

BRITISH MOUNTAINEERING COUNCIL £960

ARCHERY GB £160

Total £71,873