120115 parks arts transparency and education subcommittee · 2015. 11. 25. · 3 12. state and...

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NOTICE OF PUBLIC MEETING PHOENIX CITY COUNCIL

PARKS, ARTS, TRANSPARENCY AND EDUCATION SUBCOMMITTEE

Pursuant to A.R.S. Section 38-431.02, notice is hereby given to the members of the PHOENIX CITY COUNCIL PARKS, ARTS, TRANSPARENCY AND EDUCATION SUBCOMMITTEE and to the general public, that the PHOENIX CITY COUNCIL PARKS, ARTS, TRANSPARENCY AND EDUCATION SUBCOMMITTEE will hold a meeting open to the public on Tuesday, December 1, 2015 at 9:30 a.m. located at Phoenix City Hall, 1st Floor Atrium, Assembly Rooms A, B, & C, 200 West Washington Street, Phoenix, Arizona. One or more Subcommittee members may participate via teleconference. The agenda for the meeting is as follows (items may be discussed in a different sequence than posted):

1. Call to Order Laura Pastor, Chair

2. Review and Approval of the September 22, 2015 Parks, Arts, Transparency and Education Subcommittee Meeting Minutes

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3. Review and Approval of the October 28, 2015 Parks, Arts, Transparency and Education Subcommittee Meeting Minutes

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Items 4 – 9 are for Information Only. No presentation is planned; however staff will be available to answer questions.

4. Review of Parks and Recreation Board Agenda This report provides the Parks, Arts, Transparency and Education Subcommittee with information on agenda items heard by the Parks and Recreation Board on October 22, 2015, and November 19, 2015. This item is for information only.

Inger Erickson, Parks and Recreation Page 23

5. City Partnership with Phoenix Zoo This report provides the Parks, Arts, Transparency and Education Subcommittee with information regarding the partnership with the Phoenix Zoo, related to the Administration Building, completed in 2015. This item is for information only.


6. 2015 APS Electric Light Parade Update This report provides the Parks, Arts, Transparency and Education Subcommittee with information regarding the 2015 APS Electric Light Parade coordinated by the Parks and Recreation Department in partnership with APS. This item is for information only.


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7. Hance Park ADOT Repair Project Update This report provides the Parks, Arts, Transparency and Education Subcommittee with an update on the status of the Arizona Department of Transportation (ADOT) repair project at Margaret T. Hance Park (Hance Park). This item is for information only.


8. Head Start Monthly Report – September and October 2015 This report provides the Parks, Arts, Transparency and Education Subcommittee, which serves as the City of Phoenix Head Start Birth to Five Governing Board, an updated summary on the financial and programmatic status of the program. This item is for information only.

Moises Gallegos, Human Services Page 33

9. Birth to Five 2014-2015 Child and Family Outcomes The purpose of this report is to provide the Parks, Arts, Transparency and Education Subcommittee an update on the results of the Phoenix Head Start and Early Head Start Child and Family Outcomes and Program Information Report for the 2014 – 2015 school year. This item is for information only.

Moises Gallegos, Human Services Page 39

Items 10 and 11 are for Consent Action. No presentation is planned; however staff will be available to answer questions.

10. Gro1000 Gardens and Green Spaces Program The purpose of this report is to request the Parks, Arts, Transparency and Education Subcommittee retroactively approve an application for the 2016 GRO1000 Gardens and Green Spaces Program Grant. This item is for consent.


11. Artist Design Contract for the South Mountain Loop 202 Pedestrian Bridge Public Art Project This report requests that the Parks, Arts, Transparency and Education Subcommittee recommend City Council authorization of a contract with artist Jody Pinto (NY) for an amount not to exceed $80,000 to design a pedestrian bridge at the Elwood Road alignment of the South Mountain Loop 202 Freeway. The recommended artist will work with an Arizona Department of Transportation design team to prepare all design plans, special provisions, cost estimates and other documents needed to construct the bridge, its ramps and structural supports. This item is for consent.

Gail Browne, Arts and Culture Page 49

Items 12 and 13 are for information and discussion.

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12. State and Federal Agenda – Parks, Arts, Education This report seeks input from the Parks, Arts, Transparency and Education Subcommittee on the City’s state and federal legislative priorities for the 2016 State and Federal Agendas. It is anticipated that the complete 2016 State and Federal Agendas will be presented to the Mayor and Council at the December Policy meeting. This item is for information and discussion.

Thomas Remes, Government Relations Page 51

13. Departments Budget Update This verbal report provides an update to the Parks, Arts, Transparency and Education Subcommittee on the budget status for the Human Services, Library, Parks and Recreation Departments, and for the Office of Arts and Culture. This item is for information and discussion.

Moises Gallegos, Human Services Rita Hamilton, Phoenix Public Library Inger Erickson, Parks and Recreation Gail Browne, Arts and Culture Verbal Report

14. Future Agenda Items Laura Pastor, Chair

15. Call to the Public Laura Pastor, Chair

16. Adjournment Laura Pastor, Chair

For further information, please call Rita Marko, Management Assistant, City Manager’s Office, at 602-262-7684 or Genevieve Siri at 602-495-7320. 7-1-1 Friendly Persons paid to lobby on behalf of persons or organizations other than themselves shall register with the City Clerk prior to lobbying or within five business days thereafter, and must register annually to continue lobbying. If you have any questions about registration or whether or not you must register, please contact the City Clerk’s Office at 602-262-6811. For reasonable accommodations, call Rita Marko at 602-262-7684 or Genevieve Siri at 602-495-7320 as early as possible to coordinate needed arrangements. 7-1-1 Friendly Subcommittee Members Councilwoman Laura Pastor, Chair Vice Mayor Daniel Valenzuela Councilman Michael Nowakowski Councilman Jim Waring

November 25, 2015

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Parks, Arts, Transparency and Education Subcommittee, December 1, 2015, Item 2

CITY OF PHOENIX CITY COUNCIL

PARKS, ARTS, TRANSPARENCY AND EDUCATION SUBCOMMITTEE MEETING SUMMARY MINUTES September 22, 2015

Phoenix City Hall Assembly Rooms A, B, & C 200 West Washington St., 1st Floor Phoenix, AZ 85003 City Council Members Present Chairwoman Laura Pastor Vice Mayor Daniel Valenzuela Councilman Michael Nowakowski Councilman Jim Waring City Staff Present Paul Blue Deanna Jonovich Toni Maccarone Penny Parrella Debbie Cotton Rita Hamilton Brad Holm Moises Gallegos Gail Browne Inger Erickson

Chief Lisa Jones Chief Sandra Renteria John Salgado Lisa Esquivel Tammy Ryan Assistant Genevieve Siri Jennifer Wingenroth Dr. Dwight Walth

Greg Bach Amy Corriveau Ashley Hare Tim Valencia Alonso Avitia Vania Guevara Viri Hernandez

Public Present

Louise Roman Greta Rogers Tim Sierakowski Donne Reiner Jerry Van Gasse Joseph Benesh Tim Rafferty Wendell Terry Maureen Towne Mike Santellanes Dianne Barker

1. CALL TO ORDER Chairwoman Laura Pastor called the meeting to order at 10:03 a.m. with Councilman Jim Waring and Councilman Michael Nowakowski in attendance. Vice Mayor Daniel Valenzuela joined the meeting by phone and later arrived in person at 10:30 a.m. 2. REVIEW AND APPROVAL OF THEJUNE 24, 2015, PARKS, ARTS, TRANSPARENCY AND EDUCATION SUBCOMMITTEE MEETING MINUTES Councilman Waring motioned to approve the minutes. Councilman Nowakowski seconded the motion which passed 4:0. 3. REVIEW OF THE PARKS & RECREATION BOARD AGENDA 4. HEAD START MONTHLY REPORT – MAY AND JUNE 2015

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5. PHOENIX PUBLIC LIBRARY’S CHILDREN’S READING PROGRAMS Items 3 – 5 were for information only. No presentations took place; however, staff was available to answer questions. There were no questions. 6. REQUEST TO APPLY FOR STATE GRANTS-IN-AID 2016 FUNDS Item 6 was for Consent Action. No presentation was planned; however staff was available to answer questions. There were no questions. Councilman Nowakowski motioned to approve the item. Councilman Waring seconded the motion which passed 4:0. 7. READ ON PHOENIX AND EXPERIENCE CORPS EXPANSION PLAN Youth and Education Manager Tim Valencia presented an update on the Read On Phoenix AARP Experience Corps Program outcomes for the school year 2014-15. He asked for approval to enter into intergovernmental agreements with additional school districts to expand the program. He stated the report also requested the Subcommittee’s recommendation to apply for additional grant funds. He also made a PowerPoint presentation, which addressed the following: Performance Outcomes; Average Word per Minute Rates by 2014-15 Benchmark; and Funding Opportunity. Mr. Valencia commended the Library Department for their partnership. Councilman Nowakowski commended staff on working with City and community partners. He stated the program will help address social issues in the community. He commended the Head Start and Early Head Start programs as well. Vice Mayor Valenzuela stated he was honored to kick off the program a few years ago with Mayor Stanton and to volunteer to read to children. He commended staff and the program for making a positive impact on education. Greta Rogers spoke in support of the program. In response to questions from Ms. Rogers, Mr. Valencia replied there are 182 volunteers, about a third of the children are bilingual, and the program is grant funded by the Virginia G. Piper Charitable Trust at $135,000. Councilman Nowakowski motioned to approve the item. Vice Mayor Valenzuela seconded the motion which passed 4:0. 8. INFORMATION ON THE PHOENIX INDUSTRIAL DEVELOPMENT AUTHORITY (IDA) Deputy City Manager Paul Blue introduced the item and Phoenix IDA Executive Director John Salgado. Mr. Blue said the presentation would cover background on the IDA, their activity to date, and their proposed strategy for the current fiscal year. Mr. Salgado made a PowerPoint presentation, which addressed the following: Mission Statement, Bond Issuances 2009-15, Community Impact Fund 2013-15, Community Development Fund 2013-15, 2016 Public Finance Plan, Residential Mortgage Programs, Community Impact Fund (Currently), Community Development Fund (Currently).

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Councilman Valenzuela arrived in person at 10:30. Councilman Valenzuela briefly left the meeting at 10:37 and returned at 10:41. Mr. Blue stated staff was working hard to assure the City Council has clarity on the priorities the IDA is pursuing programmatically. He noted staff was asking the Subcommittee to approve the conceptual themes that the IDA Board could pursue, noting that individual projects would be presented to the City Council for approval. He noted that staff does not want the Council to be surprised when staff return for specific approval on individual projects or activities, and that staff are seeking direction before bringing those forward. Councilman Nowakowski applauded all of the IDA’s work. He stated the City wants to help out those small businesses that were struggling during the economic downturn, providing seed money for those individuals. He added that with the need for healthcare, especially for individuals that are homeless or with a disability, grant monies are not really out there, and the IDA is providing some help for those individuals. He commended the support for education and the mortgage program for helping 6,200 families. In response to Councilman Waring’s questions, Mr. Salgado said there are 45 IDAs in the state and many more nationally. Vice Mayor Valenzuela thanked the Board for their commitment and commended staff’s work. He expressed his support for the IDA’s work. He asked City Attorney Brad Holm to provide clarification since he said some members of the Subcommittee may declare a conflict on some of the projects mentioned. Mr. Blue invited Mr. Holm to the table. Mr. Blue said the Subcommittee members can declare where they may have conflicts, recognizing staff is asking for action that involves no specific projects at this time as the recommendation is for approval of a conceptual policy. Mr. Holm said that the Subcommittee would be voting on the overall concept going forward, and in that sense, there isn't a direct conflict. He said in the past, the IDA has funded some projects for organizations where various Council members may have been involved as Board members. He noted that out of an abundance of caution staff wanted members to be aware of that fact. He added that there isn't a direct conflict today.

Vice Mayor Valenzuela replied that some of the plans have yet to be solidified and will be voted on in the future by Mayor and Council, but they're in this plan. He asked by supporting the item today, are we putting the cart before the horse on some of those plans?

Chair Pastor asked if the vote would include Attachments A through D in the packet. Mr. Blue replied the plan is listed on pages 31 and 32 and that references the targeted activities in the areas of public finance and the residential mortgage program. He added that it is the Board's intention to increase funding in the Community Impact Fund and the Community Development Fund. He explained Attachments A through D are all historical

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documents that represent the activities the IDA has undertaken under its charter from the Phoenix City Council in the past. Mr. Blue explained staff is not asking for specific action on any individual projects in these areas. He said the Council has delegated that function to the IDA board. Chair Pastor stated that, in summary, the members are being asked to vote on the big picture and approve the conceptual pillars. Mr. Blue said the Chair was correct. He explained that, for example, in public finance, these items typically come back to the City Council under state law. He added the Council will see such projects as they come forward and, if there is concern about a conflict of interest, it should be addressed then. He said the items brought forward today are about the allocation of existing resources towards programmatic efforts. He stated staff was not requesting approval of specific projects. He noted the request today is conceptual, for the allocation of money, and giving direction to the IDA Board.

Chair Pastor cited a project on Page 40, Attachment D, and said she is on the Maricopa Community College Foundation Board. She said that she would have a conflict with that as a result, however, she said that the project has already been approved. She said members were being asked to vote on the plan and not the project. Mr. Blue concurred. Councilman Waring asked if the members wanted to move on the motions as originally noted. Vice Mayor Valenzuela and Councilman Nowakowski concurred.

Vice Mayor Valenzuela moved to recommend City Council endorsement of the main elements of the Phoenix IDA's 2015-2016 plan except for the items related to Maricopa County Community Colleges, Southwest Autism Research and Resource Center, and the West Fillmore property. Councilman Waring seconded the motion which passed 4:0. In response to Vice Mayor Valenzuela’s question, Mr. Blue said if staff were to come back to the Council on specific issues related to the organizations mentioned, the Council would have an opportunity to declare conflict at a Formal Council meeting. Ms. Rogers commended the work of Mr. Salgado. 9. CITY SERVICES CARD UPDATE Special Assistant to the City Manager Toni Maccarone and Chief Information Officer Debbie Cotton made a PowerPoint presentation which covered the following: Business Systems, Additional Options, and City Services Card Approximate Cost and Savings. Ms. Maccarone described the research conducted throughout the summer. Ms. Cotton described the findings and the conclusion that there would need to be private sector involvement. She said an estimated $5 million cost is difficult in a tough budget year, Councilman Waring stated the $25,000 savings provided by a unified services card was too low a return for such a cost. Councilman Nowakowski stated he thought that the City’s recent technology investments would improve coordination and data gathering. Ms. Cotton stated each department’s business requirements are unique, and she is not aware of a system that

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can collect and integrate all the unique data centrally. Councilman Nowakowski stated he see vendors at conferences, and believes there are programs out there to provide a unified approach. Ms. Cotton stated it would require creating such a system where it does not exist today. She said the vendor would have to understand the City’s unique requirements and tailor them to each system. She added research, analysis, programming and hardware acquisition would be needed. Chair Pastor asked if a comparison was made between the current program and the data collected for the Park and Recreation Department versus the Library Department versus other departments. Ms. Cotton stated the only common data is resident data such as name, address and phone number. She noted departments have very different business systems. Chair Pastor recommended issuing a Request for Information (RFI). Ms. Cotton stated staff would be willing to take such a course of action. Vice Mayor Valenzuela said people would rather have a unified card. He asked for information on the point in the life cycle of City business systems. Ms. Cotton provided the following: Parks and Recreation and Human Services Department’s $175,000-annual maintenance contract expires in November; and the Library’s $285,000-annual contract expires in December 2018. Ms. Cotton stated it is time to upgrade the Parks and Recreation Department’s system now. Ms. Maccarone stated Library acquired their contract in 2007. Vice Mayor Valenzuela suggested it may be time to acquire something new. He asked if the RFI could include Valley Metro’s smart card. Ms. Maccarone stated the Public Transit Department (PTD) is part of the team that has been working on a unified services card. Councilman Waring asked what additional information would be gained from further study. He said staff noted other cities were spending $5 to $8 million. He said $5 million does not guarantee the new system would work the way residents want it to, and he said he guessed the final cost would be higher. He added the returns stated are too low. Councilman Nowakowski voiced his disappointment that there is no technology to interface the systems. He said he wants to ensure funds are spent wisely, and supports issuing an RFI. He said all data will be valuable. Vice Mayor Valenzuela said the cost will be worth it if there is a card that gives residents a bigger bang for their buck. In response to his questions, Ms. Maccarone stated New York City launched a card on their own. Ms. Maccarone stated other cities have launched a program through a public-private partnership. She reiterated that staff could issue an RFI. Vice Mayor Valenzuela said that would be interesting. He stated the City is at the information stage, and no decision has been made to move forward with a $5 million

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investment to save $25,000. He stated the $5 million is an early estimate until staff can obtain more information. Chair Pastor stated the Parks and Recreation Department’s system began in 2007. Parks and Recreation Director Inger Erickson stated the City did not have an out of pocket cost initially. Ms. Cotton stated the cost was $101,000 in 2013. Ms. Erickson stated the current service is hosted wherein the vendor handles all credit card charges. Parks and Recreation Department staff has delayed a Request for Proposals process in order to act on the Council’s decision with regard to a unified services card. She added staff has requested an extension of the current contract as a result. In response to Chair Pastor’s question, Ms. Cotton stated the Library’s initial outlay in 2007 for their system was $1.8 million, and they are paying approximately $300,000 annual in maintenance fees. She said the contract expires in December 2018. Councilman Waring concurred with Councilman Nowakowski in his surprise there is not an off-the-shelf solution. He acknowledged the departments have different business systems. He predicted the technology will soon be available via smartphones, where a resident would access services through an app on their phone rather than a card. He stated with a projected deficit, the current projected cost would not make sense. He stated he would not want the City to make the investment and realize cards are no longer necessary. In response to Councilman Waring’s question, Ms. Erickson said the Parks and Recreation Department card includes the resident’s picture, and while valuable to staff in identifying residents, the cards were more costly than those without photos. She noted that eliminating the photos was a cost-saving measure. Chair Pastor suggested staff could examine the possibility of a unified services app or other technological solution. She noted some residents may still want a card. Councilman Waring stated he realizes everyone does not have a smartphone. He noted the prices on such phones are dropping. He said this could mean the number of printed cards could be reduced in the future as more people get phones. Councilman Nowakowski suggested including fingerprints in the RFI. Vice Mayor Valenzuela asked staff to explore various options, noting some people are concerned about privacy and fingerprints. Vice Mayor Valenzuela moved to approve issuing a Request for Information on the City Services Card as discussed. Chair Pastor seconded the motion. By a vote of 2:2, the motion failed. Councilman Waring left the meeting at 11:36 a.m.

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10. CELEBRATING PHOENIX ARTS & CULTURE @ 30 Office of Arts and Culture (OAC) Director Gail Browne invited Director of Grant Services and Community Initiatives Dr. Dwight Walth and Art Specialist Ashley Hare to join her for the presentation. They made a PowerPoint presentation which covered the following: PHX Arts and Culture Celebration at 30 Years; Theatre-Music-Dance and Other Performances; Public Art Tours; and information about their website. Ms. Browne thanked Judy Guiles and the rest of the Phoenix Art Commission. She spoke about publicity for the event. Chair Pastor briefly left the meeting at 11:40 a.m. and returned at 11:43 a.m. Chair Pastor congratulated everyone on the anniversary, and expressed hope for a successful event and the start of increased support for the arts. Councilman Nowakowski noted the event is a good showcase and thanked staff for putting it together. Vice Mayor Valenzuela congratulated everyone and stated the photos in the presentation demonstrate the rich diversity in the city. He said he is excited to see where things go in the future and noted there are 40 languages spoken in District 5 alone. 11. DEPARTMENTS BUDGET UPDATE OAC Director Browne, Human Services Department Director Moises Gallegos, Parks and Recreation Department Director Erickson, and City Librarian Rita Hamilton each made a PowerPoint presentation which covered the following areas for their respective departments: Total Budget; Monthly Expenditures; Top 10 Expenditures; Other Expenditures; and Revenues Collected. Ms. Browne presented the OAC operating budget noting expenses for the months of July and August 2015. Ms. Browne explained the OAC operating expenditures budget presented was around $1.5 million, which was composed largely of personnel expenses and the grants program which is $580,000. She added beginning this fiscal year 15/16, OAC assumed tenant responsibility in the amount of $3.2 million for facilities previously managed by the Public Works Department to cover maintenance of the Phoenix Arts Museum, Children's Museum, Phoenix Theatre, Valley Youth Theater, Ballet Arizona, Black Theater Troupe, and Arizona Opera. She noted this change was due to efficiencies identified in the City’s CORE process. She said as was the case last year, expenses in July are high because of the distribution of grant funds to arts and culture organizations. She said additional expenses in July are for facilities costs related to those cultural organizations, and in August, the difference that the facilities costs makes to the OAC budget. In response to Councilman Nowakowski’s question, Ms. Browne explained that in the Top 10 Expenditures slide, Grants expenditures represent 13.6 percent of the total OAC budget while in August, Grants expenditures represent 41.6 percent of the total OAC budget.

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Ms. Browne noted staff was able to secure $35,000 in grants from the Arizona Commission on the Arts versus $22,000 last year, even while the Commission slashed its budget by half. She described the other grants received. Mr. Gallegos presented his department’s information. In response to Councilman Nowakowski’s question about the variance between July 2016 expenses and July 2015 expenses, Mr. Gallegos stated the variance is mainly due to delegate agencies expending funds and invoicing the City earlier, which allows for reimbursement to the agencies earlier in the year. He noted this is a good practice. He said the revenues reflect the City’s ability to draw down the federal grants sooner as a result of early invoicing. Mr. Gallegos confirmed that in the end, everything will balance.

Ms. Hamilton presented her department’s information. She noted there has been a large increase in e-book use, 14 percent over last year, representing a larger segment of circulation. She said fees revenues decreased because e-books are automatically “returned” and do not accrue overdue fees. Councilman Nowakowski asked how the Library will make up for the decrease. Ms. Hamilton replied she believes the decrease in fees will be made up by other fees, copier and room rentals, which are trending higher. Ms. Erickson presented her department’s information. In response to Ms. Rogers’s question, Mr. Gallegos replied Childhelp does pay costs such as utilities. Ms. Rogers spoke in favor of Childhelp paying rent. Chair Pastor stated the Childhelp question would be addressed at a future meeting. 13. CALL TO THE PUBLIC Item was heard out of order. Mr. Jerry Van Gasse stated there has been progress on the City’s preserves trails, including the hiring of Rangers, installation of trail counters, and the beginning of the process on management plans. He spoke in favor of an annual audit and real oversight by the Oversight Committee. He asked for the item to be heard at full Council. Mr. Tim Sierakowski spoke in favor of not using funds from the Phoenix Parks and Preserves Initiative (PPPI) for debt and advocated the need for real oversight. He asked for transfers to be transparent, and expressed concern that City facilities remain shuttered. He asked for the fund to be used as originally intended. Ms. Rogers concurred with Mr. van Gasse and Mr. Sierakowski. She spoke in favor of using the funds as originally intended and repaying $1.8 million to PPPI. She said it is a trust fund with restrictions.

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12. FUTURE AGENDA ITEMS Item was heard out of order. A list of future agenda items was distributed. Chair Pastor asked to add PPPI and Childhelp. 14. ADJORNMENT Chair Pastor adjourned the meeting at 12:12 p.m. Respectfully Submitted, Genevieve Siri, Management Assistant II Budget and Research Department

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CITY OF PHOENIX CITY COUNCIL

PARKS, ARTS, TRANSPARENCY AND EDUCATION SUBCOMMITTEE MEETING SUMMARY MINUTES

October 28, 2015

Phoenix City Hall Assembly Rooms A, B, & C 200 West Washington St., 1st Floor Phoenix, AZ 85003 City Council Members Present Chairwoman Laura Pastor Vice Mayor Daniel Valenzuela Councilman Michael Nowakowski Councilman Jim Waring City Staff Present

Deanna Jonovich Rita Hamilton Inger Erickson Chief Mary Roberts Moises Gallegos Patty Boland Tracee Crockett Ken Vonderscher

Tim Merritt Sean Kindell Lisa Esquivel Tammy Ryan Lee Franklin Rita Marko Frank Salana David Hockett

Greg Bach Alonso Avitia Jackie Johnson Tim Valencia Genevieve Siri Jennifer Wingenroth Christina DuBois Mark Derbes

Public Present

Kate Thoene Greta Rogers Tim Sierakowski Cynthia Malicki Jerry Van Gasse Dianne Barker

1. CALL TO ORDER Chairwoman Laura Pastor called the meeting to order at 9:37 a.m. with Vice Mayor Daniel Valenzuela in attendance. Councilman Jim Waring and Councilman Michael Nowakowski joined the meeting by phone. Councilman Nowakowski and Councilman Waring later arrived at the meeting in person at 9:42 a.m. and 10:38 a.m., respectively. 2. REVIEW AND APPROVAL OF THE SEPTEMBER 22, 2015, PARKS, ARTS, TRANSPARENCY AND EDUCATION SUBCOMMITTEE MEETING MINUTES No action taken. 16. CALL TO THE PUBLIC Item was heard out of order. Ms. Cynthia Malicki spoke in favor of exploring alternatives to LED lights. She expressed concern about the impact of LED lights in parks on urban wildlife, health, and light pollution.

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Chair Pastor stated an internal City group will look at this issue and reach out to experts to study lighting. Mr. Tim Sierakowski spoke in favor of reconsidering financial support to the Phoenix Zoo from the Phoenix Parks and Preserves Initiative (PPPI) funds. He spoke in favor of funding the reopening of the South Mountain Visitors’ Center. Chair Pastor asked for staff to provide a report on the City’s partnership with Phoenix Zoo. Mr. Jerry Van Gasse stated the Town of Paradise Valley submitted a final repayment of $450,000 to the City’s PPPI for a roundabout on McDonald Drive, and said he received a letter from the Town Manager of Paradise Valley that confirmed this repayment. He stated there are two record requests with the City for the attestation filed for fund 1263, and he requested a reply. 3. REVIEW OF THE PARKS & RECREATION BOARD AGENDA 4. HANCE PARK ADOT CONSTRUCTION UPDATE 5. KIDS CAFÉ AT THE LIBRARY 6. HEAD START MONTHLY REPORT – JULY AND AUGUST 2015 7. CITY – CHILDHELP, INC. PARTNERSHIP Items 3 – 7 were for information only. No presentations took place; however, staff was available to answer questions. On Item 4, Councilman Nowakowski asked about the status and expected completion date of the Hance Park ADOT construction project. Acting Parks and Recreation Department (PRD) Director Inger Erickson provided a status update, including an explanation that Phase 2 is expected to be completed by the end of December. She stated the Japanese Friendship Garden has now reopened, and ADOT has been a great partner. In response to Councilman Nowakowski’s question, she stated staff is over-seeding at the Irish Cultural Center to ensure there is grass for the upcoming Irish Cultural Center’s event. On Item 5, Vice Mayor Valenzuela commended City Librarian Rita Hamilton and Library Department staff for the innovative program that partners with St. Mary’s Food Bank. He asked if Palo Verde Library or its surrounding area can be included in the program. Ms. Hamilton said she will check and that there might be another facility in the area offering that service. She said she will follow-up with the Vice Mayor, and stated she will also look at District 7, in response to Councilman Nowakowski’s suggestion. On Item 7, Ms. Greta Rogers stated she supports the work of Childhelp. She questioned the return on investment the City was receiving in their partnership with Childhelp. She suggested the City should ask for a two-year financial statement and compare them to the value of Childhelp’s services to the City. She spoke in favor of funding only the City’s essential needs and not supporting services that do not give the City good value and returns, given the City’s tight budget.

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Councilman Nowakowski asked if staff receives an audit on the City’s support to Childhelp. Human Services Department Moises Gallegos affirmed the City receives financial and services reports. Councilman Nowakowski asked to see last year’s reports. Chair Pastor asked for a brief overview of the City’s partnership with Childhelp. Assistant Police Chief Mary Roberts summarized the comprehensive, holistic services provided to vulnerable children in need at Childhelp. She said the collaboration that exists is among the individual teams onsite and each organization pays its own staffing expenses. Chair Pastor said having a multidisciplinary team onsite enhances delivery of services by providing a one-stop shop. Councilman Nowakowski credited former Councilwoman Peggy Bilsten for the idea of bringing these types of services under one roof. 8. ACTIVE RECREATION MANAGEMENT SOFTWARE CONTRACT EXTENSION 9. DIGITAL FLUENCY STAFF TRAINING- IMLS GRANT APPLICATION Chair Pastor stated items 8 and 9 were for Consent Action. Vice Mayor Valenzuela motioned to approve the items. Councilman Nowakowski seconded the motion. Councilman Nowakowski then asked to pull Item 8 on Active Recreation Management Software from the motion. Chair Pastor clarified the motion should be for Item 9 on Digital Fluency only. Vice Mayor Valenzuela motioned to approve only Item 9. Councilman Nowakowski seconded the motion on item 9 which passed 4:0. Regarding Item 8, Councilman Nowakowski asked that as the City goes forward with technology requests and acquisitions, staff should look to ensure that programs can interface with different programs in the City, given the recent discussion on the Municipal Identification Card. Ms. Erickson stated that the RFP for these services has been delayed, and this request is for a one-year extension that would be on a month-to-month basis. Vice Mayor Valenzuela motioned to approve the Item 8. Councilman Nowakowski seconded the motion which passed 4:0. 10. AUTHORIZATION TO ISSUE AN RFP FOR CAFÉ OPERATION AT BURTON BARR CENTRAL LIBRARY Ms. Hamilton made a PowerPoint presentation. Deputy Library Services Director Tammy Ryan provided an overview of how the RFP was to be structured. Councilman Nowakowski commended Ms. Hamilton and staff, and stated the Burton Barr Central Library is a jewel for the community. He asked if the state law that gives vendors with visual impairment priority to operate vending machines, snack bars and cafeterias in government buildings applies to the Library’s project.

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Ms. Hamilton stated staff spoke with the Arizona Department of Economic Security (DES) and said they have first right of refusal. She stated they do not want to operate the café. Deputy City Manager Deanna Jonovich added that the City has written documentation acknowledging DES is not interested. Councilman Waring asked if he can vote on the item because he is on the board of directors of the one of the groups that would be a potential applicant. Chair Pastor said she thought it should be fine because the Subcommittee is being asked to vote on issuing the RFP and not selecting the vendor. Councilman Waring said he talked to Law Department but wanted to make sure out of an abundance of caution. Vice Mayor Valenzuela asked for more information on the following evaluation criteria: “method of approach” and “proposed food and beverage concept.” Ms. Ryan explained what is sought under each. He suggested reallocating the criteria scoring. Ms. Hamilton stated staff can look at his suggestions and review them with the Law Department. Chair Pastor shared what she defined as “method of approach,” and suggested providing opportunities for youth. Ms. Ryan stated staff can look at that. Ms. Rogers stated she is not opposed to the idea. She expressed support for ensuring the project is financially viable. In response to Ms. Rogers’s question, Ms. Hamilton stated there is a kitchen, but it is not a commercial kitchen. Ms. Rogers suggested staff acquire the unused commercial kitchen equipment from Pecos Community Center. Chair Pastor stated that was a good idea. Councilman Nowakowski suggested changing the “method of approach” to include criteria addressing a “business plan” that would also address expected returns to the City. Ms. Hamilton stated staff will look for business plans. Vice Mayor Valenzuela asked how the motion can be framed given discussions so far. Ms. Jonovich stated the Subcommittee member who makes the motion should include the recommendations offered by the Subcommittee. Vice Mayor Valenzuela concurred that a “business plan” concept should be weighted in the RFP. Chair Pastor asked which criteria would elicit discussion of an organization’s business plan when they respond to the RFP. Ms. Hamilton stated the “method of approach” section would address business plans. In response to Chair Pastor’s question, Ms. Ryan explained what the evaluation team will be looking for under “experience and qualifications.”

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Chair Pastor stated an organization’s financial viability would be part of their “business plan” criteria. Councilman Nowakowski stated the review panel should also look at how a proposer would break even and what income they propose would return to the City. Chair Pastor stated there is a potential concern with the way the Subcommittee’s discussion is evolving. Ms. Jonovich advised Councilman Waring to declare a conflict because the Subcommittee is beginning to talk about scoring criteria and changes to methodology. Councilman Waring recused himself. Chair Pastor suggested the motion reflect broad direction, and staff should return with details. Vice Mayor Valenzuela asked if anything would be postponed given this changed timeline. Ms. Jonovich suggested staff return with the item and not ask for a decision today. Vice Mayor Valenzuela stated the direction given is to seek a vendor with experience with workforce development and financial returns to the City. Chair Pastor stated the item would be continued to the next meeting. Councilman Nowakowski asked staff to follow-up on Ms. Rogers’s idea. Ms. Hamilton stated staff will follow-up. 11. PHOENIX MOUNTAIN PRESERVE ACCESS AND ADAPTIVE MANAGEMENT PLAN Ms. Erickson and Deputy PRD Director Ken Vonderscher made a PowerPoint presentation. Vice Mayor Valenzuela briefly left the meeting at 10:32 and returned at 10:34. Ms. Rogers spoke in favor of the item. Councilman Nowakowski thanked staff for their efforts and commended volunteers. 12. USE OF PHOENIX PARKS AND PRESERVES (PPPI) FUNDS Ms. Erickson and Assistant Chief Counsel Patricia Boland made a PowerPoint presentation. Councilman Waring arrived at the meeting in person at 10:38.

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In response to Councilman Nowakowski’s question about Proposition A in the agenda packet, Ms. Erickson confirmed that in Proposition A, 40 percent of the revenues raised went to uses that included purchasing land for mountain and desert preserves. Councilman Nowakowski pointed out that 60 percent of the revenues raised would be used to finance any of the following uses which included completing regional parks started with PPPI funding; purchase land and create new regional, community and neighborhood parks; add more Park Rangers, lighting, security and maintenance; and add recreation programs to fight crime. He asked if a breakdown of the 60 percent was available with regards to regional and neighborhood parks and enhancing community safety, and where those monies are allocated. Ms. Erickson replied that over the past several years, 64 percent of the 60 percent has gone toward construction and building contracts, and 16 percent has gone to salaries. She said 12 percent has gone to operations and maintenance with the remaining balance going to studies to get to the contracts, contract-related charges, and consultants. In response to Councilman Nowakowski’s question, Ms. Erickson confirmed PPPI, among other sources, was used to upgrade park facilities and install equipment. Councilman Waring stated he voted against the plan a few years ago. He recognized it does not say anything about excluding golf. He speculated that had golf been added in the proposition’s title, it would not have passed by 83 percent. Ms. Erickson clarified the City has a need for $9 million for capital improvement at the courses, and the City has not used $9 million to date. Councilman Nowakowski asked staff to elaborate on the 16 percent dedicated to salaries and the portion to enhancing community safety. He said he is an advocate of Park Rangers. He said a Park Ranger or staff should be able to handle certain types of disputes that arise in the parks instead of police officers. Ms. Erickson said 19 out of 55 Rangers are paid for by PPPI. In response to Chair Pastor’s question, Ms. Erickson said one is from the 60 percent side, used for some community outreach, and the rest is from the 40 percent side. She said funds for salaries cover project managers. Ms. Rogers stated no authorization was implied for paying debt. She spoke in favor of repayment of PPPI within three years. Councilman Nowakowski stated legal advice was obtained, and the legal opinion was provided which enabled him to vote as he did a few years ago. Councilman Waring acknowledged things have improved in that the losses for golf have declined from $1.1 million to $450,000. In response to Councilman Waring’s question, Ms. Erickson stated staff does not have a timeline to present to the Subcommittee regarding when the fund will break even. She

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concurred with Chair Pastor that golf courses have recovered 91 percent of their expenditures in the last three years, and they have performed better than other programs. In response to Councilman Waring’s question, Ms. Jonovich said staff would need to go before the Council to seek policy direction to identify another source to repay the debt. Councilman Waring suggested selling off some courses to pay the debt. He stated he thinks there are other programs and services that the funds could have supported. Councilman Nowakowski stated we had talked about a series of parks and recreation services at the time. He asked about the return rate on the City’s swimming pool programs. Ms. Erickson replied that swimming pools recover less than 20 percent of their expenses through revenue, with some years being better than others. In response to Councilman Nowakowski’s question, Ms. Erickson stated Reach 11’s return was about the same. Councilman Nowakowski stated the community decided which amenities made a great city at the time. He said we need to continue making progress and think out of the box, and it would not be good to rank which PRD program is more valuable over the other. He added the Council agrees the top priority is public safety, and expressed a hope that things will turn around to retain all the City’s great amenities. In response to Councilman Waring’s question, Ms. Erickson said she does not have a breakdown of adult versus youth participation in golf but she said there were 300,000 golf rounds and 20,000 swimmers last year. Councilman Waring said we are subsidizing golf, which he said the golfers do not need, while youth swimmers do need help. He said he does not agree subsidizing one activity versus not hiring police officers in the quantity we would like. He added it would be a good thing to track youth and adult participants and how many nonresidents use our golf courses. Ms. Erickson replied the golf card is open to all. Councilman Waring expressed that we are subsidizing nonresidents’ use, which he said would not have been the voters’ intent. Mr. Van Gasse spoke in favor of an oversight policy and an annual audit. He expressed interest in knowing where the funds are allocated. In response to Councilman Nowakowski’s question, Ms. Erickson stated the oversight meetings are open. Mr. Sierakowski spoke in favor of making transfers transparent and not using PPPI to retire debt. In response to Councilman Nowakowski’s question, Ms. Erickson said Playa Margarita is funded by impact fees and PPPI.

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Councilman Nowakowski said PPPI helps to remodel neighborhood parks and upgrade some facilities and those are not the sole funding source. Ms. Erickson concurred and added impact fees and donations are other sources. Ms. Erickson responded that the General Fund is not funding major improvements. Councilman Nowakowski reiterated there are a variety of sources used for different things at the parks. 13. UPDATE ON CITY GOLF Ms. Erickson noted that golf has had a total management and staffing change and introduced the three new management staff. She also made a PowerPoint presentation. Councilman Waring briefly left the meeting at 11:11 and returned at 11:12. Chair Pastor expressed appreciation for the progress made. Vice Mayor Valenzuela stated he is proud of the partnership in Maryvale with Grand Canyon University. He said they will operate the course and this is an example of creative efforts. He thanked staff for their work. 14. DEPARTMENTS BUDGET UPDATE Chair Pastor continued Item 14. 15. FUTURE AGENDA ITEMS A list of future agenda items was distributed. There were no comments. 16. CALL TO THE PUBLIC Item was heard out of order (at the beginning of the meeting). 17. ADJORNMENT Chair Pastor adjourned the meeting at 11:25 a.m. Respectfully Submitted, Genevieve K. Siri, MA II Budget and Research

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CITY COUNCIL REPORT

TO: Deanna Jonovich Deputy City Manager

FROM: Inger Erickson Acting Parks and Recreation Director

SUBJECT: REVIEW OF PARKS AND RECREATION BOARD AGENDA

This report provides the Parks, Arts, Transparency and Education Subcommittee with information on agenda items heard by the Parks and Recreation Board on October 22, 2015, and November 19, 2015. Agenda Items Heard on October 22, 2015 Public Hearing regarding the Impact of Dogs on Cholla Summit Trail – A public hearing was held to receive public input on a proposed dog ban on Cholla Summit Trail. Currently, dogs are banned on Echo Canyon Summit Trail and Piestewa Peak Summit Trail. Public Hearing regarding Hiker Safety Strategy and Campaign – A public hearing was held to receive public input on the Department’s hiker safety strategy. Enchanted Island Monthly Update – The Board was provided with an update of contract negotiations with the Enchanted Island concessionaire. Hance Park ADOT Repair Project Update – The Board was provided with an update of the ADOT repair project currently underway at Margaret T. Hance Park. Update on Department Pickleball Programs and Facilities – The Board was provided with an update on pickleball programs and facilities offered through the Parks and Recreation Department. New indoor and outdoor opportunities have been added over the past few years. Approval to Issue Request for Proposals for Phoenix Center for the Arts – The Board approved the issuance of a Request for Proposals for the Phoenix Center for the Arts. The current concessionaire agreement to operate the Phoenix Center for the Arts is set to expire in June 2016. Request to Enter into Month-to-Month Contract with Current Contractor Save Our Mountains for the Operation of the North Mountain Visitor Center - The Board provided approval to enter into a month-to-month contract with Save Our Mountains, the current operator of the North Mountain Visitor’s Center. The current contract expires in December 2015. Entering into a month-to-month contract will allow staff time to complete the RFP process for a new contract without a lapse in service at the Visitor’s Center.

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Request to Enter into Month-to-Month Contract with Current Contractor Horse Lover’s Management Corporation, Inc. for the Operation of Arizona Horse Lover’s Park - The Board approved entering into a month-to-month contract with Arizona Horse Lover’s Foundation, the current operator of Arizona Horse Lovers Park. The current contract expires in December 2015. Entering into a month-to-month contract will allow staff time to complete the RFP process for a new contract without a lapse in service at Arizona Horse Lovers Park. Agenda Items Heard on November 19, 2015 Public Hearing regarding Tennis Ordinance Related to Pickleball – A public hearing was held to receive public input on City Code Section 24-50 for pickleball play on tennis courts. Enchanted Island Monthly Update – The Board was provided with an update of contract negotiations with the Enchanted Island concessionaire. Hance Park ADOT Repair Project Update – The Board was provided with an update of the ADOT Repair Project currently underway at Margaret T. Hance Park. 2015 Electric Light Parade Update – The Board was provided with an update on the 2015 Electric Light Parade. The private/public partnership between the City and Arizona Public Service is celebrating its 29th year. Update on City Golf – The Board was provided with an update on City Golf, and the Department’s progress on the 2013 Golf Fund Balancing Plan approved by City Council on March 6, 2013. This report was previously provided to this Subcommittee on October 28, 2015. 2016 Department Requests to Vend – The Board approved vending at various park sites for events throughout 2016. Approval to Issue a Request for Proposals for Operation of Central Park Recreation Center, Smith Park Recreation Center, and Grant Park Recreation Center - The Board authorized staff to issue an RFP for the operation of Central Park Recreation Center, Grant Park Recreation Center and Smith Park Recreation Center. Current contracts expire on March 31, 2016. Approval for Riviera Broadcasting to Install Additional Antenna at South Mountain Tower Sites - The Board approved the installation of an additional radio transmission antenna at the South Mountain Tower Sites by Riviera Broadcasting. Annual Election of Parks and Recreation Board Chair - The Board elected current Board Chair, Roger Peck, to his third and final term as the Parks and Recreation Board Chair for 2016.

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Hiker Safety Strategy and Campaign - The Board approved the public information campaign and strategy to enhance hiker safety through education and outreach. The campaign includes new signage at the trails, collaboration with local tourism agencies, and a tentative campaign calendar for targeted safety messaging. Authorization to Begin Process of Park Land Sale near Kuban Park - The Board provided approval to proceed to Step Three of the 9-step Parks and Recreation Board Policy for the proposed sale of 0.39 acre of undeveloped land located south of Kuban Park. Step three of the process includes multiple opportunities for public comment. Request to Award Contract to the Irish Cultural and Learning Foundation to Operate the Irish Cultural Center - The Board authorized staff to award a contract to the Irish Cultural and Learning Foundation to operate the Irish Cultural Center located at Margaret T. Hance Park. The Parks and Recreation Board will not hold a meeting during December 2015. The Board will resume meeting on Thursday, January 28, 2016. RECOMMENDATION This item is for information only.

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27


CITY COUNCIL REPORT



SUBJECT: CITY PARTNERSHIP WITH PHOENIX ZOO

This report provides the Parks, Arts, Transparency and Education Subcommittee with information regarding the partnership with the Phoenix Zoo, related to the Administration Building, completed in 2015. THE ISSUE In June 2014, the City of Phoenix amended the Lease Agreement 106614 between the City and the Arizona Zoological Society to increase the Zoo’s premises by 1 acre and to provide $1.2 million in funding, for the construction of an administration building and park interpretive plaza on the premises. In addition, the Society provided 1,200 square feet of office space, including utilities, for City staff use at no cost to the City. The lease space is valued at just over $1 million over the life of the lease at $30 per square foot for 30 years. OTHER INFORMATION The City of Phoenix and the Arizona Zoological Society first entered into a lease agreement in 1973 to locate the Phoenix Zoo within Papago Park. In 2003, the lease was renewed for thirty years with 5 five-year renewal options. In 2009, the cities of Phoenix, Tempe and Scottsdale with the Salt River Pima-Maricopa Indian Community conducted a public planning process to develop a vision and series of recommendations to guide the future of Papago Park as a premier regional park serving the surrounding cities and the region. During the public process, a Papago Park Regional Master Plan was developed and included recommendations for a visitor’s plaza, and cultural and historic interpretive signs and displays. Based on the Master Plan, the Parks and Recreation Department and Phoenix Zoo partnered to create a Zoo Administrative Center. In addition to providing interpretive space to improve the visitor experience at Papago Park and the Phoenix Zoo, the administrative building provides office space for Park Management and Park Rangers. The administrative building includes 1,200 square feet for City offices, work stations, lockers, and restrooms, providing staff with on-site space to more effectively and efficiently manage the park. Pictures of the administrative building are included as Attachment A to this report. RECOMMENDATION This item is for information only.

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City Partnership with Phoenix Zoo Attachment A

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CITY COUNCIL REPORT



SUBJECT: 2015 APS ELECTRIC LIGHT PARADE UPDATE

This report provides the Parks, Arts, Transparency and Education Subcommittee with information regarding the 2015 APS Electric Light Parade coordinated by the Parks and Recreation Department in partnership with APS. THE ISSUE The APS Electric Light Parade is a public/private partnership between the City of Phoenix and Arizona Public Service (APS), which has been a partner since the parade’s first year. In cooperation with APS, sponsors are secured each year and include for the 2015 parade: AZ Diamondbacks, Phoenix Suns, Ak Chin Indian Community, Phoenix Sky Harbor Airport, Michael Pollack Real Estate Investments and IBEW #387. The parade receives support from City departments including Phoenix Police, Office of Homeland Security, Public Works, Fire, Public Transit and Street Transportation. A number of partners provide in-kind support to help make the parade a fantastic family event each year. Some of the major contributing partners include: ABC15 - Disney, KEZ – iheart radio, North Phoenix Baptist Church, Phoenix Veterans Administration, and Republic Services. OTHER INFORMATION The APS Electric Light Parade takes place the first Saturday in December and begins at 7:00pm. The Parade leaves North Phoenix Baptist Church heading south on Central Avenue; turning east at Camelback Road; turning south again at 7th Street to its conclusion at Indian School Road. This year, the parade will be held on Saturday, December 5. The APS Electric Light Parade has long been an event where families, neighborhood groups and businesses from across the city come together to provide an outstanding, family-friendly, holiday-themed special event. It is estimated that more than 100,000 attend the parade. Additionally, ABC15 broadcasts the parade the following day and also on Christmas morning. Phoenix11 also runs broadcasts of the parade approximately 10-15 times throughout the season. Parade festivities begin on Friday, December 4, 2015. Families have the opportunity to get an up-close look at the floats while voting for a favorite. There’s also an interactive

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children’s activity coordinated by students from Arizona State University. It is estimated that more than 1,000 people attend the float preview event. The 2015 parade theme is “Trim the Trees for the Holidays” and is shaping up to be the largest to date. Currently, there are 81 parade entries, including Santa, who will be riding in a Phoenix Fire truck. A new Parks and Recreation balloon will be leading off the parade. An awards banquet scheduled for January 12, 2016 will conclude the annual festivities. RECOMMENDATION This item is for information only.

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CITY COUNCIL REPORT



SUBJECT: HANCE PARK ADOT REPAIR PROJECT UPDATE

This report provides the Parks, Arts, Transparency and Education Subcommittee with an update on the status of the Arizona Department of Transportation (ADOT) repair project at Margaret T. Hance Park (Hance Park). THE ISSUE In February 1988, the City of Phoenix and ADOT entered into an agreement to develop Hance Park, formerly known as Deck Park, in downtown Phoenix located on ADOT-owned property above a series of 19 bridges that make up the I-10 Tunnel. The tunnel runs from 3rd Avenue to 3rd Street. The 32-acre urban park built on top of the bridges opened in 1992. In fall 2013, ADOT informed the Parks and Recreation Department of the need to make repairs to the bridge joints to help mitigate water infiltration into the tunnel, impacting operations at Hance Park. After further discussion with ADOT and park stakeholders, the project was delayed to the summer of 2015 to ensure proper coordination and communication. Coordination included working closely with the Japanese Friendship Garden to salvage several unique trees, stepping stones, boulders, and other items of cultural significance. Staff also worked closely with other partners including the Hance Park Conservancy, Burton Barr Central Library, Irish Cultural Center, and Phoenix Center for the Arts. OTHER INFORMATION The ADOT repair project began on June 1, 2015. Phase I work included all areas west of the Central Avenue bridge and was completed in early September. Restoration work inside the Japanese Friendship Garden was successfully completed by September 30, 2015, in time for the Garden’s annual October 1st opening. Restoration work in the west end of the park continues and includes turf restoration and planting of trees and plant material. Phase II repair work in areas east of the Central Avenue bridge are well underway. The contractor completed the re-pouring of asphalt and re-striping of the parking lot. Restoration work is scheduled for completion in late December 2015. The Parks and Recreation Department continues to maintain a positive working relationship with ADOT and attends weekly coordination meetings with key partners to

32

ensure a successful project. Project updates are sent to the community via email to keep them informed of major milestones. The Margaret T. Hance Park page of the Parks and Recreation Department website provides updated information regarding the status of the project. Signage has also been posted in key areas of the park to inform residents of the repair project as well. The park continues to be open during construction as all work areas are securely fenced and closed to the public. ADOT is responsible for all expenses related to the repair project and park restoration work. RECOMMENDATION This item is for information only.

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CITY COUNCIL REPORT

TO: Deanna Jonovich

Deputy City Manager

FROM: Moises Gallegos

Human Services Director

SUBJECT: HEAD START MONTHLY REPORT - SEPTEMBER AND OCTOBER 2015

This report provides the Parks, Arts, Transparency and Education Subcommittee, which serves as the City of Phoenix Head Start Birth to Five Governing Board, an updated summary on the financial and programmatic status of the program. THE ISSUE The Improving Head Start for School Readiness Act of 2007 requires each Head Start Grantee to share information with the Governing Board and Policy Council about program planning, policies, and operations on a monthly basis. To comply with the Act, the Head Start program provides a monthly report on the following Head Start areas: • Fiscal Expenditures • Enrollment Reports • Medical/Dental Exams • Ongoing Monitoring • School Attendance • Program Information Summaries Fiscal Expenditures: A report, which includes all expenditures to the City of Phoenix Head Start grant, is prepared and presented to the Governing Board and Policy Council for information each month. Attachment A shows year-to-date expenditures through the end of October for Fiscal Year 2015-2016. The report includes a breakdown for each delegate agency, the policy council and support staff. Although invoicing is current, there is still great variance regarding delegate agency expenditures. In some cases, delegate classrooms did not start until later and therefore staff were hired later in the reporting period. As part of the preparation for the federal monitoring review, program coordinators are working directly with delegate agencies to identify areas of savings and the need to amend local budgets to cover the costs of health and safety infrastructure. It is expected that spending will increase dramatically and balance out based on fiscal expectations at the mid-year mark. Medical/Dental Exams: Head Start regulations require all children to have complete medical and dental exams each year. Between July and October, 5,528 medical and dental exams for preschool children were completed. School Attendance in Head Start: Monthly information on school attendance is tracked by the Human Services Department, Education Division. The annual target for attendance set by the Office of Head Start (OHS) is 85 percent. Year-to-date attendance is 89 percent through October 2015.

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Enrollment Reports: OHS requires programs to submit the total number of funded slots and children enrolled in the program on the last school day of each month. Attachment C demonstrates a total enrollment of 3,540 children through October. Alhambra School District Head Start and the Early Head Start-Child Care Partnerships became fully enrolled in September. Early Head Start remains fully enrolled with 300 children receiving home-based services. Ongoing Monitoring Report: Health, safety and environment is the focus of the federal review expected during the first quarter of 2016. In preparation for the review, the City of Phoenix monitoring team has conducted comprehensive observations in all 131 delegate agency classrooms. The purpose of the on-site observations was to identify patterns of possible noncompliance and work with delegate agencies to ensure healthy and safe environments for children. All delegates received a written report and pictures helping them identify areas of concern. City of Phoenix staff are working with delegate directors to identify immediate risks, create improvement plans and identify areas of possible investment needed to achieve compliance and quality moving forward. As part of the City of Phoenix Head Start ongoing quality improvement process, team members were joined by Brenda Mann, Early Childhood Specialist with the Training and Technical Assistance team from Head Start Region IX. Ms. Mann provided team members insight into current trends across the nation, with supervision of children being the number one concern. She provided training to delegate agency directors stressing the importance of quality supervision at all times. A train the trainer on the “zone supervision” methodology will be forthcoming. Program Information Summary: Region IX Visit: On September 9, 2015, OHS Regional Program Manager Jan Len, Office of Child Care Regional Program Manager Abby Cohen, and Regional Program Specialist Andrea Harvey visited two of the new Early Head Start – Child Care Partnership Centers. Regional staff were given a tour of classrooms and had an opportunity to dialogue with Child Care Directors. Also, as a result of this visit, a Grantee Specialist has been assigned to the City of Phoenix Head Start program to provide support in identifying processes for building a more collaborative and unified strategy for implementing high quality within a multi-delegate structure. Grants Specialist Adrienne Hale will be making her first visit November 12-13 to meet with Head Start leadership from City of Phoenix as well as delegate agencies. She will visit sites and help City of Phoenix Head Start leadership establish a plan for moving the program forward. Fowler Head Start Named “Bright Spot” in Hispanic Education: On September 15, 2015, Fowler Head Start received recognition from the White House Initiative on Educational Excellence as a “Bright Spot” for the high quality of educational services the program provides to the Hispanic community. Fowler Head Start is one of 230 programs listed in the newly launched “Bright Spots in Hispanic Education National Online Catalog." The programs have been selected for their contributions to ensure the educational attainment for the country's Hispanic community from cradle to career.

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Policy Council Recognition: On October 12, 2015, fifty people attended the annual policy council recognition event. Fifteen members of Policy Council, their guests, delegate agency partners, administrative staff, Mayor Stanton and Councilwoman Thelda Williams attended the event. Mayor Stanton addressed the audience with words of appreciation, encouragement and acknowledgement of the 50 years of service the City of Phoenix Head Start program has provided to the community. The Human Services Department Director shared words of appreciation for Policy Council members’ commitment and involvement in the program over the past year.

Teacher Learning Institute: During the week of October 27- 30, 2015, approximately 350 Early Head Start and Head Start teachers, teacher assistants and family advocates attended professional development at the Phoenix Convention Center. Each day groups of up to 100 professionals participated in whole group and small-group sessions focusing on math literacy for young children. This opportunity brought a team of experts from the University of Denver to the Phoenix Civic Center. The nationally-renowned team included Dr. Douglas Clements, Dr. Doug Van Dine, Linda Bialek, M.A., and Dr. Carrie Germeroth.

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Attachment A

Yr 2 Head Start Financial Summary Fund 1651 Planned level of Expenditures 33% For the Month Ending October 31, 2015

Fund Center

Program FTE

Revised Budget 2016

FY15 YEAR-TO-DATE

Expenditures

FY16 YEAR-TO-DATE

% Spent

8940050001 HS Administration 9

1,895,681

499,429 26%

8940050004 HS T&TA -

195,259

9,112 5%

8940050012 HS Policy Council -

14,693

5,790 39%

8940050015 HS Mental Health 5

519,937

175,117 34%

8940050016 HS Casework Support 65

5,028,208

1,684,470 34%

8940050017 HS Classroom Support 14

1,364,534

454,198 33%

Total City of Phoenix 93

9,018,312

2,828,116

31%

8940051001 Alhambra -

2,380,250

374,253 16%

8940051003 Booker T Washington -

1,224,104

392,512 32%

8940051005 Washington -

2,785,250

437,890 16%

8940051006 Deer Valley -

836,878

111,712 13%

8940051008 Murphy -

694,600

51,757 7%

8940051010 Greater Phoenix Urban League -

3,699,384

1,236,679 33%

8940051011 Roosevelt -

1,999,650

151,605 8%

8940051013 Wilson -

621,851

103,228 17%

8940051116 Fowler -

992,000

74,804 8%

Total Delegates -

15,233,967

2,934,440

19%

8940505021 Early Head Start Operations Support 44

3,279,852

910,131 28%

8940505024 Early Head Start T&TA -

80,944

1,662 2%

Total Early Head Start 44

3,360,796

911,793

27%

Grand Total 137

27,613,075

6,674,348

24%

The Revised Budget 2016 has been updated and reflects the total grant award of $27,613,075.00;

Head Start award of $24,252,279 and Early Head Start award of $3,360,796.

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Attachment B

Percentage of School Attendance Primary Contact: Melanie Fierros Phone: 5-

5671

J A S O N D J F M A M J YTD %

FY15/16 N/A 85% 90% 91% 89%

FY 14/15 N/A 89% 90% 90% 88% 89% 88% 89% 89% 89% 90% 92% 89%

Goal Increase attendance of Head Start kids

Target 85% of children will attend each day

Significance Attendance is a key factor in being able to get kids ready to attend kindergarten.

Medical & Dental Exams Completed Primary Contact: Melanie Fierros Phone: 5-

5671

J A S O N D J F M A M J YTD

YTD FY 15/16 N/A 2,090 4,448 5,528 5528

YTD FY 14/15 N/A 2,449 4,101 5,184 5,755 6,064 6,254 6,487 6,683 6,761 6,809 6,825 6,825

Goal Ensure Head Start kids receive necessary medical and dental exams

Target 6,400 exams

Significance Head Start kids are required to have medical and dental exams as part of Head Start regulations.

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Attachment C

City of Phoenix Head Start Enrollment

Month

Enrolled

Funded

Status July 2015 3001 3,390 100% August 2015 3,5402 3,578 99% September 2015 3,578 3,578 100% October 2015 3,578 3,578 100% November 2015 3,578 December 2015 3,578 January 2016 3,578 February 2016 3,578 March 2016 3,578 April 2016 3,578 May 2016 3,578 June 2016 3,578

1 Early Head Start was fully enrolled. Head Start was not operational during the month of July.

2 Alhambra Head Start was not fully enrolled with a total of 22 slots in Preschool Development Grant

classrooms and 16 slots in the Early Head Start-Child Care Partnership program. Both programs are expected to be fully enrolled in September 2015.

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CITY COUNCIL REPORT

TO: Deanna Jonovich

Deputy City Manager

FROM: Moises Gallegos

Human Services Director

SUBJECT: BIRTH TO FIVE 2014-2015 CHILD AND FAMILY OUTCOMES

The purpose of this report is to provide the Parks, Arts, Transparency and Education Subcommittee an update on the results of the Phoenix Head Start and Early Head Start Child and Family Outcomes and Program Information Report for the 2014 – 2015 school year. THE ISSUE The Office of Head Start (OHS) mandates every Head Start program have a system to gather data on child, family, and program outcomes. This data is analyzed at least annually to ensure children and families are progressing and to improve the quality of services in order to improve school readiness for children and families. The City of Phoenix accomplishes this mandate by establishing and monitoring progress on the School Readiness Plan, which includes child and family goals. Data is gathered for the child goals from the ongoing child assessment tool aligned with the curriculum to gather data on the eight domains of learning and development. The family goals are tracked utilizing the Family Outcomes Profile (FOP). The OHS Program Information Report (PIR) is an annual report required of all Head Start programs in the country. It tracks grantee and delegate program performance. OHS utilizes PIR indicators to assess grantee strengths and challenges and to target technical assistance to those areas needing improvement. This information is also made available to federal legislators and the public. OTHER INFORMATION Child Outcomes: Child outcome data is used in multiple ways to address school readiness. The Arizona State Board-approved tool utilized, Teaching Strategies Gold, gathers data about a student in order for instructional staff to meet the educational needs of each child and classroom. The data is also used by delegate agencies and City of Phoenix staff to make decisions to improve the program. As per the federal and state definitions of school readiness, children are assessed in multiple domains of learning. See attachment A for student growth data. Family Outcomes: Pivotal to school readiness is the strength and stability of the Head Start family. Tracking Head Start family outcomes is essential in supporting the family

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as well as necessary for program improvement decisions. See Attachment A for family outcome data. Program Information Report: In 2014 – 2015, the City of Phoenix Head Start served more than 3,614 children and Early Head Start served 548 children and 18 pregnant women. As indicated in the PIR, the City of Phoenix Head Start had very similar results to programs in Arizona and nationally on all indicators. See Attachment B. RECOMMENDATION This report is for information only.

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ATTACHMENT A

42

0

10

20

30

40

50

60

70

80

90

100

Approaches to

Learning

Cognitive &

General

Knowledge

Language Physical-Fine

Motor

Physical-Gross

Motor

Social Emotional

% of Infant/Toddler Child Outcomes

Meeting or Exceeding Age Expectations

2014-15

TIME 1 TIME 3

43

0

1

2

3

4

5

6

7

8

9

PRESCHOOL FAMILY OUTCOMES

2014-15

Pre Post

44

0

1

2

3

4

5

6

7

8

9

INFANT/TODDLER FAMILY OUTCOMES

2014-15

Pre Post

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ATTACHMENT B Table 5: Head Start Program Information Report 2014 – 2015

Phoenix AZ National Multiple year enrollment 26.6% 23.2% 29.8% Children enrolled less than 45 days 5.2% 4.5% 4.7% Dropped out and didn't return 16.2% 16.6% 16.4% Children with health insurance 96% 90.6% 96.6% Children with medical home 99.1% 98% 96.5% Children with up-to-date, or all possible, immunizations 100% 96.6% 97.3% Children with dental home 91% 91.4% 92.8% Percentage of children with a disability 11.5% 10.6% 12.2% Children up to date on medical exams 93.6% 87.1% 87% Children needing medical treatment 2.5% 8.1% 10.6% Children receiving medical treatment 83% 88.4% 92.1% HS Children with a disability receiving special services 89.6% 97.5% 97.2% Children receiving dental exams 96.2% 85.1% 83% Children needing dental treatment 42.3% 26.4% 17.9% Children receiving dental treatment 88.4% 85.1% 72.4% Families receiving family services 67.5% 62.2% 70.9%

Table 6: Early Head Start Program Information Report 2014 – 2015 Phoenix AZ National Multiple year enrollment 52% 39.5% 38.9% Children enrolled less than 45 days 4.2% 6.6% 6.1% Dropped out and didn't return 48.1% 32% 29.9% Children with health insurance 99.1% 97% 97% Children with medical home 96.7% 94.7% 96.4% Children with up-to-date, or all possible, immunizations 100% 95.2% 93.2% Children with dental home 46.5% 83.2% 77.5% Percentage of children with a disability 24.3% 13.3% 13.4% Children up to date on medical exams 91.2% 87.3% 80.4% Children needing medical treatment 7% 5.8% 8.3% Children receiving medical treatment 97.1% 91.9% 93% Families receiving family services 97.3% 75.7% 77.5%

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CITY COUNCIL REPORT



SUBJECT: GRO1000 GARDENS AND GREEN SPACES PROGRAM GRANT

The purpose of this report is to request the Parks, Arts, Transparency and Education (PATE) Subcommittee recommend the City Council retroactively approve an application for the 2016 GRO1000 Gardens and Green Spaces Program Grant. THE ISSUE To help drive garden and green space development in cities across the United States, the United States Conference of Mayors (USCM) has established a partnership with ScottsMiracle-Gro to create the GRO1000 Gardens and Green Spaces Program. Through this partnership, the USCM brings gardens and green spaces to communities across the nation. GRO1000 Gardens and Green Spaces seeks projects that engage area residents with a strong presence of local youth and student group involvement. The community garden project at Mountain View Park is a great fit for this grant opportunity. During meetings with the community surrounding Mountain View Park in 2013, residents shared ideas that included the creation of a Community Garden. Additionally, Mountain View Park is located near the Sunnyslope Youth Center and across the street from Mountain View Elementary School, allowing for the potential to involve youth in the project. If awarded, the grant will provide $60,000 as well as in-kind donations from ScottsMiracle-Gro to complete the community garden and develop and launch garden programming. The site has many completed improvements already, and the grant would provide fill material for the garden boxes, minor irrigation improvements, and general clean-up of the facility. The project is located in a neighborhood park and has been developed to create unity between neighbors and the community school. Classes on how to garden and gardening best practices will be taught at the site. It is anticipated students of Mountain View Elementary, youth participants of the Sunnyslope Youth Center, and adults within the community will attend and participate in these classes. Staff learned about the grant opportunity on October 28, 2015. The application was due November 23, 2015. Therefore staff could not obtain permission from the subcommittee to submit prior to the due date. If the Subcommittee does not approve the application, the request will be withdrawn.

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OTHER INFORMATION The United States Conference of Mayors and ScottsMiracle-Gro are committed to the development of gardens and green spaces across the nation. USCM is focused on strengthening and expanding its community garden strategy to maintain a leadership role in stewardship and development of the nation’s green spaces, to recognize outstanding leadership and innovative solutions, and to identify model green space initiatives and best practices. The GRO1000 grant brings green spaces to communities and promotes outdoor play, urban revitalization, nature gardens and decreasing food deserts. RECOMMENDATION Staff requests the PATE Subcommittee recommend the City Council retroactively approve an application for the 2016 GRO1000 Gardens and Green Spaces Program Grant.

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CITY COUNCIL REPORT

TO: Karen Peters

Deputy City Manager

FROM: Gail Browne

Arts and Culture Executive Director

SUBJECT: ARTIST DESIGN CONTRACT FOR THE SOUTH MOUNTAIN LOOP 202 PEDESTRIAN BRIDGE PUBLIC ART PROJECT

This report requests that the Parks, Arts, Transparency and Education Subcommittee recommend City Council authorization of a contract with artist Jody Pinto (NY) for an amount not to exceed $80,000 to design a pedestrian bridge at the Elwood Road alignment of the South Mountain Loop 202 Freeway. The recommended artist will work with an Arizona Department of Transportation (ADOT) design team to prepare all design plans, special provisions, cost estimates and other documents needed to construct the bridge, its ramps and structural supports. THE ISSUE The FY Public Art Project Plan for fiscal year 2015-20 includes a project to commission an artist to work with an engineering team to design a pedestrian bridge spanning the planned South Mountain Loop 202 Freeway at Elwood Road, between 61st Avenue and 63rd Avenue, in southwest Phoenix. The bridge will provide a safe multi-use crossing between residential neighborhoods (Rio Del Rey Units I and II) and the King’s Ridge Elementary School in the Riverside Elementary School District. This is a federal aid project and will be coordinated with ADOT and Federal Highway Administration (FHWA). On November 5, a four-person artist selection panel recommended five finalists from a pool of 42 applicants who responded to a national call for artists. On November 13, 2015, the panel interviewed the finalists before recommending that Ms. Pinto be contracted for the project. The panel based its decision on Pinto’s comprehensive approach to involving community in the design of major infrastructure; her ability to work on complex, multi-agency design teams; her versatility in developing major works in a wide range of materials; and the exemplary quality of past large-scale projects. The selection panel included Myesha Harris, Street Transportation Department; Peter Held, art consultant and former museum curator; Barry Sparkman, Phoenix artist; and Patty Lopez-Vejar, community representative. The Phoenix Arts and Culture Commission reviewed this item at its November 18, 2015, meeting and recommended approval.

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PROGRAM CONTEXT The South Mountain Loop 202 Pedestrian Bridge at Elwood Public Art Project is one of 49 projects in the Fiscal Year 2015-20 Public Art Project Plan approved by City Council on June 17, 2015. It includes $142,471 in City percent-for-art funds. The proposed $80,000 artist design contract will cover all costs related to the artist’s working with the City staff, the community and ADOT design team to design public art enhancements for the proposed bridge. The remaining $62,471 will be applied to project construction and project administration. Additional funds are expected to be required to construct the bridge. The percent-for-art funds for this project come from the Street Transportation Department Capital Improvement Program. RECOMMENDATION This report requests that the Parks, Arts, Transparency and Education Subcommittee recommend City Council authorization of a contract with artist Jody Pinto (NY) for an amount not to exceed $80,000 to design a pedestrian bridge at the Elwood Road alignment of the South Mountain Loop 202 Freeway. The recommended artist will work with an Arizona Department of Transportation design team to prepare all design plans, special provisions, cost estimates and other documents needed to construct the bridge, structural supports and ramps.

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CITY COUNCIL REPORT

TO: Milton Dohoney

Assistant City Manager

FROM: Thomas Remes

Government Relations Director

SUBJECT: STATE AND FEDERAL LEGISLATIVE AGENDA – PARKS, ARTS, EDUCATION

This report seeks input from the Parks, Arts, Transparency and Education Subcommittee on the City’s state and federal legislative priorities for the 2016 State and Federal Agendas. It is anticipated that the complete 2016 State and Federal Agendas will be presented to the Mayor and Council at the December Policy meeting. THE ISSUE Each year, the Office of Government Relations requests that City departments submit state and federal requests and issues for the City’s State and Federal Agendas. Once input is received from the Mayor and Council, the 2016 State and Federal Agendas will define the City’s legislative priorities and guide the City’s lobbying activities during the Second Regular Session of the 52nd Arizona Legislature and the 114th Congress, 2nd Session. Guiding Principles In order to prioritize and guide lobbying efforts at the state level, staff recommends that the Mayor and Council endorse familiar, but critical, guiding principles as the City’s highest priorities: maintain and protect shared revenues, oppose unfunded mandates, and preserve local authority, and protect water resources. Staff recommends the City oppose any reduction of shared revenues, which make up approximately 34 percent of the City’s general fund, helping to pay for police, fire, streets, parks, and other critical City services. Staff also recommends the City oppose state legislative efforts to shift new responsibilities to the City without accompanying funds. Staff recommends the City work to protect the ability of the Mayor and Council to set policy at the local level and oppose legislation that preempts local authority. Finally, while Phoenix and the Valley have sufficient water resources for now and the foreseeable future, the Arizona Department of Water Resources and stakeholders from statewide organizations are working to coordinate efforts in building adequate infrastructure and protecting water resources. Staff recommends that the City participate in these efforts to ensure that Phoenix’s water supply is protected. In order to prioritize and guide lobbying efforts at the federal level, staff recommends that the Mayor and Council endorse two guiding principles as the City’s highest priorities: promote fiscal sustainability and protect local authority. To promote fiscal sustainability, the City would, for example, support efforts to achieve a fair share of

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federal funding for Phoenix compared with other cities of equivalent population. Staff would also oppose federal actions imposing unfunded mandates on cities or reducing funding available for important programs or infrastructure needs. To protect local authority, staff would support federal action that empowers local communities and oppose efforts to preempt local decisions. Federal Agenda Staff recommends the following federal legislative priorities for inclusion in the 2016 Federal Agenda: Rio Salado Oeste Ecosystem Restoration Project Completion of the $100 million Rio Salado Habitat Restoration Area from 24th Street to 19th Avenue is an important accomplishment for the City in collaboration with the U.S. Army Corps of Engineers (Corps). Rio Salado provides a needed habitat for Arizona wildlife, regional trails and economic development benefits beyond the banks of the riverbed. The next segment of the plan is the Rio Salado Oeste ecosystem restoration project. Rio Salado Oeste will restore an eight-mile reach of the Salt River between 19th Avenue and 83rd Avenue. The project is currently in the first phase of design from 19th Avenue to 51st Avenue. Since 2008, the project has received funding of over $3.4 million. Staff recommends seeking funding of $1.5 million from the Corps for Rio Salado Oeste pre-engineering and design in the president's annual budget requests, the annual Energy and Water Appropriations bills and annual Corps work plans. Land and Water Conservation Fund The Land and Water Conservation Fund (LWCF) expired on September 30, 2015 after Congress did not pass legislation extending the program’s authorization. LWCF was originally authorized in 1964 to fund the purchase and development of parks, wildlife refuges and recreation resources. It derives its funding from offshore oil and gas drilling fees. There are two sides to the program: a federal side, which authorizes up to 100 percent funding for additions to national parks, national wildlife refuges, national forests and other federal public lands; and a state side, which provides 50 percent in federal funds to states and localities as matching grants for parks acquisition and development. Applicants for funding from the LWCF state assistance grant program agree to match the federal investment dollar for dollar. The states and local governments also agree to keep the purchased land in protected status in perpetuity and to open such lands and facilities to the public forever for recreation and enjoyment. Although in some years Congress allocated as much as $900 million, recently the fund has dropped as low as $25 million. The City has benefitted greatly from grants through the LWCF programs. To date, the City has received 90 project grants worth over $10.2 million. These grants have conserved lands that are now part of the Phoenix Mountains Preserve and provided leverage for numerous park acquisition and initial park development projects over the last four decades. The City has received over $10 million in LWCF grants since 1965.

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Staff recommends:

• Support for reauthorization and full funding for LWCF. • Seeking competitive and discretionary grants to assist with purchase of

property in the City’s Sonoran Preserve. Arts Grants To help meet its objectives to expand the availability of arts and cultural activities throughout the City, the Office of Arts and Culture pursues federal and foundation grant opportunities. The National Endowment for the Arts (NEA), an independent agency of the federal government that offers support and funding for local arts projects, is one source of grant funding. One NEA grant that the City has applied for in the past is the Our Town grant program, which supports creative placemaking projects that help to transform communities into lively, beautiful and resilient places with the arts at their core. The Our Town grant requires creative partnerships between arts organizations and local government and offers support for projects in two areas: arts engagement, cultural planning and design projects; and projects that build knowledge about creative placemaking. Our Town grants are matching grants and range from $25,000 to $100,000. Arizona State University has been a frequent partner of the City’s on these grant applications. The NEA also offers the Art Works grant program, which is focused on art projects in communities and neighborhoods. The goals of the Art Works program are the creation of art, public engagement with art, lifelong learning in the arts and strengthening of communities through the arts. This grant does not fund direct grants to individuals, but does allow local arts agencies to re-grant funds to qualified organizations. Grants generally range from $10,000 to $100,000. The City recently applied for a $100,000 Arts Works II grant for design and awards are expected to be announced in Spring 2016. The National Endowment for the Humanities (NEH) is another independent grant-making agency of the federal government and is one of the largest funders of humanities programs in the U.S. The NEH awards Preservation Assistance Grants for smaller institutions. The City recently applied for a $5,000 Preservation Assistance Grant to utilize a consultant to look at the City’s municipal art collection and make recommendations about how to better conserve it. Staff recommends continuing to look and advocate for federal and foundation grant funding opportunities to expand the availability of arts and cultural activities throughout the City. Head Start The City of Phoenix Early Head Start/Head Start program permits low income families access to quality services that support school readiness efforts from birth to kindergarten entry. Specifically, the child care partnership grants allow some parents to return to the workforce or increase their work hours knowing that their children are safe and in an environment specifically designed to address development and school readiness. The preschool development grant assists with efforts to increase the number

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of children ready for school and ensuring all Arizona children are reading at grade level by third grade, thus avoiding retaining children and additional costs to the state. Additional preschool programs and partnerships will also result in new jobs with decent wages and benefits. The City of Phoenix receives one of the lowest amounts per child in Arizona. In order to provide the high quality of service required by Head Start, the City deserves equal funding to other grantees in the state. The City is only able to serve 2.2 percent of the eligible Early Head Start children and 27 percent of the eligible Head Start children, compared to a national average of 4 percent for Early Head Start and 42 percent for Head Start. This inequity is compounded by a lack of other public preschool programs in the area. According to the annual Kids Count, only 34 percent of Arizona’s three- and four-year-old children are attending preschool, compared to 48 percent nationally. Research demonstrates that preschool participation is a significant predictor of school success, especially for low income children. Staff recommends:

• Supporting continued or increased funding for Head Start. • Supporting Phoenix receiving a fair share of Head Start funding. • Supporting Early Head Start Child Care Partnerships funding. • Supporting continued funding of the Preschool Development grant.

Phoenix Public Library The Phoenix Public Library system provides many services to the community, including facilitating college-readiness and workforce development, which would benefit from federal grant funding. One example is College Depot, which is located in various library branches and provides library customers, particularly those in low-income communities, with free access to college planning information. Library staff at College Depot locations have received training in college planning basics, including college searches, career exploration, college applications, scholarship searches and financial aid. College Depot's mission to expand access to higher education opportunities for underserved populations meshes with the City’s involvement in the My Brother’s Keeper initiative, discussed below, and would benefit from federal or foundation grant funding to expand the program and services provided to the community. Another example is the hive @ central, located at Burton Barr Central Library, which is a discovery space for business entrepreneurs. The mission of the hive @ central is to offer every entrepreneur and small business owner the tools they need to start and grow their dream. Currently, the Business Roadmap Program is offered there, which offers a series of start-up workshops for business owners and entrepreneurs. The Phoenix Public Library system provides these and various other tools and resources to entrepreneurs and small business owner to start or grow their business. Additionally, the Ocotillo Library offers a workforce literacy center, which assists job seekers by offering classes and instructional materials on resume writing, interviewing skills and computer use.

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Staff recommends exploring and advocating for federal and foundation grant funding opportunities to expand the availability of library programs such as college-readiness and workforce development. My Brother’s Keeper President Obama launched the My Brother’s Keeper (MBK) initiative to ensure that all youth have opportunities to improve their life outcomes and overcome barriers to success. The MBK Community Challenge encourages cities to implement a coherent cradle-to-college-and-career strategy for improving outcomes for all young people. The MBK Community Challenge is a call to action for leaders of communities across the nation to build and execute comprehensive strategies that ensure:

• All children enter school cognitively, physically, socially and emotionally prepared;

• All children read at grade level by third grade; • All young people graduate from high school; • All young people complete post-secondary education or training; • All youth out of school are employed; and • All young people are safe from violent crime.

The City accepted the MBK Community Challenge and is implementing comprehensive strategies that improve grade level reading, increase high school graduation rates and increase college attainment. Staff recommends pursuing federal and foundation grants and working with federal agencies and other stakeholders to support the City’s involvement in the MBK initiative. RECOMMENDATION Staff requests input from the Parks, Arts, Transparency and Education Subcommittee on the City’s state and federal legislative priorities in the area of aviation for the 2016 State and Federal Agendas.

120115 parks arts transparency and education subcommittee · 2015. 11. 25. · 3 12. state and...

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