11.4 corporate and community services · 2016-03-17 · 19/8/2015 emergency access ways & water...

SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 23 MARCH 2016

11.4 Corporate and Community Services 11.4.1 BUSH FIRE ADVISORY COMMITTEE MEETING MINUTES

17 FEBRUARY 2016

Attachment 1 – Bush Fire Advisory Committee Meeting Minutes and attachments 17 February 2016 Attachment 2 – Responsibility for Fire Water Tanks Attachment 3 – Information on Electric Fire Danger Rating Signs

Augusta Margaret River Bush Fire Advisory Committee Meeting

Minutes

For the meeting held Wednesday 17 February 2016

Council Chambers 41 Wallcliffe Road, Margaret River

Commencing at 6.00pm

Augusta Margaret River Bush Fire Advisory Committee Meeting Minutes: 17 February 2016

Notice of Meeting

Please be advised that a meeting of the Augusta Margaret River Sport and Recreation Advisory Committee will be held on 18 May 2016 in Council Chambers, 66 Allnutt Terrace, Augusta commencing at 6.00pm. This meeting is open to members of the public. If you are unable to attend the meeting, please contact Hannah Waters, Executive Assistant Corporate and Community Services. Contact Number: 9780 5638 Email Address: [email protected]


TABLE OF CONTENTS AGENDA SUBJECT LISTING Notice of Meeting Order of Business (Table of contents) 1.0 Declaration of opening

2.0 Attendance / Apologies / Non-attendance

2.0 Attendance 2.1 Apologies 2.2 Non-attendance

3.0 Question time for the public

4.0 Disclosure of members’ interests

5.0 Confirmation of minutes of previous meeting 5.1 Bush Fire Advisory Committee Minutes: 18 November 2015

6.0 Matters arising from previous minutes

6.1 Action List 6.2 Shire emergency water supplies

7.0 Reports from Shire Officers and Delegates 7.1 Chief Bush Fire Control Officer 7.2 Deputy Chief Bush Fire Control Officer 7.3 Shire Fire Control Officers 7.4 Community Emergency Services Manager / Shire Training Officer 7.5 Shire Executive Officer / Representative 7.6 Department of Fire and Emergency Services 7.7 Volunteer Fire and Rescue Service 7.8 Bushfire Ready Facilitators Report 7.9 Department of Parks and Wildlife 7.10 State Emergency Services

8.0 General Business

8.1 Overview of the Bushfire Risk Management Plan – Chris Lloyd 8.2 Bramley pine plantations: Concern over harvesting times – Councillor

Peter Lane 8.3 NDRP Funding – Nathan Hall 8.4 Dry cleaning procedure – Nathan Hall 8.5 Police Clearances for bush fire volunteers – Nathan Hall 8.6 2016 Training Calendar – Nathan Hall 8.7 Pole Top Fire Procedure – David Holland 8.8 Letter from DFES – David Holland 8.9 Wellness program – David Holland 8.10 Progress report on Shire transfer to DFES – David Holland 8.11 Discussion with Euan Ferguson AFSM

9.0 Matters for which the meeting may be closed (Confidential Items)

10.0 Closure of meeting


1.0 Declaration of opening The meeting was declared open at 6.04pm. The Chairperson welcomed guests John Tilman and Euan Ferguson to the meet as well as Chris Lloyd, Bushfire Risk Planning and the new Minute Secretary Hannah Waters.

2 Attendance / Apologies / Non-attendance 2.1 Attendance Committee Members

David Holland : Chief Bush Fire Control Officer / Chairperson Brett Trunfull : Deputy Chief Bush Fire Control Officer / Deputy

Chairperson John Matten : Molloy Island Volunteer Bush Fire Brigade 6.08pm Ray Gilchrist : Alexandra Bridge Volunteer Bush Fire Brigade Peter Brindley : East Augusta Bush Fire Brigade Andy McFarlane : Cowaramup Bush Fire Brigade Simon Hanson : Karridale Bush Fire Brigade Keith Scott : Rosa Brook Bush Fire Brigade John Taylor : Gracetown Bush Fire Brigade 6.18pm Bob Baker : Wallcliffe Bush Fire Brigade Diane Holland : Witchcliffe Bush Fire Brigade Martin Dekkers : Kudardup Bush Fire Brigade Cr Ian Earl : Shire President Cr Peter Lane : Councillor Council Staff Members

Nathan Hall : Community Emergency Services Manager Chris Lloyd : Bushfire Risk Planning Coordinator Hannah Waters : Minute Secretary Observers Euan Ferguson : AFSM (Australian Fire Service Medal) John Tillman : DFES Superintendent LSW Tim Wall : City of Busselton Gordon Temby : Bush Fire Ready Coordinator/North Georgina Thieve : Bush Fire Ready Coordinator/South Rob Bootsma : Rosa Brook Bush Fire Brigade Barbara Bootsma : Witchcliffe Bush Fire Brigade Kevin Nash : Molloy Island Bush Fire Brigade John Carter : DPaW 6.26pm

2.2 Apologies Peter Delfs : Gracetown Bush Fire Brigade Michael Molyneux : Coordinator Ranger Services Annie Riordan : Director Corporate and Community Services

2.3 Non Attendance N/A

3.0 Question time for the public Nil

4.0 Disclosure of members’ interest Nil

5.0 Confirmation of minutes of previous meeting Under item 1.1 Election of Presiding Member and Deputy Presiding Member the Mover and Seconder for both appointments have not been recorded.


The minutes need to be updated to reflect that for both appointments the mover and seconder were as follows. Mover: John Matten Seconder: Simon Hanson 5.1 Bush Fire Advisory Committee Meeting Minutes: 18 November 2015

RECOMMENDATION That the minutes of the Bush Fire Advisory Committee Meeting held 18 November 2015 be confirmed as a true and correct record of the meeting. Moved: Diane Holland Seconded: Peter Lane

Carried: 13:0


6.0 Matters arising from previous minutes

6.1 Action List

Date Action item Action update Status Actioning

officer 21/05/14 CBFCO to create 1 training session with correct

procedures for distribution to brigades. As part of a long term plan, time permitting a set of 8 procedures will be created for different skills and drills training for distribution to the brigades

20/08/14 – Training session included in Agenda. 19/11/2014 – Thanks to R Dilkes for work on radio training drill. Next to be prepared Burn Over Drill to include First Aid. Refer Manage Injuries on DFES calendar 20/5/2015 Burnover Drill completed, thanks to Kirsten Jackson, Gordon Temby and Diane Holland. There will likely be two next time on Pumping and Maps. 19/8/2015 – Pump operations completed. Maps still to be completed and possibly wet weather training activities. 18/11/2015 Two new training manuals forwarded to Brigade secretaries. 17/02/16 - This item is still ongoing.

Ongoing CBFCO

19/11/2014 Waterpoints for 12.2 19/11/2014 – Brigades to forward to CBFCO all waterpoints available for the 12.2 to fill up 18/2/2015 – when collated this information should be shared with Busselton. 20/5/2015 – No feedback received as yet. 19/8/2015 – No feedback – Molloy forwarded to CESM. 18/11/2015 – Rosabrook, Molloy and Witchcliffe have provided – still waiting on remaining Brigades. 17/2/16 - Received from East Augusta. Outstanding lists to be forwarded to David.

Ongoing Brigades

CESM


20/05/2015 Full face masks – Brigades to advise CESM if they would like to have full face masks.

19/8/2015 - Identify which Brigades want the full face masks 2 masks/seat/appliance. Designate 2 masks to each Brigade for trial. Half masks and P2 masks are still available. 18/11/2015 – CESM to email Secretaries re masks 17/2/16 – Full allocation of 122 masks have been distributed. Feedback from crew members already equipped was very positive. I will look at ordering some more in the next financial year budget.

Complete Brigades

19/8/2015 Shire EAP Services 19/8/2015 – information to be forwarded to Brigades 17/2/16 – Will be addressed in agenda tonight and action can be moved to completed items.

Completed CESM

19/8/2015 Emergency Access Ways & Water Points 19/8/2015 – Advise Committee of any areas that require marking 18/11/2015 Gordon Temby marking. Brigades to advise 17/2/16 - Item now completed

Completed Brigades

19/8/2015 Volunteer membership numbers 19/8/2015 – Brigades to check all members and advise CESM. CESM will forward his current list.

17/2/16 - Fantastic response from the brigades. Information compiled but need to formalise and send to the brigades for approval. This is a work in progress.

Ongoing CESM/Brigades

19/8/2015 Road verge maintenance 19/8/2015 – Brigades to advise either CBFCO. DBFCO or CESM of any road verges that will require maintenance next year. 17/2/16 – A number of brigades provided list, thank you. The list has been closed for this financial year. Now accepting submission from brigades for the 2016-17 financial year. Information required by February/March 2016.

Ongoing Brigades


19/8/2015 Late start to Autumn fire season

19/8/2015 – Brigades to consider possible solution to the issue and report back November BFAC 18/11/2015 Next fire season – refer to Firebreak Committee recommend prohibited finishing 14 March – permits (if ideal) can be issued. 17/2/16 – The Firebreak Committee will need to meet and discuss extending the Prohibited period permanently by two weeks to 14 March. Parks and Wildlife are in agreement with the extension so a recommendation to Council is required to formalise. (Recommendation to follow table)The CBFCO advised that the Prohibited Burning Period for 2016 will be extended by 14 days from 28/2/2016 at which point the season will open but permits will not be issued until sufficient rain had occurred.

Complete Brigades

19/8/2015 Brigade purchasing 18/11/2015 CESM reminded Brigades of the Shire Purchasing policy. 17/2/16: Item raised at the Bush Fire Strategy Meeting.

Completed Brigades

18/11/2015 Brigades to advise DPAW of priority burn areas 17/2/16: CBFCO attended a meeting in Kirup December 2015 at the Parks and Wildlife Office. Discussions on mitigation work and the submission of a wish list was submitted on behalf of the Shire. A lot of the identified areas and works were already on their list.

Completed Brigades

18/11/2015 Watertank filling/refilling in new Subdivisions 18/11/2015 Recommendation to Council waiting on response. 17/2/16: To be addressed in Item 6.2

Completed Council

17/2/2016 CESM to clarify if the suggested actions relating to the responsibility for Fire Water Tanks for implementation at the commencement of the 2016-17 financial year have been approved by Council.

18/2/16 – On the 9 December 2015 Council received the minutes for the BFAC meeting held on the 18 November 2015 however the final recommendation (OM2015/270) didn’t specifically request Council note the actions listed commencing at the start of the 2016-17 financial year. Information to be resubmitted with BFAC report to Council.


17/2/16 Delegates to distribute the Draft Dry Cleaning Procedure to their brigades for discussion and provide feedback at the next BFAC meeting.

Brigades

17/2/16 Delegates and brigades to provide feedback to CESM about the draft training calendar ASAP.

Brigades


RECOMMENDATION That the Prohibited Burning Period be permanently extended by an additional 14 day period to finish on the 14 March. Moved: John Matten Seconded: Keith Scott

Carried: 14:0

6.2 Shire emergency water supplies Please Refer To Attachment 6.2.1 Attachment 6.2.1, “Responsibility for Fire Water Tanks” is an extract from the 18 November 2015 BFAC minutes. On the 9 December 2015 the BFAC minutes were received by Council.

CESM to clarify if the suggested actions relating to the responsibility for Fire Water Tanks for implementation at the commencement of the 2016-17 financial year have been approved by Council. Wallcliffe: Is the Shire working towards a standard key and directory for Shire fire water tanks / standpipes? CESM: That is one of the suggested actions moving forward.

The Chairperson suspended Standing Orders at 6.27pm and brought agenda item 8.11 Discussion with Euan Ferguson AFSM up the agenda. The Chairperson introduced Euan Ferguson AFSM advising that he is in WA to conduct an inquiry into how the Waroona fires were managed and invited him to speak to the committee about the project and his experience.

8.11 Discussion with Euan Ferguson AFSM

Thank you for the invitation to the meeting. I have just spent a couple of hours with some of the senior officers and volunteers reviewing the changes implemented since the Margaret River fire report and the Waroona fire incident. Well-done there was a real air of professionalism in the way it was managed by both staff and volunteers. During the discussion all questions were answered very well. I have been engaged by the government to review the Waroona fires. The Terms of Reference have been published. (Please see Attachment 8.11.1). In the weeks since I have been here I have visited the fire area three times, flown over the affected area, driven through the point of origin as well as looking at the burnt and unburnt areas. I am not sure how many groups I have already spoken to but through the process I will be meeting with individuals directly impacted by the fire, some volunteer brigades and other stakeholders. Last week we put out an advert seeking both written and oral submissions for the purpose of a series of hearings into the incident. Registrations for both written and oral submissions close Friday, 4 March 2016. The hearings will be held in Waroona, possibly Harvey and in Perth. We are yet to determine if any public hearings will be included in the process. The hearings will seek to engage affected parties with the focus to make sure that those directly impacted by the fire have their submissions taken on board for consideration. Part of my job will be to make recommendations that affect long term change ten years into the future, that those most affected by the changes and those responsible for the implementation of the recommendations are happy with the outcomes. I would like to close by saving that the Weather Bureau have noticed the change in climate in the SW of WA with a number of locations close to here where the rainfall has halved. Bush fire risk is worse than it was 20-40 years ago and with continuing changes in weather patterns it will be an ongoing problem in WA.


Thank you again for inviting me to Margaret River it has been very enlightening and informative. The Chairperson thanked Euan Ferguson and also welcomed Courtney Barron, Euan’s assistant. Standing orders were reinstated at 6.39pm.

7.0 Reports from Shire Officers and Delegates

7.1 Chief Bush Fire Control Officer • The past three months have been very busy on the bush fire front with a

high number of incidents. This has included a number of out of Shire deployments to incidents at Waroona, Greenbushes, Myalup, and Mount Solas. Thankyou to all Brigades for your willingness to assist with these deployments.

• I have completed the Peer Support Program that was run by DFES and have

been deemed competent! Please feel free to contact me if you would like any access to counselling or would just like to have a chat about any issue.

• We commenced our ‘Prohibited Burn Period’ on December 22nd after a

relatively quiet permit period. Permits were cancelled for one weekend in November due to high temperatures. Thankyou to all FCO’s for your assistance in cancelling the permits that had been issued. I noticed that there were fewer permits issued this season than in other years and I suspect that most landowners had taken advantage of a drier than normal winter and did their burning prior to the Restricted period.

• I attended a meeting with P&W in Kirup to discuss prescribed burn locations

in this Shire and to develop a priority list. Thanks to P&W for the invite and to the brigades that provided me with their areas of concern. Once the priority list has been finalised we will start to make plans for fuel reduction.

• We had a very good turn up to the wellness session that we held at Wallcliffe

Station. Approximately 80 members along with many of their partners were able to come along and hopefully get some information on the support services that are available. Diane Holland and I were able to deliver a similar session at Karridale Station later in that week for crews who were at an incident when the Wallcliffe session was held. Thankyou to all who turned up and particular thanks to the partners of our Firies for all their support.

• We held our PIA for the Waroona fire at Witchcliffe Station and we have

collated and then circulated the feedback from all the Brigades that attended. DFES are going to organise a meeting to gather all of the information from the Shires in our Lower South West region to collect all of our feedback into a document to then take to the State.

• I have had very pleasing feedback about the unified and collaborative

approach taken by Shire brigades, DFES, DPaW and other Government agencies at the Waroona Fires. We have a very robust multi-agency communications and response system that is standing the test of major incidents. I personally thank every attending member for your contributions, cooperation and camaraderie with the other agency representatives. You are a credit to yourself and are wonderful ambassadors for the Shire of Augusta Margaret River. Please dismiss media reports suggesting fractions between the fire authorities as nothing more than sensationalist tabloid reporting.

7.2 Deputy Chief Bush Fire Control Officer

All brigades have been to at least 3 or 4 incidents. Everyone is able to test out their skills and their organisation. From my perspective been working really well. Congratulations it is going really well.


Thank you to all brigades, apologies to any crews that feel that they were not used as much as they could have been. At the time crews are sent to an incident it has been determined that there is a need. Unfortunately sometimes things change between deployment and arrival. Your help is very much appreciated.

7.3 Shire Fire Control Officers

Witchcliffe The Brigade has turned out twice to a burning mulch pile at the Davis Road tip, on both Christmas weekend and New Year weekend. We also sent a crew as part of a task force to Greenbushes on the 29th December and we also sent five shifts to the Waroona Incident in January. We had 20 different members attend this incident, 8 of these members did more than one shift. The total brigade commitment was around 550 hours. The Shire BWT has turned out 7 times since the beginning of November. This appliance belongs to the whole Shire but the Shire cannot own vehicles as far as Incident Reporting goes so it is always gets listed at an incident as the Witchcliffe 12.2. If you call comms and tell them you have the 12.2 onsite you will need to call it the Witchcliffe 12.2 otherwise they will not find it on their system. I am therefore responsible for putting in the fire reports for this vehicle no matter which brigade picks it up and uses it. To assist me with the reporting it would be really helpful if you can sign in to the Witchcliffe station log book both when you pick up the 12.2 and again when you drop off the 12.2 as this will give me the times the appliance was out on the job. For Example

1/2/16 0800 Lindo Folatti and Kym Sandover 12.2 to incident at Forrest Grove Road 1/2/16 1400 Lindo Folatti and Kym Sandover 12.2 returned from Incident

Can you please pass this information on to those within your brigade to whom this will apply. Our brigade attended the Gourmet Escape at the end of November and the Leeuwin Estate Family Concert on the weekend prior to Australia Day. Training continues as usual with BFB on the first Friday of the month and VFRS every second Friday. Gracetown

• Training is regular, each Monday fortnight, with good member turnout. • Brigade has been involved in four call outs and several members were

involved in the Waroona fires. • Members are happily familiarizing themselves with the recently acquired Full

Face Respirators. Wallcliffe

• Regular brigade trainings have been well attended and several members have attended DFES training courses.

• Following the Waroona fires appliances and equipment are being checked for any maintenance required.

• Strategic firebreaks and access gates are being routinely checked, recovery of undergrowth from fires of 4-6 years ago is astonishing.

• Fires attended have been small with the exception of the Yates Rd fire which was the re-ignition of an old burn pile.

• Wallcliffe brigade appears likely to take on the management of the support trailer. As a brigade will be looking at bit of help.

CESM: The Shire will be able to assist with stocking the support trailer. East Augusta

• Attended fires in Scott River and Courtenay and attended Waroona Fire on two occasions.


• Training continues on a fortnightly basis as are maintenance runs. • DFES High Season Vehicle was deployed to our station, which was later

recalled for the Waroona fire and Off Road Driving Course. • Building completed on the Incident Control Room and the toilet requires tiling

for completion. • Two FF attended Off Road Driving. • 7 crew attended the Full Face Respirator and RUI training.

Rosa Brook

• Rosa Brook has attended 3 fires this summer the first was at Rosa Brook estate the second an angle grinder fire on Bessell Rd the 3rd was a lighting fire on Great North Road.

• The brigade also turned out with that early morning 3.00am start to respond to the Waroona fires with a crew in the 3.4.and again the next day with a crew in a light tanker.

• We have had large turnouts to training sometimes to many bodies for available seats which is a good sign.

• Servicing of faults in vehicles has improved 10 fold this summer with all problems being fixed almost immediately. Big thank you to Nathan and the Shire Workshop.

• Shaun has organized some more Friday night information get togethers for January.

• A very successful Quiz night was held on 20 January to raise funds for the Yarloop Fire Brigade. Thank you to Allan Darnell and the Llowarchs.

• Nearly $6,000 was raised in our community $2,000 direct to Harvey/Waroona brigades and $4,000 to purchase fencing wire from Landmark

Molloy Island

• Recruiting new members may have proved fruitful with the possibility of three new members joining this year. All three have been inducted on Monday. Hope to be on the next course.

• Training continues fortnightly with good attendances. • Molloy crews attended fire with shifts at Westbay Creek road Augusta and

Waroona. Closer to home, a lightning strike on private land in the locality of Fisher road was attended backing up, Kudardup and Karridale brigades.

Karridale

• Training regularly each fortnight with good turnout and 1 new member! • Have had 13 BFB turnouts/assistance including 6 to Waroona/Myalup. • Truck has had a lot of break downs especially electrical but all has been

repaired within Shire Depot and by WA Diesel including major part repair/replacement for a 10 year old vehicle so now has another 10 years!

• Karridale BFB have 18 active members so filling a crew is sometimes difficult but great willingness by all.

Kudardup

• Extentions to the Kudardup fire shed is now complete with toilet, change room, kitchen, office and mezzanine storage area. This has been achieved with donations from landowners and Leeuwin Lions together with money raised from fuel reduction burns and raffles.

• Further works will include floor sealers, furniture and vehicle auto charge systems.

• Kudardup hosted a fire awareness film and talk evening 26th November. Presented by Nathan Hall an excellent response 25 people turned up on the evening.

• Fires on the third attempt the peat swamp at west bay creek fire was extinguished. A smouldering heap was levelled and flooded. The bush reserve adjacent to Ellis Estate in Augusta was extinguished with the help of Augusta Fire and Rescue and Karridale.

• A pole top fire was attended to by the brigade. • Molloy air strip (Lindberg) lightning strike was controlled with aerial support,

two loaders and help from Molloy, Karridale, Kudardup and Alex Bridge.


• Kudardup also sent team members to Greenbushes, Waroona, Harvey and Uduc.

• Once again the 12.2 played a vital role in some of these fires. • Thanks to the crew in 12.2.

Cowaramp

• The brigade has been involved in out of town deployments to Waroona, Harvey and Uduc fires.

• Crews spent over 800 man hours assisting the fire-fighting effort. • Crews also attended two minor local incidents. • Training is going very well every Thursday and on the second Sunday of

each month. Good attendance levels.

Alex Bridge • 6 fire incidents. • Training is going well.

7.4 Community Emergency Services Manager / Shire Training Officer

Prevention Planning – Bush Fire Management Plans

Since starting at the end of June I have provided advice to the Shire’s Planning Department on 40 Bushfire Management Plans at varying levels of their respective developments from initial risk assessments to the clearance of conditions imposed by the WA Planning Commission. In December 2015 the Department of Planning released the new State Planning Policy 3.7, Guidelines and Bush Fire Prone Mapping. The policy and guidelines directs how land use should address bushfire risk management in Western Australia. It applies to all land which has been designated as bushfire prone by the Fire and Emergency Services (FES) Commissioner as highlighted on the Map of Bush Fire Prone Areas. More information can be obtained by visiting http://www.planning.wa.gov.au/8194.asp Community Education – Media Releases There have been several key media releases issued by the Shire in regards to bush fire preparation and the recent deployments to Waroona and Harvey. I would also like to remind Brigades that the media should only be contacted or commented to via the approval of the Shire. If you would like to provide information to the media please contact the CBFCO or the CESM first. Preparedness

Training

Over 140 brigade members were trained in the new full face respirators and Rural Urban Interface Fire Fighting Techniques. This was a tremendous effort from all involved and was put to work at the Waroona and Harvey incidents. 122 respirators have now been issued and more should become available in the 2016-17 budget.

A draft Shire training calendar has been developed for 2016. I am seeking feedback over the next week and confirmation on the Structural FF and Pump Ops courses.

A RUI exercise was conducted at the Parkwater Estate on the 12 November. 50 brigade members attended and successfully completed the exercises of property evaluation, communication, burn over drills and community education.

Meetings

Significant meeting that I have attended since the November 2015 Committee Meeting include;

• Local Emergency Management Committee Meeting • DFES Regional Officers Meeting • Strategy meeting for 2016-17 LGGS submission

http://www.planning.wa.gov.au/8194.asp


PPE Orders

The PPE orders for 2015-16 have been completed. There is a limited supply of PPE on hand at the Shire should members require urgent replacements. In keeping with the auditing and the Grant Scheme requirements please ensure that all PPE that is issued to members is recorded. LEMC Exercise On the 10 November the Shire held a significant LEMC exercise based on Welfare and Recovery requirements based on a level 2 Bush Fire impacting the Augusta town site. The exercise was attended by 39 participants from both Shire staff and State/Local emergency services. Response Since the November 2015 BFAC meeting the Shire’s brigades have responded 58 times with a further 20 responses by CBFCO/DCBFCO/CESM. A breakdown of these brigade responses are attached to the report. (This does not include multiple responses to the same incident) Please see attachment 7.4.1. Thank you to the brigades who have promptly provided their incident reports, can I please encourage all brigades to submit their reports as soon as possible following an incident to assist with,

• Local Government Grant Scheme (LGGS) applications • Insurance and incident reporting • Suspicious fire /Arsonist reporting

Recovery A wellness session was held at the Wallcliffe Fire Station on the 17 January following the Waroona fire. This session was well attended by over 80 brigade members and their families. It was very heartening to see the strength and unification of the brigades! Should any members require any additional support please contact the CBFCO or myself.

Circulars Brigades were recently sent DFES Circulars regarding solar panels and the vehicle enhancement project. These can be accessed by the volunteer portal on DFES’s website.

7.5 Shire Executive Officer / Representative

N/A

7.6 Department of Fire and Emergency Services • Thankyou to those that attended Waroona / Myalup Fires to assist and

support communities out of this region. Fantastic effort by LSW volunteers given risk we had in own region.

o Thanks also to those who coordinated resources, provided logistics

such as buses and generally supported the effort. Also pass on thanks to partners/wives/husbands and loved ones who supported you all during this busy time.

o Much has been said in media and social media about the

management of the fire - It's been disappointing to see such a negative focus on some of the aspects of the way the fire was managed and I know some of the commentary has affected our staff and volunteers in a negative way. Please keep an eye on your peers and remember there is a large support network available for those who wish to talk to someone regarding the fires or any other topic.


o A final thankyou to Sean Blocksidge and Wallcliffe Fire Brigade. During the recent Waroona Wallcliffe posted a fantastic message related to PAS and their post, created by Sean Blocksidge, was shared into 700+ networks and reached 85,000 + people. "Amidst the often negative reactions on social media I want to highlight how powerful and positive brigade engagement on social media can be as a vehicle for behaviour change".

o Thanks to Sean and the Wallcliffe Bushfire Brigade for the engaging

and genuine content they deliver in the social media space.

• Well done to Nathan and Andy for facilitating the RUI Exercise in November last year. It was attended by over 50 volunteers and Nathan showed me some practical use of these skills at the recent Myalup fire where I was the Incident Controller. Rather than wait around for the fire to reach them, Nathan and his Task Force put their RUI assessment skills into practise and assessed a number of properties for defendability in a threatened community north of the Myalup fire. While these assessments may not be as exciting a putting "wet stuff on the red stuff", this type of pre planning ensures our resources are used in the most effective and safest manner during impact of fire.

• When I went to Canada in 2014, I was fortunate enough to gain some

experience using a sprinkler system to protect assets in the line of the fire. Over the past year, I submitted a proposal and received endorsement by DFES to establish a 'prototype' Critical Infrastructure Structural Protection (CrISP) Trailer. Series of sprinklers, hoses, portable pumps and collar tanks available to be used for structural protection under certain circumstances. The trailer was used operationally at the Myalup fire to protect a bridge identified as critical infrastructure. The trailer had never been used before and while there were some teething problems and the fire (luckily) didn’t reach the bridge, the trailer will be another option available to be used when assets are at risk. The trailer had its first official test today and performed …… It will be housed at Margaret River VFRS and will be available for operational incidents and hazard reduction burns across the region and beyond. Will distribute a list of equipment available.

• All brigade should have received a set of RUI Response Plans. These plans

have been developed to assist crews to make decisions in the early stages of a fire . Where possible, the plans were developed with local FCOs however they need to be constantly reviewed to produce a product that contains up to date accurate information that is user friendly. If you have any feedback regarding the plans, feel free to send it through to me and I will update the Master copies and re-issue.

• New Regional Training Calendar - process: Course Application, send to

CESM to manage. Sector Commander qualification course.

• Solar Arrays: There is a new presentation available on DFES portal regarding safe work practises by emergency responders around solar arrays / photo voltaic panels. These panels are becoming more prevalent across the SW and it is important that everyone understands limitations when working in this environment.

o The PPT presentation has a duration of around 15 minutes and also includes audio.

o Key changes are it may no longer be necessary to isolate panels ate the inverter - once mains power has been isolated this will also isolate the inverter although it is important to remember there will also be live power running between the panels and the inverter during daylight hours unless the panels are covered with a salvage sheet.

o Studies in the US have shown it is safe to direct water onto the panels should they be involved in a fire as long as the person on the branch is no closer than 6m.


7.7 Volunteer Fire and Rescue Service N/A

7.8 Bushfire Ready Facilitators Report Bushfire Ready Facilitator – North Since the November BFAC meeting local brigade members, including Kudardup members, have been manning the Brigade Support Trailer, which incorporates a Bushfire Ready display, at the Margaret River Saturday markets. All the members I spoke to felt it was a worthwhile effort as they were able to connect directly with the general public and pass on the preparedness message. Last week we received donations totalling $347.40 for the Lord Mayors Distress Relief Fund. This commitment from brigades will continue on a fortnightly basis until the end of February. A decision will be made mid-year if we decide to continue on with this commitment into the 2016/2017 fire season. If this does happen I would be asking for a greater commitment from some of our other northern brigades as the majority of the volunteers this year came from the Witchcliffe and Wallcliffe brigades. Recent incidents have highlighted the growth and importance of social media in regards to passing on the preparedness message. A recent Wallcliffe Facebook post reached 85,000 people as well as coverage in The West Australian newspapers Inside Cover. Obviously any major fire like the Waroona fire raise people’s awareness levels, but social media is an important tool that we can all use, within reason, to get the message across. Last week I attended a BFR meeting at a private residence in the Ashton Street subdivision in Margaret River. Fifteen people attended and were appreciative of the information passed on in regards to preparing for bushfires. One issue raised was the lack of emergency egress routes out of the subdivision. This is something we often come across in our RUI training and it should be address through the proper channels as soon as possible. Bushfire Ready Facilitator – South

• Presented a talk to the Augusta Branch of the Liberal Party sundowner with guest speaker Nola Marino, Member for Forrest who spoke on her personal experience in the Waroona fires.

• Attended Molloy Island’s car boot sale disseminating information on Bushfire Ready.

• Augusta Fire and Rescue continue to engage with the Augusta community and visitors to the region at the Augusta town markets.

• Kudardup Bushfire brigade held a community forum showing Catalyst “Don’t Panic Surviving Extreme.

• Weekly Information Display during bushfire action month outside IGA. • Weekly Community Forum during bushfire action month at Augusta CRC

“How to write a Bushfire survival plan”. • Monthly themes disseminated from DFES Community Engagement office

were forwarded to Street Coordinators and the southern Bushfire Brigades and the articles placed in the local paper “the Pelican Post.

7.9 Department of Parks and Wildlife

2015 Spring Burn Season Unable to complete any spring burns in the Shire of Augusta Margaret River in Spring 2015 due to weather conditions not being suitable with consistent periods of strong winds and unstable weather, well publicised community concerns as to the Western Ringtail Possum issues at Bwd 032 Bramley and a rapid transition from burning season to bushfire season. 2015/16 Bushfire Season

• 54 fires so far in Blackwood District adding up to a total 503 hectares – the biggest Morgan Road (142ha) in the Shire of Donnybrook-Balingup and Hay Road (110ha) in the Shire of Bridgetown-Greenbushes. o 18 fires in the Shire of AMR

4 i-zone 4 o-zone 10 others


Seasonal occurrence of P&W fires is consistent with past years. Thank you to all brigade members for their assistance at fires

this year. Collins tower has been manned more often this year due to

stronger winds along the west coast.

2016 Autumn Prescribed Burning – Blackwood District The following burns are planned for Autumn and Winter 2016.

• Bwd 006 Bramley 768 154ha Carry-over • Bwd 020 Sue Bridge 515 4.5ha Carry-over, burn small cells in Sues

Bridge camping area • Bwd 031 Wharncliffe 14ha Small cells around Wharncliffe Mill • Bwd 032 Bramley 533 868ha Carry-over • Bwd 043 Bildjedup 249ha Commenced Autumn 2015 • Bwd 062 Forest Grove 504 3,218ha Two small cells in

Loc. 83 • Bwd 065 Boranup 826 2,185ha Cells progressively burnt

over 3-5 years • Bwd 070 Leeuwin 731 218ha South of Hillview Road • Bwd 073 Rapids 539 5,871ha Carry-over • Bwd 082 Boranup 1,148ha In area of proposed

Jarrahdene campsite • Bwd 083 Conto 98ha In areas of previous flash fuel removal • Bwd recreation sites 13ha Removal of flash fuels at Calgardup and

Giants caves

Parks and Wildlife extends the offer to all brigades to participate in the prescribed burning program. There is an opportunity to establish and improve the communication of the DFES ICV appliance and P&W resources requirements at incidents by training together at a prescribed burn.

2016 Spring Prescribed Burning – Blackwood District The following burns are planned for Spring 2016.

• Bwd 005 Bramley 529 701ha North of Bramley NP • Bwd 066 Bramley 532 900ha Around 10-Mile Brook dam • Bwd 090 Leeuwin 550ha TBC - around Jewel Cave

P&W will hold an all of local government and DFES prescribed burning briefing prior to the Spring 2016 burn season. Note – The burn in the State forest block south of Osmington Road (around the St Johns Osmington Church) is planned for Autumn 2017.

Other Bushfire Mitigation Measures • Maintenance of the firebreak and slash break network in the LNNP. • Attend community engagement at various events with local brigades and

DFES. • Participate in RUI exercises where programmed. • Inform the community of P&W’s prescribed burning program.

John Matten: Do you have any information on the Scott River burn – opposite the Caravan Park?. John Carter: Scheduled for Autumn 2017. The south caused a few problems with possum population. There is another 2 years to run until the completion of a study on the possums in the area. This is the reason it has been postponed.

7.10 State Emergency Services No report


8.0 General Business

8.1 Overview of the Bushfire Risk Management Plan – Chris Lloyd I am the new Bushfire Risk Planning Coordinator and over the next six months will be continuing the work done to date on the Bushfire Risk Management Plan (BRMP).

This follows the 2014 pilot project and is supported by DFES guidelines. I will be focusing on identifying assets at extreme or high risk throughout the entire shire and region consulting with whoever owns the land. The project is due to conclude on the 30 June 2016 and the updated BRMP is expected to have a life span of 5 years however it will be a dynamic document that can be updated as changes occur.

8,000 assets have already been identified within the shire and by April this year we will be looking to have completed the risk assessments and treatment schedule which will be facilitated by us. Treatment works identified in the current report will commence post 30 June 2016. Previously identified works will be ongoing.

I am currently identifying community programs, bush fire strategies and community preparedness programs so that they can be linked into the document as well as the Rangers inspection notices for high risk areas. BFAC will be consulted throughout the process. Cr Earl: Can this be managed in six months?

Chris Lloyd: It will be tight but I am hoping to be able to tie the project up by then

David Holland: A coordinated approach will be very valuable for everyone.

8.2 Concern over harvesting times at Bramley Pine Plantations – Councillor Peter Lane

Cr Lane addressed the committee about the extreme fire risk posed by the Bramley pine plantations and has requested that the committee make a recommendation to Council asking them to write to the Minister to advising of the extreme fire to the local community and request that once the area is cleared no replanting is done in the future.

The committee discussed the multiple issues surrounding this request.

Cr Earl: This issue has already been presented to Council, discussed at length and a resolution has been made to call a stakeholder meeting to discuss the future of the Pines and come up with a recommendation covering fire risk, development and economic impacts.

David Holland: I don’t believe that we as a committee have the power to make a recommendation on what can be planted and the management of land not owned by the Shire.

John Carter: There has previously been a considerable discussion relating to fire risk and mountain biking in the Pines area. There are seasonal and soil constraints around harvesting and replanting. During harvesting a fire management plan is put in place to mitigate risk with additional conditions put in place due to the nature of the area. The plantations are owned and managed by the state government so local government and by extension BFAC are not in a position to make decisions about the area. A policy decision on the management needs to be made by the state government.

Cr Lane asked that Jamie McCall be allowed to address the committee about the fire risk to the area.

Jamie McCall addressed the committee about the high risk to the town posed by the Pines and urged the committee to take this once in a generation opportunity to stop future planting of the area. As the senior body advising Council about bush fire risk requested that risk mitigation in the form of replanting the area with fire retardant trees and requesting the banning of pines being replanted in the area similar to the outcome


post Canberra fires. He believes that this is an opportunity to mitigate the future risk of a fire event in the area. Cr Lane moved a motion.

MOTION That the BFAC recommend Council write to the appropriate Minister advising that the Bramley Pine Plantations pose a high fire risk and request that the area not be replanted so as to minimise future fire risk to the area. Moved: Cr Lane Seconded:

Carried:

David Holland spoke against the motion I am not sure as a group that we are able to do anything to direct Council.

John Carter spoke against the motion The area is owned and managed by the state government. There are several issues here not just the fire risk and these issues are still under discussion.

Cr Earl spoke against the motion There is already an existing resolution of Council to discuss these issues with a stakeholder group in the next couple of weeks. There are more parts to this decision than can be discussed here. I believe that this decision should be postponed until the next BFAC meeting once discussions have been held and I would request a representative from BFAC to represent the bush fire brigades during the stakeholder discussions.

The motion lapsed as there was no seconder.

8.3 NDRP funding – Nathan Hall

I have been investigating funding opportunities available to purchase electronic fire danger rating signs that can be strategically placed throughout the shire. The National Disaster Resilience Program (NDRP) is one grant provider who is offering to cover up to 50% of the purchase and installation costs for two signs. There are other funds that cover up to 100% of the cost.

There is information in front of you which includes a quote and a picture of an existing sign. I would like to approach the bush fire risk management group to identify the best places for installation should the purchase proceed.

Martin Dekkers raised concerns about the increasing amount of signage on the side of the road which poses a danger to motorists, the lack of detailed product information as well as cost analysis and time to consider the implications of the purchase.

Ray Gilchrist raised concerns about the real time accuracy of the information displayed.

CESM: The quick turn-around of information is a push to get funding approved in the 2016-17 budget.

MOTION That Council seeks funding for 6 electronic Fire Danger Rating signs via available grants such as the National Disaster Resilience Program (NDRP) with a 50% contribution or purchase and install 2 signs at 100% cost with a further budget allocation to manage the monthly Web Studio costs ($60/month/sign) in the 2016-17 budget. Moved: Seconded: Carried:


Martin Dekkers spoke against the motion I don’t want to vote on a motion where I don’t have all of the information about the product and costings. We have a financial responsibility to have all the information before making a purchase even if we are not personally paying for the product.

David Holland spoke in favour of the motion The expectation would be that if the purchase went ahead it would be updated appropriately. As half of the funds would be grant money, NDRP, DFES or any other partner would not support the application if they didn’t agree with the project. I agree with the road side message.

Diane Holland spoke in favour of the motion I take Martin and Ray’s comments on board however the sign doesn’t have to be used to display additional information it could be solely used to display the fire danger rating. The signs don’t have to go on the side of the road they could be placed within the town sites, car parks, at the post office or other places where cars are stopping.

Cr Earl: BFAC is an advisory only committee to Council. If the committee does vote in favour of the purchase it will still be up to Council to make the final decision about the budget allocation.

MOTION That Council seeks funding for 6 electronic Fire Danger Rating signs via available grants such as the National Disaster Resilience Program (NDRP) with a 50% contribution or purchase and install 2 signs at 100% cost with a further budget allocation to manage the monthly Web Studio costs ($60/month/sign) in the 2016-17 budget. Moved: Diane Holland Seconded: Ian Earl

Carried: 11:3 Andy McFarlane, Ray Gilchrist and Martin Dekkers voted against the motion

8.4 Dry cleaning procedure – Nathan Hall Please see Attachment 8.4.1

I would ask delegates to distribute the draft procedure to the brigades for discussion and provide feedback at the next BFAC meeting.

8.5 Police Clearances for bush fire volunteers – Nathan Hall Please see Attachment 8.5.1

The Shire’s Executive Leadership Team has implemented a new procedure for dealing with police clearances for all Shire volunteers which will impact the recruitment process for all new bush fire brigade volunteers. The current process has police clearances going directly to DFES who pick up the cost.

The new process is to protect the Shire from being exposed to volunteers that may not be fit for service and identifying any previous criminal history that may bring the brigade into disrepute. A flow chart has been provided outlining the new process. The changes will take place from tonight and are not retrospective to existing brigade members.

8.6 2016 Training Calendar – Nathan Hall Please see Attachment 8.6.1 Please provide feedback to me ASAP. 8.7 Pole Top Fire Procedure – David Holland Please refer to Attachment 8.7.1

A brigade attended an incident last year where no one had prior experience dealing with pole top fires. Following investigations it has been determined that there is no


existing procedure to deal with pole top fires. I have written a procedure which I would like to submit to Council for adoption as the formal procedure for the brigades.

John Taylor abstained from voting as he had not read the procedure.

RECOMMENDATION That the BFAC submit the Pole Top Fire Procedure as per Attachment 8.7.1 to Council for adoption and implementation as required by the bush fire brigades. Moved: Martin Dekkers Seconded: Diane Holland

Carried: 13:0

8.8 Letter from DFES – David Holland Please refer to Attachment 8.8.1 I would like to suggest that the letter is pinned on a notice board at your station in recognition of your contributions. 8.9 Wellness program – David Holland

It is important that you are checking in with your members and asking if they are ok. A white envelope for each brigade has been placed in front of you, which contains information about peer support, wellness, mental health support and mental health issues. Hang the enclosed poster on notice board and make it freely available to members so they can seek help if they need to. Assistance is freely available to members.

8.10 Progress report on Shire transfer to DFES – David Holland

Background In 2013 BFAC agreed to review and consider the transfer of ownership from the Shire to DFES. In August 2014 a BFAC recommendation was carried for Council to give permission to the CEO to contact DFES as a fact finding mission only relating to the transfer of ownership from the Shire to DFES. The shires in the Kimberley region have transitioned into DFES management. The Shire of Wyndham has just completed a three year trial of DFES management of the bush fire brigades. The trial was run under a Memorandum of Understanding (MOU). The processes stayed the same during this period however instead of having a CESM, they had an Area Officer who is employed by DFES. Previous to this arrangement the brigades were not particularly well run or supported and initially the members were not keen about the changes. DFES provided a high level of support, training and resourcing so the brigades have come a long way in a very short amount of time with benefits to the community including a well-trained, well-resourced and confident bush fire service supported at the highest level of state government. Now that the trail is complete the Pilbara will take up the trail. Here at the Shire of Augusta Margaret River we couldn’t ask for better support however at some point bush fire brigades are not a core business of local government and under the Local Government Act 1995 the Chief Executive Officer (CEO) is only required to appoint a Chief Bush Fire Control Officer everything outside of this appointment comes under the CEO “may” appoint. There are 132 local government agencies with no consistency across the state in relation to training, support and assistance. After the Waroona fires my feeling was that the Premier was strongly hinting a move towards the state government running bush fire brigades as there needs to be a more coordinated approach to bush fire management. Following this my strong feeling is that the move towards DFES management in the future will happen with or without us and I would rather have a say in making something happen as opposed to having something happen to me. I suggest that we form a steering committee to review and draft an MOU that looks at moving our management to DFES.


The committee discussed concerns, pros and cons about moving to DFES management and forming a steering committee. It was clarified that the CEO would need to write to the Commissioner to obtain support to draft the MOU for DFES Management of the brigades as there is nothing in the current legislation that would allow the brigades and DFES to enter into an agreement without support.

MOTION Following the recommendation made at the BFAC meeting on the 20 August 2014 BFAC recommends to Council that the CEO corresponds with the Commissioner of FES, with the aim of establishing a steering committee. The purpose of this committee, which will be led by the AMR Shire, is to consider preferred options should the local government (LG) and its Bush Fire Brigade volunteers consider transitioning from LG management to DFES management. This committee will consist of representatives from the Shire of Augusta Margaret River Bush Fire Brigades, Shire staff and DFES. Moved: Seconded:

Carried: Cr Earl spoke in favour of the motion It sounds like a mature conversation for the brigades to have. The change may be imposed in the future and this way the pros and cons can be weighed up and presented to the brigades. It does no harm to have the conversation. Martin Dekkers spoke against the motion If it will happen in the future the steering committee sounds like a waste of time as DFES will being in their own rules and every previous decision made by the brigades will not apply.

MOTION Following the recommendation made at the BFAC meeting on the 20 August 2014 BFAC recommends to Council that the CEO corresponds with the Commissioner of FES, with the aim of establishing a steering committee. The purpose of this committee, which will be led by the AMR Shire, is to consider preferred options should the local government (LG) and its Bush Fire Brigade volunteers consider transitioning from LG management to DFES management. This committee will consist of representatives from the Shire of Augusta Margaret River Bush Fire Brigades, Shire staff and DFES Moved: David Holland Seconded: Brett

Carried: 12:2 Ray Gilchrist and Martin Dekkers voted against the motion

Cr Earl: On behalf of the Council I would like to say thank you to all the fire brigades, volunteers and other agencies for attending fires. Thank you to Euan for coming down and I would like to wish you the best for the inquiry and your time here. Simon Hanson: Following the comments in the media in the past few weeks just wanted to highlight that the perception of someone who is not a fire fighter is very different to someone who is and that things can be taken out of context based on the understanding of the other person and the language used to convey the message. We need to be careful when we tell our “war stories” to the general population as there is a temptation to overstate the seriousness of the situation that was faced. This can lead to unjustified concern of our welfare. It may be good to raise awareness about this in your brigade.

9.0 Matters for which the meeting may be closed (Confidential Items)

Nil

10.0 Closure of meeting The meeting was closed at 8.52pm

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Attachment 6.2.1

705605R1

Schedule A

PUBLIC INQUIRY INTO JANUARY 2016 WAROONA FIRE

TERMS OF REFERENCE

Preamble

The January 2016 Waroona Fire has caused significant damage, particularly to the town of Yarloop, and the tragic loss of life. The Government of Western Australia is committed to managing bushfire-related risk and continuously improving the State’s capabilities to prevent, mitigate and respond to major bushfires to protect the Western Australian community and the assets it values.

For this purpose, the Government has committed to the establishment of an open and independent review of the management of the fire, with broad terms of reference that will allow for consideration of what has been learned from previous major bushfires, what can be learned from the Waroona Fire, and strategies for future reforms and capability enhancements to efficiently and effectively manage bushfire-related risk.

Terms of Reference

The terms of reference for the Inquiry are to examine and report on:

1. The response to the January 2016 Waroona Fire

(a) The effectiveness of pre-incident bushfire prevention and mitigation activities;

(b) The effectiveness of emergency management plans and procedures;

(c) The effectiveness of the suppression strategies and tactics used during the fire;

(d) The effectiveness of incident management, including coordination of agencies, volunteer fire and emergency services and interstate assistance;

(e) Protection of essential services infrastructure and access to essential services (power, transport, water, communications) by emergency services organisations and the community;

(f) The effectiveness of public messaging including the adequacy and timeliness of emergency warnings issued to residents and visitors;

(g) Effectiveness of assistance to and management of those affected by the fire:

(i) Evacuation procedures

(ii) Communications with the community over the course of the fire

(iii) Provision of welfare support (iv) Management of people seeking to return to their properties, and

(h) Livestock and companion animal management and welfare issues.

2. Lessons learned from previous bushfire emergencies

(a) The extent to which the findings and recommendations of the following Western Australian bushfire reviews undertaken since 2011 have been implemented:

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Attachment 8.11.1

2

(i) A Shared Responsibility – Report of the Perth Hills Bushfire February 2011 Review (Keelty, 2011);

(ii) Appreciating the Risk – Report of the Special Inquiry into the November 2011 Margaret River Bushfire (Keelty, 2012);

(iii) Post-Incident Analysis of the 2011 Margaret River and Nannup bushfires (Noetic Solutions, 2012);

(iv) Parkerville Stoneville Mt Helena Bushfire Review (State Emergency Management Committee (SEMC, 2014);

(v) O’Sullivan and Lower Hotham Bushfires Review (SEMC, 2016); and

(vi) The Western Australian State Emergency Management Committee Preparedness reports.

(b) The effectiveness of reforms implemented by the State since 2011 on the State’s ability to prevent, mitigate and respond to major bushfires and the community’s understanding of and preparedness for bushfire risk.

3. The need for further reform Any legislative, policy or functional reforms relating to bushfire risk management, emergency management and processes for review of major incidents to strengthen the State’s capability to efficiently and effectively manage bushfire-related risk.

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Attachment 7.4.1

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Attachment 8.4.1

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Attachment 8.5.1

Course Date Location Course Date Location Course Date Location

Training Coordinator NOTEAll participants are required to fill out a Volunteer

Ph: 9780 5285 Course Nomination Form with the Brigade Captain,Mob: 0419 905 285 and then forwarded to CESM 21 days prior to course

dates

DRAFT BFB TRAINING CALENDAR 2016

January 2016

February 2016

April 2016

May 2016

June 2016

July 2016

August 2016

September 2016

Bush FF21-22 May

Wallcliffe

AIIMS Awareness

17 March Wed nt

Witchcliffe

October 2016

November 2016

December 2016

March 2016

Intro FF

WAREN Advanced

23 June Thurs Night

Witchcliffe

Pump Ops Bush FF 12 -13 November Wallcliffe23-24 July Cowaramup

Pump Ops13-14

August

30 April Witchcliffe

Structural FF

9-10 April Capes

2x Provide First Aid

10 & 24 September

Margaret River

AIIMS Awareness

15 September Thu Night

Karridale

WAERN Basic

22 June Wed night

Witchcliffe

Cowaramup

RUI Exercise 2 November TBC

Structural FF

2-3 July Wallcliffe

Pre season Forum

15 October

Witchcliffe

Intro FF 29 October

Witchcliffe

WAERN Basic 24 August Wed Night

Wallcliffe

CESM Shire of Augusta Margaret River

WAERN Advanced

25 August Thurs Night

Wallcliffe

Shire trainers are also available to provide AIIMS Awareness, Burn Over Blanket and WAERN Basic training at normal Brigade training activities at the invitation of individual Brigades

email: [email protected]

Sector Commander

3-4 December Witchcliffe

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Attachment 8.6.1

Pole Top Fire Procedure On notification to turn out to a pole top fire, ensure that Comm Cen has requested Western Power to attend. This also applies if a pole top fire is found once you have arrived at a fire that was not notified as such. Comm Cen is the easiest way to get Western Power to respond. On arrival, ensure no one approaches the burning pole. Under no circumstances should you direct any water on to the pole. It is best if you can cordon off the area around the pole to a distance of 25 metres. Be aware that power lines and insulators may drop from the pole if sufficient timber burns away. At this point your only role is to protect exposures and deal with any ground fires that may have ignited. Do not try to do anything with the pole until advised by Western Power. It can be useful to advise Comm Cen of the pole number that is next to the one that is on fire. Each pole has a unique identification number that Western Power uses to assist them in locating it. The number also assists Western Power to remotely de-energise power to that line. Western Power are the owners of these structures and have full responsibility for them. They are the experts and we should not try to determine if a power line is live or not, that is the sole responsibility of the Western Power crew that attend. We need to assume and treat any power line as energised (live) until we are advised otherwise by a Western Power technician face to face. It should be remembered that the Incident Controller is in control of the incident and that Western Power need to report to him/her. Once the Western Power crew have arrived and it has been determined by the Incident Controller that it is safe for the Western Power crew to be on the fire ground, they will isolate the supply. Western Power are the only people that can do this. Once the Western Power crew has advised the IC that the line is now safe, the pole can be extinguished. If there is any doubt about the lines safety Western Power can be requested to prove the supply is de-energised according to their operational work practice 6.5. The best method of extinguishing a pole top is to give a hose reel branch to the Western Power crew so that they can take it aloft in their bucket. Blasting away at the pole with a monitor or a hose reel branch from the ground is not as effective as sending the branch up with a Western Power worker. Under NO CIRCUMSTANCES should a fire fighter go aloft in the bucket. There can sometimes be a delay in the arrival of the bucket truck and if this is the case an alternative extinguishing method may need to be used. In this case it may need to be a good soaking with the monitor or some other hose branch.

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Attachment 8.7.1

Government of Western Australia Department of Fire & Emergency Services

Our Ref: 01792 Your Ref:

Mr Gary Evershed Chief Executive Officer Shire of Augusta Margaret River PO Box 1 MARGARET RIVER WA 6285

21 January 2016

Dear Gary

DFES Doper Omni of Fire I Emergency Services

11111111111111111111111111111111111111111111 Doc No: 1214058 File: PRL/39 Date: 03 FEB 2016

On behalf of DFES LSW Region, I would like to express our sincere appreciation for the incredible efforts of your CBFCO and Bushfire Brigade Members over the last few weeks of this extremely busy fire season.

The period since November has been incredibly busy — with coordination of response and support to the major incidents in Esperance and Waroona, but also with the numerous fires we have had in our patch including all of the arson fires around Donnybrook and the 2 x L2 fires at Donnybrook and Greenbushes on 28 December, as well as the numerous level 1 incidents across the region. A number of these smaller incidents, such as the fire in Milward plantation in Nannup shire on 11 January could have easily have developed into a major incident without the rapid, timely and well-resourced

response from local resources.

Everyone has worked tirelessly, and I am extremely proud of the team effort - whether in a coordination function, managing and coordinating resource requests across your shire, brigade or unit, in incident management and response roles at the incidents, or in staffing incident control centres, staging areas and the incident control vehicle.

I'm not going to single anyone out in thanking you all, as every role is crucial in making operational response and support run as smoothly as possible. What I would like to specifically acknowledge is the spirit in supporting neighbours — neighbouring shires or regions during times of adversity, knowing that one day that support may need to be reciprocated.

The weather and fire conditions at the Waroona fire were extreme and possibly well beyond what many may have experienced before. The impact on Yarloop Townsite and surrounding areas, and devastation to the community was witnessed by many. The conditions experienced as well as post incident images and media can take their toll on even the most resilient.

Lower South West Regional Office I 58 —60 Giblett Street MANJIMUP WA 6258 I PO Box 1420 MANJIMUP WA 6258 Tel (08) 9771 6800 I Fax (08) 9771 6868 I M 1,d Pf

ABN 39 563 851 304

I214058I214058

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Attachment 8.8.1

I therefore ask that volunteer welfare is monitored and encourage access and utilisation of welfare support or chaplaincy services where particular issues regarding BGU or individual members are identified. Please do not hesitate to contact myself or DFES LSW staff if you require assistance in this regard.

The Waroona fire will of course be subject to an inter-agency major incident review, as well as independent review as announced by the Premier. This will take some time to progress, however in the mean time I ask that you follow normal procedures to ensure debriefs are conducted at local level and that issues, outcomes and actions are captured and fed back through your local government. The recent rain has provided some respite so please take the opportunity to rest up while conditions are mild as we still have plenty of the fire season ahead of us.

Thank you once again for all of your efforts, which each and every volunteer should be extremely proud of.

Yours sincerely , (1--■_,

4 Z / r

/ / John Tillman Superintendent DFES Lower South West

CC: CBFCO — David Holland


11.4 Corporate and Community Services 11.4.2 LOCAL EMERGENCY MANAGEMENT COMMITTEE

MEETING MINUTES - 23 FEBRUARY 2016

Attachment 1 – Local Emergency Management Committee Meeting Minutes - 23 February 2016

1

Local Emergency Management Committee Meeting

MINUTES

FOR THE MEETING HELD

23 FEBRUARY 2016

COUNCIL CHAMBERS, 41 WALLCLIFFE RD, MARGARET RIVER

COMMENCING AT 6:30PM

2

Notice of Meeting

Please be advised that a meeting of the Local Emergency Management Committee will be held on 23 February in the Margaret River Council Chambers, commencing at 6.30pm. This meeting is open to members of the public. If you are unable to attend the meeting, please contact Katie Taylor, Community Development Officer. Contact Number: 9780 5255

Email Address: [email protected]

mailto:[email protected]

3

(LEMC) LOCAL EMERGENCY MANAGEMENT COMMITTEE

A G E N D A

Please be advised that a Local Emergency Management Committee meeting will be held on Tuesday, 23 February 2016 in the Margaret River Council Chambers, commencing at 6.30pm.

ORDER OF BUSINESS

1.0 DECLARATION OF OPENING

2.0 ATTENDANCE / APOLOGIES 2.1 Attendance 2.2 Apologies 2.3 Non-attendance 2.4 Welcome to new members

3.0 PUBLIC QUESTION TIME

4.0 DISCLOSURE OF INTEREST

5.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

5.1 Confirmation of Minutes: 10 November 2015

6.0 MATTERS ARISING FROM PREVIOUS MINUTES 7.0 SHIRE OFFICERS AND DELEGATE REPORTS 8.0 GENERAL BUSINESS

8.1 Post LEMC Exercise Report – Nathan Hall, AMRSC 9.0 MATTERS FOR WHICH THE MEETING MAY BE CLOSED (CONFIDENTIAL ITEMS) 10.0 CLOSE

4

(LEMC) Local Emergency Management Committee

Minutes Minutes of the Local Emergency Management Committee Meeting held on Tuesday 23 February 2016 in the Margaret River Council Chambers, commencing at 6.30pm.

ORDER OF BUSINESS

1.0 DECLARATION OF OPENING Ian Earl, LEMC chairperson opened the meeting at 6.38pm.

2.0 ATTENDANCE / APOLOGIES / NON-ATTENDANCE 2.1 ATTENDANCE

Committee Members Gary Yates : Water Corporation Rik Lok : WA Police – Aug/Local Emergency Coordinator Danny Mosconi : Department of Fire and Emergency Services Mary Allen : Department of Health Brendan Jordan : St John Ambulance – Augusta Garry Fairman : St John Ambulance – MR Roma Boucher : Department for Child Protection & Family Support

Brett Trunfull : Volunteer Bushfire Service Marian Hutton : Department for Child Protection & Family Support Brett Cassidy : WA Police – MR Local Emergency Coordinator Jeff Bushby : Volunteer Fire & Rescue Service – MR

Emily Lewis : DAFWA Trish McShane : Volunteer Marine Rescue - MR

Council Staff Members Ian Earl : Shire President, AMRSC Nigel Anderson : Manager Human and Community Services Nathan Hall : AMR Community Emergency Services Manager Katie Taylor : Minute Secretary Observers Doug Thompson : Augusta Chamber of Commerce Steve Harrison : Margaret River Busselton Tourism Association Ray Buchholz : Western Power

2.2 APOLOGIES Gary Evershed : CEO

Martin Dearlove : DCPFS Neil Guise : DAFWA Matt DuPlessis : Surf Life Saving WA

John Carter : Department of Parks & Wildlife Lewis Hawkins : State Emergency Services Dave Holland : Volunteer Bushfire Service Helen Kent : SEMC Sec

2.3 NON-ATTENDANCE

5

David Dickie : Volunteer Fire and Rescue Service – Augusta Paul Higginson : Volunteer Marine Rescue – Augusta

3.0 PUBLIC QUESTION TIME Nil

4.0 DISCLOSURE OF INTEREST

Nil

5.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING Confirmation of Minutes: 10 November 2015 Moved: Gary Yates Seconded: Danny Mosconi

CARRIED UNANIMOUSLY

6.0 MATTERS ARISING FROM PREVIOUS MINUTES

6.1 Please refer to the attached Action List. 6.2 NDRP Funding Opportunity - Nathan Hall, AMRSC

• As discussed in Item 6.1 (Action Items) it was suggested that we consider applying for NDRP funding for back-up power for welfare centres, shire offices and depot. This would be a 50/50 contribution with Shire funding.

Motion: Shire to investigate funding opportunities for alternate power supplies for key shire buildings including identified welfare centres. Moved: Danny Mosconi Seconded: Brett Cassidy. CARRIED UNANIMOUSLY.

7.0 SHIRE OFFICERS AND DELEGATE REPORTS

Shire President Ian Earl welcomed new members to the committee; Emily Lewis, DAFWA; Steve Harrison, MRBTA; and Doug Thompson, ACCI.

7.1 Shire of Augusta Margaret River – Nigel Anderson

• Recently a member of the public has come with concerns about the bushfire risk management planning at Alexandra Bridge camping grounds. Nigel has been involved in lots of site meetings and a draft report has been prepared. There is a bit of concern in terms of how we manage it.

• Nigel will send report through to DFES for feedback and once finalised will brief Council.

7.2 Department Fire and Emergency Services - Danny Mosconi

• Thank you to those that attended Waroona / Myalup Fires to assist and support communities out of this region. Fantastic effort by LSW volunteers given risk we had in own region.

• Thanks also to those who coordinated resources, provided logistics such as buses and generally supported the effort. Also pass on thanks to partners/wives/husbands and loved ones who supported you all during this busy time.

• Much has been said in media and social media about the management of the fire - It's been disappointing to see such a negative focus on some of the aspects of the way the fire was managed and I know some of the commentary

6

has affected our staff and volunteers in a negative way. DFES and the LG have facilitated a number of Wellness Sessions across the region.

• Euan Ferguson - former Chief Officer of CFS/CFA has been tasked by the Government to lead the review into the fires. Three areas in Terms of reference are:

• The Response • Lessons Learned from Previous Bushfires • The Need for Further Reform • At the request of the LG, Euan met with CBFCO and LG representatives last

week to see actions after Margaret River Fire. He also sat in on BFAC and provided a brief overview of his inquiry.

• Well done to Nathan and Andy for facilitating the RUI Exercise in October last year. It was attended by over 50 volunteers and Nathan showed me some practical use of these skills at the recent Myalup fire where I was the Incident Controller. Rather than wait around for the fire to reach them, Nathan and his Task Force put their RUI assessment skills into practice and assessed a number of properties for defendability in a threatened community north of the Myalup fire. While these assessments may not be as exciting a putting "wet stuff on the red stuff", this type of pre planning ensures our resources are used in the most effective and safest manner during impact of fire.

• When I went to Canada in 2014, I was fortunate enough to gain some experience using a sprinkler system to protect assets in the line of the fire. Over the past year, I submitted a proposal and received endorsement by DFES to establish a 'prototype' Critical Infrastructure Structural Protection (CRISP) Trailer. Series of sprinklers, hoses, portable pumps and collar tanks available to be used for structural protection under certain circumstances. The trailer was used operationally at the Myalup fire to protect a bridge identified as critical infrastructure. The trailer had never been used before and while there were some teething problems and the fire (luckily) didn’t reach the bridge, the trailer will be another option available to be used when assets are at risk. The trailer had its first official test today and performed well.

• It will be housed at Margaret River VFRS and will be available for operational incidents and hazard reduction burns across the region and beyond.

• On 1 February 2016, the Emergency Response Helicopter Service expanded its area of coverage and doubled its operational capacity through the provision of a second helicopter – RESCUE 652 – based at Bunbury Airport.

• RESCUE 652 will respond directly to the Peel, South West, and Great Southern regions. In addition to better coverage of the State’s south, the two helicopters operate as a network providing redundancy for each other. The Bunbury-based RESCUE 652 will allow the Perth-based RESCUE 651 to respond more reliably to the Wheatbelt and Mid-West regions.

• The expanded ERHS offers the following benefits: · Faster initial first response including rescue and medical attention; · Accelerated delivery to a point of definitive care; · Higher patient survivability rates; · Reduced hospitalisation and rehabilitation times; · Better patient and community outcomes; and · Maintenance of coverage while one helicopter is out of commission for

servicing or deployed to another incident. • Also looking to provide some information/training sessions to our VFRS

volunteers in the near future

7.3 Water Corporation – Gary Yates

7

• Water Corp is seriously considering reviewing their auxiliary power, as they are unable to rely on power or water in an emergency. They have been lobbying for quite some time. The idea is that critical assets would move to a generator.

• In an emergency Augusta would likely lose water pressure. • Cowaramup will have diesel backup generators in a few weeks’ time.

7.4 Department Child Protection and Family Support - Roma Boucher

• Waroona Complex Bushfires: • For those unaware, The Department of Child Protection and Family Support in

a natural disaster or emergency event has the responsibility of coordinating the provision of welfare services in the response and recovery phases.

• During the event, they had the following; • Registrations:

o Murray Leisure Centre @ Pinjarra (Shire of Murray on behalf of Shire of Waroona) – 582 at the centre

o Leschenault Leisure Centre @ Australind (Shire of Harvey) – 1,177 at the centre

-this included arranging 300 meals / 3 times a day for a number of days.

• Financial Assistance: o Up to Tuesday 23Feb2016, the Department has received 660 applications

for a total of just under $180,000 • The Department has appointed a Community Resilience Liaison Officer, David

Skipworth for the first 5-6 weeks which is due for review. A second officer has been working on the Category 3 applications, for replacement of essential household items. Over the coming months, they may have 3-4 officers working on specific projects, e.g. arranging temporary accommodation during the cleanup.

• As the initial assistance has passed, they are actively providing the following: • Personal Support – they can provide details of professional counselling by an

arrangement with 4 local providers, which will be matched geographically as required;

• On-going support and assistance with accommodation and temporary living expenses;

• Category 3 – repair or replacement of essential items of furniture and personal effects;

• Category 4 – essential repairs to housing, including temporary repairs necessary to restore housing to a habitable condition;

• Note: Category 3 and 4 are subject to income and/or assets testing. • Assistance with obtaining replacement of Birth, Marriage and Change of Name

Certificates for persons born in Australia and New Zealand. • They currently have a representative at the Harvey Community Resource

Centre each day from 9.30 - 12.30 (also by appointment). • A query was asked about fatigue management. The department doesn’t really

have a fatigue management plan. Roma will transition out when the community liaison officer comes in.

• JB congratulated CPFS on the ongoing good work. • DM mentioned that DFES have 3 welfare trailers available for use that have

been provided by SWDC. These are housed at Bridgetown, Nannup and Collie. They contain 50 sleeping bags, air mattresses and portable pumps. They are regional state resources. RB asked whose responsibility it is for

8

cleaning as it’s quite hard to ensure everything gets returned let alone in a clean condition. DM suggested it might be easier to buy new ones rather than trying to ensure they get returned and paying for cleaning etc.

7.5 Department Child Protection and Family Support – Marian Hutton • Nothing to report.

7.6 Margaret River Hospital - Mary Allen

• Margaret River Hospital has been busy with the number of Emergency presentations increased significantly from this time last year. This will probably continue coming into Easter, the Surfing Pro and the Leeuwin Concert this weekend.

• The air strip has been out of commission at night for the last 2 weeks; they are waiting for the lights to be re-established. Luckily they have not needed any transfers at night. The helicopter has been deployed once, and is a great service.

• In Augusta emergency department presentations and transfers have also gone up compared to last year. The hospital is working with the Lions Club to get an extension to the day room, which would enable another area for aged care residents.

7.7 Bushfire Service – Brett Trunfull

• The past three months have been very busy on the bush fire front with a high number of incidents. This has included a number of out of Shire deployments to incidents at Waroona, Greenbushes, Myalup, and Mount Solas.

• Shire’s brigades have responded 58 times with a further 20 responses by CBFCO/DCBFCO/CESM. The Waroona incident alone involved 16 Fire Appliances, 10 Bush Fire Brigades, 4 Volunteer Fire and Rescue Service Brigades and over 4700 fire fighter hours.

• They have again had to respond to a number of incidents where landowners have set fire to the road verge in front of their property. They try to remind landowners that this is illegal as the road verge is owned by either the Shire or Main Roads and not the private land owner.

• They finished our Permit to Burn period and commenced the ‘Prohibited Burn Period’ on December 22nd after a relatively quiet permit period. Permits were cancelled for one weekend in November due to high temperatures. The Prohibited Burn Period has been extended for two weeks and it will now end at midnight March 14th.

• The Zone response protocols recommenced on December 1st with no changes to last year’s turnout procedure. A Ground Controller refresher course was held at the Margaret River Airstrip with one of the Helitak aircraft. They have had need to call on the bombers a number of times so far this season.

• Attended a meeting with P&W in Kirup to discuss prescribed burn locations in this Shire and to develop a priority list.

• Have had very pleasing feedback about the unified and collaborative approach taken by Shire brigades, DFES, DPaW and other Government agencies at the Waroona Fires. They have a very robust multi-agency communications and response system that is standing the test of major incidents. Thank you to every attending member for their contributions, cooperation and camaraderie with the other agency representatives. Please dismiss media reports suggesting fractions between the fire authorities as nothing more than sensationalist tabloid reporting.

9

7.8 Western Power – Ray Buchholz • The metro team ran restoration for the Waroona complex fires with several

contact crews on board. • Several transmission poles down put a strain on the local team. Things are

back to normal now. 7.9 Department for Agriculture and Food – Emily Lewis

• Thanks for the invite to sit on the LEMC. • DAFWA has been actively involved in fires around the state. • Declared fish pests and diseases currently sit under the Biosecurity legislation

administered by DAFWA. • Been involved in the Waroona/Harvey fires, with business continuity and

animal welfare issues. • DAFWA recorded livestock issues for landholders affected by fire, and also

passed on details of domestic pet issues until other groups could respond. • They provide support to landholders, and act as conduit to industry bodies. • Some of the major issues were around road closures for dairy tankers.

DAFWA had a seat on the Incident Support Group which helped enable access to critical infrastructure.

• There were a number of animal carcass disposable issues which highlights the need for LEMCs to also plan for animal/plant disposal. DAFWA can help with scenario planning for future exercises and is happy to be involved with emergency preparedness.

• Down the track DAFWA aims to come to ad hoc LEMC meetings, where required, and provide updates on info most likely to affect the region.

• They will be conducting an exercise in May. • Half their staff have gone through emergency management training. Approx.

400 so far. • They have an office based in Busselton.

7.10 Volunteer Marine Rescue – Trish MacShane

• Quiet time over Christmas with just a few kite surfers and outboard failures. • Have been progressing the extensions at the shed in Gracetown, with capital

grant funding received last year. This will include an office, ablutions and emergency room for victims. Then they will be applying for another grant to get it fitted out.

• They have plans to do training with the new rescue helicopter. • There are some big events coming up they are assisting with such as the Freo

to Rotto swim and the Gracetown swim over Easter. They are also assisting with water safety for the Dunsborough Extreme Race coming up. They are always chasing more gigs to support.

• Keen to organise another interagency scenario this year as last year’s was very worthwhile.

7.11 St Johns Ambulance Margaret River – Garry Fairman

• Since the last meeting Margaret River has attended 275 calls, and Augusta 106.

• The rescue helicopter was really useful for the cement mixer roll over last week, the turn out time was extraordinary. This will make a huge difference to St Johns.

• It was a very busy Christmas period.

7.12 St Johns Ambulance Augusta - Brendan Jordan

10

• Plans for building extension finalised and lodged with Shire. • Have been extremely busy over the Christmas/New Year period with

instances of both ambulances being utilised at the same time. Had eased off since Australia Day until last week when they had 15 jobs.

• Have attended a couple of MVA's where VFRS have not attended, not sure if they were called or not.

• Have experienced an increase of drug and/or alcohol related calls which in some instances has required the attendance of WA Police.

• Have also had an increase in enquires about volunteer membership resulting in a few new members and also some considering joining.

• Held a joint Augusta VFRS/Augusta St John Ambulance simulated vehicle accident exercise on Tuesday 17/2.

• River Festival March long weekend. • Apologies for the May meeting.

7.13 Margaret River Police - Brett Cassidy • There have been a few road crashes recently. • Agree that our shire’s volunteer response to the recent fires, whilst ensuring

that there was still enough manpower to respond down here has been great. The new helicopter is also a great addition.

• Police have been reviewing evacuation plans and risk mitigation, particularly for Prevelly and Gracetown to ensure if required we can evacuate in a timely manner.

• Police will follow up with the district office about power supply in emergencies. Usually they will go straight to hire companies when out of power and grab all they need.

• DM asked whether there was going to be a road safety campaign for the Easter holiday period. The target this year will be to focus on areas that have seen fatal crashes in recent years. Last year there was a bit of a campaign in the local media, which they will probably do again this year.

7.14 Augusta Police – Rik Lok

• There has been a bit of a spike in road crashes but none serious. • Nothing much else to report.

7.15 Margaret River Fire and Rescue Service – Jeff Bushby

• There have been 81 jobs in the last financial year, with 13 higher than last year.

• The new rescue helicopter is great, the speed is phenomenal. • The critical infrastructure trailer was trialed last week at Ellenbrook Rd, this

can now be used. It will be based out of the Margaret River Fire Station. • The team have had 3 out of area deployments. They supported the Waroona

Complex fire with 428 man hours over 3 days, as well as 2 shifts to Myalup.

7.16 Shire of Augusta Margaret River – Nathan Hall • Shire fire crews and Nathan have been very busy attending to out of Shire

deployments to Waroona and Myalup. • RUI exercise conducted between VFRS & BFB in the Parkwater estate in

Cowaramup on the 12 November with 50 participants. • LGGS budget is currently being drafted for BFB & SES funding for 2016/17. • LEMAs and Risk assessment delayed due to holidays and fire season, hope

to progress in the coming months.

11

• Katie Taylor, Shire Community Development Officer attended the Shire of Harvey to provide assistance in their Outreach program.

• Update from Katie: 3 weeks ago (2-4 Feb) went to Shire of Harvey to assist them and Red Cross with rural outreach.

• With the SW MOU arrangements quite a few SW local governments participated (approx.26 outreach workers).

• Focused on rural farms surrounding affected areas, 2nd day went into Yarloop and conducted some outreach in the town.

• Outreach helped with Shire data collection on where people were at, what issues they were struggling with, what their needs were, contact details etc. Referred a few onto Red Cross for more personal support as a few were struggling emotionally. Vast majority seemed to be coping well and positive.

• Also spent time with the Harvey community development team to chat about the recovery, pass on some learning from the 2011 fires and have been providing a bit of ongoing advice to the CD team since. Also participating in a planning day next Friday with the Harvey recovery team and other agencies involved in recovery to work out their strategy for long term recovery.

• Nathan requested an update from the planning day at the next LEMC meeting.

The following reports were emailed: 7.17 State Emergency Services – Lewis Hawkins

• Operations this quarter were: Ambulance assist at Boodjedup on 13th of November.

• Search at Walpole 28th November and Blackwood River, Bridgetown on 24th and 26th January.

• Water Bomber Reloading Margaret River 3rd January. • Fire Support in Harvey 13 January. • 3 new members currently being inducted. • Vertical Rescue training being carried out monthly with other units. • Annual training calendar now complete. • Current training includes operating the unit as an Incident Control Centre and

carrying out Urban Search and Rescue.

7.18 State Emergency Management Committee Secretariat – Helen Kent See Attach.1.

8.0 GENERAL BUSINESS

8.1 Post LEMC Exercise Report – Nathan Hall, AMRSC • Nathan sent out copies of the post LEMC exercise report to the committee as

feedback. • Planning for the next exercise, which would be good to do around September.

Nathan is aiming towards a biosecurity hazard and the effect on the shire. Members to have a think about how this would impact onto our shire, and what will need to be considered.

• Nathan will consider seeking advice from DAFWA on the bio security exercise based on recovery management.

9.0 MATTERS FOR WHICH THE MEETING MAY BE CLOSED (CONFIDENTIAL ITEMS)

Nil.

12

10.0 CLOSE • Shire President, Ian Earl thanked those agencies that attended with the fires in

Waroona/Harvey and acknowledged the knock on effect for agencies. Congratulations to all emergency services for helping out in such trying times for these neighboring local governments.

• Meeting declared closed at 7.44pm.

13

ACTION LIST

ACTION DATED

ACTION ITEM ACTION UPDATE STATUS ACTIONING OFFICER

14.05.13 Draft a press release informing people about the street numbering system, the benefits of the system, and who is responsible for the upkeep and purchase of new ones.

12/11/13: Infrastructure is looking at how compliance can be secured and are considering a Local Law and whether it can be retrospective. 13/5/14: The Revenue Team within the Shire are drafting a policy to be submitted to Council along with a rural property address info sheet that will be posted to rate payers. A local law is being developed in the next 12-18 months which will make the RSN mandatory. 11/11/14: Still with revenue team, hopefully end up with local law in near future. Need to combine with community education. 10/02/15: The local law has been advertised for public comment. 12/05/15: The local law is still being advertised for public comment. It will go back to Council late June/early July. It will probably be August before the Local Law will be adopted. 11/8/15: Local Law is back out for public comment and will shortly go back to Council. The Shire has developed an internal procedure. 10/11/15: Council passed the Local Law at the last meeting.

On-going Nathan Hall

14

23/02/16: This was brought up today at the Executive Leadership Team (ELT) Meeting. A communications and implementation strategy is in progress. The next meeting to discuss will be held on 18 March.

11.02.14 Shire to provide feedback to CPFS on outcome of Cultural Centre Grant Application

Nothing has progressed. Arts MR now have a licence agreement to operate the centre and funding is on hold.

11/11/14: Nothing has progressed.

10/02/15: Still waiting to hear about funding.

12/05/15: Still waiting to hear about funding.

11/8/15: Funding has been announced. Application will shortly be submitted.

10/11/15: Paul has left the Shire. Nigel has taken on the role. This is still pending.

23/02/16: 2 Funding applications have been submitted this week. It will be a long process before any changes will occur. Will touch base with CPFS once this progresses. Committee agreed to remove as action item.

Remove Nigel Anderson

10.11.15 Nathan to send out collated responses from recovery exercise to LEMC members and Shire participants.

23/02/16: These were sent out to members today. They will now go to DEMC for noting then SEMC as part of requirements under the act. Feedback is that our Shire is doing really well, miles in front of other shires that haven’t experienced an event. However we need to keep up these exercises so we don’t lose this knowledge.

Completed Nathan Hall

15

10.11.15 LEMC members to send through NDRP grant funding ideas to Nathan.

23/02/16: Nathan suggested we consider applying for NDRP funding for back-up power for welfare centres, shire offices and depot. This would be a 50/50 contribution with Shire funding. Motion: Shire to investigate funding opportunities for alternate power supplies for key shire buildings including identified welfare centres. Moved: Danny Mosconi Seconded: Brett Cassidy. If anyone has any other grant funding ideas please send through to Nathan.

In progress ALL

10.11.15 LEMC members to send through any further updates to the Emergency Contacts Directory to Nathan.

23/02/16: Completed. This was kept to a restricted version, as the general public don’t need to see the directory.

Completed ALL

10.11.15 Nathan to email through the controlled version of the Emergency Contacts Directory for members to review and provide necessary updated contact details.

23/02/16: Sent out fairly well unchanged. Completed Nathan Hall

10.11.15 Nathan to circulate the updated versions of the Emergency Contacts Directory and to also take to Council for endorsement.

23/02/16: Don’t need to send to council for endorsement.

Completed Nathan Hall

23.02.16 Need to check the number for Marine Rescue in the Emergency Contacts Directory.

Nathan Hall

23.02.16 Send through draft Alexandra Bridge Camping Grounds bushfire management plan to DFES for feedback.

Nigel Anderson

16

23.02.16 Provide an update from Harvey Recovery Planning Day at next LEMC meeting.

Katie Taylor

23.02.16 Members to have a think about the proposed bio security exercise; how this would impact onto our shire, and what will need to be considered.

ALL


11.4 Corporate and Community Services 11.4.3 LIST OF PAYMENTS FEBRUARY 2016

Attachment 1 – List of Payments February 2016

Chq/EFT Date Name Description Amount 41995 02/02/2016 Bankwest Credit Card Charges 7,202.03 41996 02/02/2016 Bayswater Library Library Stock 16.50 41997 09/02/2016 BCITF BCITF Return 9,625.50 41998 09/02/2016 Fines Enforcement Registry Fines Enforcement 438.15 41999 09/02/2016 Newsxpress Margaret River Subscriptions And Publications 70.80 42000 09/02/2016 Petty Cash - Margaret River Cash Advance 100.00 42001 09/02/2016 Petty Cash Augusta Museum Petty Cash Recoup 195.25 42002 23/02/2016 Newsxpress Margaret River Subscriptions and Publications 324.27 42003 23/02/2016 Westnet Pty Ltd Internet Access 16.00

Total of Cheque Payments for February 2016 17,988.50

EFT52273 02/02/2016 Felicity Ann Haynes Councillor Allowance 1,780.08 EFT52274 02/02/2016 Graeme William Davis Honorarium Fee 600.00 EFT52275 02/02/2016 Ian Earl Councillor Allowance 5,369.75 EFT52276 02/02/2016 Kimberley Ronald Hastie Councillor Allowance 1,780.08 EFT52277 02/02/2016 Kylie Kennaugh Councillor Allowance 2,568.08 EFT52278 02/02/2016 Michael Robert Smart Councillor Allowance 1,780.08 EFT52279 02/02/2016 Pam Townshend Councillor Allowance 1,780.08 EFT52280 02/02/2016 Peter Lane Councillor Allowance 1,780.08 EFT52281 02/02/2016 A G & B V Sholer Cleaning 120.00 EFT52282 02/02/2016 ALS Library Services Library Stock 52.79 EFT52283 02/02/2016 Artzability Incorporated Reimbursement 73.54 EFT52284 02/02/2016 Augusta Margaret River State Emergency Services (SES) Reimbursement 2,688.83 EFT52285 02/02/2016 Born Sandy Editorial Website Updates 420.00 EFT52286 02/02/2016 Bowbright Cleaning Cleaning 1,667.60 EFT52287 02/02/2016 Brownes Foods Operations Pty Ltd Milk Supply 109.11 EFT52288 02/02/2016 Bullivants Pty Ltd Ground Maintenance 391.38 EFT52289 02/02/2016 Bunbury Bearings Parts And Repairs 550.00 EFT52290 02/02/2016 Bunnings Group Limited Hardware Supplies 848.31 EFT52291 02/02/2016 Burke Air Pty Ltd Air Con Maintenance 2,440.90 EFT52292 02/02/2016 Busselton Auto Electrics Repairs And Maintenance 712.60 EFT52293 02/02/2016 Charles Cox Landscaping Weed Control 687.50 EFT52294 02/02/2016 Coca-cola Amatil Stock 604.06 EFT52295 02/02/2016 Covs Parts Pty Ltd Parts And Repairs 1,294.85 EFT52296 02/02/2016 Data #3 Limited Software Licence 9,756.65 EFT52297 02/02/2016 Department of Transport Vehicle Search Fees 17.30 EFT52298 02/02/2016 DirectComms Pty Ltd Software Licence 181.62 EFT52299 02/02/2016 Down South Wholesalers Wholesale Supplies 5,101.14 EFT52300 02/02/2016 Dylan Brown Reimbursement 250.00 EFT52301 02/02/2016 Electrical Distributors Of Wa P/l Hardware Supplies 232.06 EFT52302 02/02/2016 Elgas Gas 108.39 EFT52303 02/02/2016 Enviroflow Plumbing & Gas Plumbing And Gas Contractor 196.37 EFT52304 02/02/2016 Fire and Safety WA Personal Protective Equipment 4,042.05 EFT52305 02/02/2016 Gozzi's Gas & Plumbing Service Plumbing And Gas Contractor 2,543.10 EFT52306 02/02/2016 Greenline Witchcliffe Parts and Repairs 66.88 EFT52307 02/02/2016 Gregory Bernard Cura Crossover Subsidy 270.00 EFT52308 02/02/2016 Holcim Australia Pty Ltd (Cemex) Concrete 909.15 EFT52309 02/02/2016 Institute of Public Works Engineering Australasia Training 990.00 EFT52310 02/02/2016 Karen Majer Refund 304.20 EFT52311 02/02/2016 Landgate Land Enquiry 49.20 EFT52312 02/02/2016 Leeuwin Surveying Surveying 3,850.00 EFT52313 02/02/2016 Local Government Managers Australia WA Division Inc Training 130.00 EFT52314 02/02/2016 MJB Industries Pty Ltd Parts And Repairs 4,361.94 EFT52315 02/02/2016 Margaret River - Cowaramup Electrical Service Electrical Contractor 1,303.50 EFT52316 02/02/2016 Margaret River Augusta Auto Electrics Parts And Repairs 2,304.00 EFT52317 02/02/2016 Margaret River Bookshop Library Stock 508.20 EFT52318 02/02/2016 Margaret River Timber and Hardware Hardware Supplies 514.65 EFT52319 02/02/2016 Matrix Tilt Tray & Towing Service Vehicle Towing 352.00 EFT52320 02/02/2016 Matthew Ronald Thomas Cross Over Subsidy 270.00 EFT52321 02/02/2016 Megan McCormack Refund 301.71 EFT52322 02/02/2016 Micro Products Australia Animal Control 249.00 EFT52323 02/02/2016 Mikmarns Landscapes Ground Maintenance 704.00 EFT52324 02/02/2016 Modern Teaching Aids Pty Ltd Kidzclub Supplies 76.95 EFT52325 02/02/2016 Naturalist Hygiene Services Cleaning 3,464.40 EFT52326 02/02/2016 Pacific Brands Sports and Leisure (Hard Yakka) Uniforms 84.15 EFT52327 02/02/2016 Pay-plan Pty Ltd Salary Sacrifice 22,134.89 EFT52328 02/02/2016 Prestige Panel Repairs And Spray Painting Parts And Repairs 221.94 EFT52329 02/02/2016 Professional Plantation Services Grave Digging 385.00 EFT52330 02/02/2016 Redgate Farm Fire Control 616.00 EFT52331 02/02/2016 Rob Bushby Electrics Electrical Contractor 1,779.59 EFT52332 02/02/2016 Safe And Sure Security Pty Ltd Building Security 236.50 EFT52333 02/02/2016 Sandgroper Contracting Waste Management 297.00

Payments for the Month of February 2016

EFT52334 02/02/2016 Scope Business Imaging Preventative Service Plan 4,360.44 EFT52335 02/02/2016 Southern Workwear And Ammo Protective Clothing 999.05 EFT52336 02/02/2016 Sports Power Margaret River Youth Event 114.97 EFT52337 02/02/2016 Staples Australia Pty Limited. Stationery 712.62 EFT52338 02/02/2016 Susan Laskey Refund 100.00 EFT52339 02/02/2016 Synergy Usage And Service Charges 602.25 EFT52340 02/02/2016 Telstra Usage And Service Charges 3,559.67 EFT52341 02/02/2016 The Tube Nursery Horticultural Supplies 384.00 EFT52342 02/02/2016 The Witchcliffe Roadhouse Fuel 572.33 EFT52343 02/02/2016 Valvoline (Australia) Pty Ltd Repairs And Maintenance 1,098.24 EFT52344 02/02/2016 Warren Blackwood Waste Waste Management 5,908.07 EFT52345 02/02/2016 Westrac Pty Ltd Parts And Repairs 195.12 EFT52346 02/02/2016 Work Clobber Bunbury Personal Protective Equipment 130.00 EFT52347 09/02/2016 34 Degrees Blue Stock 81.00 EFT52348 09/02/2016 A & J Litynski Commission 14,175.00 EFT52349 09/02/2016 AAA Southwest Electrical Tagging Building Maintenance 165.00 EFT52350 09/02/2016 AMPAC Debt Recovery (WA) Pty Ltd Legal Fees 4,592.59 EFT52351 09/02/2016 AMR Roofing Building Maintenance 1,138.50 EFT52352 09/02/2016 Alloy And Stainless Products Parts And Repairs 942.27 EFT52353 09/02/2016 Amity Signs And Industrial Products Signs 1,152.80 EFT52354 09/02/2016 Angela Winter (Justkids) Training 210.00 EFT52355 09/02/2016 Arbor Guy Tree Management 9,515.00 EFT52356 09/02/2016 Art Of Motion Training In Movement Training 190.00 EFT52357 09/02/2016 Arts Margaret River Icon Funding 15,774.00 EFT52358 09/02/2016 Augusta Hardware - Town Hardware Supplies 293.10 EFT52359 09/02/2016 Austral Mercantile Collections Legal Fees 3,077.25 EFT52360 09/02/2016 Australia Post Postage 2,934.20 EFT52361 09/02/2016 Australian Taxation Office - PAYG PAYG Tax 98,190.00 EFT52362 09/02/2016 BHE Welding & Fabrication Repairs and Maintenance 130.67 EFT52364 09/02/2016 Blackwood Electrical Margaret River Electrical Contractor 440.00 EFT52365 09/02/2016 Blackwoods Aitkens Protective Clothing 745.18 EFT52366 09/02/2016 Bolinda Pty Ltd Library Stock 2,747.05 EFT52367 09/02/2016 Boss Office Choice Stationery 38.60 EFT52368 09/02/2016 Brownes Foods Operations Pty Ltd Milk Supply 109.11 EFT52369 09/02/2016 Building Commission Of Wa (Dept Of Commerce) BRB Return 10,455.89 EFT52370 09/02/2016 Bunnings Group Limited Hardware Supplies 387.64 EFT52371 09/02/2016 Burke Air Pty Ltd Air Con Maintenance 1,905.20 EFT52372 09/02/2016 Busselton Refrigeration & Airconditioning Equipment Repairs 1,762.20 EFT52373 09/02/2016 CJD Equipment Pty Ltd Parts And Repairs 72.79 EFT52374 09/02/2016 COLAS Australia Group (formerly RnR Contracting) Road Maintenance 6,490.00 EFT52375 09/02/2016 Cancer Council Western Australia Personal Protective Equipment 708.80 EFT52376 09/02/2016 Chang Thai Kitchen Catering 240.00 EFT52377 09/02/2016 Charles Cox Landscaping Weed Control 1,305.00 EFT52378 09/02/2016 Civil Structural Consulting Pty Ltd Consulting 801.16 EFT52379 09/02/2016 Coca-cola Amatil Stock 495.80 EFT52380 09/02/2016 Down South Mini Earthmovers Ground Maintenance 1,188.00 EFT52381 09/02/2016 Down South Wholesalers Wholesale Supplies 1,450.35 EFT52382 09/02/2016 Dr Chloe Lovelidge Employee Assistance Program 480.00 EFT52383 09/02/2016 Enviroflow Plumbing & Gas Plumbing And Gas Contractor 1,531.85 EFT52384 09/02/2016 Geofabrics Australasia Pty Ltd Repairs and Maintenance 2,587.20 EFT52385 09/02/2016 Geographe Petroleum Fuel Allocations 20,582.29 EFT52386 09/02/2016 Glenn Louis Morgan Waste Management 7,839.26 EFT52387 09/02/2016 Greenline Witchcliffe Parts And Repairs 582.85 EFT52388 09/02/2016 Greenway Enterprises Horticultural Supplies 1,040.56 EFT52389 09/02/2016 Haefeli-lysnar Equipment Hire 2,920.50 EFT52390 09/02/2016 Hanson Construction Materials Pty Ltd Concrete 2,850.76 EFT52391 09/02/2016 Heat Pump Technologies (Andrew Pledger) Maintenance Services 3,252.00 EFT52392 09/02/2016 Hitachi Construction Machinery (Australia) Pty Ltd Parts and Repairs 231.37 EFT52393 09/02/2016 Holcim Australia Pty Ltd (Cemex) Concrete 4,859.14 EFT52394 09/02/2016 Ian Earl Councillor Allowance 704.45 EFT52395 09/02/2016 Institute of Public Works Engineering Australasia Training 291.50 EFT52396 09/02/2016 Jason Signmakers Signs 74.80 EFT52397 09/02/2016 Kennards Hire Equipment Hire 1,960.00 EFT52398 09/02/2016 Kleenheat Gas Gas 609.20 EFT52399 09/02/2016 Komatsu Australia Pty Ltd Parts And Repairs 304.66 EFT52400 09/02/2016 Krinner Australia (Metal Design Group Pty Ltd T/as) Equipment Repairs 841.06 EFT52401 09/02/2016 Landmark Ground Maintenance 2,753.76 EFT52402 09/02/2016 Lightning Ridge Electrical Contracting Electrical Contractor 2,385.70 EFT52403 09/02/2016 Malatesta Road Paving And Hot Mix Road Maintenance 6,450.00 EFT52404 09/02/2016 Margaret River - Cowaramup Electrical Service Electrical Contractor 814.44 EFT52405 09/02/2016 Margaret River Busselton Tourism Association Vacation Care Program 742.00 EFT52406 09/02/2016 Margaret River Domestic Water Carting Water Carting 630.00 EFT52407 09/02/2016 Margaret River Mowers & Chainsaws Parts And Repairs 684.60 EFT52408 09/02/2016 Margaret River Pool Spa And Gardens Pool Maintenance 162.00 EFT52409 09/02/2016 Margaret River Print Printing 785.00

EFT52410 09/02/2016 Margaret River Rural And Firebreaks Fire Compliance 550.00 EFT52411 09/02/2016 Margaret River Steel Products Repairs And Maintenance 1,602.04 EFT52412 09/02/2016 Margaret River Timber and Hardware Hardware Supplies 630.18 EFT52413 09/02/2016 Margaret River Windscreens Repairs And Maintenance 450.00 EFT52414 09/02/2016 Mary Hirschmann Employee Assistance Program 560.00 EFT52415 09/02/2016 Mikmarns Landscapes Ground Maintenance 7,308.40 EFT52416 09/02/2016 Motorpass (Wex Australia Pty Ltd) Fuel 3,623.86 EFT52417 09/02/2016 Norrish Fencing Fencing 2,640.00 EFT52418 09/02/2016 OCE Corporate (Office Cleaning Experts T/A) Cleaning 31,488.98 EFT52419 09/02/2016 PFD Food Service Pty Ltd Stock 340.80 EFT52420 09/02/2016 Pathwest Recruitment 204.01 EFT52421 09/02/2016 Pay-plan Pty Ltd Salary Sacrifice 122.18 EFT52422 09/02/2016 Pitney Bowes Australia Pty Ltd Stationery 1,089.00 EFT52423 09/02/2016 Prestige Panel Repairs And Spray Painting Repairs and Maintenance 1,000.00 EFT52424 09/02/2016 Protector Alsafe Personal Protective Equipment 25,857.13 EFT52425 09/02/2016 Red Dot Store Kidz Club Supplies 65.35 EFT52426 09/02/2016 Redgate Holdings Pty Ltd (Redgate Lime) Road Maintenance 3,920.00 EFT52427 09/02/2016 Repco Margaret River Parts And Repairs 53.91 EFT52428 09/02/2016 River Fresh IGA Catering 275.84 EFT52429 09/02/2016 Rob Bushby Electrics Electrical Contractor 3,202.98 EFT52430 09/02/2016 Ryan Michael Chapman Crossover Subsidy 270.00 EFT52431 09/02/2016 SWP Australia Road Maintenance 40,057.78 EFT52432 09/02/2016 Sandgroper Contracting Waste Management 3,182.50 EFT52433 09/02/2016 Sea View Orthotics Waste Supplies 832.18 EFT52434 09/02/2016 Settlers Holdings Pty Ltd Refreshments 53.97 EFT52435 09/02/2016 Sharon Brown Reimbursement 49.89 EFT52436 09/02/2016 Shepherdson Group Pty Ltd Kidzclub Activities 1,655.00 EFT52437 09/02/2016 South West Fridge Tech Equipment Repairs 1,258.18 EFT52438 09/02/2016 Southern Habitat Nursery Horticultural Supplies 1,320.00 EFT52439 09/02/2016 Southern Lock And Security Security Maintenance 31.10 EFT52440 09/02/2016 Southern Workwear And Ammo Protective Clothing 601.30 EFT52441 09/02/2016 Southwest Tyre Service (Merlin Tyres) Parts And Repairs 5,902.25 EFT52442 09/02/2016 Staley Food and Packaging Stock 393.40 EFT52443 09/02/2016 Staples Australia Pty Limited. Stationery 179.82 EFT52444 09/02/2016 T-Quip Equipment Purchase 11,000.00 EFT52445 09/02/2016 Telstra Usage And Service Charges 1,090.35 EFT52446 09/02/2016 The Witchcliffe Roadhouse Fuel 123.37 EFT52447 09/02/2016 Toll Ipec - (Courier Australia) Freight 275.03 EFT52448 09/02/2016 Vinepower Margaret River Tree Planting And Landcare Labour Hire 2,822.82 EFT52449 09/02/2016 WA Local Government Assoc (WALGA) Subscriptions 48.90 EFT52450 09/02/2016 WML Consultants Consultancy Fees 4,290.00 EFT52451 09/02/2016 Wa Diesel Services Pty Ltd Repairs And Maintenance 3,939.55 EFT52452 09/02/2016 Warren Blackwood Waste Waste Management 3,229.20 EFT52453 09/02/2016 Welcome Site (Zanphire Pty Ltd) Toilet Hire 616.00 EFT52454 10/02/2016 Margaret River Mini Earthworks Earthworks 5,654.00 EFT52455 16/02/2016 34 Degrees Blue Stock 162.00 EFT52456 16/02/2016 Acromat Equipment 996.60 EFT52457 16/02/2016 Alana Madaschi Reimbursement 189.51 EFT52458 16/02/2016 Amanda Ireland Reimbursement 169.03 EFT52459 16/02/2016 Annie Riordan Reimbursement 54.95 EFT52460 16/02/2016 Arbor Guy Tree Management 1,812.80 EFT52461 16/02/2016 Arrow Bronze Plaques 426.91 EFT52462 16/02/2016 Asphalt In A Bag Road Maintenance 3,437.50 EFT52463 16/02/2016 Augusta Community Resource Centre Inc Advertising 125.00 EFT52464 16/02/2016 Augusta Margaret River State Emergency Services (SES) Reimbursement 3,158.90 EFT52465 16/02/2016 Augusta Newsagency Library Stock 50.45 EFT52466 16/02/2016 Australian Communications Authority (ACMA) Licence Renewal 106.00 EFT52467 16/02/2016 B & B Street Sweeping Pty Ltd Street Sweeping 9,915.55 EFT52468 16/02/2016 Barbara Mary Fletcher-Brewin Refund 860.15 EFT52469 16/02/2016 Blackwoods Aitkens Protective Clothing 756.25 EFT52470 16/02/2016 Boss Office Choice Stationery 127.72 EFT52471 16/02/2016 Brett Richard Trunfull Honorarium Payment 1,500.00 EFT52472 16/02/2016 Brownes Foods Operations Pty Ltd Milk Supply 109.11 EFT52473 16/02/2016 Bunnings Group Limited Hardware Supplies 486.00 EFT52474 16/02/2016 Cancer Council Western Australia Protective Equipment 150.05 EFT52475 16/02/2016 Charity Melinda Coffman Refund 182.52 EFT52476 16/02/2016 Coates Civil Consulting Pty Ltd Consultancy 5,519.03 EFT52477 16/02/2016 Coca-cola Amatil Stock 237.33 EFT52478 16/02/2016 Covs Parts Pty Ltd Parts And Repairs 899.07 EFT52479 16/02/2016 Cowara Contractors Pty Ltd Equipment Hire 35,938.49 EFT52480 16/02/2016 Craven Foods Stock 51.94 EFT52481 16/02/2016 Danika Del Fante Refund 330.00 EFT52482 16/02/2016 Darnell's General Stores Fuel 220.75 EFT52483 16/02/2016 David Gray & Co Pty Ltd Parts And Repairs 514.80 EFT52484 16/02/2016 David Holland Honorarium Payment 3,000.00

EFT52485 16/02/2016 Delta Building Automation Wa Pty Ltd Building Maintenance 3,135.00 EFT52486 16/02/2016 Down South Wholesalers Wholesale Supplies 1,818.75 EFT52487 16/02/2016 Eaton Massage Therapy Group Fitness Class 180.00 EFT52488 16/02/2016 Edge Tourism and Marketing Consultancy Fees 3,093.75 EFT52489 16/02/2016 Espresso Essential (wa) Pty Ltd Coffee 1,199.99 EFT52490 16/02/2016 Fennessys Motors Pty Ltd Parts And Repairs 754.79 EFT52491 16/02/2016 Forpark Australia Play Equipment 821.70 EFT52492 16/02/2016 Go Go On Hold Software Licence 414.00 EFT52493 16/02/2016 Gozzi's Gas & Plumbing Service Plumbing And Gas Contractor 1,287.69 EFT52494 16/02/2016 Greenway Enterprises Parts And Repairs 350.90 EFT52495 16/02/2016 Guy B Day Building Maintenance 2,255.00 EFT52496 16/02/2016 Holcim Australia Pty Ltd (Cemex) Concrete 4,782.58 EFT52497 16/02/2016 Ikon Design Printing And Stationery 1,880.00 EFT52498 16/02/2016 Jodie Porter Reimbursement 1,319.50 EFT52499 16/02/2016 Kathryn Norma McGowan Refund 1,104.20 EFT52500 16/02/2016 Kimberley Ronald Hastie Councillor Allowance 156.54 EFT52501 16/02/2016 Kosmic Sound (Kosmic Electronic Industries PTY LTD) Equipment 423.00 EFT52502 16/02/2016 Landmark Ground Maintenance 1,280.34 EFT52503 16/02/2016 Lawsons Of Margaret River Building Maintenance 3,256.00 EFT52504 16/02/2016 Leeuwin Tyres Repairs And Maintenance 70.00 EFT52505 16/02/2016 Lgis Insurance Broking Insurance 315.72 EFT52506 16/02/2016 Lightning Ridge Electrical Contracting Electrical Contractor 798.90 EFT52507 16/02/2016 Linda (Linney) Michelle Truong Thomson Reimbursement 28.17 EFT52508 16/02/2016 Living Springs Water 10.50 EFT52509 16/02/2016 Margaret River - Cowaramup Electrical Service Electrical Contractor 1,999.69 EFT52510 16/02/2016 Margaret River Chamber Of Commerce & Industry Contribution 10,000.00 EFT52511 16/02/2016 Margaret River Decorator Centre Materials and Labour 5,618.75 EFT52512 16/02/2016 Margaret River Mowers & Chainsaws Parts And Repairs 222.95 EFT52513 16/02/2016 Margaret River Pestman Pest Control 440.00 EFT52514 16/02/2016 Margaret River Print Printing 1,870.00 EFT52515 16/02/2016 Margaret River Retravision Equipment 69.90 EFT52516 16/02/2016 Margaret River Surgery Medical 80.00 EFT52517 16/02/2016 Margaret River Timber and Hardware Hardware Supplies 23.10 EFT52518 16/02/2016 Matthew Keith Hinchcliffe Reimbursement 61.80 EFT52519 16/02/2016 Mcleods Barristers & Solicitors Legal Services 165.00 EFT52520 16/02/2016 Megan Smith Reimbursement 38.00 EFT52521 16/02/2016 Metal Artwork Creations Badges 42.90 EFT52522 16/02/2016 Mikmarns Landscapes Ground Maintenance 2,222.00 EFT52523 16/02/2016 Moore Stephens (Previously UHY Haines Norton) Training 1,320.00 EFT52524 16/02/2016 Nyree Barrett Refund 360.00 EFT52525 16/02/2016 Pacific Brands Sports and Leisure (Hard Yakka) Uniforms 216.95 EFT52526 16/02/2016 Pathwest Recruitment 140.01 EFT52527 16/02/2016 Pay-plan Pty Ltd Salary Sacrifice 22,134.90 EFT52528 16/02/2016 Peerless Jal Pty Ltd Equipment 442.04 EFT52529 16/02/2016 Peter John Davy Refund 2,375.70 EFT52530 16/02/2016 Phoenix Petroleum Fuel 506.91 EFT52531 16/02/2016 Reece Pty Ltd Plumbing Supplies 616.72 EFT52532 16/02/2016 Resolution Cleaning Services Cleaning 2,755.50 EFT52533 16/02/2016 River Fresh IGA Catering 319.74 EFT52534 16/02/2016 Rural Press Regional Media (wa) Advertising 1,409.91 EFT52535 16/02/2016 Sandgroper Contracting Waste Management 297.00 EFT52536 16/02/2016 Signet Pty Ltd Signs 714.65 EFT52537 16/02/2016 Southern Lock And Security Building Maintenance 490.25 EFT52538 16/02/2016 Southern Workwear And Ammo Protective Clothing 737.85 EFT52539 16/02/2016 Southwest Tyre Service (Merlin Tyres) Parts And Repairs 12,515.37 EFT52540 16/02/2016 Spraymow Services (Echo Field Pty Ltd) Weed Control 5,095.20 EFT52541 16/02/2016 Staples Australia Pty Limited. Stationery 334.04 EFT52542 16/02/2016 Synergy Usage And Service Charges 20,687.05 EFT52543 16/02/2016 Tate Construction Construction Works 57,040.44 EFT52544 16/02/2016 Telstra Usage And Service Charges 5,969.58 EFT52545 16/02/2016 Toll Ipec - (Courier Australia) Freight 141.29 EFT52546 16/02/2016 Trade Hire Equipment Hire 106.25 EFT52547 16/02/2016 Traffic Force- Traffic Management South West Traffic Management 13,866.26 EFT52548 16/02/2016 Tunnel Vision Ground Maintenance 2,640.00 EFT52549 16/02/2016 Visimax Printing And Stationery 783.75 EFT52550 16/02/2016 Warren Blackwood Waste Waste Management 3,271.56 EFT52551 16/02/2016 Welcome Site (Zanphire Pty Ltd) Toilet Hire 1,287.00 EFT52552 16/02/2016 Workwise Occupational Health Pty Ltd Recruitment 794.12 EFT52553 16/02/2016 Yahava Margaret River (Recreation Centre) Stock 402.00 EFT52554 16/02/2016 Yahava Margaret River (Shire Offices) Stock 295.00 EFT52555 16/02/2016 Woolworths Limited Stock 1,360.86 EFT52556 19/02/2016 BP Australia Pty Ltd Fuel Supplies 1,914.20 EFT52557 23/02/2016 34 Degrees Blue Stock 162.00 EFT52558 23/02/2016 A G & B V Sholer Cleaning 180.00 EFT52559 23/02/2016 ALS Library Services Library Stock 2,164.71

EFT52560 23/02/2016 AMPAC Debt Recovery (WA) Pty Ltd Legal Fees 4,799.54 EFT52561 23/02/2016 Amanda Major Reimbursement 46.00 EFT52562 23/02/2016 Animal Pest Management Services Animal Control 990.00 EFT52563 23/02/2016 Arbor Guy Tree Management 5,438.40 EFT52564 23/02/2016 Australian Copyright Council Training 75.00 EFT52565 23/02/2016 Australian Taxation Office - PAYG PAYG Tax 91,986.00 EFT52566 23/02/2016 Blackwoods Aitkens Protective Clothing 421.70 EFT52567 23/02/2016 Border Protection Safety Compliance 684.20 EFT52568 23/02/2016 Bowbright Cleaning Cleaning 1,464.00 EFT52569 23/02/2016 Brownes Foods Operations Pty Ltd Milk Supply 58.70 EFT52570 23/02/2016 Bunbury Bearings Parts And Repairs 42.35 EFT52571 23/02/2016 Bunnings Group Limited Hardware Supplies 153.62 EFT52572 23/02/2016 COLAS Australia Group (formerly RnR Contracting) Road Maintenance 2,596.00 EFT52573 23/02/2016 Cape To Cape Catchments Group Consultancy 2,200.00 EFT52574 23/02/2016 Cemeteries & Crematoria Association of WA Training 290.00 EFT52575 23/02/2016 Chow Cuisine To Go Catering 203.00 EFT52576 23/02/2016 Chubb Australia Ltd Fire Security And Maintenance 1,068.84 EFT52577 23/02/2016 Cookies Galore Stock 169.25 EFT52578 23/02/2016 Covs Parts Pty Ltd Parts And Repairs 428.60 EFT52579 23/02/2016 Cowara Contractors Pty Ltd Earthworks 22,682.00 EFT52580 23/02/2016 Craig Stephen Kitis Refund 236.00 EFT52581 23/02/2016 Craven Foods Stock 566.35 EFT52582 23/02/2016 Cross Resource Management (Peel Reource Recovery) Waste Management 4,999.50 EFT52583 23/02/2016 Delta Building Automation Wa Pty Ltd Repairs And Maintenance 951.50 EFT52584 23/02/2016 Dennis Clive Guthrie Building Maintenance 12,060.00 EFT52585 23/02/2016 Digital Education Services (Digitales) Library Stock 35.66 EFT52586 23/02/2016 Down South Mini Earthmovers Ground Maintenance 5,940.00 EFT52587 23/02/2016 Down South Wholesalers Wholesale Supplies 2,657.90 EFT52588 23/02/2016 Dunsborough Asphalt Road Maintenance 13,935.00 EFT52589 23/02/2016 Electrical Distributors Of Wa P/l Parts And Repairs 106.10 EFT52590 23/02/2016 Emerge Environmental Services Pty Ltd Consultancy Services 6,283.75 EFT52591 23/02/2016 Enviroflow Plumbing & Gas Plumbing And Gas Contractor 1,312.27 EFT52592 23/02/2016 Fennessys Motors Pty Ltd Parts And Repairs 79.66 EFT52593 23/02/2016 Foxtel Management Pty Ltd Foxtel 155.00 EFT52594 23/02/2016 Glenn Louis Morgan Waste Management 5,599.46 EFT52595 23/02/2016 Gozzi's Gas & Plumbing Service Plumbing and Gas Contractor 1,302.68 EFT52596 23/02/2016 Greenway Enterprises Repairs and Maintenance 1,131.90 EFT52597 23/02/2016 Holcim Australia Pty Ltd (Cemex) Concrete 4,437.51 EFT52598 23/02/2016 International Association for Public Partcipation Training 2,860.00 EFT52599 23/02/2016 It Vision Software 27,773.49 EFT52600 23/02/2016 Ixom Operations Pty Ltd (Orica ) Pool Chemicals 211.42 EFT52601 23/02/2016 Jason Signmakers Signs 2,499.20 EFT52602 23/02/2016 Jim Stewart Building Maintenance 130.00 EFT52603 23/02/2016 Kennards Hire Traffic Management 4,390.00 EFT52604 23/02/2016 Kylie Kennaugh Councillor Allowance 242.32 EFT52605 23/02/2016 Landgate Land Enquiry 1,037.56 EFT52606 23/02/2016 Landmark Ground Maintenance 580.76 EFT52607 23/02/2016 Landmark Products Ltd Reserves Maintenance 5,621.00 EFT52608 23/02/2016 Leeuwin Transport Freight 2,511.44 EFT52609 23/02/2016 Lightning Ridge Electrical Contracting Electrical Contractor 1,287.50 EFT52610 23/02/2016 Living Springs Water 59.00 EFT52611 23/02/2016 Lynnette Kenworthy Reimbursement 449.50 EFT52612 23/02/2016 MJB Industries Pty Ltd Ground Maintenance 1,122.00 EFT52613 23/02/2016 Margaret River Augusta Auto Electrics Parts And Repairs 12.00 EFT52614 23/02/2016 Margaret River Basketball Association Inc Kidsport Applications 917.50 EFT52615 23/02/2016 Margaret River Mini Earthworks Earthworks 1,551.00 EFT52616 23/02/2016 Margaret River Naturals (Rick Ensley) Weed Control 770.00 EFT52617 23/02/2016 Margaret River Pestman Pest Control 985.00 EFT52618 23/02/2016 Margaret River Retravision Equipment 78.00 EFT52619 23/02/2016 Margaret River Sign Company Signs 537.50 EFT52620 23/02/2016 Margaret River Steel Products Repairs And Maintenance 231.00 EFT52621 23/02/2016 Margaret River Timber and Hardware Hardware Supplies 195.57 EFT52622 23/02/2016 Metal Artwork Creations Badges 130.90 EFT52623 23/02/2016 Mikmarns Landscapes Ground Maintenance 3,982.00 EFT52624 23/02/2016 Naturaliste Garage Doors Building Maintenance 4,136.00 EFT52625 23/02/2016 Nicholls Machinery Plant Purchase 19,700.00 EFT52626 23/02/2016 Norrish Fencing Fencing 66.00 EFT52627 23/02/2016 Ocean Fresh Linen Service Linen 44.00 EFT52628 23/02/2016 Paperscout Pty Ltd Signs 528.00 EFT52629 23/02/2016 Perth Energy Usage And Service Charges 42,598.08 EFT52630 23/02/2016 Perth Waste Green Recycling Waste Management 22,983.53 EFT52631 23/02/2016 Redgate Park Pty Ltd Refund of Bond 24,400.76 EFT52632 23/02/2016 Reece Pty Ltd Plumbing Supplies 932.85 EFT52633 23/02/2016 Repco Margaret River Parts And Repairs 178.28 EFT52634 23/02/2016 Replas WA Park Furniture 3,217.82

EFT52635 23/02/2016 River Fresh IGA Catering 240.32 EFT52636 23/02/2016 Ross Shepheard Carpentry Service Building Maintenance 602.01 EFT52637 23/02/2016 Seton Australia Stock 726.33 EFT52638 23/02/2016 Shephards Augusta Autostop-139 Parts And Repairs 110.00 EFT52639 23/02/2016 Soundpack Solutions Stationery Supplies 123.04 EFT52640 23/02/2016 St John Ambulance Dunsborough Training 175.00 EFT52641 23/02/2016 Staley Food and Packaging Stock 266.95 EFT52642 23/02/2016 Staples Australia Pty Limited. Stationery 3,997.91 EFT52643 23/02/2016 State Law Publisher Advertising 208.80 EFT52644 23/02/2016 State Library Of WA Library Stock 330.00 EFT52645 23/02/2016 Stewart & Heaton Clothing Co Protective Clothing 169.27 EFT52646 23/02/2016 Studio Pilates International Training 149.99 EFT52647 23/02/2016 Sylvia Yvonne Martin Refund 846.57 EFT52648 23/02/2016 Synergy Usage And Service Charges 1,845.45 EFT52649 23/02/2016 Talis Consultants Pty Ltd Consulting Services 1,584.00 EFT52650 23/02/2016 Tate Construction Construction Work 40,386.73 EFT52651 23/02/2016 Telstra Usage And Service Charges 251.19 EFT52652 23/02/2016 Terrance Thomas Tamblyn Refund of Bond 18,500.00 EFT52653 23/02/2016 Timber Insight Pty Ltd Training 90.00 EFT52654 23/02/2016 Toll Ipec - (Courier Australia) Freight 136.79 EFT52655 23/02/2016 Traffic Force- Traffic Management South West Traffic Management 14,725.64 EFT52656 23/02/2016 Tranen Revegetation Southwest Revegetation 280.50 EFT52658 23/02/2016 Vizcom Technologies Pty Ltd Repairs And Maintenance 99.25 EFT52659 23/02/2016 Vorgee Pty Ltd Stock 1,735.25 EFT52660 23/02/2016 WA Profiling Road Maintenance 30,239.00 EFT52661 23/02/2016 Wa Diesel Services Pty Ltd Repairs And Maintenance 2,461.80 EFT52662 23/02/2016 Warren Blackwood Waste Waste Management 53,249.41 EFT52663 23/02/2016 Western Australian Newspapers Pty Ltd Advertising 1,872.20 EFT52664 23/02/2016 Workforce (Road Services) International Pty Ltd Road Maintenance 5,545.15 EFT52665 23/02/2016 Workwise Occupational Health Pty Ltd Recruitment 1,166.88

Total of EFT Payments for February 2016 1,394,298.52

1/02/2016 HP Financial HP Financial Services 4450141892AUSS1 6,388.88$ 1/02/2016 WATC WA Treasury Loan Repayment 5,217.46$ 1/02/2016 Les Mills Les Mills Fitness Program 349.86$ 2/02/2016 Waterlogic Cool Clear Water 112.20$ 2/02/2016 MBL MEF Gym Equipment 725.46$ 3/02/2016 Caterpillar Operating Lease Grader AU27697 5,714.50$ 3/02/2016 Westmin Westminster Lease - 66265143 C224 Bizhub x52 699.44$ 4/02/2016 Payroll Payrol P/E 02/02/2016 332,855.08$ 4/02/2016 West Country Print Sync Copy Cost Charge 8.17$ 5/02/2016 Capital Finance 66234831 Konica Minolta 214.53$ 9/02/2016 Click Super Superannuation 63,817.57$ 9/02/2016 Capital Finance Gym Equipment 66429166 4,110.98$

15/02/2016 SG Fleet Cat 963OQ Track Loader Lease AU29667 8,006.42$ 15/02/2016 SG Fleet Cat 924K Wheel Loader Lease AU30193 4,966.94$ 15/02/2016 SG Fleet CESM Vehicle Lease IESZ420 1,513.52$ 15/02/2016 De Lage Landen Lease Konica Devices 120-0208739-001 1,523.50$ 17/02/2016 Capital Finance Capital 66428987 9,961.49$ 17/02/2016 Capital Finance ShoreTel Phone System 66338272 2,892.55$ 17/02/2016 Capital Finance ShoreTel Phone System 66338642 641.07$ 18/02/2016 Payroll Payroll P/E 16/02/2016 317,355.98$ 22/02/2016 SG Fleet John Deere Road Grader AU27431 6,120.15$ 22/02/2016 SG Fleet John Deere Grader AU27432 6,265.51$ 22/02/2016 SG Fleet Commercial Fleet Lease - AU13843 Patching Truck 1,992.09$ 22/02/2016 Capital Finance Gym Equipment Lease Agreement 66341367 708.83$ 23/02/2016 Komatsu Lease - Komatsu Loader AU27594 3,724.73$ 23/02/2016 Click Super Superannuation 63,451.96$ 24/02/2016 Canon Finance Canon A0 OCE Printer Lease IW800000038001 848.10$ 24/02/2016 Easifleet Easifleet Lease Payment (Novated Leases) 11,062.64$ 29/02/2016 WATC WA Treasury Loan Repayment 36,458.95$

Total of Direct Debit Payments for February 2016 897,708.56$

Total of Payments for February 2016 2,309,995.58$

1/02/2016 Transfer Tsf from Muni to Trust - January Reconciliation 25,093.19$ 5/02/2016 Transfer Tsf from Municipal to CMA 210,000.00$ 9/02/2016 Transfer Tsf fromCMA to Municipal - Creditors 350,000.00$

10/02/2016 Transfer Tsf from Municipal to CMA 320,000.00$ 12/02/2016 Transfer Tsf from Municipal to CMA 120,000.00$ 16/02/2016 Transfer Tsf from CMA to Municipal - Creditors 100,000.00$ 22/02/2016 Transfer Tsf from Muni to Trust - February Reconcilation 331,397.14$ 23/02/2016 Transfer Tsf from CMA to Municipal - Creditors 100,000.00$

February 2016 Direct Debits on Bank Statements

February 2016 Transfers to and from Municipal Account (CMA - Cash management Account)

26/02/2016 Transfer Tsf from Municipal to CMA 630,000.00$ Total of Transfers for February 2016 2,186,490.33$

18/12/2015 150.00$ Margaret River Off Road Cycling Association

23/12/2015 673.07$ Whakatane District Council

23/12/2015 12.12$ Whakatane District Council

23/12/2015 164.00$ Leeuwin Estate

29/12/2015 135.00$ Curtin University

7/01/2016 270.00$ Curtin University11/01/2016 136.50$ Dog Den Training

Total 1,540.69$

22/12/2015 15.96 Red Dot Store29/12/2015 521.65 iSubscribe29/12/2015 74.00 Australian Family Tree Connections

Total 611.61$

23/12/2015 1,473.27$ Rapp Australia29/12/2015 1,707.20$ Ozlinc Industries

8/01/2016 710.00$ CPA Australia12/01/2016 71.85$ Ninite

Total 3,962.32$

18/12/2015 602.80 Department of Commerce

Total 602.80$

Director Infrastructure Services

Total -$

Community Emergency Services19/01/2016 462.27$ Augusta Bakery

Total 462.27$

19/01/2016 22.34$ Foreign Transaction FeeTotal 22.34$

Total $ 7,202.03

Fees and Charges

Director Corporate & CommunityLSV Oxygen Therapy Kits for the Rec CentreFoam Branch Adaptors Annual Membership Renewal for Director Corporate and Community ServicesSoftware Subscription

Director Sustainable DevelopmentBuilding Surveyor Registration Fee Annual Renewal

Catering for Firefighters - DFES incident 324231

Library Stock

Registration for the CEO and partner to attend the Local Government Chief Officers Conference in New Zealand 17-19th February 2016

Credit Card Fee for Registration for the CEO and partner to attend the Local Government Chief Officers Conference in New Zealand 17-19th February 2016End of Year Catering for ELT Meeting

Registration for the CEO at Curtin University China Tourism Symposium 4-5th February 2016Registration for the Crs Kennaugh and Townshend at Curtin University China Tourism Symposium 4-5th February 2016Dog Barking Monitor Collars for Animal Control

Manager Library ServicesChristmas Decorations for the LibraryLibrary Stock

2016 Corporate Membership for the Shire

Corporate Credit Card Cheque 41995

CEO


11.4 Corporate and Community Services 11.4.4 FINANCIAL ACTIVITY STATEMENT REPORT

Attachment 1 – Monthly Financial Report Consisting of:

a) Notes to and Forming part of the Statement of Financial Activity

b) Financial Reports by Business Units

NOTES TO STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD ENDING 29 February 2016

SHIRE OF AUGUSTA - MARGARET RIVER

STATEMENT OF COMPREHENSIVE INCOME

BY NATURE OR TYPE

FOR THE PERIOD ENDING 29 February 20162015-16 2015-16 2015-16 2015-16

Approved Amended YTD YTD

Budget Budget Budget Actual

$ $ $ $

REVENUES

Rates 18,275,260 18,645,260 18,635,260 18,599,931

Operating Grants, Subsidies And

Contributions

1,126,355 1,443,965 1,086,505 1,045,647

Fees & Charges 8,723,750 9,016,550 7,368,680 7,488,819

Service Charges 4,333 4,333 4,333 4,333

Interest Received 659,427 689,872 547,522 558,525

Other Income 13,000 58,000 58,000 112,718

28,802,125 29,857,980 27,700,300 27,809,973

EXPENSES

Employee Expenses (13,706,610) (13,963,949) (9,044,283) (8,730,377)

Materials & Contracts (8,618,548) (8,734,906) (6,440,210) (4,664,714)

Utilities (1,106,864) (1,106,280) (704,297) (747,976)

Depreciation (7,076,400) (8,155,802) (5,410,002) (5,396,792)

Interest Paid (555,981) (555,981) (304,748) (301,469)

Insurances (578,087) (577,487) (577,487) (588,821)

Other Expenses (418,562) (418,562) (311,387) (286,599)

(32,061,052) (33,512,967) (22,792,414) (20,716,748)

(3,258,927) (3,654,987) 4,907,886 7,093,226

Non-Operating Grants, Subsidies And

Contributions

5,393,686 4,512,657 3,271,166 3,621,782

Fair value adjustments to financial assets

at fair value through profit or loss

Profit On Sale Of Assets 16,645 16,645 16,645 10,753

Gain On Investments 0 0 0 18,815

Loss On Sale Of Assets (35,139) (260,139) (260,139) (417,482)

NET RESULT 2,116,265 614,176 7,935,558 10,327,094

Other Comprehensive Income 0 0 0 0

Total Other Comprehensive Income 0 0 0 0

TOTAL COMPREHENSIVE INCOME 2,116,265 614,176 7,935,558 10,327,094

page 2


STATEMENT OF CASH FLOWS


2015-16 2015-16

Approved YTD

Budget Actual

NOTE $ $

Cash Flows From Operating Activities

Receipts

Rates 18,325,260 15,920,800

Operating Grants, Subsidies and

Contributions 1,526,355 1,045,647

Fees and Charges 8,723,750 7,360,483

Service Charges 4,333 4,333

Interest Earnings 659,427 558,525

Goods and Services Tax 56,964 1,141,607

Other Income 13,000 112,718

29,309,089 26,144,113

Payments

Employee Costs (13,566,610) (8,387,857)

Materials and Contracts (7,359,802) (4,842,328)

Utility Charges (1,106,864) (747,976)

Insurance Expenses (578,087) (588,821)

Interest expenses (550,982) (301,469)

Goods and Services Tax 0 (1,096,883)

Other Expenditure (418,562) (286,599)

(23,580,907) (16,251,933)

Net Cash Provided By (Used In)

Operating Activities 5,728,182 9,892,181

Cash Flows from Investing Activities

Payments for Purchase of

Property, Plant & Equipment (6,542,435) (636,197)

Payments for Construction of

Infrastructure (7,247,267) (4,405,175)

Advances to Community Groups 0 (66,714)

Non Operating Grants, Subsidies and Contributions

used for the Development of Assets 5,393,686 3,621,782

Proceeds from Sale of Plant & Equipment 1,160,228 1,040,846

Revaluation of Land Held for Resale 0 0

Proceeds from Sale of Investment 0 18,815


Investing Activities (7,235,788) (426,643)

Cash Flows from Financing Activities

Repayment of Debentures (641,677) (381,744)

Repayment of Bonds 0 0

Advances to Community Groups (50,000)

Proceeds from Self Supporting Loans 13,036 31,234

Proceeds from New Debentures 1,081,600 0


Financing Activities 402,959 (350,510)

Net Increase (Decrease) in Cash Held (1,104,647) 9,115,028

Cash at Beginning of Year 14,337,720 14,337,719

Cash and Cash Equivalents

at the End of the Period 7 13,233,073 23,452,747

This statement is to be read in conjunction with the accompanying notes.

page 3




1a STATEMENT OF OBJECTIVES

Our Vision for the Shire of Augusta Margaret River is a friendly and welcoming community which is

internationally recognised for:

The high quality of community life that is enjoyed by our residents and visitors within an attractive built environment.

The uniquely beautiful natural environment which is responsibly managed and safeguarded for future generations.

The successful and prosperous community enjoying a diversity of opportunities in housing, employment, education and

leisure pursuits.

The value placed on maintaining a safe, fair and cohesive community which respects its history and heritage and

unique sense of place.

The well-managed, responsive and adaptive local government which provides strong, visionary and consultative leadership.

Our Mission is to strengthen our communities, foster local economic prosperity, protect the

natural environment and responsibly manage the community’s infrastructure and assets.

Terms used within the Financial Statements and elsewhere within this report to classify income and expenditure include;

GOVERNANCE

Administration and operation of facilities and services to members of council; other costs that relate

to the tasks of assisting elected members and ratepayers on matters which do not concern specific

council services.

GENERAL PURPOSE FUNDING

Rates, general purpose government grants and interest revenue.

LAW, ORDER, PUBLIC SAFETY

Supervision of various by-laws, fire prevention, emergency services and animal control.

HEALTH

Food quality and pest control, immunisation services, inspection of abattoir and operation of child

health clinics.

EDUCATION AND WELFARE

Care of families and children, contributions to education and other welfare.

HOUSING

Operation of staff and rental housing.

COMMUNITY AMENITIES

Rubbish collection and disposal services, recycling, septic tank inspection services, environmental

protection initiatives, administration of town planning and regional development services and the

operation of other community amenities.

RECREATION AND CULTURE

Provision and maintenance of halls, swimming areas, recreation and sporting areas, reserves,

re-broadcasting services, libraries, museums and other cultural activities.

TRANSPORT

Construction and maintenance of streets, roads, bridges, drainage works, footpaths, parking,

traffic control, aerodromes and water transport facilities.

ECONOMIC SERVICES

Provision of rural services, tourism and area promotion, building control, saleyards, plant nursery,

landcare, water and public utility services.

OTHER PROPERTY & SERVICES

Private works operations, general administration overheads, public works overheads, plant

operating costs and any other unclassified items.

page 4




1b AMENDMENTS TO ADOPTED BUDGET

Description Resolution Meeting Date COA/Job Amount

Pre-Budget Review

Additional roadworks (Auger Way, reseals and OM2015/225 28/10/2015 RPN04 90,000

overlays) funded by increased Roads to X998/X999 301,516

Recovery grant. CRG06 (391,516)

Grant and expenditure for Bushfire Risk OM2015/224 11/11/2015 FRE19 143,615

Planning Coordinator FP73 (143,615)

Expenditure and grant for Augusta OM2015/251 25/11/2015 CBS115 45,455

Recreation Centre HIG10 (45,455)

Post-Budget Review

DEFICIT/(SURPLUS) 0

page 5




2. ACQUISITION OF ASSETS BY TYPE/BUSINESS UNIT

The following assets have been purchased during 2015-16

Land & Plant & Furn. & Infrast. - Infrast. -Buildings Equip't Equip't Other Roads

Members of Council 0

Chief Executive Officer 0 0

Director, Corporate & Community 0

Director, Sustainable Development 0

Director, Infrastructure Services 0 0

Finance 0

Records 0

Customer & Information Services 0

Customer Relations 0 0 0

Information Technology (23,534) (23,534)

Human Resources 0 0

Community Development (3,296) (289) (3,585)

Emergency Management 0 0

Rangers 0 0 0

Libraries 0 0 0

Health (2,000) (2,000)

Child Care (6,651) (6,651)

Waste Services 0 0 (12,912) (271,764) (284,677)

Town Planning 0 0

Community Buildings (214,139) (214,139)

MR Recreation Centre (16,245) 0 0 0 (16,245)

Augusta Recreation Centre 0 0 0 0

Cultural Centre (42,911) (409) 0 (43,319)

Gloucester Park 0 0 -4,544 (4,544)

Beach Lifeguards 0 0

Parks and Gardens (197,252) (197,252)

Asset Services 0 (4,632) (4,632)

Landcare 0

Construction of Roads (3,914,002) (3,914,002)

Plant Program (285,725) (285,725)

Caravan Parks (2,238) 0 (6,330) (8,568)

Building Control 0 0

Public Works Overheads (32,500) (32,500)

Maintenance of Roads 0

Plant Operation Costs 0

Other Property and Services 0 0

TOTALS (278,828) (286,422) (70,946) (491,173) (3,914,002) (5,041,372)

2. ACQUISITION OF ASSETS BY TYPE/PROGRAM

Land & Plant & Furn. & Infrast. - Infrast. -

Buildings Equip't Equip't Other Roads

Governance 0 0 (23,534) 0 0 (23,534)

General Purpose Funding 0

Law, Order, Public Safety 0 0 0 0 0 0

Health 0 (2,000) 0 0 (2,000)

Education and Welfare (3,296) (289) 0 (6,651) 0 (10,235)

Housing 0

Community Amenities 0 0 (12,912) (271,764) 0 (284,677)

Recreation and Culture (273,295) (409) 0 (201,796) 0 (475,499)

Transport 0 (285,725) (32,500) (4,632) (3,914,002) (4,236,859)

Economic Services (2,238) 0 0 (6,330) 0 (8,568)

Other Property and Services 0 0 (32,500) 0 0 (32,500)

TOTALS (278,828) (286,422) (103,446) (491,173) (3,914,002) (5,073,872)

TOTAL

TOTAL

Business Unit

Program

page 6




3. DISPOSAL OF ASSETS BY TYPE/BUSINESS UNIT

The following plant/vehicles were disposed of during 2015-16

Historical Accum. Written Sale (Profit) /

Value Deprecn. Down Proceeds Loss

Members of Council 0 0 0 0 0

CEO 0 0 0 0 0

Director, Corporate & Community 0 0 0 0 0

Director, Sustainable Development 0 0 0 0 0

Director, Infrastructure Services 0 0 0 0 0

Finance 0 0 0 0 0

Records 0 0 0 0 0

Customer & Information Services 0 0 0 0 0

Customer Relations 0 0 0 0 0

Information Technology 0 (2,720) 2,720 0 2,720

Human Resources 0 0 0 0 0

Community Development 0 0 0 0 0

Emergency Management 0 (140,598) 140,598 0 140,598

Rangers 0 0 0 0 0

Libraries 0 0 0 0 0

Health 0 0 0 0 0

ChildCare 0 0 0 0 0

Waste 0 0 0 0 0

Town Planning 0 0 0 0 0

Community Buildings 0 0 0 0 0

MR Recreation Centre 0 0 0 0 0

Augusta Recreation Centre 0 0 0 0 0

Cultural Centre 0 0 0 0 0

Gloucester Park 0 0 0 0 0

Beach Lifeguards 0 0 0 0 0

Parks and Gardens 0 0 0 0 0

Asset Services 0 (9,535) 9,535 0 9,535

Landcare 0 0 0 0 0

Construction 0 0 0 0 0

Plant Program 0 (162,145) 162,145 131,846 30,299

Caravan Parks 0 0 0 0 0

Building Control 0 0 0 0 0

Public Works Overheads 0 0 0 0 0

Maintenance of Roads 0 0 0 0 0

Plant Operation Costs 0 0 0 0 0

Other Property & Services 0 (1,132,578) 1,132,578 909,000 223,578

TOTALS 0 (1,447,575) 1,447,575 1,040,846 406,729

3. DISPOSAL OF ASSETS BY TYPE/PROGRAM

Historical Accum. Written Sale (Profit) /

Value Deprecn. Down Proceeds Loss

Governance 0 (2,720) 2,720 0 2,720

General Purpose Funding

Law, Order, Public Safety 0 (140,598) 140,598 0 140,598

Health 0 0 0 0 0

Education and Welfare 0 0 0 0 0

Housing

Community Amenities 0 0 0 0 0

Recreation and Culture 0 0 0 0 0

Transport 0 (171,680) 171,680 131,846 39,834

Economic Services 0 0 0 0 0

Other Property and Services 0 (1,132,578) 1,132,578 909,000 223,578

TOTALS 0 (1,447,575) 1,447,575 1,040,846 406,729

Business Unit

Program

page 7




4a. DEPRECIATION OF ASSETS BY TYPE/BUSINESS UNIT

The following depreciation was expensed during 2015-16

Land & Plant & Furn. & Infrast. - Infrast. -

Buildings Equip't Equip't Other Roads

Members of Council 0 0

Chief Executive Officer (2,032) (2,032)

Director, Corporate & Community 0 0

Director, Sustainable Development 0

Director, Infrastructure Services 0 0

Finance 0 0

Records (447) (447)

Customer Services (415) (415)

Customer Relations (456) (456)

Information Technology (22,818) (22,818)

Human Resources 0 0

Community Development (1,190) (1,190)

Emergency Management (181,110) (181,110)

Rangers (2,453) (2,453)

Libraries (27,071) (27,071)

Health (2,787) 0 (2,787)

Child Care (1,807) (1,807)

Waste Services (44,260) (44,260)

Town Planning (7) (7)

Community Buildings (466,661) (466,661)

MR Recreation Centre (245,606) (245,606)

Cultural Centre (64,473) (64,473)

Augusta Recreation Centre (9,792) (9,792)

Gloucester Park (69,069) (69,069)

Beach Lifeguards 0 0

Parks and Gardens (366,948) (366,948)

Asset Services (1,751) (1,751)

Landcare 0 0

Construction of Roads 0

Plant Program 0

Caravan Parks (64,364) (64,364)

Building Control 0 0

Public Works Overheads (30,037) (30,037)

Maintenance of Roads (3,473,563) (3,473,563)

Plant Operation Costs (317,676) (317,676)

Other Property and Services 0

TOTALS (466,661) (1,451,595) (4,973) 0 (3,473,563) (5,396,792)

TOTALBusiness Unit

page 8




4c BORROWING COSTS (INTEREST PAID)

2015-16 2015-16 2015-16 2015-16

Approved Amended YTD YTD

Budget Budget Budget Actual

$ $ $ $

Debentures (refer note 5(a)) (494,859) (494,859) (274,187) (270,612)

4d RENTAL CHARGESOperating Leases (459,149) (594,149) (402,905) (402,040)

4e INTEREST EARNINGS

Investments 200,000 245,445 205,445 215,341

Interest on Reserves 275,000 260,000 168,328 157,077

Supertowns Interest 0 0 0 0

Interest on Self Supporting Loans 927 927 499 1,436

ESL Penalty Interest 1,500 1,500 1,250 1,396

Non Payment-Penalty Interest 56,000 56,000 46,000 52,925

Deferred Rate Interest 1,000 1,000 1,000 1,441

Instalment Interest 125,000 125,000 125,000 128,908

659,427 689,872 547,522 558,525

page 9




5. DEBENTURE REPAYMENTS Principal New Loans Principal Repayments Principal Outstanding Interest & Fee Repayments

1-Jul-15 2015-16 2015-16 2015-16 2015-16 2015-16 2015-16 2015-16

Annual Annual YTD Annual YTD Annual YTD

Actual Budget Budget Actual Budget Actual Budget Actual

# Particulars Expire $ $ $ $ $ $ $ $

Community Amenities

172 Cowaramup Toilet Block 2014 0 0 0 0 0 0 0

184 Augusta Town Toilets 2019 41,928 9,645 7,185 32,283 34,743 2,396 1,772

186 MR Memorial Toilet Block 2019 84,961 19,391 9,552 65,570 75,409 5,254 2,769

188 DEC Augusta Water Wheel Toilets 2020 49,548 9,278 4,568 40,270 44,980 3,170 1,654

Recreation & Culture

164 Aquatic Centre 2020 436,408 71,268 52,981 365,140 383,427 31,981 23,387

174 Cowaramup Recreation Centre 2024 295,904 26,153 19,459 269,751 276,445 20,281 14,643

183 SSL Augusta Bowling Club 2018 15,853 4,536 2,232 11,317 13,621 1,021 545

185 MR Recreation Centre Solar Power 2019 32,611 7,502 5,588 25,109 27,023 1,864 1,378

187 MR Recreation Centre (stage 1) 2024 339,772 28,545 14,036 311,227 325,736 24,312 12,399

189 MR Recreation Centre (stage 2) 2020 326,464 61,129 30,100 265,335 296,364 20,887 10,901

192 Cultural Centre Redevelopment 0 1,081,600 0 0 1,081,600 0 0

Economic Services

171 Toilet Block - Caravan Parks 2014 0 0 0 0 0 0 0

173 Augusta Rural Transaction Centre 2024 448,496 38,940 24,434 409,556 424,062 30,822 19,049

179 Gnarabup Café 2024 242,026 20,592 10,133 221,434 231,893 16,683 8,382

181 Gnarabup Café 2026 139,025 9,108 6,778 129,917 132,247 9,393 6,868

180 SSL MR Community Resource Centre 2024 30,939 30,939 30,939 0 0 4,059 4,780

Transport

158 Purchase of Motor Vehicles 2016 46,967 46,967 34,927 0 12,040 2,013 1,917

175 Mowen Road 2014 0 0 0 0 0 0 0

176 Road Works 2014 0 0 0 0 0 0 0

Governance

178 Administration Office 2014 0 0 0 0 0 0 0

191 Civic & Admin Building long term 2032 6,593,800 257,684 128,831 6,336,116 6,464,969 381,846 191,024

9,124,702 1,081,600 641,677 381,744 9,564,625 8,742,958 555,982 301,469

Self Supporting Loans 63,550 0 38,441 36,527 25,109 27,023 5,923 6,158

Shire Loans 9,061,152 1,081,600 603,236 345,217 9,539,516 8,715,935 550,059 295,311

9,124,702 1,081,600 641,677 381,744 9,564,625 8,742,958 555,982 301,469

page 10




2015-16 2015-16 2015-16 2015-16

Approved Amended Month of YTD

Budget Budget Feb Actual

$ $ $ $

6. RESERVES - Cash Backed

(a) Staff Leave Reserve

Opening Balance 381,383 381,383 381,383

Amount Set Aside / Transfer to Reserve 0 0

Interest on funds held 10,488 10,488 643 5,052

Amount Used / Transfer from Reserve 0

391,871 391,871 643 386,435

(b) Margaret River CBD Redevelopment Reserve

Opening Balance 0 0 0

Amount Set Aside / Transfer to Reserve 909,000 984,600 0 909,000

Interest on funds held 0 15,679 1,525 7,601

Amount Used / Transfer from Reserve 0 0 0

909,000 1,000,279 1,525 916,601

(c) Augusta Revitalisation Reserve


Amount Set Aside / Transfer to Reserve 0 0 0

Interest on funds held 0 0 0

Amount Used / Transfer from Reserve 0 0 0

0 0 0

(d) Public Open Space Reserve

Opening Balance 79,742 79,742 79,742



Amount Used / Transfer from Reserve 0 0

81,935 81,935 134 80,797

(e) Caravan Park Upgrade Reserve

Opening Balance 1,203,863 1,203,863 1,188,308

Amount Set Aside / Transfer to Reserve 60,000 75,762 0 0

Interest on funds held 25,803 25,803 2,003 15,735

Amount Used / Transfer from Reserve (720,000) (720,000) 0

569,666 585,428 2,003 1,204,043

(f) Limesand Pits Reserve

Opening Balance 60,041 60,041 60,041


Interest on funds held 1,651 1,651 101 795


61,692 61,692 101 60,836

(g) Cemeteries Reserve

Opening Balance 10,047 10,047 10,047


Interest on funds held 276 276 17 134


10,323 10,323 17 10,181

(h) Community Loan Reserve

Opening Balance 87,359 87,359 137,359

Amount Set Aside / Transfer to Reserve 11,054 61,054 0 0



50,815 100,815 232 139,178

(i) Cedarvale Reserve

Opening Balance 216,599 216,599 216,599

Amount Set Aside / Transfer to Reserve 0



222,555 222,555 365 219,467

(j) Waste Management Reserve

Opening Balance 3,787,507 3,787,507 3,673,172

Amount Set Aside / Transfer to Reserve 726,699 1,001,699 0



4,593,218 4,868,218 6,193 3,721,815

(k) Parking Reserve

Opening Balance 145,605 145,605 145,605




149,609 149,609 245 147,533

page 11




2015-16 2015-16 2015-16 2015-16



$ $ $ $

6. RESERVES - Cash Backed (continued)

(l) Road Asset Reserve

Opening Balance 1,388,139 1,388,139 1,388,139



Amount Used / Transfer from Reserve (111,000) (111,000) 0 0

1,315,313 1,315,313 2,340 1,406,522

(m) Biodiversity Reserve



Interest on funds held 0 0 0


0 0 0

(n) Community Facility Reserve

Opening Balance 1,947,944 1,947,944 1,947,944

Amount Set Aside / Transfer to Reserve 55,000 55,000 0 18,815



1,352,112 1,871,553 3,316 1,992,713

(o) Margaret River CBD Reserve

Opening Balance 75,600 75,600 75,600


Interest on funds held 2,079 0 127 1,001

Amount Used / Transfer from Reserve (75,600) 0

77,679 0 127 76,601

(p) Plant Reserve

Opening Balance 1,547,735 1,547,735 1,347,735



Amount Used / Transfer from Reserve (300,000) (300,000) 0 0

1,280,673 1,280,673 2,272 1,365,582

(q) Affordable Housing Fund

Opening Balance 48,246 48,246 48,246

Amount trf to Reserve 0 0

Interest on funds held 1,327 1,327 81 639

Amount trf from Reserve 0 0

49,573 49,573 81 48,885

(r) Gravel Pits Reserve

Opening Balance 353,990 353,990 353,990

Amount trf to Reserve 0 0 0


Amount trf from Reserve 0 0 0

363,017 363,017 597 358,678

(s) Self Insurance Reserve

Opening Balance 201,129 201,129 201,129




206,660 206,660 339 203,792

(t) Recreation Centres Reserve

Opening Balance 6,794 6,794 6,794

Amount trf to Reserve 5,000 5,000 0


Amount trf from Reserve 0

11,981 11,981 11 6,882

page 12




2015-16 2015-16 2015-16 2015-16



$ $ $ $


(u) Old Settlement Reserve

Opening Balance 13,964 13,964 13,964




33,348 33,348 24 14,148

(v) Developer Contributions Reserve


Amount trf to Reserve 200,000 500,000 0 0



200,000 500,000 0 0

(w) Community Grants Reserve





20,000 20,000 0 0

(x) Augusta Recreation Reserves Reserve





0 0 0 0

(y) Emergency Services Reserve


Amount trf to Reserve 0 47,794 0

Interest on funds held 0 1,650 0 0


0 49,444 0 0

Total Reserves 11,951,040 13,174,287 20,565 12,360,688

Summary of Transfers to Cash Backed Reserves

Transfer Interest to Reserves

Staff Leave Reserve 10,488 10,488 643 5,052

Margaret River Redevelopment Reserve 0 15,679 1,525 7,601

Augusta Revitalisation Reserve 0 0 0 0

Public Open Space Reserve 2,193 2,193 134 1,055

Caravan Park Upgrade Reserve 25,803 25,803 2,003 15,735

Limesand Pits Reserve 1,651 1,651 101 795

Cemeteries Reserve 276 276 17 134

Community Loan Reserve 2,402 2,402 232 1,819

Cedarvale Reserve 5,956 5,956 365 2,868

Waste Management Reserve 79,012 79,012 6,193 48,643

Parking Reserve 4,004 4,004 245 1,928

Road Asset Reserve 38,174 38,174 2,340 18,383

Biodiversity Reserve 0 0 0 0

Community Facility Reserve 53,568 52,403 3,316 25,954

Margaret River CBD Reserve 2,079 0 127 1,001

Plant Reserve 32,938 32,938 2,272 17,847

Affordable Housing Fund 1,327 1,327 81 639

Gravel Pits Reserve 9,027 9,027 597 4,688

Self Insurance Reserve 5,531 5,531 339 2,663

Recreation Centres Reserve 187 187 11 88

Old Settlement Reserve 384 384 24 184

Developer Contributions Reserve 0 0 0 0

Community Grants Reserve 0 0 0 0

Augusta Recreation Reserves Reserve 0 0 0 0

Emergency Services Reserve 0 1,650 0 0

275,000 289,085 20,565 157,077

page 13




2015-16 2015-16 2015-16 2015-16



$ $ $ $

Summary of Transfers to Cash Backed Reserves (continued)

Transfers to Reserves

Staff Leave Reserve 0 0 0 0

Margaret River Redevelopment Reserve 909,000 984,600 0 909,000


Public Open Space Reserve 0 0 0 0

Caravan Park Upgrade Reserve 60,000 75,762 0 0

Limesand Pits Reserve 0 0 0 0


Community Loan Reserve 11,054 61,054 0 0

Cedarvale Reserve 0 0 0 0

Waste Management Reserve 726,699 1,001,699 0 0

Parking Reserve 0 0 0 0

Road Asset Reserve 0 0 0 0


Community Facility Reserve 55,000 55,000 0 18,815

Margaret River CBD Reserve 0 0 0 0

Plant Reserve 0 0 0 0

Affordable Housing Fund 0 0 0 0

Gravel Pits Reserve 0 0 0 0

Self Insurance Reserve 0 0 0 0

Recreation Centres Reserve 5,000 5,000 0 0

Old Settlement Reserve 19,000 19,000 0 0

Developer Contributions Reserve 200,000 500,000 0 0

Community Grants Reserve 20,000 20,000 0 0


Emergency Services Reserve 0 47,794 0 0

2,005,753 2,769,909 0 927,815

Transfers from Reserves

Staff Leave Reserve 0 0 0 0

Margaret River Redevelopment Reserve 0 0 0 0


Public Open Space Reserve 0 0 0 0

Caravan Park Upgrade Reserve (720,000) (720,000) 0 0

Limesand Pits Reserve 0 0 0 0


Community Loan Reserve (50,000) (50,000) 0 0

Cedarvale Reserve 0 0 0 0

Waste Management Reserve 0 0 0 0

Parking Reserve 0 0 0 0

Road Asset Reserve (111,000) (111,000) 0 0


Community Facility Reserve (704,400) (183,794) 0 0

Margaret River CBD Reserve 0 (75,600) 0 0

Plant Reserve (300,000) (300,000) 0 0

Affordable Housing Fund 0 0 0 0

Gravel Pits Reserve 0 0 0 0

Self Insurance Reserve 0 0 0 0

Recreation Centres Reserve 0 0 0 0

Old Settlement Reserve 0 0 0 0

Developer Contributions Reserve 0 0 0 0

Community Grants Reserve 0 0 0 0


Emergency Services Reserve 0 0 0 0

(1,885,400) (1,440,394) 0 0

Total Transfer to/(from) Reserves

395,353 1,618,600 20,565 1,084,892

page 14


NOTES TO STATEMENT OF FINANCIAL ACTIVITYFOR THE PERIOD ENDING 29 February 2016


In accordance with council resolutions in relation to each reserve account, the purpose for which

the reserves are set aside are as follows:

Staff Leave Reserve

- to be used to fund annual and long service leave requirements.

Margaret River CBD Redevelopment Reserve

- To be used for funding capital projects in the Margaret River CBD and town-site.

Augusta Revitalisation Reserve

- To be used for funding capital projects in the Augusta town-site.

Public Open Space Reserve

- To be used to fund future public open space requirements.

Caravan Park Upgrade Reserve

- To be used for the upgrading of Caravan Parks.

Limesand Pits Reserve

- Rehabilitation and development of the Boranup, Redgate and any other Shire limesand pits.

Cemeteries Reserve

- To be used for the upgrade of cemeteries.

Community Loan Reserve

- Interest free funding for eligible groups involved with sporting and cultural activities.

Cedarvale Reserve

- Funds allocated to meet Council's obligations in respect of the agreement with Cedarvale

for the Gnarabup site and future foreshore rehabilitation required at Prevelly and Gnarabup.

Waste Management Reserve

- To be used to fund future waste facility and plant requirements.

Parking Reserve

- To be used to fund future car parking requirements.

Road Asset Reserve

- To be used to fund future road and drainage maintenance and construction requirements.

Boiodiversity Reserve.

- To be used for the funding of Biodiversity Initiatives.

Community Facility Reserve

- To be used for the construction and major maintenance of buildings.

Margaret River CBD Reserve

- Development and maintenance of the Margaret River Business District

Plant Reserve

- To be used for the purchase of plant, vehicles and equipment.

Affordable Housing Fund

-Expenditure on capital and improvements of infrastructure within the Cowaramup Townsite

and the area covered by the West Cowaramup Townsite Strategy as determined by the Shire.

Gravel Pits Reserve

- Rehabilitation and development of the Shire's gravel and other related resource reserves.

Self Insurance Reserve

- Used to fund self insurance, workers compensation performance risk, risk management

and other related employee and organisational activities.

Recreation Centres Reserve

- Income from advertising signs is reserved for future improvements to facilities.

Old Settlement Reserve

- Income from the lease of this site is to be used for the maintenance of the site.

Developer Contributions Reserve

- Funds received and used in accordance with the Developer Contributions Plan.

Community Grants Reserve

- Funds received from the sale of vehicle licence plates, etc are provided as community grants.

Augusta Recreation Reserves Reserve

- Funds from the sale of recreation reserves in Augusta are reserved for future recreation works in Augusta.

Emergency Services Reserve

- To be used to support the provision of emergency services in the Shire.

The majority of the Reserves are not expected to be used within a set period as further

transfers to the reserve accounts are expected as funds are available.

All of the cash backed reserve amounts are to be supported by money held in financial institutions.

page 15


NOTES TO STATEMENT OF FINANCIAL ACTIVITYFOR THE PERIOD ENDING 29 February 2016

7. NET CURRENT ASSETS 14/15 2015-16 2015-16

Last Year Approved YTD

Actual Budget Actual

$ $ $

Composition of Estimated Net Current Asset Position

CURRENT ASSETS

Cash - Unrestricted 2,167,561 1,282,033 11,092,060

Cash - Restricted Reserves 12,170,159 11,951,040 12,360,688

Cash - Restricted 0 0

Cash and Cash Equivalents 14,337,720 13,233,073 23,452,748

Other Financial Assets 0 0 0

Receivables 1,124,298 635,886 3,923,133

Inventories 742,813 382,811 523,991

16,204,831 14,251,770 27,899,872

LESS: CURRENT LIABILITIES

Payables and Provisions (3,720,735) (4,592,248) (3,926,398)

(3,720,735) (4,592,248) (3,926,398)

NET CURRENT ASSET POSITION 12,484,096 9,659,522 23,973,474

Less: Cash - Restricted Reserves (11,275,796) (11,951,040) (12,360,688)

Less: Loans - Clubs/Institutions (15,594)

Add: Provisions and Current Loan Liability 2,238,107 2,291,518 2,446,001

ESTIMATED SURPLUS/(DEFICIENCY) C/FWD 3,430,813 0 14,058,787

page 16




8. RATING INFORMATION 2015-16 2015-16 2015-16 2015-16 2015-16

Number Rateable Budget Budget Budget Budget Actual

of Properties Value

Rate

Revenue

Interim

Rates Back Rates

Total

Revenue

Total

Revenue

Differential General Rate Rate in $ $ $ $ $ $ $

cents

Residential GRV 0.096050 3,867 65,981,881 6,337,562 40,000 10,000 6,387,562 6,424,967

Residential GRV Vacant 0.184000 302 4,005,090 736,937 736,937 863,514

Rural Residential GRV 0.092010 628 12,650,620 1,163,984 1,163,984 1,161,530

Rural Residential GRV Vacant 0.179100 150 1,841,310 329,779 329,779 337,912

Industrial 0.113770 141 3,637,415 413,829 413,829 427,808

Commercial 0.113770 432 20,304,303 2,310,021 2,310,021 2,416,799

Tourism 0.113770 403 10,747,620 1,222,757 1,222,757 1,281,467

Rural Strata Title Vineyard UV 0.004267 0 0 0

UV Rural 0.004267 777 521,921,000 2,227,037 2,227,037 2,257,779

UV1 (one non rural use) 0.005334 103 67,345,000 359,218 359,218 383,246

UV 2 (two non rural uses) 0.006401 17 11,849,000 75,845 75,845 83,175

UV3 (over two non rural uses) 0.007467 17 14,043,000 104,859 104,859 104,859

UV Conservation 0.004107 73 61,174,000 251,242 251,242 248,329

6,910 795,500,239 15,533,068 40,000 10,000 15,583,068 15,991,385

Minimum Rates Minimum

$

Residential GRV 1,191 857 9,088,235 1,020,687 1,020,687 1,012,350

Residential GRV Vacant 1,191 724 3,119,175 862,284 862,284 863,475

Rural Residential GRV 1,450 135 1,849,544 195,750 195,750 194,300

Rural Residential GRV Vacant 1,450 10 69,000 14,500 14,500 15,950

Industrial 1,280 63 467,044 80,640 80,640 74,240

Commercial 1,280 46 413,095 58,880 58,880 60,160

Tourism 1,280 131 943,890 167,680 167,680 167,680

Rural Strata Title Vineyard UV 785 37 2,700,000 29,045 29,045 29,045

UV Rural 1,337 178 36,725,704 237,986 237,986 239,323

UV1 (one non rural use) 1,337 6 1,263,000 8,022 8,022 8,022

UV 2 (two non rural uses) 1,337 0 0 0

UV3 (over two non rural uses) 1,337 0 0 0

UV Conservation 1,286 13 3,150,000 16,718 16,718 18,004

2,200 59,788,687 2,692,192 0 0 2,692,192 2,682,549

18,225,260 40,000 10,000 18,275,260 18,673,934

Movement in Excess Rates 0 (74,003)

18,275,260 18,599,931

Interest and adminstration charges 318,500 324,514

Discounts 0 0

Totals 18,593,760 18,924,445

All land except exempt land in the Shire of Augusta Margaret River is rated according to its Gross Rental Value (GRV) or Unimproved Value (UV) depending

on the zoning in the Shire and uses undertaken on the property.

The general rates detailed above for the 2015-16 financial year have been determined by Council on the basis of raising the revenue required

to meet the deficiency between the total estimated expenditure proposed in the budget and the estimated revenue to be received from all sources

other than rates and also considering the extent of any increase in rating over the level adopted in the previous year.

The minimum rates have been determined by Council on the basis that all ratepayers must make a reasonable contribution to the cost of the Local

Government services/facilities.

Note - Ministerial Approval was obtained for compliance with Section 6.35 (5) of the LG Act for the Residential GRV Vacant Land differential rating

category due to this categeoy having more than 50% of rateable properties on the minimum rate.

Sub-Totals

Sub-Totals

RATE TYPE

page 17

BUSINESS UNIT FINANCIAL REPORTS


10/03/2016 Page 1 of 61

REVENUE - General Purpose Funding

COA IE JOBDESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

RA61 60 Rates Levied 18,225,260 18,225,260 (9,504) 18,225,260 18,182,528 0

RA62 60 Interim Rates Levied 40,000 380,000 8,924 370,000 375,231 0

RA63 88 ESL Penalty Interest 1,500 1,500 106 1,250 1,396 0

RA64 84 Rates Instalment Admin Fee 75,000 75,000 (94) 75,000 71,400 0

RA65 88 Non-Payment Penalty Interest 56,000 56,000 4,152 46,000 52,925 0

RA66 87 Deferred Rates Interest 1,000 1,000 0 1,000 1,441 0

RA67 60 Back Rates 10,000 40,000 0 40,000 42,173 0

RA68 88 Rates Instalment Interest 125,000 125,000 (189) 125,000 128,908 0

RA69 73 Costs of Recovery of Rates 25,000 25,000 8,232 25,000 34,148 0

RA70 84 Property Search Fee 24,000 24,000 2,265 16,000 21,875 0

RA81 84 Fees and Charges (GST free) 1,000 1,000 0 1,000 2,790 0

RA82 84 Sundry Income 10,000 10,000 0 10,000 9,630 0

TOTAL OPERATING INCOME 18,593,760 18,963,760 13,891 18,935,510 18,924,445

OPERATING EXPENDITURE

RA01 01 Salaries (184,508) (174,508) (11,760) (110,640) (105,750) 0

RA01 06 Accrued Leave (19,330) (24,330) (6,487) (17,639) (22,224) 0

RA02 02 Superannuation (22,632) (22,632) (1,582) (14,798) (13,703) 0

RA04 05 Training (7,239) (7,239) 0 (3,258) (2,657) 0

RA05 03 Workers Compensation (3,924) (3,924) (322) (2,566) (2,578) 0

RA12 38 Subscriptions/Publications (500) (500) 0 (250) 0 0

RA15 08 Printing & Stationery (17,000) (17,000) (1,940) (15,500) (15,183) 0

RA22 19 Public Relations (2,750) (2,750) 0 (2,750) (2,228) 0

RA29 16 Contract Services (25,000) (25,000) (14,524) (25,000) (51,044) (26,044) Perm: Increased matters referred to debt recovery.

RA50 Special Projects (27,000) (27,000) (1,111) (5,500) (20,441)

23 RAT02 UV Revaluation/Landgate & Sub Division (20,000) (20,000) 0 0 0 0

23 RAT03 Landgate Interim Schedules (6,000) (6,000) (1,038) (5,000) (16,065) (11,065) Perm: Interim Schedules, Landgate provide

valuations for increase in the number of rateable

properties.

23 RAT04 Searches (1,000) (1,000) (74) (500) (4,376) 0

RA55 43 Write-Offs (600) (600) 0 (250) (1,902) 0

TOTAL OPERATING EXPENDITURE (310,483) (305,483) (37,726) (198,151) (237,710)

Business Unit Totals

Operating Income 18,593,760 18,963,760 13,891 18,935,510 18,924,445 0

Operating Expenses (310,483) (305,483) (37,726) (198,151) (237,710) (39,559)

Capital Income 0

Capital Expenditure 0

TOTAL FOR BUSINESS UNIT 18,283,277 18,658,277 (23,835) 18,737,359 18,686,736 0

10/03/2016 Page 2 of 61

GENERAL FINANCING - General Purpose Funding

COA IEDESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

GF71 71 Rental Income 40,195 40,195 2,800 19,935 17,207 0

GF75 67 Operating Grant Income 585,156 585,156 146,505 438,867 439,514 0

GF81 84 Sundry Income (GST) Free 1,000 1,000 0 700 (104) 0

GF82 84 Other Income 15,500 20,500 200 17,200 20,179 0

GF83 67 Energy Grants 48,000 48,000 852 32,000 25,141 0

GF84 72 Service Fee - Underground Power 4,333 4,333 0 4,333 4,333 0

GF85 86 Interest on Reserves 275,000 260,000 20,565 168,328 157,077 0

GF85 88 Interest on Investments 200,000 245,445 28,858 205,445 215,341 0

GF86 73 Reimbursements 52,000 52,000 3,837 34,000 33,369 0

GF87 84 Property Recoveries (GST Free) 16,000 16,000 0 13,000 11,575 0

GF88 88 Interest Rec'd on Self Supporting Loans 927 927 0 499 1,436 0

GF42 31 Profit on Sale of Investments 0 0 0 0 18,815 18,815 Perm: Interim distribution for Lehman Australia

TOTAL OPERATING INCOME 1,238,111 1,273,556 203,616 934,307 943,883


GF09 34 Interest on Loans (487,884) (487,884) (10,967) (267,833) (263,594) 0

GF10 34 Government Guarantee Fee (61,122) (61,122) 0 (30,561) (30,857) 0

GF21 33 Bank Fees (90,000) (90,000) (9,557) (67,000) (60,563) 0

GF50 34 Interest Paid on Self Supporting Loans (4,962) (4,962) 0 (4,546) (5,237) 0


CAPITAL INCOME6310 Principal loans received 1,081,600 0 0 0 0 0

Self Supporting loans recovered

6811 MR Community Resource Centre 0 0 0 0 1,234 0

6831 Augusta Bowling Club 4,536 4,536 0 2,232 2,232 0

Interest Free Loans Recovered

6813 MR Football Club 3,000 3,000 0 3,000 3,000 0

6821 Cowaramup Tennis Club 0 0 0 0 0 0

6775 Arts MR 0 0 0 0 0 0

6822 MR Tennis Club 3,000 3,000 0 3,000 3,000 0

6823 Augusta Golf Club 2,554 2,554 0 2,554 2,554 0

6824 Community Resource Centre 2,500 2,500 2,500 0 2,500 0

TOTAL CAPITAL INCOME 1,097,190 15,590 2,500 10,786 14,520

CAPITAL EXPENDITURE4884 Principal loan repayments (606,201) (606,201) (30,309) (345,255) (348,573) 0

4894 Principal SS loan repayments (35,475) (35,475) 0 (33,171) (33,171) 0

Interest Free Loan Advances

6812 Augusta Golf Club 0 0 0 0 0 0

6814 MR Community Resource Centre (50,000) (50,000) 0 (50,000) (50,000) 0

TOTAL CAPITAL EXPENDITURE (691,676) (691,676) (30,309) (428,426) (431,744)


Operating Income 1,238,111 1,273,556 203,616 934,307 943,883 0

Operating Expenses (643,968) (643,968) (20,525) (369,940) (360,250) 0

Capital Income 1,097,190 15,590 2,500 10,786 14,520 3,734

Capital Expenditure (691,676) (691,676) (30,309) (428,426) (431,744) 0

TOTAL FOR BUSINESS UNIT 999,657 (46,498) 155,283 146,727 166,409 19,682

10/03/2016 Page 3 of 61

MEMBERS OF COUNCIL - Governance


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

MC73 84 Election Nominations 0 0 0 0 80 0

MC74 73 Contributions 0 0 0 0 0 0

TOTAL OPERATING INCOME 0 0 0 0 80


MC11 27 Mobile Telephone (360) (360) (26) (240) (185) 0

MC12 38 Subscriptions/Publications (500) (500) 0 (250) 0 0

MC15 13 Printing & Stationery 0 0 0 0 0 0

MC17 09 Consumables (2,400) (2,400) (165) (2,200) (1,829) 0

MC23 05 Conferences & Training (14,100) (14,100) (368) (6,000) (2,475) 0

MC24 37 Functions & Receptions (13,925) (13,925) (482) (6,700) (7,361) 0

MC25 19 Advertising (2,000) (2,000) 0 (1,000) 0 0

MC35 Election Expenses (36,000) (36,000) 0 (36,000) (34,833) 0

MC40 98 Vehicle Expenses (5,460) (5,460) (3) (3,140) (2,070) 0

MC43 39 Members Sitting Fees & Allowances (202,056) (202,056) (16,838) (134,704) (134,789) 0

MC44 44 Donations (16,900) (16,900) 0 (14,500) (19,200) 0

MC50 Special Projects (36,000) (36,000) (10,000) (36,000) (10,000) 26,000

17 MC02 Visit to Haining (12,000) (12,000) 0 (12,000) 0 12,000 Timing: subject to planning and opportunities to

link up with the SWDC

17 MC03 Visit from Haining (9,000) (9,000) 0 (9,000) 0 0

17 MOC06 Contribution to MRCCI WIFI Project (10,000) (10,000) (10,000) (10,000) (10,000) 0

17 MOC07 Contribution to Augusta CCI for Augusta

Boat Harbour Lawn Area

(5,000) (5,000) 0 (5,000) 0 0

MC51 39 Travel and Accommodation Expenses (8,400) (8,400) (1,064) (5,600) (6,852) 0

MC98 51 Depreciation 0 0 0 0 0 0


CAPITAL INCOME

TOTAL CAPITAL INCOME 0 0 0 0 0

CAPITAL EXPENDITURE

TOTAL CAPITAL EXPENDITURE 0 0 0 0 0


Operating Income 0 0 0 0 80 80

Operating Expenses (338,101) (338,101) (28,946) (246,334) (219,594) 26,740

Capital Income 0 0 0 0 0 0

Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (338,101) (338,101) (28,946) (246,334) (219,514) 26,820

10/03/2016 Page 4 of 61

CEO - Governance


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

CE86 73 Reimbursements 0 0 0 0 20 0

CE87 84 Fees and Charges 10,000 0 300 0 300 0

TOTAL OPERATING INCOME 10,000 0 300 0 320 0

OPERATING EXPENDITURECE01 01 Salaries (417,000) (407,000) (30,922) (262,654) (258,724) 0

CE01 06 Accrued Leave (45,006) (50,006) (8,462) (34,427) (36,734) 0

CE02 02 Superannuation (43,992) (43,992) (3,187) (28,764) (26,615) 0

CE03 17 Consultant (10,000) (10,000) (2,813) (7,500) (10,088) 0

CE04 05 Training (13,047) (13,047) (1,509) (5,871) (7,358) 0

CE05 03 Workers Compensation (8,866) (8,866) (728) (5,797) (5,881) 0

CE11 27 Mobile Telephone (3,540) (3,540) (158) (1,760) (1,272) 0

CE12 38 Subscriptions/Publications (41,480) (41,480) (129) (41,120) (26,157) 14,963 Timing: WALGA Council's Online subscription

CE14 17 Organisational Development (28,450) (28,450) (820) (20,350) (5,151) 15,199 Timing: Programs

CE17 09 Consumables (1,200) (1,200) (74) (800) (4,180) 0

CE22 19 Public Relations (126,800) (126,800) (1,595) (95,600) (31,878) 63,722 Timing: Branding project, media training, photography

CE24 37 Functions & Refreshments (1,400) (1,400) (411) (700) (1,888) 0

CE37 24 Legal Expenses (10,000) (10,000) 0 (5,000) (10,043) 0

CE40 98 Vehicle Operating Expenses (6,500) (6,500) (315) (4,500) (3,553) 0

CE41 08 Fringe Benefits Tax (5,916) (5,916) (521) (3,944) (4,168) 0

CE50 Special Projects (263,400) (253,400) (13,500) (189,400) (144,143) 45,257

17 CEO03 Internal audit 0 0 0 0 0 0

19 CEO11 Iconic Events (125,000) (125,000) 0 (125,000) (95,000) 30,000 Timing of major events

44 CEO13 Regional Economic Development (50,000) (50,000) 0 (30,000) (18,843) 11,157 Timing: CAPEROC

17 CEO14 Cultural Centre QS and Business Planning 0 0 0 0 0 0

19 CEO15 Local Events (48,400) (38,400) (13,500) (24,400) (30,300) 0

17 CEO16 Community Survey (25,000) (25,000) 0 0 0 0

17 CEO17 Economic Development Strategy (10,000) (10,000) 0 (5,000) 0 0

17 CEO18 Assistance for Economic Projects (5,000) (5,000) 0 (5,000) 0 0

CE58 12 Minor Equipment 0 0 0 0 (241) 0CE90 50 Profit/Loss on Sale of Assets 0 0 0 0 0 0CE98 51 Depreciation (30,000) (2,880) (349) (1,880) (2,032) 0

TOTAL OPERATING EXPENDITURE (1,056,597) (1,014,477) (65,492) (710,067) (580,105)

CAPITAL INCOME

TOTAL CAPITAL INCOME 0 0 0 0

CAPITAL EXPENDITURE

TOTAL CAPITAL EXPENDITURE 0 0 0 0


Operating Income 10,000 0 300 0 320 320

Operating Expenses (1,056,597) (1,014,477) (65,492) (710,067) (580,105) 129,963



TOTAL FOR BUSINESS UNIT (1,046,597) (1,014,477) (65,192) (710,067) (579,785) 130,283

10/03/2016 Page 5 of 61

DIRECTOR CORPORATE & COMMUNITY SERVICES - Governance


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

DC75 67 Grants and Contributions 1,000 1,000 0 1,000 0 0

DC81 93 Sundry Income 0 0 0 0 177 0

DC82 84 Augusta Museum Takings 7,500 7,500 814 5,000 5,105 0

TOTAL OPERATING INCOME 8,500 8,500 814 6,000 5,281

OPERATING EXPENDITUREDC01 01 Salaries (286,572) (256,572) (24,413) (177,374) (175,138) 0

DC01 06 Accrued Leave (29,836) (34,836) (7,295) (24,518) (27,996) 0

DC02 02 Superannuation (32,382) (32,382) (2,609) (21,173) (21,026) 0

DC04 05 Training (8,575) (8,575) 68 (3,859) (4,921) 0

DC05 03 Workers Compensation (6,072) (6,072) (499) (3,970) (3,990) 0

DC06 04 Uniforms 0 0 0 0 0 0

DC11 27 Mobile Telephone (2,400) (2,400) (391) (1,600) (1,566) 0

DC12 38 Subscriptions/Publications (1,600) (1,600) 0 (1,600) (1,264) 0

DC17 09 Consumables (800) (800) 0 (600) (323) 0

DC24 37 Refreshments (600) (600) 0 (400) (639) 0

DC29 16 Contract Services (9,000) (9,000) 0 (9,000) (2,386) 0

DC37 24 Legal and Professional Advice (10,000) (22,800) 0 (12,800) (12,800) 0

DC39 44 Grants - Community Development (10,000) (10,000) 0 0 0 0

DC42 44 Donations (2,000) (2,000) 0 (1,350) (125) 0

DC43 44 Sponsorships (6,000) (6,000) 0 (3,000) (5,900) 0

DC44 44 Contributions/Donations/Sponsorships (96,102) (96,102) (970) (90,647) (85,312) 0

44 DCD02 Augusta Historical Museum (16,375) (16,375) (924) (10,920) (7,226) 0

44 DCD10 South West Academy of Sports (4,000) (4,000) 0 (4,000) (4,000) 0

44 DCD21 Margaret River Historical Society (12,000) (12,000) 0 (12,000) (10,909) 0

44 DCD22 SW Group of Affiliated Agricultural Assoc

(Needs to be assessed)

(250) (250) 0 (250) (250) 0

44 DCD23 Gracetown Progress Association (4,157) (4,157) 0 (4,157) (3,779) 0

44 DCD25 Augusta Centennial Hall (12,000) (12,000) 0 (12,000) (12,000) 0

44 DCD26 Cowaramup Hall Reserves & Residents (38,000) (38,000) 0 (38,000) (38,000) 0

44 DCD28 Karridale Hall Management Committee (5,720) (5,720) 0 (5,720) (5,720) 0

44 DCD30 Rosa Brook Sporting and Cultural Facilities (1,000) (1,000) 0 (1,000) (1,000) 0

44 DCD34 Alexandra Bridge Hall & Social Committee 0 0 0 0 33 0

44 DCD39 Thank a Volunteer Event (2,600) (2,600) (46) (2,600) (2,460) 0

DC50 44 Special Projects (60,000) (60,000) (2,600) (50,000) (38,102) 11,898 Timing of Projects

17 DCC14 Financial Ratios Review (5,000) (5,000) 0 (5,000) (3,150) 0

17 DCC15 Risk Management Review (5,000) (5,000) 0 (5,000) 0 0

17 DCC16 Sporting Capacity Study (30,000) (30,000) 0 (30,000) (30,500) 0

17 DCC17 Stakeholder Engagement (20,000) (20,000) (2,600) (10,000) (4,452) 0


CAPITAL INCOME

TOTAL CAPITAL INCOME 0 0 0 0

CAPITAL EXPENDITURE



Operating Income 8,500 8,500 814 6,000 5,281 0


Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (553,439) (541,239) (37,895) (395,891) (381,598) 0

10/03/2016 Page 6 of 61

DIRECTOR SUSTAINABLE DEVELOPMENT - Governance

COA IEDESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOMEDP82 73 Sundry Income 0 12,832 0 12,832 12,832 0

0 12,832 0 12,832 12,832


DP01 01 Salaries (444,900) (434,900) (30,088) (280,896) (257,906) 0

DP01 06 Accrued Leave (47,840) (57,840) (13,680) (41,280) (48,781) 0

DP02 02 Superannuation (51,140) (51,140) (3,908) (33,438) (33,655) 0

DP03 17 Consultant (10,000) (10,000) 0 (5,000) (3,902) 0

DP04 05 Training (13,441) (13,441) 0 (6,048) (1,229) 0

DP05 03 Workers Compensation (9,452) (9,452) (776) (6,180) (6,210) 0

DP06 04 Protective Clothing (500) (500) 0 (300) 0 0

DP07 07 Recruitment 0 0 (32) 0 (4,649) 0

DP11 27 Mobile Telephone (2,400) (2,400) (18) (1,600) (520) 0

DP12 38 Subscriptions & Publications (2,000) (2,000) 0 (1,750) 0 0

DP17 09 Consumables (1,000) (1,000) 0 (750) 0 0

DP20 15 Equipment Repairs & Maintenance (500) (500) 0 (250) 0 0

DP22 19 Public Relations (500) (500) 0 (300) 0 0

DP24 37 Refreshments (500) (500) 0 (300) (46) 0

DP25 16 Legal Fees (26,500) (41,500) 0 (20,000) (20,457) 0

DP26 16 Legal Projects (13,500) (13,500) 0 (10,500) (5,350) 0

DP40 16 Vehicle Operating Expenses (5,675) (5,675) (88) (3,975) (3,326) 0

DP58 12 Minor Equipment (1,000) (1,000) (22) (750) (22) 0


CAPITAL INCOME

0 0 0 0 0

CAPITAL EXPENDITURE



Operating Income 0 12,832 0 12,832 12,832 0




(630,848) (633,016) (48,613) (400,485) (373,223) 0

TOTAL CAPITAL INCOME

TOTAL FOR BUSINESS UNIT

TOTAL OPERATING INCOME

10/03/2016 Page 7 of 61

DIRECTOR INFRASTRUCTURE SERVICES - Governance

COA IE DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

DI82 84 Sundry Income 0 0 0 0 1 0

TOTAL OPERATING INCOME 0 0 0 1


DI01 01 Salaries (229,670) (229,670) (19,773) (150,169) (144,018) 0

DI01 06 Accrued Leave (22,542) (22,542) (1,734) (14,739) (17,621) 0

DI02 02 Superannuation (25,362) (25,362) (1,953) (16,583) (15,591) 0

DI04 05 Training (8,335) (8,335) 0 (3,751) (2,170) 0

DI05 03 Workers Compensation (4,848) (4,848) (398) (3,170) (3,185) 0

DI07 07 Recruitment 0 0 0 0 0 0

DI11 27 Mobile Telephone (1,512) (1,512) (90) (1,008) (292) 0

DI12 38 Subscriptions & Publications (1,400) (1,400) 0 0 0 0

DI17 09 Consumables (300) (300) 0 (200) (34) 0

DI20 15 Equipment Repairs & Maintenance (300) (300) 0 (200) 0 0

DI24 37 Refreshments 0 0 0 0 (45) 0

DI98 51 Depreciation (6,000) 0 0 0 0 0


CAPITAL INCOME


CAPITAL EXPENDITURE








10/03/2016 Page 8 of 61

FINANCE - Governance

COA IEDESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of FebYTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

FI72 Insurance claim payouts 0 0 80 0 160 0

FI82 93 Discounts & Rebates 3,000 3,000 0 3,000 4,435 0



FI01 01 Salaries (300,184) (290,184) (21,715) (186,274) (177,704) 0

FI01 06 Accrued Leave (35,138) (40,138) (7,703) (27,975) (30,580) 0

FI02 02 Superannuation (33,526) (33,526) (2,410) (21,921) (20,702) 0

FI04 05 Training (11,810) (11,810) (1,768) (5,315) (4,938) 0

FI05 03 Workers Compensation (6,422) (6,422) (527) (4,199) (4,220) 0

FI06 04 Uniforms 0 0 0 0 (197) 0

FI07 38 Recruitment 0 0 0 0 (1,857) 0

FI12 38 Subscriptions & Publications 0 0 0 0 0 0

FI13 30 Insurance (461,898) (461,898) (287) (461,898) (461,559) 0

FI17 09 Consumables (1,000) (1,000) 0 (700) (989) 0

FI27 Insurance claims 0 0 (80) 0 (160) 0

FI29 16 Contract Services (38,450) (43,450) (150) (26,700) (28,150) 0

FI30 16 Special Projects (23,000) (23,000) 0 (3,000) (2,482) 0

FI58 12 Minor Equipment (500) (500) 0 (500) 0 0


CAPITAL INCOME


CAPITAL EXPENDITURE








10/03/2016 Page 9 of 61

RECORDS - Governance

COA IE DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

RE81 84 Fees and Charges (GST free) 0 0 90 0 210 0

RE82 84 Sundry Income 0 0 0 0 0 0



RE01 01 Salaries (120,094) (130,094) (9,970) (83,523) (74,838) 0

RE01 06 Accrued Leave (14,704) (14,704) (1,131) (9,614) (9,695) 0

RE02 02 Superannuation (16,564) (16,564) (1,417) (10,830) (10,620) 0

RE04 05 Training (2,395) (2,395) 0 (1,078) (1,604) 0

RE05 03 Workers Compensation (2,586) (2,586) (212) (1,691) (1,699) 0

RE12 38 Subscriptions & Publications (1,000) (1,000) 0 0 (900) 0

RE14 17 Organisational Development (1,000) (1,000) 0 (500) (295) 0

RE17 09 Consumables (1,200) (1,200) (990) (800) (2,390) 0

RE20 15 Equipment Repairs & Maintenance (500) (500) 0 0 (182) 0

RE29 16 Contract Services (4,900) (4,900) 0 (3,550) (2,418) 0

RE98 51 Depreciation (720) (720) (51) (480) (447) 0


CAPITAL INCOME


CAPITAL EXPENDITURE



Operating Income 0 0 90 0 210

Operating Expenses (165,663) (175,663) (13,773) (112,066) (105,087)

Capital Income 0 0 0 0 0

Capital Expenditure 0 0 0 0 0


10/03/2016 Page 10 of 61

CUSTOMER & INFORMATION SERVICES - Governance

COA IE DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

CS82 84 Sundry Income 5,000 5,000 32 3,300 4,199 0



CS01 01 Salaries (102,764) (52,764) 0 (52,764) (46,505) 0

CS01 06 Accrued Leave (11,114) (16,114) (5,855) (12,267) (16,433) 0

CS02 02 Superannuation (10,360) (10,360) (797) (6,774) (6,505) 0

CS04 05 Training (1,900) (1,900) 0 (855) 0 0

CS05 03 Workers Compensation (2,184) (2,184) (179) (1,428) (1,435) 0

CS10 27 Telephone (32,000) (32,000) (2,520) (21,500) (20,412) 0

CS11 27 Mobile Phone (510) (510) (4) (510) (441) 0

CS12 38 Subscriptions & Publications 0 0 0 0 0 0

CS14 17 Organisational Development (3,000) (3,000) 0 (1,500) 0 0

CS15 13 Stationery (14,400) (14,400) (4,014) (10,900) (10,543) 0

CS15 14 Paper/Printing (20,000) (20,000) (2,060) (13,000) (10,467) 0

CS16 18 Postage (47,500) (56,500) (3,402) (34,500) (33,394) 0

CS17 09 Consumables - General (6,000) (6,000) (217) (4,000) (2,288) 0

CS17 13 Consumables - Coffee (1,000) (1,000) (727) (680) (2,939) 0

CS17 20 Consumables - Hire (Water Disp) (1,200) (1,200) (102) (800) (816) 0

CS20 15 Equipment Repairs & Maintenance (2,000) (2,000) 0 (1,000) 0 0

CS22 19 Public Relations 0 0 0 0 0 0

CS35 25 Utilities - Electricity & Energy (96,000) (96,000) (6,669) (60,000) (56,547) 0

CS35 26 Utilities - Water (25,000) (25,000) (10,191) (15,500) (22,198) 0

CS40 98 Vehicle Operating Costs (6,500) (6,500) (616) (4,500) (5,180) 0

CS41 08 Fringe Benefits Tax (2,760) (2,760) (242) (1,840) (1,936) 0

CS50 09 Special Projects 0 0 0 0 0 0

CS58 12 Minor Equipment (1,600) (1,600) 0 (800) (20) 0

CS98 51 Depreciation (720) (720) (48) (480) (415) 0


CAPITAL INCOME


CAPITAL EXPENDITURE



Operating Income 5,000 5,000 32 3,300 4,199

Operating Expenses (388,512) (352,512) (37,642) (245,598) (238,474)

Capital Income 0 0 0 0 0Capital Expenditure 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (383,512) (347,512) (37,610) (242,298) (234,274)

10/03/2016 Page 11 of 61

CUSTOMER RELATIONS - Customer Relations

COA IE DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

CR81 84 Fees and Charges (GST free) 0 40,000 0 0 26 0

CR82 90 DOT Commissions 176,500 176,500 17,146 118,500 125,949 0

CR84 84 Other Fees and Charges 22,500 2,500 112 2,500 2,465 0

199,000 219,000 17,258 121,000 128,439


CR01 01 Salaries (362,492) (367,492) (27,272) (238,014) (218,938) 0

CR01 06 Accrued Leave (40,404) (50,404) (13,108) (32,418) (40,275) 0

CR02 02 Superannuation (43,096) (43,096) (3,747) (28,178) (28,454) 0

CR04 05 Training (6,418) (6,418) 0 (2,888) (2,820) 0

CR05 03 Workers Compensation (7,736) (7,736) (635) (5,058) (5,083) 0

CR06 04 Staff Uniforms (1,800) (1,800) 0 (1,800) (1,642) 0

CR07 07 Recruitment 0 0 0 0 0 0

CR12 38 Subscriptions & Publications (800) (800) 0 (450) (81) 0

CR49 22 Stock 0 (20,000) 0 0 0 0

CR50 17 Special Projects 0 0 0 0 0 0

CR58 12 Minor Equipment (100) (5,100) 0 (5,100) (1,063) 0

CR98 51 Depreciation (720) (720) (53) (480) (456) 0


CAPITAL INCOME

0 0 0 0 0

CAPITAL EXPENDITURE



Operating Income 199,000 219,000 17,258 121,000 128,439 0







10/03/2016 Page 12 of 61

INFORMATION COMMUNICATION TECHNOLOGY - Governance

COA IE DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

IT82 73 Sundry Income 0 0 0 0 1,900 0

0 0 0 0 1,900


IT01 01 Salaries (142,208) (147,208) (12,145) (97,982) (94,182) 0

IT01 06 Accrued Leave (17,418) (22,418) (6,340) (16,389) (22,643) 0

IT02 02 Superannuation (17,524) (17,524) (1,341) (11,458) (11,677) 0

IT04 05 Training (7,120) (7,120) 0 (3,204) (5,801) 0

IT05 03 Workers Compensation (3,056) (3,056) (251) (1,998) (2,008) 0

IT10 27 Telephone (11,312) (11,312) (1,035) (7,568) (8,232) 0

IT11 27 Mobile Telephone (1,928) (1,928) (176) (1,312) (1,455) 0

IT12 38 Subscriptions & Publications (675) (675) 0 (500) (650) 0

IT15 14 Printing & Stationery (88,000) (88,000) (6,477) (59,000) (67,399) 0

IT18 20 Equipment Leasing (166,877) (166,877) (12,007) (114,917) (116,188) 0

IT19 16 Software Licenses (386,557) (386,557) (1,704) (369,831) (333,908) 0

IT20 15 Equipment Repairs & Mtce. (8,660) (8,660) (102) (7,060) (9,213) 0

IT29 16 Contract Services (6,000) (6,000) 0 (4,000) (5,017) 0

IT40 98 Vehicle Operating Expenses (5,300) (5,300) (360) (3,700) (4,438) 0

IT41 08 Fringe Benefits Tax (1,944) (1,944) (171) (1,296) (1,368) 0

IT50 16 Special Projects (143,480) (143,480) (25,249) (133,480) (63,296) 70,184 Timing: Projects commenced

IT58 12 Minor Equipment (11,900) (11,900) 0 (7,700) (460) 0

IT90 50 Profit/Loss on Sale of Assets 0 0 0 0 (2,720) 0

IT98 51 Depreciation (42,000) (37,000) (2,057) (24,500) (22,818) 0


CAPITAL INCOME

0 0 0 0 0

CAPITAL EXPENDITUREIT97 55 Furniture & Equipment (20,493) (20,493) 0 (20,493) (23,534) 0

TOTAL CAPITAL EXPENDITURE (20,493) (20,493) 0 (20,493) (23,534)


Operating Income 0 0 0 0 1,900 0



Capital Expenditure (20,493) (20,493) 0 (20,493) (23,534) 0

TOTAL FOR BUSINESS UNIT (1,082,452) (1,087,452) (69,416) (886,388) (795,107) 91,282



10/03/2016 Page 13 of 61

HUMAN RESOURCES - Governance

COA IE DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

HR82 93 Sundry Income 10,000 55,000 52,488 55,000 108,282 53,282 Perm: 2015 LGIS Workcover adjustment

TOTAL OPERATING INCOME 10,000 55,000 52,488 55,000 108,282


HR01 01 Salaries (401,750) (371,750) (29,287) (256,683) (233,780) 0HR01 06 Accrued Leave (46,214) (61,214) (18,555) (47,772) (55,283) 0HR02 02 Superannuation (45,136) (45,136) (3,394) (29,512) (28,263) 0HR04 05 Training (11,501) (11,501) (2,445) (5,175) (6,929) 0

HR05 03 Workers Compensation (8,592) (8,592) (706) (5,618) (5,645) 0HR06 04 Staff Uniforms (250) (250) 0 0 (300) 0HR07 07 Recruitment Expenses 0 0 0 0 0 0HR08 07 Employee Health Programs (17,080) (17,080) 0 (8,220) (234) 0

HR11 27 Mobile Telephone (3,384) (3,384) (185) (2,544) (1,411) 0

HR12 38 Subscriptions & Publications (12,350) (12,350) 0 (12,350) (11,290) 0

HR14 37 Organisational Development (36,000) (36,000) 0 (21,000) (4,713) 16,287 Timing of programs

HR17 09 Consumables 0 0 0 0 (427) 0

HR18 16 HRIS Licence Fees (8,000) (8,000) 0 (8,000) (9,452) 0

HR22 01 Employee Recognition (9,500) (9,500) (26) (6,333) (5,249) 0

HR24 37 Refreshments (2,900) (2,900) (94) (1,425) (2,737) 0

HR29 16 Contract Services (1,000) (1,000) (1,040) (667) (7,801) 0

HR40 98 Vehicle Operating Expenses (9,771) (9,771) (111) (6,681) (3,994) 0

HR41 08 Fringe Benefits Tax (3,204) (3,204) (282) (2,136) (2,256) 0HR50 17 Special Projects 0 0 0 0 0 0

HR51 01 Workforce Planning (30,270) (30,270) 0 (20,270) (15,965) 0

HR55 01 Employee Paid Leave Other (22,000) (22,000) (1,130) (14,667) (8,158) 0

HR58 51 Non-Capital Equipment 0 0 0 0 (107) 0HR98 51 Depreciation 0 0 0 0 0 0


CAPITAL INCOME


CAPITAL EXPENDITURE



Operating Income 10,000 55,000 52,488 55,000 108,282 53,282





10/03/2016 Page 14 of 61

COMMUNITY DEVELOPMENT - Governance

COA IE JOB DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000

COMMENTS

OPERATING INCOME

CD74 73 Contributions 0 0 0 0 100 0

CD75 67 Grant Income 20,400 20,400 1,000 17,600 9,657 0

67 CDI90 Thank a Volunteer Celebration 0 0 0 0 800 0

67 CDI96 LDAG 2015-16 Grant 1 - Youth Activity 2,800 2,800 0 2,800 1,893 0

67 CDI97 LDAG 2015-16 Grant 2 - Youth Activity 2,800 2,800 0 2,800 0 0

67 CDI98 LDAG 2015-16 Grant 3 - Youth Activity 2,800 2,800 0 0 0 0

67 CDI99 National Youth Week 2016 1,000 1,000 1,000 1,000 1,000 0

67 CDI100 MR SAM 2015 10,000 10,000 0 10,000 4,964 0

67 CDI101 Seniors Day Event 2015- COTA 1,000 1,000 0 1,000 1,000 0

CD76 84 Youth Council Income 2,000 2,000 0 2,000 1,143 0

CD77 73 Community Development Income 3,636 3,636 0 1,363 0 0

CD79 84 Zone Room Hire Income 2,500 2,500 1,615 1,500 2,074 0



CD01 01 Salaries (272,388) (262,388) (10,833) (142,100) (142,297) 0

CD01 06 Accrued Leave (31,628) (41,628) (12,433) (30,680) (37,833) 0

CD02 02 Superannuation (28,352) (28,352) (1,049) (18,538) (13,989) 0

CD04 05 Training (7,640) (7,640) (332) (3,438) (2,701) 0

CD05 03 Workers Compensation (5,824) (5,824) (478) (3,808) (3,827) 0

CD06 04 Protective Clothing (275) (275) 0 (275) 0 0

CD07 07 Recruitment (1,000) (1,000) (32) (1,000) (1,151) 0

CD11 27 Mobile Telephone (900) (900) (146) (700) (1,561) 0

CD12 38 Subscriptions & Publications (500) (500) 0 (450) (152) 0

CD15 13 Printing & Stationery (240) (240) 0 (160) 0 0

CD16 18 Postage (240) (240) 0 (160) 0 0

CD17 09 Consumables (1,000) (1,000) 0 (668) 0 0

CD20 15 Equipment Repairs & Mtce. (2,000) (2,000) 0 (1,000) 0 0

CD29 G2 Refreshments (500) (500) 0 (250) (348) 0

CD40 10 Vehicle Operating Expenses (3,500) (3,500) (813) (3,500) (6,770) 0

CD41 08 Fringe Benefits Tax (2,748) (2,748) (242) (1,832) (1,936) 0

CD42 16 Youth Development (8,000) (8,000) 0 (6,000) (2,350) 0

CD43 16 Community Development (14,000) (14,000) (1,138) (10,500) (4,384) 0

CD46 09 Zone Room (8,000) (8,000) (641) (6,000) (2,821) 0

CD50 44 Special Projects (173,240) (166,611) (299) (108,311) (32,796) 75,515

16 COM63 Old Settlement Interpretive Displays (39,900) (39,900) 0 (29,900) (2,100) 27,800 Timing: Consulting with stakeholders

16 COM84 Public Art Trail Concept and Don Mackay

Statue

(30,000) (30,000) 0 (5,000) 0 0

16 COM90 Thank a Volunteer Celebration 0 0 0 0 0 0

16 COM92 Margaret River Youth Precinct Business

Case Development

(20,000) (20,000) 0 (20,000) (150) 19,850 Timing: Consultation commenced

16 COM94 WAPOL - Community Crime Prevention

Fund 14/15

(9,940) (3,311) 0 (3,311) (3,642) 0

16 COM95 Regional Youth Collaboration Project (25,000) (25,000) (9) (15,000) (14,481) 0

16 COM96 LDAG 2015-16 Grant 1 - Youth Activity (2,800) (2,800) 0 (2,800) (1,573) 0

16 COM97 LDAG 2015-16 Grant 2 - Youth Activity (2,800) (2,800) 0 (2,800) (2,123) 010/03/2016 Page 15 of 61

COMMUNITY DEVELOPMENT - Governance


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000

COMMENTS

16 COM98 LDAG 2015-16 Grant 3 - Youth Activity (2,800) (2,800) 0 0 0 0

16 COM99 National Youth Week 2016 (1,000) (1,000) 0 0 0 0

16 COM100 MR SAM 2015 (10,000) (10,000) (290) (10,000) (5,827) 0

16 COM101 Seniors Day Event 2015 - COTA (1,000) (1,000) 0 (1,000) (820) 0

16 COM102 YAC fundraising 2015-16 (2,000) (2,000) 0 (1,500) 0 0

16 COM103 Revision of Age Friendly Plan 2015-16 (10,000) (10,000) 0 (5,000) 0 0

16 COM104 Main Street Banner Pole Project 2015-16 (16,000) (16,000) 0 (12,000) (2,080) 0

CD56 09 Minor Equipment (5,000) (5,000) 0 (2,500) (339) 0

CD98 51 Depreciation (6,000) (2,000) (137) (1,400) (1,190) 0


CAPITAL INCOME


CAPITAL EXPENDITURE

CD93 55 Plant & Equipment 0 0 0 0 (289) 0

CD88 55 Buildings 0 0 0 0 (3,296) 0

TOTAL CAPITAL EXPENDITURE 0 0 0 0 (3,585)





Capital Expenditure 0 0 0 0 (3,585) 0


10/03/2016 Page 16 of 61

EMERGENCY MANAGEMENT & FIRE PREVENTION - Law, Order and Public Safety


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

Emergency Management

OPERATING INCOME

EM75 67 Operating Grants - ESL 33,900 31,500 0 31,500 35,301 0



EM04 05 Training & Conferences (5,700) (2,400) 0 (2,400) (975) 0

EM10 27 Telephone 0 0 (533) 0 (3,808) 0

EM11 27 Mobile Telephone (4,400) (2,000) (126) (2,000) (978) 0

EM13 30 Insurance (2,600) (2,000) 0 (2,000) (1,854) 0

EM16 13 Printing & Stationery (1,200) (1,200) (28) (800) (867) 0

EM17 09 Consumables (600) (1,200) 0 (1,000) (1,456) 0

EM20 15 Equipment Repairs & Mtce. (3,000) (3,000) 0 (2,000) (1,413) 0

EM24 37 Refreshments & Entertainment (1,500) (2,500) (223) (2,000) (1,988) 0

EM28 15 Building Maintenance 0 0 (125) 0 (5,401) 0

EM35 25 Utilities 0 0 (405) 0 (1,678) 0

EM40 98 Vehicle Operating Expenses (5,500) (7,700) (3,188) (6,400) (8,163) 0

EM58 12 Non Capital Equipment (9,400) (9,500) (2,090) (7,667) (7,027) 0

EM90 50 Profit/Loss on Assets 0 0 (95,773) 0 (135,855) (135,855) Perm: SES vehicles returned to DFES

EM98 51 Depreciation (31,200) (31,200) (2,070) (20,800) (22,066) 0


CAPITAL INCOME

EM75 70 Capital Grants - ESL 0 0 0 0 0 0


CAPITAL EXPENDITURE

EM93 55 Plant & Equipment 0 0 0 0 0 0


Fire Prevention

OPERATING INCOME

FP72 73 Insurance Claims 0 0 3,853 0 3,853 0

FP73 67 Other Grants 0 153,615 0 153,615 153,615 0

FP74 73 Contributions (non ESL) 33,630 73,630 5,000 27,365 5,000 (22,365) Timing: Claim submitted

FP75 67 Operating Grants - ESL 176,133 205,296 0 161,263 161,263 0



FP01 01 Salaries (91,402) (91,402) (9,951) (67,763) (72,513) 0

FP01 06 Accrued Leave (9,882) (9,882) (760) (6,461) (6,461) 0

FP02 02 Superannuation (9,216) (9,216) (690) (6,026) (5,831) 0

FP04 05 Training/Conferences (5,500) (5,500) 0 (4,500) (2,725) 0

FP05 03 Workers Compensation (1,938) (1,938) (159) (1,267) (1,273) 0

FP06 04 Protective Clothing (36,384) (66,384) (154) (56,000) (62,204) 0

FP07 19 Recruitment 0 0 (32) 0 (830) 0

FP10 27 Telephone (3,250) (3,250) (475) (2,168) (4,574) 0

FP11 27 Mobile Telephone (750) (750) (26) (500) (341) 0

FP13 30 Insurance (53,589) (53,589) 0 (53,589) (59,055) 0

FP16 13 Printing & Stationery (3,150) (3,150) 0 (2,187) (227) 0

FP17 09 Consumables (4,000) (4,000) 0 (2,667) (2,158) 0

FP18 15 CESM Vehicle Leasing (24,060) 0 0 0 0 0

10/03/2016 Page 17 of 61

EMERGENCY MANAGEMENT & FIRE PREVENTION - Law, Order and Public Safety


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

FP19 15 CESM Vehicle Operating Costs (6,000) (26,000) (2,463) (19,000) (18,215) 0

FP20 15 Equipment Repairs & Maintenance (9,500) (9,500) 0 (8,000) (11,522) 0

FP27 9 Insurance Claims 0 0 (3,010) 0 (3,853) 0

FP28 16 Building Maintenance (3,000) (3,000) (1,505) (2,000) (3,574) 0

FP29 16 Contract Services (97,843) (251,458) (17,844) (108,803) (40,564) 68,239

16 FRE07 Community Fire and Emergency Services

Support

(5,500) (5,500) (4,675) (5,250) (4,675) 0

16 FRE08 Maintain Strategic Firebreaks (10,000) (20,000) 0 (10,000) 0 0

16 FRE09 Private Strategic Fire Breaks (20,000) (20,000) 0 (20,000) 0 20,000 Timing: No works identified to date

16 FRE10 Maintain firebreaks on Council Land (12,000) (12,000) 0 (6,000) (4,189) 0

16 FRE11 Fire contribution - plant and equipment

mobilisation

(8,000) (8,000) (500) (6,000) (2,209) 0

16 FRE12 Refilling Emergency Water Supplies (2,000) (2,000) 0 (1,000) (289) 0

16 FRE13 City of Bunbury SWLGEMA Admin Fee (350) (350) 0 (350) (335) 0

16 FRE14 BFAC/ LEMC Committee Support (1,400) (1,400) (59) (1,050) (1,047) 0

16 FRE15 Support to fire fighting activities - water and

food

(3,500) (3,500) (367) (2,500) (2,311) 0

16 FRE16 Communications (5,448) (5,448) (457) (4,208) (1,352) 0

16 FRE17 Protective Clothing (1,000) (1,000) 0 (1,000) (531) 0

16 FRE18 DFES BRMP Treatment Program (28,645) (28,645) 0 (28,645) (10,839) 17,806 Timing: Additional works to be identified

16 FRE19 Bushfire Risk Management Officer 0 (143,615) (11,786) (22,800) (12,788) 10,012 Timing

FP35 25 Utilities (7,000) (7,000) (915) (4,667) (6,510) 0

FP40 98 Vehicle Operating Expenses (42,000) (122,000) (8,970) (99,500) (91,085) 0

FP58 12 Non-Capital Equipment (9,010) (9,010) (2,406) (8,010) (4,767) 0

FP90 50 Profit/Loss on Sale of Assets 0 0 0 0 (4,742) 0

FP98 51 Depreciation (252,000) (242,000) (18,302) (158,000) (159,044) 0


CAPITAL INCOME

FP75 70 Grant Income 320,000 320,000 0 0 0 0

TOTAL CAPITAL INCOME 320,000 320,000 0 0 0

CAPITAL EXPENDITURE

FP88 Land & Buildings 0 0 0 0 0 0

FP93 55 Plant & Equipment (320,000) (320,000) 0 0 0 0

TOTAL CAPITAL EXPENDITURE (320,000) (320,000) 0 0 0



Operating Expenses (734,574) (981,729) (172,223) (658,175) (755,595) (97,420)

Capital Income 320,000 320,000 0 0 0 0

Capital Expenditure (320,000) (320,000) 0 0 0 0

TOTAL FOR BUSINESS UNIT (490,911) (517,688) (163,370) (284,432) (396,564) (112,132)

10/03/2016 Page 18 of 61

RANGERS - Law Order & Public Safety


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

Infringements

RI60 83 Infringement Suspense 0 0 (876) 0 0 0

RI61 83 Dog Infringements 15,000 15,000 1,000 10,800 6,433 0

RI62 83 Parking Infringements 5,000 5,000 990 3,200 3,425 0

RI63 83 Illegal Camping Infringements 3,000 3,000 700 2,000 1,700 0

RI64 83 Bushfire Infringements 15,000 15,000 1,500 10,800 6,900 0

RI65 83 Litter Infringements 2,400 2,400 500 1,600 500 0

RI66 83 Cat Infringements 0 0 0 0 120 0

RI67 83 Stock Infringements 0 0 0 0 0 0

RI68 83 Other Infringment charges 0 0 148 0 538 0

Rangers

RG79 83 Fines & Penalties 14,100 14,100 1,681 9,400 8,946 0

RG80 84 Licenses/Permits (GST Free) 50,000 60,000 2,806 52,000 54,196 0

RG81 84 Fees and Charges (GST free) 30,000 30,000 2,278 19,200 24,109 0

RG82 84 Sundry Income 6,000 6,000 46 4,000 667 0

RG86 73 Private Strategic Firebreak Recoveries 15,000 15,000 1,177 0 2,012 0

RG87 84 Fees & Charges 35,750 35,750 712 23,550 18,371

84 RFC01 Cowaramup Niche wall 2,000 2,000 0 1,400 141 0

84 RFC02 Karridale Cemetery 12,250 12,250 2,033 8,000 8,169 0

84 RFC03 Margaret River Cemetery 20,000 20,000 1,080 13,200 11,377 0

84 RFC04 Animal Trap Hire 1,000 1,000 11 700 756 0

84 RFC05 Vehicle Control 500 500 0 250 340 0

84 RFC06 Permits 0 0 0 0 0 0



RG01 01 Salaries (317,266) (332,266) (27,214) (206,443) (203,855) 0

RG01 06 Accrued Leave (32,268) (42,268) (12,482) (31,098) (40,176) 0

RG02 02 Superannuation (35,152) (35,152) (3,002) (22,984) (22,127) 0

RG04 05 Training & Conferences (9,200) (9,200) (290) (4,140) (2,859) 0

RG05 03 Workers Compensation (6,736) (6,736) (553) (4,404) (4,426) 0

RG06 04 Protective Clothing (3,400) (8,400) (135) (4,650) (476) 0

RG07 07 Recruitment 0 0 0 0 0 0

RG11 27 Mobile Telephone (9,260) (9,260) (271) (7,340) (5,583) 0

RG16 13 Printing & Stationery (17,000) (17,000) 0 (17,000) (8,435) 0

RG17 09 Consumables (3,000) (3,000) 0 (2,000) (67) 0

RG20 15 Equipment Repairs & Mtce. (2,500) (2,500) 0 (1,680) 0 0

RG24 37 Refreshments & Entertainment (1,000) (1,000) 0 (650) (73) 0

RG25 19 Advertising (6,000) (6,000) 0 (3,500) (1,258) 0

RG29 16 Contract Services (43,870) (38,870) (4,372) (30,870) (8,189)

16 RNG01 Section 33 Works (15,000) (15,000) (1,122) (10,000) (1,122) 0

16 RNG02 Contract Services Other (12,870) (12,870) 0 (9,870) (3,817) 0

16 RNG03 Local laws for Cats, Fencing, Camping and

Dogs

(10,000) (5,000) 0 (5,000) 0 0

10/03/2016 Page 19 of 61

RANGERS - Law Order & Public Safety


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

16 RNG04 Animal Manual Handing and Vehicle

Storage OSH requirements

(6,000) (6,000) (3,250) (6,000) (3,250) 0

RG37 24 Legal Fees (18,000) (8,000) (40) (8,000) (624) 0

RG40 98 Vehicle Operating Expenses (39,350) (39,350) (2,143) (26,806) (24,089) 0

RG48 09 Animal Control Expenses (7,650) (7,650) (185) (5,635) (2,258) 0

RG49 16 Burials Expenditure (38,500) (38,500) (2,291) (29,450) (29,002)16 CME03 Cowaramup Niche wall (2,000) (2,000) 0 (1,400) 0 0

16 CME04 Karridale Cemetery (12,500) (12,500) (388) (9,650) (10,485) 0

16 CME05 Margaret River Cemetery (24,000) (24,000) (1,903) (18,400) (18,517) 0

RG58 12 Non-Capital Equipment (12,500) (12,500) 0 (10,100) (2,997) 0

RG98 51 Depreciation (6,000) (6,000) (283) (4,000) (2,453) 0


CAPITAL INCOME

RG91 95 Proceeds of Sale of Assets 3,500 0 0 0 0 0

TOTAL CAPITAL INCOME 3,500 0 0 0 0

CAPITAL EXPENDITURE

RG89 55 Infrastructure (2,000) (2,000) 0 (2,000) 0 0

55 RG002 Cemetery Infrastructure Works (6,000) (2,000) 0 (2,000) 0 0

RG93 55 Plant & Equipment (10,500) 0 0 0 0 0

55 RG005 Fire Control Unit for Ranger Vehicle (7,000) 0 0 0 0 0

55 RG007 Replacement Light Bar - Changeover

vehicle

(3,500) 0 0 0 0 0

TOTAL CAPITAL EXPENDITURE (12,500) (2,000) 0 (2,000) 0



Operating Expenses (608,652) (623,652) (53,261) (420,750) (358,947) 61,803Capital Income 3,500 0 0 0 0 0Capital Expenditure (12,500) (2,000) 0 (2,000) 0 0


10/03/2016 Page 20 of 61

LIBRARIESRecreation and Culture

COA IE DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

LI75 67 Grants 0 0 0 0 0 0

LI81 84 Fees and Charges (GST free) 2,400 2,400 1,299 1,600 4,668 0

LI87 84 Fees & Charges 30,000 30,000 2,877 20,000 19,921 0

32,400 32,400 4,176 21,600 24,590


LI01 01 Salaries (484,262) (494,262) (42,501) (326,633) (323,778) 0

LI01 06 Accrued Leave (43,992) (53,992) (13,384) (38,764) (44,879) 0

LI02 02 Superannuation (51,870) (61,870) (5,076) (38,915) (40,753) 0

LI04 05 Training (7,000) (7,000) (1,375) (3,150) (3,446) 0

LI05 03 Workers Compensation (10,038) (10,038) (824) (6,563) (6,596) 0

LI06 04 Staff Uniforms (2,200) (2,200) (293) (2,200) (2,604) 0

LI07 07 Recruitment 0 0 0 0 0 0

LI10 27 Telephone (600) (600) 0 (400) 0 0

LI11 27 Mobile Telephone (2,590) (2,590) (109) (2,110) (528) 0

LI12 38 Subscriptions & Publications (21,350) (21,350) (788) (17,800) (12,354) 0

LI15 14 Printing & Stationery (13,800) (13,800) (1,390) (8,800) (5,154) 0

LI16 18 Postage (3,850) (3,850) (2,040) (450) (3,735) 0

LI17 09 Consumables (7,175) (7,175) (1,506) (4,895) (4,069) 0

LI20 15 Equipment Repairs & Maintenance (1,750) (1,750) 0 (1,530) (80) 0

LI22 19 Public Relations (6,600) (6,600) (561) (4,900) (3,515) 0

LI24 37 Functions & Refreshments (1,000) (1,000) 0 (600) (360) 0

LI25 19 Advertising (2,040) (2,040) (829) (1,360) (1,483) 0

LI28 15 Building Maintenance (4,250) (4,250) (116) (3,500) (727) 0

LI29 16 Contract Services (43,800) (43,800) (2,928) (28,950) (24,712) 0

LI35 25 Utilities (15,000) (15,000) (1,594) (10,000) (10,867) 0

LI49 22 Stock (62,800) (62,800) (3,500) (49,800) (42,129) 0

LI50 17 Special Projects (6,500) (6,500) 0 (3,500) (1,200) 0

LI51 41 Travelling & Accommodation (3,100) (3,100) 0 (2,100) (286) 0

LI58 12 Non-Capital Equipment (9,100) (9,100) (385) (9,100) (1,856) 0

LI98 51 Depreciation (42,000) (42,000) (3,119) (28,000) (27,071) 0


CAPITAL INCOME

0 0 0 0 0

CAPITAL EXPENDITURE










10/03/2016 Page 21 of 61

HEALTH - Health and Administration


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

HI80 84 Food Premises Registrations and Annual

Fees (GST free)

56,300 56,300 591 53,240 56,312 0

HI81 84 Fees and Charges (GST free) 36,652 36,652 2,978 24,428 27,611 0

HI82 84 Sundry Income 0 0 0 0 0 0

HI87 84 Health Fees & Charges 1,600 1,600 0 800 123 0

HI88 84 Event Fees & Charges 6,000 6,000 308 4,000 7,053 0


OPERATING EXPENDITUREHI01 01 Salaries (394,108) (374,108) (28,459) (227,370) (226,664) 0

HI01 06 Accrued Leave (44,368) (54,368) (13,413) (39,010) (47,435) 0

HI02 02 Superannuation (41,472) (41,472) (3,067) (27,116) (25,079) 0

HI04 05 Training (12,280) (12,280) 0 (5,526) (1,865) 0

HI05 03 Workers Compensation (8,412) (8,412) (691) (5,500) (5,527) 0

HI06 04 Protective Clothing (1,000) (1,000) 0 (500) (548) 0

HI07 07 Recruitment 0 0 0 0 0 0

HI11 27 Mobile Telephone (5,600) (4,500) (269) (4,500) (2,112) 0

HI12 38 Subscriptions & Publications (3,000) (3,000) 0 (1,850) (1,782) 0

HI17 09 Consumables (2,000) (1,200) (295) (1,000) (322) 0

HI20 15 Equipment Repairs & Maintenance (500) (500) (15) (250) (15) 0

HI24 37 Refreshments (600) (600) 0 (300) 0 0

HI25 19 Advertising (500) (500) 0 (250) 0 0

HI29 16 Contract Services (41,000) (41,000) 0 (35,500) (10,631) 24,869 Timing: of projects

HI40 98 Vehicle Operating Expenses (5,600) (5,600) (483) (3,900) (5,350) 0

HI41 08 Fringe Benefits Tax (2,616) (2,616) (231) (1,744) (1,848) 0

HI58 12 Minor Equipment (1,000) (2,900) 0 (2,400) (626) 0

HI98 51 Depreciation 0 (4,000) (321) (2,400) (2,787) 0


CAPITAL INCOME


CAPITAL EXPENDITURE

HI97 Furniture & Equipment 0 0 0 0 (2,000) 0

TOTAL CAPITAL EXPENDITURE 0 0 0 0 (2,000)





Capital Expenditure 0 0 0 0 (2,000) 0


10/03/2016 Page 22 of 61

CHILD CARE - Education and Welfare


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

ED75 67 Grant Income 10,000 15,000 0 15,000 0 (15,000)

ED81 84 Fees and Charges (GST free) 226,000 226,000 34,910 156,000 162,109 0

ED82 84 Sundry Income - Creche (GST free) 22,900 22,900 1,407 15,100 11,604 0

ED87 84 Sundry Income 4,000 4,000 614 2,800 2,105 0

ED88 84 DEEWR Support Contribution 10,000 10,000 1,278 7,500 6,864 0



ED01 01 Salaries (191,334) (191,334) (22,689) (125,103) (148,737) (23,634) Perm: Increase in School holiday staffing for one

on one care, review of staffing and licensing

ED01 06 Accrued Leave (16,950) (16,950) (1,304) (11,083) (11,381) 0

ED02 02 Superannuation (19,902) (19,902) (2,666) (13,013) (18,349) 0

ED04 05 Training & Conferences (6,260) (6,260) (59) (2,817) (1,911) 0

ED05 03 Workers Compensation (4,016) (4,016) (330) (2,626) (2,639) 0

ED06 04 Staff Uniforms (1,750) (1,750) 0 (1,000) 0 0

ED07 07 Recruitment (2,000) (2,000) (32) (1,500) (3,676) 0

ED11 27 Mobile Telephone (480) (480) (38) (320) (335) 0

ED17 09 Consumables (6,000) (6,000) (2,116) (4,200) (7,252) 0

ED20 15 Equipment Repairs & Maintenance (3,600) (3,600) (2,059) (2,400) (4,608) 0

ED24 37 Refreshments (7,000) (7,000) (681) (4,700) (3,536) 0

ED25 19 Advertising (2,000) (2,000) (160) (1,500) (1,559) 0

ED29 16 Contract Services (16,000) (21,000) (2,095) (12,000) (6,583) 0

ED45 15 Building Maintenance (3,600) (3,600) (260) (2,400) (2,878) 0

ED58 09 Minor Equipment (6,000) (6,000) (901) (4,000) (1,839) 0

ED98 51 Depreciation (3,000) (3,000) (208) (2,000) (1,807) 0


CAPITAL INCOME


CAPITAL EXPENDITURE

ED89 55 Infructructure Assets (20,000) (20,000) (6,401) (20,000) (6,651) 13,349 Timing: Project commenced

55 EDU01 Nature Play Active Playground 0 0 (6,401) 0 (6,651) 0

ED97 55 Furniture & Equipment 0 0 0 0 0 0




Operating Expenses (289,892) (294,892) (35,598) (190,662) (217,089) (26,427)Capital Income 0 0 0 0 0 0Capital Expenditure (20,000) (20,000) (6,401) (20,000) (6,651) 13,349

TOTAL FOR BUSINESS UNIT (36,992) (36,992) (3,791) (14,262) (41,057) (26,795)

10/03/2016 Page 23 of 61

WASTE SERVICES - Community Amenities


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

WA78 84 Sales - Other 0 0 188 0 3,654 0

WA79 84 Domestic Recycling Bin Sales 7,608 35,608 115 33,072 29,532 0

WA80 77 Recycling Sales 61,500 31,500 3,642 14,000 17,482 0

WA88 76 Domestic Collection 1,460,301 1,490,301 1,722 1,465,301 1,487,923 0

WA89 84 Commercial Disposal 120,000 350,000 38,803 240,000 244,637 0

WA94 84 Refuse Site Charges 270,000 126,000 12,201 98,000 94,350 0

WA95 77 Kerbside Recycling Charges 274,284 304,284 2,914 304,284 306,932 0

WA96 75 Waste Facility Maintenance Rate 1,820,000 1,850,000 415 1,850,000 1,856,578 0

WA97 84 Sullage Disposal Fees 105,000 90,000 12,873 59,250 60,941 0

TOTAL OPERATING INCOME 4,118,693 4,277,693 72,873 4,063,907 4,102,029


WA01 01 Wages Unallocated (156,416) (186,416) (16,415) (112,272) (114,962) 0

WA01 06 Accrued Leave (57,160) (62,160) (9,397) (42,374) (42,374) 0

WA02 02 Superannuation (67,858) (67,858) (5,604) (44,369) (42,715) 0

WA04 05 Training & Conferences (11,000) (11,000) (811) (4,950) (4,652) 0

WA05 03 Workers Compensation (12,272) (12,272) (1,008) (8,024) (8,063) 0

WA06 04 Staff Uniforms (2,500) (2,500) (412) (1,300) (518) 0

WA07 07 Recruitment 0 0 (844) 0 (3,078) 0

WA11 27 Mobile Telephone (2,060) (2,060) 0 (1,740) 0 0

WA12 38 Subscriptions & Publications (10,600) (10,600) 0 (7,600) (5,444) 0

WA13 42 Licenses (43,000) (43,000) 0 (28,000) (5,368) 22,632 Timing

WA14 16 Waste Education (50,000) (30,000) 0 (30,000) 0 30,000 Timing: Projects under procurement/advertisingWA18 20 Plant Leases (90,000) 0 0 0 0 0

WA20 15 Equipment Repairs & Maintenance (35,000) (35,000) 0 (17,500) (14,746) 0

WA40 98 Vehicle Operating Exps (30,000) (30,000) (2,116) (20,000) (21,214) 0

WA58 12 Minor Equipment (2,100) (2,100) 0 (2,100) 0 0

WA98 51 Depreciation (60,000) (60,000) (5,100) (40,000) (44,260) 0

WA99 99 Waste Overhead Recovery 418,716 418,716 28,434 279,144 210,246 (68,898) Timing

(211,250) (136,250) (13,273) (81,085) (97,149)

WA50 Special Projects (220,000) (216,000) (4,634) (157,500) (32,967)

16 WASP01 Environmental Improvement Planning (45,000) (45,000) 0 (45,000) 0 45,000 Timing: Project under RFQ

16 WASP02 Environmental Monitoring Davis Road (60,000) (30,000) (4,634) (30,000) (11,540) 18,460 Timing

16 WASP03 Waste site reviews and specialist advice (70,000) (96,000) 0 (60,000) (21,427) 38,573 Timing

16 WASP04 Regional Waste Facility Investigations (45,000) (45,000) 0 (22,500) 0 22,500 Timing: awaiting invoice

WA54 Waste Collection (756,808) (696,808) (53,408) (481,872) (434,107)

16 RUB1 Kerbside Recycling Collection (275,808) (275,808) (20,894) (183,872) (171,690) 0

16 RUB2 Domestic Refuse Collection (481,000) (421,000) (32,514) (298,000) (262,416) 35,584 Reduced participation rates

WA55 Waste Disposal Facilities (1,355,736) (1,381,756) (118,697) (961,776) (795,493)

Var WD01 Davis Road Putrescible Waste Area (350,016) (300,016) (24,503) (203,680) (176,357) 27,323 Timing

Var WD02 Davis Road Inert Waste Area (115,200) (115,200) (12,412) (76,800) (77,558) 0

Var WD03 Davis Road Recycled Waste Area (111,492) (111,492) (14,170) (74,328) (46,334) 27,994 Timing

Var WD04 Davis Road General (264,000) (373,000) (31,460) (285,000) (255,993) 29,007 Increased operations due to new operating model of

transfer stations.

Var WD05 Poole Road Transfer Station (117,984) (100,000) (9,974) (64,604) (62,163) 0

Var WD06 Alexander Bridge Transfer Station (60,000) (60,000) (4,604) (40,000) (33,140) 0

Var WD07 Rosa Brook Transfer Station (63,012) (63,012) (4,860) (42,008) (36,479) 0

Var WD08 Cowaramup Transfer Station (114,996) (100,000) (11,068) (69,332) (60,247) 0

10/03/2016 Page 24 of 61

WASTE SERVICES - Community Amenities


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

Var WD09 East Augusta Disposal Site (12,000) (12,000) (2,088) (8,000) (7,934) 0

Var WD10 Wallis Rd Sullage Disposal Facility (90,000) (90,000) (1,079) (60,000) (11,676) 48,324 Timing of projects

Var WD12 Earthworks (30,000) (30,000) (114) (20,000) (10,654) 0

Var WD13 Team meetings (5,004) (5,004) 0 (3,336) (3,393) 0

Var WD14 Litter Control (15,012) (15,012) (1,711) (10,008) (9,743) 0

Var WD15 240L MGB'S 0 0 0 0 0 0

Var W004 Waste Facility Fence Maintenance (2,016) (2,016) (654) (1,344) (1,391) 0

Var W006 Waste Facility Signage (5,004) (5,004) 0 (3,336) (2,430) 0

TOTAL OPERATING EXPENDITURE (2,543,794) (2,430,814) (190,012) (1,682,233) (1,359,715)

CAPITAL INCOME

WA75 70 Grant Income 0 0 0 0 0 0


CAPITAL EXPENDITUREWA93 Plant & Equipment (23,600) (23,600) 0 (12,400) 0 12,400

55 WO07 Davis Rd Survey, Design & Planning (23,600) (23,600) 0 (12,400) 0 12,400 Timing

55 WAS34 Tarping system 0 0 0 0 0 0

WA70 Infrastructure Waste Management (752,500) (752,500) (7,464) (681,500) (271,764)

55 WAS24 Landfill Fencing (30,000) (30,000) 0 (30,000) (22,940) 0

55 WAS25 Rehabilitation of old Area (inert) (150,000) (150,000) 0 (100,000) 0 100,000 Permanent - Awaiting completion and approval of

closure management plan through DER. Some

preparatory works to be progressed this year

55 WAS26 Davis Rd Drainage (65,000) (65,000) 0 (44,000) (93) 43,907 Timing: Contingency for weather impacts

55 WAS27 Cap active landfill area (265,000) (124,000) 0 (180,000) 0 180,000 Permanent - Awaiting completion and approval of

closure management plan through DER. Some

preparatory works to be progressed this year

55 WAS29 Sealing Davis Rd internal roads (30,000) (30,000) (3,564) (30,000) (6,109) 23,891 Timing

55 WAS31 Wallis Rd Rectification works (55,000) (55,000) 0 (55,000) 0 55,000 Timing

55 WAS35 Active Cell preparation & progressive

rehabilitation

(157,500) (298,500) (3,900) (242,500) (242,622) 0

WA71 Furniture & Equipment (67,100) (67,100) 0 (65,400) (12,912)

55 WAS3 Waste Equipment (22,100) (22,100) 0 (20,400) (12,912) 0

55 WAS28 Weighbridge and software (45,000) (45,000) 0 (45,000) 0 45,000 Permanent - not able to progress this year

WA72 Buildings (5,000) (5,000) 0 (2,500) 0

55 WAS36 Office refurbishment (5,000) (5,000) 0 (2,500) 0 0




Operating Expenses (2,543,794) (2,430,814) (190,012) (1,682,233) (1,359,715) 322,518Capital Income 0 0 0 0 0 0Capital Expenditure (848,200) (848,200) (7,464) (761,800) (284,677) 477,123

TOTAL FOR BUSINESS UNIT 726,699 998,679 (124,603) 1,619,874 2,457,638 837,764

10/03/2016 Page 25 of 61

TOWN PLANNING - Community Amenities


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

TP75 67 Grants 10,000 10,000 0 10,000 5,000 0

TP79 83 Fines & Penalties (GST Free) 0 0 15 0 265 0

TP81 84 Fees and Charges (GST free) 330,000 330,000 22,256 220,000 232,890 0

TP82 84 Sundry Income 15,000 52,000 0 47,000 52,872 0

TP87 84 Fees & Charges (GST Inc) 18,000 18,000 1,732 12,000 12,695 0



TP01 01 Salaries (664,624) (604,624) (37,972) (333,437) (332,192) 0

TP01 06 Accrued Leave (75,738) (90,738) (15,826) (64,521) (72,423) 0

TP02 02 Superannuation (79,066) (79,066) (5,176) (51,697) (45,156) 0

TP03 17 Consultant (10,000) (10,000) 0 (5,000) (713) 0

TP04 05 Training/Conferences (17,808) (17,808) (205) (8,014) (1,102) 0

TP05 03 Workers Compensation (14,196) (14,196) (1,166) (9,282) (9,328) 0

TP06 04 Protective Clothing (450) (450) 0 (300) 0 0

TP11 27 Mobile Telephone (4,200) (4,200) (83) (2,800) (2,437) 0

TP12 38 Subscriptions & Publications (1,200) (1,200) 0 (800) 0 0

TP24 37 Refreshments (600) (600) (10) (400) (41) 0

TP25 19 Advertising (4,800) (4,800) (190) (3,200) (1,364) 0

TP29 16 Contract Services, Programs & Grants (15,000) (15,000) (1,925) (10,000) (4,613) 0

TP40 10 Vehicle Operating Expenses (31,402) (31,402) (1,853) (21,602) (16,404) 0

TP41 08 Fringe Benefits Tax (16,908) (16,908) (1,489) (11,272) (11,912) 0

TP50 16 Special Projects (144,300) (193,153) 0 (166,553) (102,184) 64,369

16 TNP16 Sustainability Initiatives (50,300) (50,300) 0 (33,700) (21,013) 12,687

16 TNP18 Developer Contributions Study (15,000) (15,000) 0 (15,000) 0 15,000 Timing: Independent review due to be

commissioned in second half of year.

16 TNP22 Witchcliffe Wastewater Treatment

Review

0 0 0 0 0 0

16 TNP23 Caravan Parks Business Case (20,000) (20,000) 0 (20,000) 0 20,000 Timing: project not yet commenced

16 TNP24 Perimeter Road Business Case 0 0 0 0 0 0

16 TNP25 Coastal Plan Assistance Project (29,000) (29,000) 0 (29,000) (32,318) 0

16 TNP26 Environment and Sustainability Strategy (30,000) (30,000) 0 (20,000) 0 20,000 Timing: project not yet commenced

16 TNP27 RAC Electric Vehicle charging station

project

0 (48,853) 0 (48,853) (48,853) 0

TP58 12 Minor Equipment 0 0 0 0 0 0

TP98 Depreciation 0 0 0 0 (7) 0


10/03/2016 Page 26 of 61

TOWN PLANNING - Community Amenities


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

CAPITAL INCOME

TP74 74 Grants/Contributions Capital 200,000 500,000 0 450,000 466,639 0

TOTAL CAPITAL INCOME 200,000 500,000 0 450,000 466,639

CAPITAL EXPENDITURE



Operating Income 373,000 410,000 24,003 289,000 303,721 14,721


Capital Income 200,000 500,000 0 450,000 466,639 0


TOTAL FOR BUSINESS UNIT (507,292) (174,145) (41,892) 50,122 166,105 115,983

10/03/2016 Page 27 of 61

COMMUNITY BUILDINGS - Recreation and Culture


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

HA72 Insurance claim payout 0 0 3,500 0 4,385 0

HA74 73 Contributions for Asset Development 0 0 0 0 0 0

HA82 84 Sundry Income 0 0 417 0 2,545 0

TOTAL OPERATING INCOME 0 0 3,917 0 6,930


HA01 01 Salaries (99,658) (99,658) (7,109) (65,161) (65,514) 0

HA01 06 Accrued Leave (10,504) (5,504) 0 (5,504) (273) 0

HA02 02 Superannuation (10,464) (10,464) (851) (6,842) (6,984) 0

HA03 17 Consultants (75,000) (95,000) 0 (50,000) (27,800) 22,200 Timing: RFQ in preparation

HA04 05 Training (6,519) (6,519) 0 (2,934) (2,813) 0

HA05 03 Workers Compensation (2,118) (2,118) (174) (1,385) (1,392) 0

HA06 04 Protective Clothing (215) (215) 0 (215) 0 0

HA11 27 Mobile Telephone (1,200) (1,200) (109) (800) (1,577) 0

HA12 38 Subscriptions & Publications (650) (650) 0 (400) (418) 0

HA17 09 Consumables (160) (160) 0 (120) 0 0

HA20 15 Equipment Repairs & Maintenance (180) (180) 0 (120) 0 0

HA25 19 Advertising (150) (150) 0 (120) 0 0

HA27 Insurance Claims 0 0 0 0 (4,385) 0

HA40 08 Vehicle Operating Expenses (7,200) (7,200) 0 (4,800) (4,547) 0

HA41 08 Fringe Benefits Tax (4,116) (4,116) (363) (2,744) (2,904) 0

HA28 Community Building Maintenance (399,853) (429,853) (45,896) (285,154) (280,072) 5,082 Timing: maintenance of emergency water points

HA29 Community Building Cleaning (484,200) (444,200) (26,374) (297,700) (268,199) 29,501 Timing of invoices

HA50 16 Special Projects (85,000) (85,000) (18) (85,000) (17,525)CBS109 ACM (asbestos) monitoring and management (65,000) (65,000) (18) (65,000) (18) 64,982 Timing: RFQ responses being assessed.

CBS110 Demolition of Shire buildings (20,000) (20,000) 0 (20,000) (17,507) 0

HA98 Depreciation (744,000) (709,000) (53,568) (469,000) (466,661) 0


CAPITAL INCOME

HA74 74 Contributions - Capital 0 0 0 0 8,754 0

HA75 70 Grants for Development of Assets 1,650,000 45,455 0 45,455 45,455 0

70 HIG09 Grant for Cultural Centre 1,650,000 0 0 0 0 0

70 HIG10 Grant for Augusta Rec accessibility upgrade 0 45,455 0 45,455 45,455 0

TOTAL CAPITAL INCOME 1,650,000 45,455 0 45,455 54,208

CAPITAL EXPENDITUREGD88 Land and Buildings (3,859,000) (587,000) (61,395) (494,000) (214,139)

CBS95 Cultural Centre (3,300,000) 0 0 0 0 0

CBS107 Augusta Centennial Hall - upgrade sewer pumps (30,000) (30,000) 0 (30,000) 0 30,000 Timing: Reviewing project scope

CBS108 Upgrade to fire hydrant at Aquatic Centre (45,000) (55,000) 0 (45,000) 0 45,000 Timing: awaiting advice from DFES

CBS112 Recreation Centre Roof replacement (60,000) (60,000) 0 (60,000) (57,589) 0

CBS114 Gloucester Park power upgrade - Stage 1 (158,000) (113,000) 0 (113,000) (21,198) 91,802 Timing: Works recently completed.

CBS115 Augusta Rec Centre Squash Crt to Gym conversion

(funded by CBS110 carry over )

(150,000) (220,000) (58,605) (150,000) (72,467) 77,533 Timing: Works commenced

CBS116 Ellis Street Public Toilet painting (5,000) (5,000) 0 (5,000) 0 0

10/03/2016 Page 28 of 61

COMMUNITY BUILDINGS - Recreation and Culture


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

CBS117 Gnarabup Public Toilet painting / misc fitout (5,000) (5,000) 0 (5,000) 0 0

CBS118 Rotary Park Public Toilet sewer pump upgrade (18,000) (18,000) 0 (18,000) (16,341) 0

CBS119 Swimmers Beach Public Toilet painting (8,000) (3,000) 0 (3,000) (995) 0

CBS120 Kudardup Landcare Building restump and make good (50,000) (40,000) (2,575) (40,000) (28,311) 11,689 Timing: works commenced ahead of schedule

CBS121 Illuminated Event signage for CAC precinct 0 0 (215) 0 (231) 0

CBS122 Augusta CRC carpet replacement (9,000) (9,000) 0 (9,000) (7,186) 0

CBS123 MR Depot Office painting / misc fitout (5,000) (5,000) 0 0 (9,320) 0CBS124 Augusta Civic Centre - Solar Panels (16,000) (24,000) 0 (16,000) (500) 15,500 Timing: works yet to be commissioned

TOTAL CAPITAL EXPENDITURE (3,859,000) (587,000) (61,395) (494,000) (214,139)


Operating Income 0 0 3,917 0 6,930 0

Operating Expenses (1,931,187) (1,901,187) (134,461) (1,277,999) (1,151,063) 0

Capital Income 1,650,000 45,455 0 45,455 54,208 0

Capital Expenditure (3,859,000) (587,000) (61,395) (494,000) (214,139) 279,861

TOTAL FOR BUSINESS UNIT (4,140,187) (2,442,732) (191,939) (1,726,544) (1,304,063) 422,480

10/03/2016 Page 29 of 61

MARGARET RIVER RECREATION CENTRE - Recreation and Culture

DESCRIPTION 2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

Operating Grants 2,000 42,000 0 42,000 40,000 0

Insurance Claim Payout 0 0 0 0 900 0

Sundry Income 5,000 5,000 0 5,000 0 0

Sales - Café and Kiosk 167,000 167,000 14,768 111,000 101,520 0

Fees and Charges 728,000 708,000 66,495 474,000 463,942 0



Salaries (861,460) (821,460) (61,576) (493,262) (482,818) 0

Accrued Leave (90,064) (105,064) (21,928) (73,888) (81,736) 0

Superannuation (97,370) (97,370) (6,358) (63,665) (53,046) 0

Consultant (16,500) (16,500) 0 (4,000) 0 0

Training (28,108) (28,108) (1,254) (12,649) (10,765) 0

Workers Compensation (18,294) (18,294) (1,503) (11,961) (12,020) 0

Protective Clothing (5,800) (5,800) (1,506) (5,000) (2,637) 0

Recruitment Expenses 0 0 0 0 0 0

Telephone (720) (720) (33) (480) (261) 0

Mobile Telephone (2,100) (2,100) (128) (800) (1,279) 0

Subscriptns/Publicatns (13,240) (13,240) (673) (8,960) (4,977) 0

Printing & Stationery (5,400) (5,400) 0 (3,650) (26) 0

Consumables (15,530) (15,530) (1,718) (10,510) (9,356) 0

Software License (2,000) (2,000) 0 (1,000) 0 0

Equipment Lease/rent (66,580) (66,580) (14,097) (49,935) (52,283) 0

Equip Repairs & Maint (68,090) (68,090) (1,646) (36,210) (26,591) 0

Refreshments & Receptions (1,000) (1,000) 0 (750) 0 0

Advertising (14,300) (14,300) 0 (9,650) (1,032) 0

Insurance Claims 0 0 0 0 0 0

Building Maintenance (84,100) (84,100) (12,452) (75,200) (41,707) 33,493 Timing: works in progress

Contract Services (75,123) (75,123) (3,514) (51,238) (43,481) 0

Chemicals (25,350) (25,350) (687) (20,850) (17,716) 0

Utilities (168,400) (168,400) (10,754) (109,600) (125,203) (15,279) Timing: Seasonal fluctuation

Utilities - Water (27,600) (27,600) (7,947) (18,400) (23,083) 0

Vehicle Operating Exps (3,300) (3,300) (1,495) (2,200) (3,211) 0

Fringe Benefits Tax (1,128) (1,128) (99) (752) (792) 0

Stock (128,750) (128,750) (9,133) (79,750) (61,509) 18,241 Timing: Purchases

Special Projects (3,000) (43,000) (1,167) (22,000) (23,959) 0

Non-Capital Equipment (32,420) (32,420) (326) (29,550) (12,390) 17,160 Timing: Purchases

Depreciation (365,040) (365,040) (28,285) (243,360) (245,606) 0


CAPITAL INCOME

Grants for Development of Assets 0 32,000 0 0 0 0

TOTAL CAPITAL INCOME 0 32,000 0 0 0

CAPITAL EXPENDITURE

Purchase of Asset (222,000) (254,000) (4,245) (212,000) (16,245) 195,755

- Fitness Centre (40,000) (40,000) (4,245) (40,000) (16,245) 0

- Aquatic Centre (166,000) (198,000) 0 (166,000) 0 166,000 Timing: Dehumidifier project delayed

- Indoor Rec Centre (16,000) (16,000) 0 (6,000) 0 0





Capital Income 0 32,000 0 0 0 0

Capital Expenditure (222,000) (254,000) (4,245) (212,000) (16,245) 195,755

TOTAL FOR BUSINESS UNIT (1,540,767) (1,535,767) (111,263) (1,019,270) (747,366) 271,904

10/03/2016 Page 30 of 61

INDOOR SPORTS

COA IE DESCRIPTION 2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

IR75 67 Grants Operating 0 40,000 0 40,000 40,000 0

IR81 84 Sundry Income - Recreation Centre

Commercial Signage

5,000 5,000 0 5,000 0 0

IR82 84 Sales - Cafe 104,000 104,000 5,653 68,000 54,078 (13,922) Timing and School holidays

IR83 84 Sales - Kiosk 63,000 63,000 9,115 43,000 47,442 0

IR87 84 Fees and Charges 160,000 140,000 17,563 90,000 91,678 0



IR01 01 Salaries (225,394) (195,394) (12,191) (87,373) (88,322) 0

IR01 06 Accrued Leave (23,464) (28,464) (6,805) (20,342) (22,036) 0

IR02 02 Superannuation (26,896) (26,896) (1,382) (17,586) (10,294) 0

IR03 16 Consultant (7,500) (7,500) 0 (2,500) 0 0

IR04 05 Training (8,718) (8,718) 0 (3,923) (879) 0

IR05 03 Workers Compensation (4,784) (4,784) (393) (3,128) (3,143) 0

IR06 04 Protective Clothing (2,100) (2,100) (343) (1,300) (494) 0

IR07 07 Recruitment 0 0 0 0 0 0

IR10 27 Telephone (720) (720) (33) (480) (261) 0

IR11 27 Mobile Telephone (2,100) (2,100) (128) (800) (1,279) 0

IR12 38 Subscriptions and Publications (360) (360) 0 (240) 0 0

IR17 09 Consumables (4,600) (4,600) (1,145) (2,800) (4,312) 0

IR19 16 Software Licences 0 0 0 0 0 0

IR20 15 Equipment Repairs and Maintenance (16,490) (16,490) (1,054) (12,110) (9,233) 0

IR24 37 Refreshments and Receptions (1,000) (1,000) 0 (750) 0 0

IR25 19 Advertising (6,800) (6,800) 0 (4,200) (501) 0

IR28 16 Building Maintenance (35,800) (35,800) (12,287) (31,200) (17,351) 13,849 Timing of maintenance

IR29 16 Contract Services (57,373) (57,373) (2,896) (38,108) (34,233) 0

IR30 21 Chemicals (11,300) (11,300) 0 (10,600) (6,483) 0

IR35 26 Utilities 0 0 0 0 (324) 0

IR40 98 Vehicle Operating Expenses (3,300) (3,300) (1,495) (2,200) (3,211) 0

IR41 08 Fringe Benefits Tax (1,128) (1,128) (99) (752) (792) 0

IR48 22 Cafe Stock (83,000) (83,000) (2,827) (51,000) (31,683) 19,317 Perm: Service reduced

IR49 22 Kiosk Stock (45,750) (45,750) (6,306) (28,750) (29,826) 0

IR50 16 Special Projects (3,000) (43,000) (1,167) (22,000) (23,959) 0

IR58 12 Non-Capital Equipment (8,500) (8,500) (42) (7,000) (3,849) 0

IR98 51 Depreciation (120,000) (120,000) (9,327) (80,000) (80,658) 0

Café (79,406) (79,406) (4,968) (51,965) (45,653)

IC01 01 Café Salaries (63,584) (63,584) (4,001) (41,574) (36,862) 0

IC01 06 Café Accrued Leave (4,382) (4,382) (337) (2,865) (2,865) 0

IC02 02 Café Superannuation (6,526) (6,526) (523) (4,267) (4,138) 0

IC05 03 Café Workers Compensation (1,314) (1,314) (108) (859) (863) 0

IC17 09 Café Consumables (3,600) (3,600) 0 (2,400) (925) 0


10/03/2016 Page 31 of 61

INDOOR SPORTS


Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

CAPITAL INCOME


CAPITAL EXPENDITURE

IR88 55 Buildings 0 (16,000) 0 (6,000) 0 0

IR93 55 Plant & Equipment (16,000) 0 0 0 0 0






Capital Expenditure (16,000) (16,000) 0 (6,000) 0 0


10/03/2016 Page 32 of 61

AQUATIC CENTRE


Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

AC72 73 Insurance Claim Payout 0 0 0 0 900 0

AC87 81 Fees and Charges 240,000 240,000 23,260 168,000 162,559 0

AC75 67 Grant Income 0 0 0 0 0 0



AC01 01 Salaries (371,566) (361,566) (29,770) (232,947) (223,844) 0

AC01 06 Accrued Leave (41,860) (51,860) (13,220) (37,370) (42,344) 0

AC02 02 Superannuation (40,950) (40,950) (3,061) (26,775) (25,863) 0

AC03 17 Consultant (9,000) (9,000) 0 (1,500) 0 0

AC04 05 Training (8,975) (8,975) (945) (4,039) (7,301) 0

AC05 03 Workers Compensation (7,944) (7,944) (652) (5,194) (5,220) 0

AC06 04 Protective Clothing/Uniform (2,700) (2,700) (1,002) (2,700) (1,606) 0

AC07 07 Recruitment 0 0 0 0 0 0

AC12 38 Subscriptions and Publications (800) (800) 0 (600) (123) 0

AC15 13 Printing and Stationary (5,400) (5,400) 0 (3,650) (26) 0

AC17 09 Consumables (5,400) (5,400) (198) (4,000) (2,980) 0

AC20 15 Equipment Repairs and Maintenance (43,000) (43,000) 0 (18,400) (11,536) 0

AC25 19 Advertising (2,500) (2,500) 0 (1,500) (261) 0

AC27 09 Insurance Claims 0 0 0 0 0 0

AC28 09 Building Maintenance (32,100) (32,100) 0 (29,400) (17,076) 12,324 Timing on painting services and grant timing

AC29 16 Contract Services (9,270) (9,270) (437) (7,270) (6,748) 0

AC30 21 Chemicals (14,050) (14,050) (687) (10,250) (11,233) 0

AC35 25 Utilities - Electricity & Energy (168,400) (168,400) (10,754) (109,600) (124,879) (15,279) Timing: Seasonal fluctuation

AC35 26 Utilities - Water (27,600) (27,600) (7,947) (18,400) (23,083) 0

AC58 12 Non-Capital Equipment (11,500) (11,500) (12) (11,500) (408) 11,092 Timing: of purchases

AC98 51 Depreciation (240,000) (240,000) (18,815) (160,000) (163,013) 0


CAPITAL INCOME

AC75 70 Grant Income 0 32,000 0 0 0 0

TOTAL CAPITAL INCOME 0 32,000 0 0 0

CAPITAL EXPENDITURE

AC88 55 Buildings 0 (32,000) 0 0 0 0

AC93 55 Plant & Equipment (166,000) (166,000) 0 (166,000) 0 166,000 Timing: Dehumidifier project planning in progress, will be

rolled over to 2016/17

AC97 55 Furniture & Equipment 0 0 0 0 0 0




Operating Expenses (1,043,015) (1,043,015) (87,501) (685,095) (667,544) 0

Capital Income 0 32,000 0 0 0 0

Capital Expenditure (166,000) (198,000) 0 (166,000) 0 166,000


10/03/2016 Page 33 of 61

GROUP FITNESS and GYM


Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

FC75 67 Grant Income 2,000 2,000 0 2,000 0 0

FC87 66 Fees and Charges - Variances 0 0 12 0 540 0

FC87 84 Fees and Charges 328,000 328,000 25,659 216,000 209,165 0



FC01 01 Salaries (200,916) (200,916) (15,614) (131,368) (133,789) 0

FC01 06 Accrued Leave (20,358) (20,358) (1,566) (13,311) (14,491) 0

FC02 02 Superannuation (22,998) (22,998) (1,393) (15,037) (12,751) 0

FC04 05 Training (10,415) (10,415) (309) (4,687) (2,584) 0

FC05 03 Workers Compensation (4,252) (4,252) (349) (2,780) (2,794) 0

FC06 04 Uniforms (1,000) (1,000) (161) (1,000) (537) 0

FC07 07 Recruitment 0 0 0 0 0 0

FC12 38 Subscriptions and Publications (12,080) (12,080) (673) (8,120) (4,854) 0

FC17 09 Consumables (1,930) (1,930) (375) (1,310) (1,138) 0

FC18 20 Equipment lease/rental (66,580) (66,580) (14,097) (49,935) (52,283) 0

FC19 16 Software Licence (2,000) (2,000) 0 (1,000) 0 0

FC20 15 Equipment Repairs and Maint (8,600) (8,600) (592) (5,700) (5,821) 0

FC25 19 Advertising (5,000) (5,000) 0 (3,950) (270) 0

FC28 09 Building Maintenance (16,200) (16,200) (165) (14,600) (7,280) 0

FC29 16 Contract Services (8,480) (8,480) (180) (5,860) (2,500) 0

FC58 12 Minor Equipment (12,420) (12,420) (272) (11,050) (8,133) 0

FC98 51 Depreciation (5,040) (5,040) (143) (3,360) (1,936) 0


CAPITAL INCOME

FC75 70 Grant Income 0 0 0 0 0 0


CAPITAL EXPENDITURE

FC89 55 Building 0 (16,250) (4,245) (16,250) (16,245) 0

FC93 56 Plant & Equipment (35,000) (18,750) 0 (18,750) 0 18,750 Timing of projects

FC97 56 Furniture & Equipment (5,000) (5,000) 0 (5,000) 0 0








10/03/2016 Page 34 of 61

CULTURAL CENTRE

COA IE JOB DESCRIPTION 2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOMECC74 73 Contributions and Reimbursements 8,400 8,400 0 5,600 3,194 0


OPERATING EXPENDITURECC20 15 Equipment Repairs & Maintenance (3,000) (3,000) 0 (2,000) 0 0

CC28 16 Building & Grounds Maintenance (10,000) (10,000) 0 (8,000) (4,005) 0

CC29 16 Contract Services (239,520) (239,520) 0 (239,520) (237,278) 0

CC35 25 Utilities (8,400) (8,400) (262) (5,600) (3,060) 0CC44 44 Contributions 0 0 0 0 0 0

CC55 35 Waste Collection (350) (350) 0 (350) 0 0CC98 51 Depreciation (84,000) (84,000) (7,429) (56,000) (64,473) 0


CAPITAL INCOMECC75 70 Capital Grant Income 0 0 0 0 0 0


CAPITAL EXPENDITURECC88 55 Buildings (91,000) (91,000) (36,986) (71,000) (42,911) 28,089

CC004 Electrical Works (Stuart Report works 5.1 -

5.4)

(6,000) (6,000) 0 (6,000) 0 0

CC005 Loading Dock Reconfig. -OSH Manual

Handling (Stuart Report)

(85,000) (85,000) (36,986) (65,000) (42,911) 22,089 Timing: Project in progress

CC93 55 Plant & Equipment 0 0 0 0 (409)

CC002 Flytower Replacement 0 0 0 0 (409) 0


Business Unit TotalsOperating Income 8,400 8,400 0 5,600 3,194 0Operating Expenses (345,270) (345,270) (7,691) (311,470) (308,816) 0Capital Income 0 0 0 0 0 0Capital Expenditure (91,000) (91,000) (36,986) (71,000) (43,319) 27,681


10/03/2016 Page 35 of 61

AUGUSTA RECREATION


Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

AR87 84 Fees and Charges 40,000 40,000 2,682 27,000 15,275 (11,725) Timing/Perm: Gym Redevelopment



AR01 01 Salaries (22,568) (22,568) (1,294) (14,756) (9,706) 0

AR01 06 Accrued Leave (1,416) (1,416) (109) (926) (926) 0

AR02 02 Superannuation (2,314) (2,314) (129) (1,513) (971) 0

AR03 17 Consultant (3,600) (3,600) 0 (2,400) 0 0

AR04 05 Training 0 0 0 0 (56) 0

AR05 03 Workers Compensation (468) (468) (38) (306) (308) 0

AR17 09 Consumables (1,680) (1,680) 0 (1,120) (62) 0

AR18 15 Equipment Leasing (6,960) (6,960) 0 (4,640) 0 0

AR20 15 Equipment Repairs & Maintenance (6,600) (6,600) 0 (4,400) (4,658) 0

AR25 19 Advertising (2,500) (2,500) (114) (1,900) (795) 0

AR28 16 Building Maintenance (22,900) (22,900) 0 (22,500) 418 22,918 Timing: of projects

AR29 16 Contract Services (12,600) (12,600) (666) (7,900) (4,572) 0

AR30 21 Chemicals (5,640) (5,640) (1,114) (4,960) (2,984) 0

AR35 25 Utilities (12,000) (12,000) (1,033) (8,000) (7,869) 0

AR58 12 Minor Equipment (6,000) (6,000) 0 (3,400) (2,361) 0

AR98 51 Depreciation (14,400) (14,400) (1,200) (9,600) (9,792) 0


CAPITAL INCOME

AR75 70 Capital Grants 30,000 30,000 0 30,000 0 (30,000) Timing: Grant application submitted in November

TOTAL CAPITAL INCOME 30,000 30,000 0 30,000 0

CAPITAL EXPENDITURE

AR93 55 Plant & Equipment 0 0 0 0 0 0

AR88 55 Land and Buildings (42,500) (57,500) 0 (42,500) 0 42,500 Timing: projects delayed - partly grant dependent



Operating Income 40,000 40,000 2,682 27,000 15,275 (11,725)


Capital Income 30,000 30,000 0 30,000 0 (30,000)

Capital Expenditure (42,500) (57,500) 0 (42,500) 0 42,500

(94,146) (109,146) (3,016) (73,821) (29,367) 44,454

10/03/2016 Page 36 of 61

GLOUCESTER PARK

COA IE JOB DESCRIPTION 2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

GP72 73 Insurance claim payout 0 0 0 0 0 0

GP86 80 Reimbursements 27,000 27,000 19 19,000 21,339 0

GP87 84 Fees and Charges 39,000 39,000 0 35,000 28,857 0


OPERATING EXPENDITUREGP03 17 Consultant (12,500) (12,500) 0 (12,500) (5,682) 0

GP20 15 Equipment Repairs and Maintenance (17,000) (17,000) 0 (8,500) (9,557) 0

GP28 15 Building Maintenance (13,100) (13,100) 0 (11,100) (5,267) 0

GP29 16 Contract Services (5,500) (5,500) 0 (5,500) 0 0

GP35 25 Utilities (30,000) (30,000) (2,098) (19,400) (20,536) 0

GP98 51 Depreciation (162,000) (107,000) (7,959) (71,000) (69,069) 0


CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0

CAPITAL EXPENDITUREGP88 55 Land and Buildings (15,000) (15,000) 0 (15,000) 0 15,000

GPS015 Changerooms redevelopment GPH (15,000) (15,000) 0 (15,000) 0 15,000 Timing: project not yet commenced upon grant

dependent

GP89 55 Infrastructure (30,000) (30,000) (4,544) (30,000) (4,544) 25,456GPS012 Lighting controller for Main Oval (4,000) (4,000) 0 (4,000) 0 0GPS013 Synthetic Cricket Pitch - Western Oval (6,000) (6,000) (4,544) (6,000) (4,544) 0GPS014 Fencing and security for Western Oval (20,000) (20,000) 0 (20,000) 0 20,000 Timing: project not yet commenced

GP93 55 Plant & Equipment 0 0 0 0 0 0

GP97 55 Furniture & Equipment (15,000) (15,000) 0 (15,000) 0 15,000GPS016 Cricket Wicket Covers for Nippers Oval (15,000) (15,000) 0 (15,000) 0 15,000 Timing: to be completed in April


Business Unit TotalsOperating Income 66,000 66,000 19 54,000 50,196 0Operating Expenses (240,100) (185,100) (10,057) (128,000) (110,109) 17,891Capital Income 0 0 0 0 0 0Capital Expenditure (60,000) (60,000) (4,544) (60,000) (4,544) 55,456


10/03/2016 Page 37 of 61

BEACH LIFEGUARDS


Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME


OPERATING EXPENDITUREBL01 01 Salaries (82,275) (82,275) (14,305) (44,877) (39,074) 0

BL01 06 Accrued Leave (3,679) (3,679) (669) (2,007) (2,023) 0

BL02 02 Superannuation (8,256) (8,256) (1,370) (4,503) (3,620) 0

BL03 17 Consultant (7,000) (7,000) 0 (6,000) 0 0

BL04 05 Training (3,900) (3,900) 0 (3,900) (5,451) 0

BL05 03 Workers Compensation (1,678) (1,678) (138) (915) (1,103) 0

BL07 07 Recruitment 0 0 0 0 0 0

BL11 27 Mobile Phone (980) (980) (2) (900) (3) 0

BL17 09 Consumables (1,650) (1,650) (105) (1,150) (160) 0

BL20 15 Equipment Repairs and Maintenance (2,500) (2,500) (765) (2,500) (765) 0

BL25 19 Advertising (500) (500) 0 (500) 0 0

BL28 15 Building Maintenance (3,000) (3,000) 0 (2,500) 0 0

BL30 21 Chemicals (400) (400) 0 (400) 0 0

BL40 15 Vehicle Operating Expenses (4,150) (4,150) (24) (2,750) (269) 0

BL56 12 Minor Equipment (2,000) (2,000) 0 (2,000) (1,731) 0

BL98 51 Depreciation (600) (600) 0 (400) 0 0



CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0


Operating Income 0 0 0 0 0 0Operating Expenses (122,568) (122,568) (17,377) (75,302) (54,198) 21,104Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0


10/03/2016 Page 38 of 61

PARKS and GARDENS - Recreation and Culture

COA IE Job DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOMEGD74 73 Contributions - Operating 4,700 4,700 1,364 4,700 9,209 0



GD52 Reserve Maintenance (1,548,832) (1,593,832) (138,300) (1,086,442) (1,100,444)RGP1 Gloucester Park Surrounds (71,001) (71,001) (7,192) (47,336) (66,968) (19,632) Timing: seasonal maintenance eg. Pruning,

weeding, mulch etc.RGP2 Western Playing Fields (70,438) (70,438) (7,574) (51,663) (39,610) 12,053 Timing: top dressing deferred until later in the year.RGP3 Nippers Oval (41,201) (41,201) (4,629) (30,208) (32,961) 0RGP4 AMR Football/Playground Area 0 0 (453) 0 (1,186) 0RGP5 Main Oval (67,001) (67,001) (5,228) (49,135) (44,717) 0RGP6 Skate Park Surrounds (8,738) (8,738) (614) (5,824) (4,025) 0RMR01 MR Townsite Area Gardens - Reserves

Maintenance

(356,075) (356,075) (28,780) (237,384) (233,287) 0

RMR02 Prevelly/Gnarabup Townsite Gardens -

Reserves Maintenance

(69,921) (69,921) (4,979) (46,616) (39,972) 0

RMR03 Street & Reserve Furniture Mntnc - Reserves

Maintenance

(15,913) (15,913) (2,102) (11,361) (5,893) 0

RMR04 Gracetown Townsite Area Gardens - Reserves

Maintenance

(26,776) (26,776) (967) (17,848) (14,808) 0

RMR05 Playground Inspections & Mtce - Reserves

Maintenance

(35,001) (35,001) (747) (23,328) (28,791) 0

RMR06 Witchcliffe Townsite Area Gardens - Reserves

Maintenance

(16,620) (16,620) (1,789) (11,080) (9,010) 0

RMR07 Riverslea Subdivision New Parks Mtce -

Reserves Maintenance

(134,959) (134,959) (7,459) (89,968) (78,136) 11,832 Timing: pruning program about to commence.

RMR08 Cowaramup Townsite Area Gardens - Reserves

Maintenance

(70,000) (85,000) (7,713) (61,656) (83,679) (22,023) Perm: increased service associated with the

streetscape landscaping and Cowaramup Country

reserve has come off maintenance from developer.RMR09 MR Office Surrounds - Reserves Maintenance (32,014) (32,014) (4,712) (21,336) (27,087) 0RMR10 Augusta Townsite Area Gardens - Reserves

Maintenance

(247,197) (293,197) (25,233) (210,800) (220,729) 0

RMR12 MR Library Surrounds - Reserves Maintenance (17,892) (17,892) (2,540) (11,928) (6,258) 0

RMR13 Augusta Admin Building Surrounds - Reserves

Maintenance

(3,327) (3,327) (641) (2,224) (1,224) 0

RMR14 Other Council Bldgs/Hall Surrounds - Reserves

Maintenance

(10,000) (10,000) (2,560) (6,672) (7,842) 0

RMR15 Rails to Trails - Reserve Maintenance 0 0 0 0 0 0RMR16 Events Assistance - Reserves Maintenance (2,093) (2,093) 0 (1,400) (737) 0RMR17 Surfer's Point Precinct Maintenance (80,000) (100,000) (8,934) (57,273) (62,227) 0

RMRAU1 Par 3 Golf Course - Reserve Maintenance (15,374) (15,374) (2,679) (10,256) (13,265) 0RMRAU2 Croquet Club - Reserve Maintenance (7,088) (7,088) (284) (4,720) (906) 0RMRAU3 Augusta Main Oval - Reserve Maintenance (17,415) (17,415) (709) (11,608) (9,268) 0RMRAU5 General Grounds - Reserve Maintenance (36,842) (842) 0 (842) (1,020) 0

10/03/2016 Page 39 of 61



2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

RES07 Brookfield Subdivision - Reserve Maintenance (51,986) (51,986) (5,326) (34,664) (42,372) 0RES08 Margaret River Foreshore - Reserve

Maintenance

0 0 (15) 0 (110) 0

RES09 Molloy Island - Reserve Maintenance 0 0 0 0 0 0RES10 Bioretention Basin Maintenance (6,128) (6,128) 0 (4,088) (381) 0RES40 Parkwater Subdivision (23,244) (23,244) (3,952) (15,496) (17,864) 0RES41 Rapids Landing subdivision (5,000) (5,000) (214) (3,344) (791) 0RES42 Rural Sports Facilities (9,588) (9,588) (278) (6,384) (5,318) 0

GD54 Cemetery Maintenance (13,094) (17,094) (19) (12,728) (23,296)

CEM01 Karridale Cemetery Grounds (5,000) (5,000) 0 (3,336) (3,793) 0

CEM02 Margaret River Cemetery Grounds (8,094) (12,094) (19) (9,392) (19,502) (10,110) Perm: associated with beautification and tree

pruning works

GD56 Townsite Road Reserves Mtce. (258,278) (258,278) (12,834) (191,185) (145,234)

TRM1 Verge Maintenance-Townsites (183,320) (183,320) (7,796) (122,224) (93,245) 28,979 Timing: reduced expenditure Nov/Dec

TRM2 Dangerous Tree Mtce. (74,958) (74,958) (5,038) (68,961) (47,042) 21,919 Timing: Western Power tree pruning program

underway

TRM3 Street Tree Planting-Townsites 0 0 0 0 (207) 0

TRM4 Weed Removal Townsites 0 0 0 0 (4,740) 0

GD58 Recycled Water Maintenance (41,696) (41,696) (242) (27,792) (23,691)

REW01 Inspection and Testing (5,000) (5,000) 0 (3,328) (689) 0

REW02 Repairs and maintenance (29,696) (29,696) (242) (19,800) (10,260) 0

REW03 Vertidraining 0 0 0 0 0 0

REW04 Annual service Charge - Water Corp (7,000) (7,000) 0 (4,664) (12,742) 0

0

GD59 Fire Management Shire Parks/Reserves (74,274) (74,274) 0 (71,305) (85,030)

RFM01 Fire Management Shire Parks/Reserves (74,274) (74,274) 0 (71,305) (85,030) (13,725) Perm: additional works required to reduce fuel

loadings on strategic fire breaks.

GD98 51 Depreciation (186,000) (556,000) (42,282) (368,000) (366,948) 0


CAPITAL INCOMEGD74 74 Contributions to Assets 0 0 0 0 0 0

GD75 70 Grant Income 0 0 0 0 0 0


CAPITAL EXPENDITUREGD89 Infrastructure Assets (515,000) (595,000) (29,272) (456,662) (197,252)

RES119 Play equipment replacement annual program (60,000) (60,000) 0 (60,000) (57,181) 0

RES120 Recycled water reticulation expansion (30,000) (30,000) 0 (30,000) (1,824) 28,176 Timing: working with Dept of Health on expansion of

network.

RES121 Reticulation Renewals (10,000) (10,000) 0 (10,000) (12,420) 0

RES125 Waterwise Grant - Recycled Wastewater

Scheme Extension

(20,000) (20,000) (2,692) (19,999) (9,673) 10,326 Timing: works completed awaiting invoices

10/03/2016 Page 40 of 61



2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

RES126 Annual Allocation for POS infrastructure

renewal

(90,000) (90,000) (9,328) (75,000) (47,813) 27,187 Timing: works completed awaiting invoices

RES127 Annual Allocation for Tree Planting (20,000) (20,000) (3,648) (9,999) (15,409) 0

RES128 Annual Allocation for Cemetery Works (15,000) (15,000) 0 (15,000) (22,789) 0

RES129 West Cowaramup POS upgrade (30,000) (30,000) 0 (30,000) 0 30,000 Timing: Shire officers have been working with

Parkwater Community Group in relation to priority for

development of Parkwater oval.

RES130 Gracetown Swimmers Beach power supply &

BBQ

(25,000) (25,000) 0 (25,000) (38) 24,962 Timing: still waiting for Western Power quotes to

extend power to the site. This has been for over 3

months now.RES131 Pioneer Park - drainage improvements (40,000) (40,000) 0 (40,000) (74) 39,926 Timing: works programmed

RES132 Annual Allocation for POS improvement (50,000) (50,000) (13,476) (50,000) (28,084) 21,916 Timing: works underway or programmed.

RES133 Gloucester Park Improvements (100,000) (100,000) (128) (66,664) (1,948) 64,716 Timing: drainage works on Lower Western Oval to

commence later in year.

RES134 Illuminated Event signage for CAC precinct (25,000) (30,000) 0 (25,000) 0 25,000 Timing: completed, awaiting invoices.


Business Unit TotalsOperating Income 4,700 4,700 1,364 4,700 9,209 0Operating Expenses (2,122,174) (2,541,174) (193,677) (1,757,452) (1,744,643) 0



TOTAL FOR BUSINESS UNIT (2,632,474) (3,131,474) (221,586) (2,209,414) (1,932,686) 276,728

10/03/2016 Page 41 of 61

ASSETS SERVICES - Transport


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

TY74 73 Contributions 0 0 0 0 0 0

TY75 67 Grant Income 57,400 57,400 0 13,400 13,400

67 TYG13 Augusta Interpretation Study 13,400 13,400 0 13,400 13,400 0

67 TYG16 Prevelly Gnarabup Coastal Erosion 44,000 44,000 0 0 0 0

TY82 84 Sundry Income 1,200 1,200 0 800 1,111 0

TY81 84 Fees and Charges (GST free) 81,200 120,000 45,377 101,600 110,551 0

TY87 84 Fees & Charges (GST Inc) 18,000 18,000 378 12,000 6,909 0



TY01 01 Salaries (404,820) (394,820) (34,291) (254,690) (259,173) 0

TY01 06 Accrued Leave (46,528) (71,528) (8,579) (55,422) (53,773) 0

TY02 02 Superannuation (44,668) (44,668) (3,175) (29,206) (24,915) 0

TY03 17 Consultant (25,000) (15,000) (385) (15,000) (2,480) 12,520 Timing: Consultants yet to be appointed

TY04 05 Training (11,814) (11,814) 0 (5,316) (5,349) 0

TY05 03 Workers Compensation (8,646) (8,646) (710) (5,653) (5,681) 0

TY06 04 Uniforms (770) (770) 0 (770) (1,107) 0

TY07 07 Recruitment 0 0 0 0 (231) 0

TY11 27 Mobile Telephone (3,384) (4,700) (281) (3,900) (3,848) 0

TY12 38 Subscriptions & Publications (2,300) (2,300) 0 (1,600) (726) 0

TY17 09 Consumables (580) (580) 0 (480) (375) 0

TY20 15 Equipment Repairs & Maintenance (640) (640) 0 (440) (270) 0

TY24 37 Refreshments (900) (900) 0 (500) (1,139) 0

TY25 19 Advertising (800) (800) 0 (600) (160) 0

TY29 16 Contract Services 0 0 0 0 0 0

TY35 25 Utilities - Street Lighting (260,400) (260,400) (18,667) (173,600) (145,831) 27,769 Timing of invoices

TY35 26 Utilities - Dump Point Water Charges (600) (600) 0 (400) (225) 0

TY36 42 Licence fees (504) (504) 0 (336) (114) 0

TY37 17 Land Administration fees (996) (996) (74) (664) (599) 0

TY40 98 Vehicle Operating Expenses (9,500) (9,500) (1,534) (6,500) (10,774) 0

TY41 08 Fringe Benefits Tax (6,564) (6,564) (577) (4,376) (4,616) 0

TY44 44 Donations 0 0 0 0 0 0

TY50 16 Special Projects (255,600) (204,600) (4,274) (193,600) (100,771)

16 TYA11 Traffic counter maintenance (800) (800) 0 (400) (368) 0

16 TYA12 Licensed surveyor for land administration (5,000) (5,000) 0 (5,000) 0 0

16 TYA13 Auditors for grant acquittal (1,200) (1,200) 0 (600) 0 0

16 TYA14 Asset data collection/asset management (67,600) (47,600) (1,705) (47,600) (19,393) 28,207 Timing: consultant appointed

16 TYA31 MR street and christmas tree lights (17,000) (6,000) 0 (6,000) (5,906) 0

16 TYA34 Annual paths and trails planning (50,000) (60,000) 0 (50,000) (8,045) 41,955 Timing: scope of project to be finalised

16 TYA39 Drainage Investigation (15,000) (15,000) (2,400) (15,000) (2,400) 12,600 Timing: Project underway

16 TYA40 Fire Management Plan (30,000) 0 0 0 0 0

16 TYA43 Adopt a Road Scheme (5,000) (5,000) (169) (5,000) (968) 0

10/03/2016 Page 42 of 61

ASSETS SERVICES - Transport


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

16 TYA44 Prevelly Gnarabup Coastal Erosion

Investigation project

(64,000) (64,000) 0 (64,000) (63,691) 0

TY51 53 Crossover Rebates (4,500) (4,500) 0 (3,200) 0 0

TY90 50 Loss on Disposal of Assets 0 0 0 0 (9,535) 0

TY98 51 Depreciation 0 (3,000) (202) (2,100) (1,751) 0


CAPITAL INCOME

TY75 70 Grant Income 37,125 37,125 0 37,125 0

70 TYG15 RBFS Grant for Ellis St project 37,125 37,125 0 37,125 0 (37,125)

TOTAL CAPITAL INCOME 37,125 37,125 0 37,125 0

CAPITAL EXPENDITURE

TY93 55 Plant & Equipment 0 0 0 0 0 0

TY89 55 Infrastructure Assets (96,000) (96,000) (4,632) (66,000) (4,632)

55 TIA24 Bridle Trail implementation (20,000) (20,000) 0 (5,000) 0 0

55 TIA25 Ellis Street Boat ramp finger jetty & boat

trailer parking survey & design

(31,000) (31,000) (4,632) (31,000) (4,632) 26,368 Timing: Project nearing completion

55 TIA26 Augusta Interpretation Plan implementation (20,000) (20,000) 0 (20,000) 0 20,000 Timing: Scope of works being refined

55 TIA27 Trails signage implementation (25,000) (25,000) 0 (10,000) 0 0





Capital Income 37,125 37,125 0 37,125 0 (37,125)



10/03/2016 Page 43 of 61

LANDCARE Transport


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOMELC82 73 Sundry Income 0 0 0 0 131 0


OPERATING EXPENDITURELC01 01 Salaries (102,972) (102,972) (8,688) (67,328) (67,529) 0

LC01 06 Accrued Leave (10,790) (10,790) (10,000) (7,055) (10,000) 0

LC02 02 Superannuation (13,130) (13,130) (997) (8,585) (7,933) 0

LC04 05 Training (2,570) (2,570) 0 (1,157) (45) 0

LC05 03 Workers Compensation (2,184) (2,184) (179) (1,428) (1,435) 0

LC06 04 Uniforms (215) (215) 0 (215) (45) 0

LC11 27 Mobile Telephone (480) (480) 0 (320) (1,615) 0

LC12 38 Subscriptions & Publications (650) (650) 0 (500) 0 0

LC17 09 Consumables (160) (160) 0 (120) (26) 0

LC20 15 Equipment Repairs & Maintenance (180) (180) 0 (180) (20) 0

LC24 37 Refreshments (100) (100) 0 (100) 0 0

LC25 19 Advertising (150) (150) 0 (150) 0 0

LC29 16 Contract Services (20,000) (20,000) (2,159) (14,000) (12,337) 0

LC44 44 Donations (33,000) (33,000) 0 (33,000) (33,000) 0

LC50 16 Special Projects (119,000) (119,000) (2,030) (91,000) (65,623)

16 LCA18 Community Education/Enviro programs - (2,000) (2,000) 0 (2,000) (1,578) 0

16 LCA22 Management Plans for Reserves - Ref

TYA22

(15,000) (15,000) (2,000) (5,000) (2,000) 0

16 LCA23 Reserve Management (10,000) (10,000) (30) (8,000) (8,396) 0

16 LCA29 Margaret River Town Entry Revegetation - (2,000) (2,000) 0 (1,000) 0 0

16 LCA30 Hardy Inlet foreshore revegetation (15,000) (15,000) 0 0 (16,800) (16,800) Timing: Works completed ahead of schedule

16 LCA31 Our Patch Environmental Education (10,000) (10,000) 0 (10,000) (10,000) 0

16 LCA32 Gracetown Coastal Management (15,000) (15,000) 0 (15,000) (1,850) 13,150 Timing: works commenced

16 LCA33 Margaret River foreshore rehabilitation (25,000) (25,000) 0 (25,000) (25,000) 0

16 LCA34 Dieback mapping (15,000) (15,000) 0 (15,000) 0 15,000 Timing: Work yet to be commissioned

16 LCA35 Possum Project (10,000) (10,000) 0 (10,000) 0 0


CAPITAL INCOME


CAPITAL EXPENDITURE








10/03/2016 Page 44 of 61

CONSTRUCTION - Transport

COA Job DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME



TOTAL OPERATING EXPENDITURE 0 0 0 0 0

CAPITAL INCOME

CR74 Restricted Contributions 70,000 70,000 236,942 70,000 295,976 225,976

CR75 Grants 3,086,561 3,478,077 690,556 2,638,586 2,804,959 166,373CRG01 National Blackspot 0 0 0 0 0 0CRG02 State Blackspot 0 0 0 0 0 0CRG03 Regional Roads Group 1,123,000 1,123,000 80,000 898,400 902,667 0CRG05 Main Roads Direct 209,700 209,700 0 209,700 209,700 0CRG06 Roads to Recovery 910,000 1,301,516 500,426 910,000 1,300,119 390,119 Timing: able to claim projects completed ahead of

scheduleCRG10 Coastwest 0 0 0 0 235 0

CRG11 Regional Bicycle Network 33,750 33,750 0 16,875 0 (16,875) Timing: project commenced later than anticipated.

CRG13 MRWA Bridge Grant 546,000 546,000 91,000 409,500 273,000 (136,500) Perm: Federal grant $364,000 to Shire & State

grant of $182,000 is paid to MRWACRG14 Lotterywest for Rails to Trails 151,000 151,000 0 81,000 81,000 0

CRG15 Other MRWA Grants 0 0 0 0 38,238 38,238 Perm: MRWA Grant for Cwp Main StreetCRG16 South West Catchments Council 0 0 0 0 0 0

CRG17 Recreational Boating Facilities

Scheme

61,875 61,875 0 61,875 0 (61,875) Timing: Works delayed, awaiting permits.

CRG18 Regional Airport Development Scheme 51,236 51,236 0 51,236 0 (51,236) Timing: Works completed - to be claimed

TOTAL CAPITAL INCOME 3,156,561 3,548,077 908,368 2,708,586 3,100,935

CAPITAL EXPENDITURE

CR89 New Infrastructure 0 0 0 0 0 0

CR94 Infrastructure Upgrades (1,600,117) (1,736,117) (201,533) (1,550,664) (996,745)

Road Widening 0 0 0 0 (333) 0

Road Expansion 0 (15,000) 0 0 (166) 0

Drainage Expansion (452,508) (502,508) (6,595) (427,055) (460,827) 0

Path - Expansion (710,500) (771,500) (1,687) (686,500) (177,254) 509,246 Timing: seeking quotes following design review.

Carpark Expansion (53,135) (53,135) 0 (53,135) (53,133) 0

Streetscape (154,000) (164,000) (193,180) (154,000) (202,270) (48,270) Timing: works undertaken on behalf of MRWA.

Additional income to offset increase in price

associated with material cost increases.

Kerb Expansion 0 0 0 0 0 0

Depot Expansion (45,000) (45,000) 0 (45,000) 0 45,000 Timing: works completed early March.

Foreshore Facilities (82,502) (82,502) 0 (82,502) (5,500) 77,002 Timing: awaiting permits.

Airport Upgrading (102,472) (102,472) (72) (102,472) (97,261) 0

10/03/2016 Page 45 of 61


COA Job DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

CR95 Infrastructure Renewals (4,077,502) (4,469,018) (538,439) (3,998,502) (2,917,257)

Bridge Preservation (687,000) (687,000) (16,132) (687,000) (22,726) 664,274 Timing: works on Steven's Rd Bridge delayed to

permits being issued late

Road Preservation (700,000) (1,001,516) (84,010) (900,000) (900,644) 0

Road Rehabilitation (1,894,502) (1,984,502) (435,653) (1,777,002) (1,592,184) 184,818 Timing: awaiting invoices on completed works.

Rural - Gravel Resheeting (400,000) (400,000) (2,550) (300,000) (382,277) (82,277) Timing: works completed ahead of schedule due

to favourable weather conditions in spring.

Path - Preservation 0 0 0 0 0 0

Drainage - Preservation (246,000) (246,000) (93) (184,500) (934) 183,566 Timing: works delayed due to unsuitable

conditions

Kerb - Preservation (50,000) (50,000) 0 (50,000) (18,034) 31,966 Timing: works programmed

Foreshore Preservation (100,000) (100,000) 0 (100,000) 0 100,000 Timing: contractors engaged for UTT of jetty and

design of rock wall.

Gravel Reserves 0 0 0 0 (459) 0

Airport Preservation 0 0 0 0 0 0

TOTAL CAPITAL EXPENDITURE (5,677,619) (6,205,135) (739,972) (5,549,166) (3,914,002)



Operating Expenses 0 0 0 0 0 0

Capital Income 3,156,561 3,548,077 908,368 2,708,586 3,100,935 392,349

Capital Expenditure (5,677,619) (6,205,135) (739,972) (5,549,166) (3,914,002) 1,635,164

TOTAL FOR BUSINESS UNIT (2,521,058) (2,657,058) 168,396 (2,840,580) (813,067) 2,027,513

Variance comments are on the jobs report on the following pages.

10/03/2016 Page 46 of 61


COA JOB DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

DEVELOPMENT OF ASSETS

CR89 INFRASTRUCTURE NEW 0 0 0 0 0MRPR1 Margaret River Perimeter Road 0 0 0 0 0 0

TOTAL CR89 0 0 0 0 0

CR94 INFRASTRUCTURE UPGRADES 1,600,117 1,736,117 201,533 1,550,664 996,745

ROAD WIDENING

RW002 Treeton Rd widening 0 0 0 0 333 0

0 0 0 0 333ROAD EXPANSION

RDE04 Wallis Road / Boronia Road 0 0 0 0 0 0REM03 John Archibald Drive - Restricted Monies 0 0 0 0 166 0REM05 Curtis St, Cowaramup - Gravel Rd upgrade 0 15,000 0 0 0 0

0 15,000 0 0 166DRAINAGE EXPANSION

DEN08 Cowaramup Main Street Drainage Expansion 197,502 239,502 0 239,502 233,713 0DEN11 Gloucester Park Drainage 100,002 150,002 6,595 83,334 146,145 62,811 Temp: works 90% complete.DEN12

Drainage upgrade and expansion projects

138,504 96,504 0 87,719 64,482 (23,237) Temp: project delayed due to permit

delays, requiring the program to be

adjusted.DEN13 Le Soeuf St drainage upgrade - reimburse developer 16,500 16,500 0 16,500 16,487 0

452,508 502,508 6,595 427,055 460,827PATH - EXPANSION

PXN360 Bovell Avenue (Margaret River) Path 0 0 0 0 17 0PXN002 Rails to Trails Cowaramup to Augusta Stage 1

(Gnarawary to Redgate Rd )

190,000 190,000 0 190,000 17,465 (172,535) Timing: construction deferred, awaiting

advice from funding body if the grant is

successful.PXN004 Flinders Bay to Cape Leeuwin Lighthouse Trail stage 1 168,000 161,500 57 161,500 153,883 0PXN007 John Archibald Drive connection path 67,500 67,500 853 67,500 1,523 (65,977) Temp: contractor appointed, works to

commence in MarPXN009 Le Souef St pathway 165,000 165,000 227 165,000 900 (164,100) Temp: seeking quotes.PXN010 Elva Street pathway 100,000 100,000 550 100,000 962 (99,038) Temp: seeking quotes.PXN011 Old Settlement to Barrett St Weir trail 20,000 2,500 0 2,500 2,504 0

710,500 771,500 1,687 686,500 177,254CARPARK EXPANSION

CPN12 MR Primary School carpark - reimburse Department of Education53,135 53,135 0 53,135 53,133 0

53,135 53,135 0 53,135 53,133STREETSCAPE

STS03 Cowaramup CBD improvements 154,000 164,000 193,180 154,000 202,270 48,270 Timing: works completed. Additional funds

received from MRWA to cover overspend.

154,000 164,000 193,180 154,000 202,270KERB EXPANSION

10/03/2016 Page 47 of 61


COA JOB DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

0 0 0 0 0DEPOT EXPANSION

DEX04 Decommissioning of depot fuel tanks 45,000 45,000 0 45,000 0 (45,000) Temp: project underway.

45,000 45,000 0 45,000 0FORESHORE FACILITIES

FFS11 Ringbolt Bay car park, access road, stairs and picnic facilities 0 0 0 0 5,500 0FFS16 Ellis Street Boat Ramp Finger Jetty 82,502 82,502 0 82,502 0 (82,502) Timing: awaiting final design

82,502 82,502 0 82,502 5,500AIRPORT UPGRADING

MRA02 Resurfacing of MR Airstrip 102,472 102,472 72 102,472 97,261 0

102,472 102,472 72 102,472 97,261

TOTAL CR94 1,600,117 1,736,117 201,533 1,550,664 996,745

CR95 INFRASTRUCTURE RENEWALS 4,077,502 4,469,018 538,439 3,998,502 2,917,257

BRIDGE PRESERVATION

CAR12 Stevens Rd Bridge 2352A 657,000 657,000 16,132 657,000 22,114 (634,886) Timing: works to commence in Feb 16.

Project delayed due to permits being

issued late by DER. CAR14 Pedestrian structures preservation works 30,000 30,000 0 30,000 611 (29,389) Timing: works programmed

687,000 687,000 16,132 687,000 22,726

ROAD PRESERVATIONX999 Rural Reseals 280,000 561,516 84,010 460,000 512,364 52,364 Temp: works programmed.X998 Asphalt overlays 420,000 440,000 0 440,000 388,280 (51,720) Temp: one outstanding project left to

deliver.

700,000 1,001,516 84,010 900,000 900,644

ROAD REHABILITATION

RRN04 Margaret River LIA Road reconstruction - Auger Way 210,000 300,000 23,882 280,000 262,663 0RRN010 Leeuwin Road reconstruction 750,000 750,000 200,609 562,500 595,605 0RRN045 Rosa Brook Road reconstruction 600,000 600,000 4,858 600,000 437,075 (162,925) Timing: finalising projectRRN110 Wallcliffe Road reconstruction 334,502 334,502 206,304 334,502 296,841 (37,661) Temp: waiting on final invoices.

1,894,502 1,984,502 435,653 1,777,002 1,592,184

RURAL - GRAVEL RESHEETING

T998 Miscellaneous Gravel Resheeting 300,000 300,000 2,550 200,000 279,024 79,024 Timing: works completed ahead of

schedule due to favourable weather

conditions in spring.T999 Miscellaneous Gravel Reshouldering 100,000 100,000 0 100,000 103,253 0

400,000 400,000 2,550 300,000 382,277

PATH - PRESERVATION

0 0 0 0 0

DRAINAGE - PRESERVATION

D018 Margaret River Bioretention basin 0 0 0 0 (409) 0D020 Drainage renewal projects 246,000 246,000 93 184,500 1,343 (183,157) Timing: works delayed due to unsuitable

conditions

246,000 246,000 93 184,500 934

10/03/2016 Page 48 of 61


COA JOB DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

KERB - PRESERVATION

KEP01 Staged kerb replacement 50,000 50,000 0 50,000 18,034 (31,966) Timing: works delayed, programmed for

Feb/Mar

50,000 50,000 0 50,000 18,034FORESHORE PRESERVATION

FFS14 Platforms (various) 0 0 0 0 0 0FFS17 Foreshore walls Augusta - stage 1 10,000 10,000 0 10,000 0 0FFS18 Marine structures preservation 90,000 90,000 0 90,000 0 (90,000) Timing: awaiting quotes for Ultrasonic

Thickness Testing (UTT) on structures

100,000 100,000 0 100,000 0

GRAVEL RESERVES

GR01 Gravel Pit Rehabilitation 0 0 0 0 0 0GR03 Gravel Pit Wallis Rd 0 0 0 0 0 0GR04 Grit Pit 1 Bussell Hwy Kudardup 0 0 0 0 459 0GR05 Gravel Pit Davis Road 0 0 0 0 0 0

0 0 0 0 459

AIRPORT PRESERVATION

0 0 0 0 0 00 0 0 0 0

TOTAL CR95 4,077,502 4,469,018 538,439 3,998,502 2,917,257

TOTAL DEVELOPMENT OF ASSETS 5,677,619 6,205,135 739,972 5,549,166 3,914,002 0

10/03/2016 Page 49 of 61

MAINTENANCE - Transport


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

MR82 Sundry Income 0 0 0 0 0 0

MR87 Private Works Income 0 0 0 0 2,850 0

TOTAL OPERATING INCOME 0 0 0 0 2,850


MR29 Road Maintenance (1,094,739) (1,094,739) (105,964) (656,843) (617,395) 0

MR30 Roads - Ancillary (480,589) (480,589) (42,881) (389,530) (324,923) 64,607 Timing: very little storm damage to date

MR31 Signs (173,495) (173,495) (12,743) (127,623) (103,986) 23,637 Timing: reactive maintenance item-less than

expected damage to date

MR33 Carpark (27,155) (27,155) (7,543) (20,155) (32,909) (12,754) Perm: various safety car park issues and

linemarking renewal addressed in shire owned

public car parks.

MR34 Paths (82,908) (82,908) (10,082) (73,522) (68,945) 0

MR35 Drainage (347,943) (347,943) (28,137) (232,504) (198,962) 33,542 Timing: very little storm related emergent drainage

required to date this winter.

MR36 Bridge (203,495) (203,495) (13,873) (142,840) (83,273) 59,567 Timing: Bulk of works undertaken in drier months.

MR37 Airstrip (25,105) (25,105) (3,655) (17,573) (20,923) 0

MR38 Foreshore Facilities (48,141) (48,141) (6,144) (36,843) (26,801) 10,042 Timing: Bulk of works undertaken in drier months.

MR39 Waste Collection - Public Space (245,604) (225,604) (30,720) (159,736) (164,562) 0

MR40 Rehabilitation of Resource Pits (15,012) (15,012) 0 (10,008) (8,911) 0

MR54 Private Works 0 0 0 0 (1,650) 0

MR98 Depreciation (4,428,000) (5,260,522) (400,211) (3,488,522) (3,473,563) 0


CAPITAL INCOMEMR74 74 Contributions 0 0 0 0 0 0


CAPITAL EXPENDITURE



Operating Income 0 0 0 0 2,850 0




TOTAL FOR BUSINESS UNIT (7,172,186) (7,984,708) (661,954) (5,355,699) (5,123,954) 0

10/03/2016 Page 50 of 61


COA JOB DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING EXPENDITUREMR29 ROADS - MAINTENANCE 1,094,739 1,094,739 105,964 656,843 617,395 0

ROAD MAINTENANCE 1,094,739 1,094,739 105,964 656,843 617,395

MR30 ROADS - ANCILLARY 480,589 480,589 42,881 389,530 324,923RMA1 Urban Street Sweeping - Roads Ancillary 63,100 63,100 6,622 44,170 40,242 0RMA2 Tree Pruning - Roads Ancillary 210,272 210,272 8,321 193,452 183,943 0RMA3 Dangerous Tree Removal - Roads Ancillary 34,580 34,580 5,273 24,206 22,716 0RMA4 Verge Spraying - Roads Ancillary 17,753 17,753 5,495 11,539 16,744 0RMA5 Storm Damage Cleanup - Roads Ancillary 154,884 154,884 17,170 116,163 61,070 (55,093) Timing: very little storm damage to date

RMA6 Vehicle Accident Cleanup 0 0 0 0 208 0RMA7 Survey & Design - Roads Ancillary 0 0 0 0 0 0

MR31 SIGNS 173,495 173,495 12,743 127,623 103,986RCFS Signs - Community 15,071 15,071 776 14,291 4,649 0COAS Signs - Coastal Warning 8,920 8,920 0 6,805 976 0TRFS Signage - Traffic 120,480 120,480 10,888 84,336 87,102 0

DIRS Directional Signage 29,024 29,024 1,079 22,191 11,259 (10,932) Temp: heavily reactionary item. Minimal

damage so far this year.

MR32 WORKS - PROFESSIONAL SERVICES 0 0 0 0 0CS02 Gravel Resources - Professional Services 0 0 0 0 0 0CS03 Pavement Testing - Professional Services 0 0 0 0 0 0

CSX05 Environmental Approvals 0 0 0 0 0 0

MR33 CARPARK 27,155 27,155 7,543 20,155 32,909CEAU Augusta Carpark Maintenance 4,480 4,480 0 2,240 2,146 0CEGP Gnarabup/Prevelly Carparks 9,986 9,986 1,358 7,888 6,915 0CEMR Margaret River Carparks 8,089 8,089 3,476 6,393 12,908 0CE00 Other Carparks 4,600 4,600 2,709 3,634 10,940 0

MR34 PATHS 82,908 82,908 10,082 73,522 68,945FPMT Footpath Slab Replacement 54,804 54,804 3,991 54,804 43,773 (11,031) Temp: program underway to address

several defects.FCBD Cbd Special Area Paths 5,721 5,721 0 3,374 7,233 0

FPGNAR Gnarabup Foreshore - Path Maintenace 10,391 10,391 4,031 7,168 13,248 0FMTRAI Rails To Trails - Footpath Maintenance 11,992 11,992 2,061 8,176 4,692 0

MR35 DRAINAGE 347,943 347,943 28,137 232,504 198,962GULL Gully Eduction 31,052 31,052 937 21,736 8,679 (13,057) Timing: program developed to occur prior

to winter

DRMU Urban General - Drainage Maintenance 109,961 109,961 18,103 82,471 125,807 43,336 Timing: multiple small emergent projects

needed to be completed during summer.

10/03/2016 Page 51 of 61


COA JOB DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

DRMR Rural General - Drainage Maintenance 206,930 206,930 9,097 128,297 64,475 (63,822) Timing: very little reactive maintenance

needed over winter. Program developed

for additional works prior to winter

MR36 BRIDGE 203,495 203,495 13,873 142,840 83,273CAR1 Misc. Routine Bridge Mtce. 160,000 160,000 10,973 112,000 32,141 (79,859) Timing: programmed works to commence

in Q3

CAR2 Rails To Trails Bridge Structure Repairs 16,363 16,363 757 12,272 32,668 20,396 Perm: Budget overrun for safety and deck

repairs

CAR3 Coastal Bridges/Walkways/Platforms 25,004 25,004 1,936 17,504 12,119 0CAR4 Bridge Structural Inspections & Testing 2,128 2,128 208 1,064 6,346 0

MR37 AIRSTRIP 25,105 25,105 3,655 17,573 20,923AIR1 Margaret River Airstrip 16,900 16,900 2,343 11,830 12,298 0AIR2 Augusta Airstrip 8,205 8,205 1,311 5,743 8,625 0

MR38 FORESHORE FACILITIES 48,141 48,141 6,144 36,843 26,801BOA1 Ellis St Boat Ramp 1,422 1,422 0 1,422 0 0BOA2 Ellis Street Jetty 1,422 1,422 0 1,422 1,034 0BOA3 Flinders Bay Boat Ramp 2,656 2,656 0 2,656 0 0BOA4 Flinders Bay Swimming Jetty 1,327 1,327 0 1,327 153 0BOA5 Steps/Platforms/Fencing/Retaining Walls 5,390 17,390 4,834 15,430 20,027 0BOA6 Minor Boat Ramps - Various 1,327 1,327 0 1,327 0 0BOA7 Gnarabup Boat Ramp 18,694 18,694 1,311 10,283 5,586 0BOA8 Gracetown Boat Ramp 2,575 2,575 0 1,648 0 0BOA9 Turner St Jetty 1,328 1,328 0 1,328 0 0

BOA11 Blackwood River Cut 12,000 0 0 0 0 0

MR39 WASTE COLLECTION PUBLIC SPACE 245,604 225,604 30,720 159,736 164,562BINS Street Bins - Purchase And Replacement 20,004 20,004 4,000 13,336 15,521 0

WCPS Waste Collection Public Space 225,600 205,600 26,720 146,400 149,041 0

Maintenance 2,729,174 2,709,174 261,743 1,857,169 1,642,680

MR54 Private Works 0 0 0 0 1,650 0WP157 MR Cemetery Gates (Rotary) 0 0 0 0 1,650

MR54 Private Works 0 0 0 0 1,650

TOTAL OPERATING EXPENDITURE 2,729,174 2,709,174 261,743 1,857,169 1,644,330 (212,839)

10/03/2016 Page 52 of 61

PLANT PROGRAM - Transport


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

RP90 94 Profit on Sale of Assets 16,645 16,645 0 16,645 10,753 0



RP58 12 Non Capital Equipment (20,000) (20,000) (2,225) (14,000) (14,678) 0

RP50 50 Loss On Sale Of Assets (35,139) (35,139) (1,492) (35,139) (41,052) 0


CAPITAL INCOMERP91 95 Proceeds from Sale of Assets 192,728 240,738 17,470 192,728 131,846 (60,882) Timing: assets not sold at this time

TOTAL CAPITAL INCOME 192,728 240,738 17,470 192,728 131,846

CAPITAL EXPENDITURERP93 Plant & Equipment (926,091) (1,036,207) (17,909) (877,207) (285,725)

Heavy Replacements (614,273) (575,273) (17,909) (575,273) (50,749)

55 RPP71 Mower/Slasher (replacement for P2601) (25,000) (25,000) (17,909) (25,000) (17,909) 0

55 RPP84 Truck Heavy (replacement for AU13187) (180,000) (180,000) 0 (180,000) 0 180,000 Timing: quotes being sought

55 RPP85 Mower/Slasher (replacement for AU 14165) (62,000) (23,000) 0 (23,000) (22,840) 0

55 RPP86 Trailer (replacement for AU15315) (50,000) (50,000) 0 (50,000) 0 50,000 Timing: order placed, delivery in April.

55 RPP87 Trailer (replacement for AU15387) (50,000) (50,000) 0 (50,000) 0 50,000 Timing: order placed, delivery in April.

55 RPP88 Mower/slasher (replacement for P2713) (7,273) (7,273) 0 (7,273) (10,000) 0

55 RPP89 Heavy Truck (replacement for AU14328) (225,000) (225,000) 0 (225,000) 0 225,000 Timing: order placed, delivery in April.

55 RPP101 Trailer (replacement for AU15574) (15,000) (15,000) 0 (15,000) 0 15,000 Timing: quotes being sought

Light Replacements (251,818) (245,934) 0 (245,934) (234,698)

55 RPP90 Utility (replacement for AU27884) (33,636) (33,636) 0 (33,636) (37,182) 0



55 RPP93 4 cycl car (replacement for AU14758) (27,273) (27,273) 0 (27,273) (18,962) 0





55 RPP99 4 cycl car (replacement AU29642 Write-off) 0 (18,010) 0 (18,010) (18,010) 0

New Capital (40,000) (40,000) 0 (40,000) 0

55 RPP98 Coaster Bus (40,000) (40,000) 0 (40,000) 0 40,000 Timing: Assessing qutoes.

55 RPP102 Mini Street Sweeper 0 (100,000) 0 0 0 0

55 RPP103 Small Truck 0 (55,000) 0 0 0 0

Minor Capital Items (20,000) (20,000) 0 (16,000) (279)

55 RPPM Asset Purchases over $5,000 (20,000) (20,000) 0 (16,000) (279) 15,721 Timing: quotes being sought

TOTAL CAPITAL EXPENDITURE (926,091) (1,036,207) (17,909) (877,207) (285,725)




Capital Income 192,728 240,738 17,470 192,728 131,846 (60,882)

Capital Expenditure (926,091) (1,036,207) (17,909) (877,207) (285,725) 591,482


10/03/2016 Page 53 of 61

CARAVAN PARKS - Economic Services


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

Flinders Bay Caravan ParkOPERATING INCOME

FB71 71 Rental Income 625,000 625,000 104,926 456,500 480,765 0

FB82 84 Sundry Income 6,500 6,500 1,839 4,480 5,624 0



FB01 01 Salaries (195,092) (135,092) (14,615) (67,553) (73,468) 0

FB01 06 Accrued Leave (12,180) (12,180) (937) (7,964) (7,964) 0

FB02 02 Superannuation (22,686) (22,686) (1,461) (14,833) (7,347) 0

FB04 05 Training/Conferences (1,000) (1,000) 0 (450) (469) 0

FB05 03 Workers Compensation (4,030) (4,030) (331) (2,635) (2,648) 0

FB06 04 Protective Clothing (1,237) (1,237) 0 (477) (1,218) 0

FB10 27 Telephone (2,580) (2,580) (228) (1,760) (1,334) 0

FB15 14 Printing & Stationery (1,000) (1,000) 0 (500) (739) 0

FB17 09 Consumables (500) (500) 0 (400) (1,420) 0

FB20 15 Equipment Repairs & Maintenance (9,150) (9,150) (1,508) (7,950) (3,245) 0

FB25 19 Advertising (2,400) (2,400) (225) (1,850) (1,500) 0

FB28 15 Building Maintenance (11,000) (11,000) (690) (5,200) (11,870) 0

FB29 16 Contract Services 0 0 0 0 0 0

FB35 25 Utilities - Electricity & Energy (36,250) (36,250) (6,019) (18,700) (17,155) 0

FB35 26 Utilities - Water Charges (15,650) (15,650) 0 (9,300) (2,418) 0

FB36 09 Grounds Maintenance (23,350) (23,350) (373) (13,850) (9,894) 0

FB40 10 Vehicle Operating Expenses (2,060) (2,060) (1,924) (1,400) (5,422) 0

FB49 22 Stock 0 0 0 0 0 0

FB50 17 Special Projects (13,500) (13,500) 0 (10,000) (4,000) 0

17 FBS01 Website Upgrade (3,500) 0 0 0 (4,000) 0

17 FBS02 Site survey for amalgamating reserves (10,000) 0 0 10,000 0 0

FB55 35 Flinders Bay Waste Services (14,000) (14,000) (3,730) (7,200) (7,444) 0

FB58 12 Non-Capital Equipment (12,000) (12,000) 0 (11,000) (5,337) 0

FB90 50 Profit/Loss on Sale of Assets 0 0 0 0 0 0

FB98 51 Depreciation (60,000) (40,000) (2,956) (26,800) (25,654) 0


CAPITAL INCOME

FB75 70 Grant Income 0 0 0 0 0 0


CAPITAL EXPENDITURE

FB88 55 Buildings (115,151) (115,151) 0 (115,151) (2,238)

55 FBA017 Campers Kitchen (65,151) (65,151) 0 (65,151) (2,238) 62,914 Timing: Project delayed until 2016

55 FBA028 Disabled Toilet and Shower (50,000) (50,000) 0 (50,000) 0 50,000 Timing: Project delayed until 2016

FB89 55 Infrastructure 0 0 0 0 0

10/03/2016 Page 54 of 61



2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

FB93 55 Plant & Equipment 0 0 0 0 0


Turner Caravan ParkOPERATING INCOME

TU71 71 Rental Income 1,198,500 1,198,500 173,988 847,500 888,483 0

TU82 84 Sundry Income 11,500 11,500 1,545 7,400 7,812 0

TOTAL OPERATING INCOME 1,210,000 1,210,000 175,534 854,900 896,295


TU01 01 Salaries (297,988) (374,988) (36,497) (264,838) (242,865) 0

01 WK0242 Turner CPk-Redevelopment 0 0 0 0 0 0

TU01 06 Accrued Leave (21,192) (36,192) (16,630) (28,856) (37,949) 0

TU02 02 Superannuation (33,656) (33,656) (3,880) (22,006) (28,633) 0

TU04 05 Training & Conferences (3,000) (3,000) 0 (1,350) (1,399) 0

TU05 03 Workers Compensation (6,188) (6,188) (508) (4,046) (4,066) 0

TU06 04 Staff Uniforms (1,650) (1,650) 0 (1,200) (990) 0

TU07 07 Recruitment (3,000) (3,000) (145) (3,000) (2,784) 0

TU10 27 Telephone (4,260) (4,260) (384) (3,100) (2,140) 0

TU15 14 Printing (3,000) (3,000) 0 (2,000) (170) 0

TU17 09 Consumables (1,350) (1,350) 0 (850) (1,293) 0

TU20 15 Equipment Repairs & Maintenance (12,050) (12,050) (3,057) (10,500) (11,526) 0

TU25 19 Advertising (4,120) (4,120) (225) (3,120) (1,229) 0

TU28 09 Building Maintenance (18,150) (18,150) (86) (15,000) (7,513) 0

TU29 16 Contract Services 0 0 0 0 0 0

TU35 25 Utilities - Electricity & Energy (77,580) (77,580) (10,360)(43,310)

(42,210) 0

TU35 26 Utilities - Water Charges (105,250) (105,250) (31,085) (52,250) (51,601) 0

TU36 09 Ground Maintenance (28,300) (28,300) (1,192) (13,300) (15,034) 0

TU37 24 Legal (4,100) (4,100) 0 (3,100) 0 0

TU40 10 Vehicle Operating Expenses (8,400) (8,400) (765) (5,600) (7,596) 0

TU50 17 Special Projects (3,500) (3,500) 0 0 (4,000) 0

TU55 35 Waste Collection (21,680) (21,680) (8,272) (12,620) (13,145) 0

TU58 12 Non-Capital Equipment (8,000) (8,000) 0 (2,000) (181) 0

TU98 51 Depreciation (60,000) (60,000) (4,204) (40,000) (36,488) 0


CAPITAL INCOME


CAPITAL EXPENDITURE

TU88 55 Buildings (775,000) (775,000) 0 0 0

55 TCP35 Quantum hot water systems - Karri

Terrace

(50,000) (50,000) 0 0 0 0

10/03/2016 Page 55 of 61



2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

55 TCP44 Dekkers Amenity Block (25,000) (25,000) 0 0 0 0

55 TCP49 Construction of Chalets (700,000) (700,000) 0 0 0 0

TU89 55 Infrastructure (80,000) (134,000) 0 0 0

55 TCP46 Road Resurface - Blackwood Ave To

Site 1

(50,000) (50,000) 0 0 0 0

55 TCP48 Powerheads To Office Oval (5,000) (5,000) 0 0 0 0

55 TCP50 Standpipes (5,000) (5,000) 0 0 0 0

55 TCP51 Drainage (10,000) (10,000) 0 0 0 0

55 TCP52 Circle waterline - replace copper pipe (5,000) (5,000) 0 0 0 0

55 TCP53 Kangaroo Flats upgrade - standpipes &

power

(5,000) (5,000) 0 0 0 0

55 TCP54 Water pipe upgrade 0 (54,000) 0 0 0 0

TU93 55 Plant & Equipment 0 0 0 0 0

TOTAL CAPITAL EXPENDITURE (855,000) (909,000) 0 0 0

Alexandra Bridge Caravan ParkOPERATING INCOME

AB71 71 Rental Income 100,000 100,000 12,741 71,600 72,982 0



AB01 01 Salaries (Operating) 0 (7,000) 0 0 0 0

01 WK0241 Alex Bridge CPk-Redevelopment 0 (7,000) 0 0 0 0

AB01 06 Accured Leave 0 0 0 0 0 0

AB02 02 Superannuation 0 0 0 0 0 0

AB04 05 Training 0 0 0 0 0 0

AB05 03 Workers Compensation 0 0 0 0 0 0

AB06 04 Uniforms 0 0 0 0 0 0

AB07 07 Recruitment 0 0 0 0 0 0

AB15 09 Printing (1,500) (1,500) 0 (1,500) 0 0

AB17 09 Consumables (3,700) (3,700) (1,830) (2,700) (3,630) 0

AB20 15 Equipment Repairs & Maintenance (8,000) (8,000) (115) (4,000) (1,418) 0

AB21 16 Rubbish Disposal (7,800) (7,800) (1,891) (5,450) (5,143) 0

AB25 19 Advertising 0 0 0 0 0 0

AB29 16 Contract Services (75,500) (81,500) (14,175) (50,500) (45,181) 0

AB35 25 Utilities (1,250) (1,250) 0 (810) (559) 0

AB36 09 Ground Maintenance (14,000) (14,000) (144) (12,000) (7,728) 0

AB50 51 Special Projects (12,000) (12,000) 0 (12,000) (3,063) 0

AB98 51 Depreciation (12,000) (4,000) (273) (2,800) (2,221) 0


CAPITAL INCOME


CAPITAL EXPENDITURE

10/03/2016 Page 56 of 61



2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

AB88 55 Buildings (50,000) (50,000) 0 (50,000) 0

55 ABR08 Camp Kitchen - Redevelopment Plan (50,000) (50,000) 0 (50,000) 0 0

AB89 55 Infrastructure (55,151) (55,151) 0 0 (6,330)

55 ABR03 Redevelopment Plan (5,151) (5,151) 0 (5,151) 0 0

55 ABR07 Formalisation of sites (50,000) (50,000) 0 (50,000) 0 0

55 ABR09 Camp Kitchen - Infrastructure 0 0 0 0 (6,330) 0

AB93 55 Plant & Equipment 0 0 0 0 0




Operating Expenses (1,301,829) (1,318,829) (170,717) (833,628) (772,301) 0


Capital Expenditure (1,075,302) (1,129,302) 0 (220,302) (8,568) 211,735

TOTAL FOR BUSINESS UNIT (435,631) (506,631) 124,323 333,550 674,798 341,248

10/03/2016 Page 57 of 61

BUILDING CONTROL - Economic Services

COA IE DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

BU81 84 Fees and Charges (GST free) 212,160 212,160 21,573 141,440 160,116 18,676 Perm: Unexpected increase in applications

BU82 84 Sundry Income 0 60,000 120 10,000 4,110 0

BU88 84 Swimming Pool Inspection Fee 1,200 1,200 0 800 0 0



BU01 01 Salaries (153,634) (133,634) (9,533) (68,635) (69,617) 0BU01 06 Accrued Leave (16,472) (16,472) (1,267) (10,770) (11,968) 0BU02 02 Superannuation (18,954) (18,954) (992) (12,393) (8,012) 0BU03 17 Consultant (10,000) (10,000) 0 (7,500) 0 0

BU04 05 Training & Conferences (3,460) (3,460) (167) (1,557) (1,355) 0BU05 03 Workers Compensation (3,264) (3,264) (268) (2,134) (2,145) 0BU06 04 Protective Clothing (450) (450) 0 (300) 0 0BU11 27 Mobile Telephone (2,184) (2,184) 0 (1,784) (1) 0BU12 38 Subscriptions & Publications (2,200) (2,200) (603) 0 (1,021) 0BU24 37 Refreshments & Entertainment 0 0 0 0 0 0BU40 10 Vehicle Operating Expenses (5,420) (5,420) (322) (3,780) (2,528) 0BU41 08 Fringe Benefits Tax (2,208) (2,208) (194) (1,472) (1,552) 0BU60 16 Swimming Pool Inspections 0 0 0 0 0 0

BU98 51 Depreciation 0 0 0 0 0 0


CAPITAL INCOME


CAPITAL EXPENDITURE



Operating Income 213,360 273,360 21,693 152,240 164,226 0Operating Expenses (218,246) (198,246) (13,345) (110,325) (98,199) 12,126Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (4,886) 75,114 8,348 41,915 66,028 24,113

10/03/2016 Page 58 of 61

PUBLIC WORKS OVERHEADS - Other Property and Services


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOMEWO82 73 Sundry Income 0 32,400 0 32,400 32,602 0

TOTAL OPERATING INCOME 0 32,400 0 32,400 32,602


WO01 01 Salaries (533,324) (533,324) (45,916) (348,712) (357,412) 0

WS01 01 Salaries-Survey & Design (81,790) (51,790) (4,427) (25,478) (26,397) 0

WO01 06 Accrued Leave (57,888) (137,888) (19,453) (117,850) (124,145) 0

WO02 02 Superannuation (65,520) (95,520) (7,138) (63,840) (59,021) 0

WO04 05 Training (50,000) (50,000) (3,315) (17,000) (28,239) (11,239) Timing: bulk training undertaken for play ground

inspections in Feb.

WO05 03 Workers Compensation (63,634) (63,634) (5,226) (41,607) (37,193) 0

WO06 04 Protective Clothing (23,800) (23,800) (1,954) (20,200) (17,375) 0

WO07 07 Recruitment 0 0 (635) 0 (4,874) 0

WO11 27 Mobile Telephone (21,648) (21,648) (1,053) (14,432) (9,794) 0

WO17 09 Consumables (24,000) (24,000) (3,918) (16,000) (22,033) 0

WO20 15 Equipment Repairs & Maintenance (5,600) (5,600) (40) (4,400) (645) 0

WO24 37 Refreshments 0 0 0 0 0 0

WO25 19 Advertising (7,000) (7,000) 0 0 (1,183) 0

WO29 16 Contract Services (4,800) (4,800) (106) (3,200) (4,106) 0

WO35 25 Uitlities (21,480) (21,480) (2,788) (14,320) (12,059) 0

WO36 06 Grounds Maintenance (20,000) (20,000) (4,861) (13,333) (32,186) (18,853) Temp: incorrect job numbers used by field staff

for downtime eg toolbox meetings etc

GM01 Grounds Maintenance - Margaret River 0 0 (4,290) 0 (28,564)

GM02 Grounds Maintenance - Augusta 0 0 (571) 0 (3,622)

WO40 98 Vehicle Operating Expenses (105,000) (105,000) (4,235) (70,000) (56,102) 13,898 Perm: review identified other business unit

vehicles incorrectly allocated to PWOH.

WO41 08 Fringe Benefits Tax (23,340) (23,340) (2,055) (15,560) (16,440) 0

WO59 01 Unallocated Works Payroll 0 (189,326) 0 (145,326) (156,094) 0

WO59 06 Accrued Leave (509,362) (315,036) (62,697) (212,908) (216,092) 0

WO60 02 Other - Superannuation (303,836) (253,836) (20,173) (162,662) (161,953) 0

WO98 51 Depreciation (48,000) (48,000) (3,682) (32,000) (30,037) 0

WO99 99 Less: WOH Allocated 1,896,000 1,896,000 197,462 1,264,000 1,429,228 165,228 Timing: Over allocation, rate adjusted

TOTAL OPERATING EXPENDITURE (74,023) (99,022) 3,790 (74,828) 55,848

CAPITAL INCOME


CAPITAL EXPENDITURE

WO97 55 Furniture & Equipment 0 (32,500) 0 (32,500) (32,500) 0

TOTAL CAPITAL EXPENDITURE 0 (32,500) 0 (32,500) (32,500)


Operating Income 0 32,400 0 32,400 32,602 0

Operating Expenses (74,023) (99,022) 3,790 (74,828) 55,848 130,676


Capital Expenditure 0 (32,500) 0 (32,500) (32,500) 0

TOTAL FOR BUSINESS UNIT (74,023) (99,122) 3,790 (74,928) 55,950 130,878

10/03/2016 Page 59 of 61

PLANT OPERATING COSTS - Other Property and Services


2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOME

OC82 73 Sundry Income 0 0 0 0 625 0



OC02 02 Superannuation (19,942) (19,942) (1,348) (13,039) (7,728) 0

OC03 17 Consultant (34,000) (34,000) 0 (24,000) 0 24,000 Timing: allocation to be reviewed. Works

undertaken in-house for less cost.

OC04 05 Training (8,071) (8,071) 0 (8,071) 0 0

OC05 03 Workers Compensation (4,042) (4,042) (332) (2,643) (2,656) 0

OC09 34 Interest on Loans (2,013) (2,013) (400) (1,808) (1,782) 0

OC11 27 Mobile Phone (1,584) (1,584) (66) (1,384) (353) 0

OC13 30 Insurances & Licences (60,000) (60,000) 0 (60,000) (64,086) 0

OC17 10 Fuel & Oils (480,000) (390,000) (43,402) (230,000) (213,103) 0

OC18 20 Leased Plant (292,272) (427,272) (34,822) (287,988) (285,852) 0

OC20 01 Repairs & Parts - Labour (188,930) (118,930) (13,618) (71,531) (76,304) 0

OC20 11 Repairs & Parts - Materials (228,000) (318,000) (18,185) (218,000) (213,854) 0

OC20 99 Repairs & Parts - Overhead (75,572) (145,572) (14,862) (105,572) (89,717) 15,855 Timing:

OC40 98 Plant Operating Costs (15,000) (15,000) (231) (10,000) (451) 0

OC58 12 Non-Capital Equipment (5,500) (5,500) 0 (5,500) (580) 0

OC59 06 Other Labour Costs (21,398) (21,398) (2,363) (13,991) (17,728) 0

OC98 51 Plant Depreciation (432,000) (472,000) (39,211) (316,000) (317,676) 0

OC99 98 Less: POC Allocated 1,896,000 1,896,000 182,020 1,264,000 1,343,526 0

TOTAL OPERATING EXPENDITURE 27,676 (147,324) 13,182 (105,527) 51,657


CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0



Operating Expenses 27,676 (147,324) 13,182 (105,527) 51,657 157,184



TOTAL FOR BUSINESS UNIT 27,676 (147,324) 13,182 (105,527) 52,282 157,809

10/03/2016 Page 60 of 61

OTHER PROPERTY & SERVICES - Other Property and Services

COA IE DESCRIPTION

2015-16

Approved

Budget

2015-16

Amended

Budget

Month of

Feb

YTD

BUDGET

YTD

ACTUAL

>10% & >

$10,000COMMENTS

OPERATING INCOMESW60 73 Income - Gravel Pit Wallis Rd 0 0 0 0 0 0

SW61 73 Income - Grit Pit Kudardup (1 Bussell

Hwy)

0 0 0 0 0 0

SW62 73 Income - Gravel Pit Davis Rd 0 0 0 0 0 0

SW63 73 Income - Mulch 0 0 0 0 0 0

SW64 93 Land Held for Resale - Write Up 0 0 0 0 0 0

SW82 73 Sundry Income 0 0 0 0 5,968 0

SW83 73 Income - Lime Pit - Redgate 0 0 0 0 0 0

SW86 73 Workers Compensation Recovered 40,000 40,000 0 20,000 5,073 (14,927) Timing: Workers Compensation claims

SW87 73 Workers Compensation - Performance

Based Contributions

0 0 0 0 0 0

SW90 94 Profit on Sale of Assets 0 0 0 0 0 0


OPERATING EXPENDITURESW36 16 Expenses - Lime Pit - Redgate (5,000) (5,000) 0 (5,000) 0 0

SW38 16 Expense - Gravel Pit Wallis Rd 0 0 0 0 (1,688) 0

SW39 16 Expense - Grit Pit Kudardup (1 Bussell

Hwy)

0 0 0 0 (759) 0

SW40 16 Expense - Gravel Pit Davis Rd 0 0 0 0 0 0

SW41 16 Mulch - Expenses (5,000) (5,000) 0 (5,000) 0 0

SW50 01 Workers Compensation Paid (40,000) (40,000) 0 (20,000) (5,073) 14,927 Timing: Workers Compensation claims

SW51 RDO Control Account 0 0 833 0 (1,339) 0

SW37 17 Land sale costs (10,000) (20,000) 0 (15,000) (18,516) 0

SW49 22 Land Held for Resale write down 0 0 0 0 0 0

SW90 50 Profit (Loss) on Sale of Assets 0 (225,000) 0 (225,000) (223,578) 0

SW98 Unallocated Salaries & Wages 0 0 0 0 0 0

TOTAL OPERATING EXPENDITURE (60,000) (295,000) 833 (270,000) (250,952)

CAPITAL INCOMESW91 95 Proceeds from Sale of Assets 964,000 964,000 0 909,000 909,000 0

TOTAL CAPITAL INCOME 964,000 964,000 0 909,000 909,000

CAPITAL EXPENDITURESW88 55 Land 0 0 0 0 0 0

SW89 55 Buildings 0 0 0 0 0 0




Operating Expenses (60,000) (295,000) 833 (270,000) (250,952) 0Capital Income 964,000 964,000 0 909,000 909,000 0Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT 944,000 709,000 833 659,000 669,088 0

10/03/2016 Page 61 of 61


11.4 Corporate and Community Services 11.4.5 CSRFF APPLICATION AUGUSTA AND DISTRICTS

TENNIS CLUB INC.

Attachment 1 – CSRFF Application from Augusta and Districts Tennis Club Inc.

111111111111111111111111111111111111111111111 Doc No: 1216304 File: REC/36 Date: 29 FEB 2016

AUGUSTA AND DISTRICTS TENNIS CLUB INC.

RECEIVED FRONT COUNTER

DATE:: - i5"TIME:

SHIRE OF AUGUSTA MARGARET RIVER

RESURFACING OF TENNIS COURTS

1, 2, 3 and 4

APPLICATION FOR DEPARTMENT OF SPORT AND RECREATION CSRFF SMALL GRANT

I216304I216304

The following attachments are appended here to assist in the application:

(A) Locality maps indicating tennis courts in relation to Allnutt Terrace and other sporting venues (x3).

(B) Six photographs indicating root damage and cracks of court surface.

(c) Bendigo Bank financial statements indicating the financial position of Augusta and Districts tennis Club Inc. as at Jan 2016 (x2).

(D) Two quotes submitted by (1) Sports Surfaces and (2) West Coast Synthetic Surfaces

(E) Income and Expenditure Statements (x3)

(F) Copy of "Certificate of Incorporation" certifying incorporation of the Augusta and Districts Tennis Club Inc. dated Twentieth day of September, 1988

(G) Supporting notations (x2)

Lk , Government of Western Australia Department of Sport and Recreation

Office Use Only

TRIM: Grant

No:

Project Coordinator. CSRFF Small Grants Application Form

DSR Contact: Jo Gibellini Date: 03/02/2016 Office: Bunbury

Applicant's Details: Organisation Name: Augusta & DistrictsTennis Club Inc.

Postal Address: PO Box 274

Suburb: Augusta State: WA Postcode:

Street Address: Allnutt Terrace

Suburb: Augusta State: WA Postcode:

Preferred Contact Person: All application correspondence will be directed to this person Name: Louise Blechynden

Position Held:

Business Phone:

Mobile Phone:

Secretary

0439000810

Organisation Business Details:

Does your organisation have an ABN?

Is your organisation registered for GST?

Is your organisation not-for-profit?

Is your organisation incorporated?

Bank details:

Facsimile:

6290

6290

Title: Dr 0 M r E l M r s 0 Ms21

Email: [email protected]

Yes Egi No 0 ABN: 50191482769

Yes 0 No 23 * Note, in order to be eligible for funding you must attach a copy of the Incorporation Certificate. LGA's

Yes RI No 0 exempt

Yes CI No 0 Incorporation #: A823665

Bank: Bendigo

Local Government Authority Details: LGA: Augusta Margaret River Shire

Contact: Dylan Brown

Position Held: Recreation Operations Manager

Business Phone: 97805621 Facsimile:

Mobile Phone: Email:

Our whole Community

BSB: 633 000 A/c: 126135839

Title: Dr 0 M r 741MrsO Ms0

Email: [email protected]

Page I 1

Project Description:

Resurfacing of tennis courts —4 in total

How did you establish a need for your project?

See attached sheet (g)

Project location: Civic Park Allnutt Tce Augusta — see attached maps (,9)

Who owns the land on which your facility will be located? Augusta Margaret River Shire. Land ownership: Shire also owns courts & clubrooms

Lease Expiry (if applicable): club pays an annual levy of $500

Planning approvals NA If no, provide the date it will be applied for:

Where applicable, has planning permission been granted? (LGA) Yes 0 No 0 / /

Department of Aboriginal Affairs? Yes 0 No 0 _i_/_

Department of Parks and Wildlife? (Environmental, Swan River) Yes 0 No 0 _I_/_

Native Vegetation Clearing Permit? Yes 0 No 0 _/_j_

Please list any other approvals that are required? Yes 0 No 0

NA

How will your project increase physical activity? See attached sheet (a)

Do you share your facility with other groups? Yes g No 0 If so, who: see attached sheet (6)

List the main sport and recreation activities (maximum of 3) which will benefit from your proposal. Please indicate the approximate % usage of the facility (or part of the facility relating to this proposal).

Sport/community organisation % use of the facility Hours per week

Augusta & District Tennis Club 90% 11

Casual Hire 10% 1.2

Activity/sport membership numbers over the past three years relevant to your project. For example, if a bowls project, golf members not relevant; social membership numbers not applicable.

Note: if membership is not applicable, ie recreation facility or aquatic centre, enter the number of users of the facility. 2013/14 40 2014/15 48 2015/16 42

State Sporting Associations are involved in the assessment of applications and may be able to provide valuable information when planning you project, particularly in relation to technical design issues. They should be consulted as part of the application process. A complete list of State Sporting Associations and their contact details are is available on the department's website: http:INAANJ.dsr.wa.anv.3u1contact-ristfncf-a-spEf t-What

is the name of the State Sporting Association for your activity/sport?

Tennis West

Have you discussed your project with your State Sporting Association? Yes J No 0

Contact Name: Alex Geraghty

Our whole Community

Date of contact: 25/02/2016

Page I 2

Please indicate key milestones of your project. The key milestones need to be realistic and demonstrate that the project can be delivered in the timeframe. Task Date

Attainment of Council approvals Preparation of tender/quotes for the major works contract Issuing of tender for major works

Signing of major works contract

Site works commence

Construction of project starts

Project 50% complete

Project Completed

Project hand over and acquittal

/4 AO/0WD _ _,/ swief- ovo,ve-egi,L, Zr• PT. AWC

O F C 6 Q 0 / S - ,s-EE

A/ 4

ow/L, igeZDAI p4-C1/VG

41161AI -204

9deaS7 0-0/6

.SZiozem,5&-k. o2a/4 SePrk-/w. ,2076,

Foe

Are there any operational constraints that would impact on the construction phase of your project? (such as your sporting season, major annual event or inclement weather) — provide details.

k,erileYA-A 4 / ( z - a (6)

Grant payments are payable to the applicant/grantee only. This may have taxation implications for grantees. If grantees wish specific advice relating to their grant, this can be obtained from the Australian Taxation Office (ATO). Please note depending upon the value of the project and/or grant, the ATO may require an organisation be registered for GST. If the applicant is registered for GST, the grant is grossed up with the GST amount.

The Organisation acknowledges and agrees that this Application and information regarding it is subject to the Freedom of Information Act 1992 and that the Grantor may publicly disclose information in relation to this Application, including its terms and the details of the Organisation.

Any information provided by you to DSR can be accessed by you during standard office hours and updated by writing to DSR or calling (08) 9492 9700. All information provided on this form and gathered throughout the assessment process will be stored on a database that will only be accessed by authorised departmental personnel and is subject to privacy restrictions.

DSR may wish to provide certain information to the media for promotional purposes. The information will only include the applicant's club name, sport, location, grant purpose and grant amount.

I certify that the information supplied is to the best of my knowledge, true and correct.

Name:

Position Held:

Signature:

Date:

Our whole Community

Page I 3

• Applications are to be received in hard copy and should be clipped at the top left-hand corner, please do not bind. In addition to the hard copy an electronic copy is encouraged to be provided.

• It is recommended that you photocopy your completed application form, including attachments for your own records and future audit purposes.

• All attachments and supporting documentation (see next section) should be clearly identified and securely attached to the application form.

• Applications must be submitted to your Local Government Authority by the Local Government's advertised cut-off date to ensure inclusion at the relevant Council Meeting.

The following documentation must be included with your application. Applicants may wish to supply additional RELEVANT information.

Grants up to $66,666:

El Application form. • Incorporation Certificate. [2] Two written quotes.

IN If your project involves the upgrade of an existing facility, include photograph/s of this facility.

pm Locality map, site map and building plans (in relevant constructions projects), including where "44 the proposed facility is located in relation to other sport and recreation infrastructure. O Income and expenditure statements for the current and next financial years. (LGAs exempted).

O Written confirmation of financial commitments from other sources including copies of council minutes. (If a club is contributing financially then evidence of their cash at hand must be provided).

Ica For resurfacing projects, a written guarantee from the supplier of the product that clearly identifies the product's life expectancy.

E Itemised project cost for components and identified on the relevant quote for each (including cost escalation).

O For floodlighting projects, a lighting plan must be supplied showing lux, configuration and sufficient power supply

Your application will be considered not eligible if:

• You have not discussed your project with the Department of Sport and Recreation and your State Sporting Association.

• You do not meet the eligibility criteria for the grant category to which you are applying.

• You have not included with your application all the relevant required supporting documentation. There is no onus on Department staff to pursue missing documentation.

• Applicants/projects that have received a CSRFF grant in the past and have not satisfactorily acquitted that grant. In some cases this may apply to localities where other significant projects have not been progressed or have not completed a previous project in accordance with the conditions of the grant provided. An assessment will be made in November and if no physical progress has occurred, new applications may not be recommended.

• It is not on the correct application form.

• The project for which application is made is specifically excluded from receiving CSRFF support.

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If you applied for a CSRFF grant for more than one third of the cost of the project, please provide evidence of meeting at least one of the following criteria.

You MUST contact your local DSR office to determine eligibility before applying.

Category

Geographical location

Co-location

Sustainability initiative

Increased participation

Our whole Community

n Regional/remote location

O Growth local government

O New E l Existing

O Water saving O Energy reduction E l Other

n New participants

Ei Existing participants — higher level

O Special interest

El Other

Details

Page I 5

0

Please itemise the components of your project in the table below, indicating their cost and which quote or part of quote was used to estimate this. Quantity Surveyor costs will be accepted however the responsibility lies with the applicant to ensure the validity of the information. A contingency allowance is considered an acceptable component.

Project Description (detailed breakdown of project to be supplied $ Cost ex GST $ Cost inc GST Quote Used

(list company name and quote no) ie Electrical Works 25,000 27,500 B & S Electrical

resurfacing of 4 tennis courts 32,245 35,469 Sports Surfaces Ref: LtQ8638 Or ( a preferred supplier has not yet been chosen as the club is still making enquiries as to the best surface to be used and the best value for services provided)

Resurfacing of 4 tennis courts 33,650 37,015 West Coast Synthetic Surfaces ( this quote has been used for the submission)

Donated materials (Please provide cost breakdown) - _

_grant

Volunteer labour (Please provide cost breakdown) - - - Sub Total 33,650 37,015

Cost escalation Please explain amount used

a) Total project expenditure 33,650 37,015

• At least two written quotes are required for each component.

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Source of funding $ Amount ex GST

$ Amount Inc GST

Funding confirmed Y ! N

Comments to support claim (please attach relevant support)

Local government - - LGA cash and in-kind

Applicant cash 22,433 24,677 Organisation's cash Y See attached bank statements

Volunteer labour - Cannot exceed applicant cash and LGA contribution — max $50,000

Donated materials - Cannot exceed applicant cash and LGA contribution

Other State Government funding - - Federal Government funding - - Other funding — to be listed - - Loans, sponsorship etc

CSRFF requested 11,217 12,338 up to 1/3 project cost N

Development Bonus - - Up to 1/2 project cost

b) Total project funding 33,650 37,015 N *Note: If the funding approved is less than funding requested for this project, or the project is more expensive than indicated in this budget, where would the extra funds be sourced from? Extra funds would be funded by the Tennis Club

Grant payments are payable to the applicant/grantee only. This may have taxation implications for grantees. If grantees wish specific advice relating to their grant, this can be obtained from the Australian Taxation Office (ATO). Please note depending upon the value of the project and/or grant, the ATO may require an organisation be registered for GST. If the applicant is registered for GST, the grant is grossed up with the GST amount.

a) Total project expenditure (ex GST) 33,650

b) Total project funding 33,650

c) Project variance* WI/

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Page I 7

Satisfactory Unsatisfactory Not relevant Location Sustainability Co-Location Special Interest Group

This page is for the use of the relevant Local Government Authority to be used for both community and LGA projects. Please attach copies of council minutes relevant to the project approval.

Name of Local Government Authority: Name of Applicant:

Note: The applicant's name cannot be changed once the application is lodged at DSR.

Section A The CSRFF principles have been considered and the following assessment is provided: (Please include below your assessment of how the applicant has addressed the following criteria)

All applications Satisfactory Unsatisfactory Not relevant

Project justification Planned approach Community input Management planning Access and opportunity Design Financial viability Co-ordination Potential to increase Physical activity Sustainability

Development applications onl

Section B LGA - priority ranking of this project

Priority ranking of no of applications received

Is this project consistent with the

Have all planning and building approvals been given for this project? If no, what approvals are still outstanding?

of applications received

E l Local Plan L I Regional Plan E l State Plan

E l Yes LIN0

Project Rating (Please tick the most appropriate box to describe the project) A Well planned and needed by municipality

Well planned and needed by applicant Needed by municipality, more planning required Needed by applicant, more planning required Idea has merit, more planning work needed Not recommended

Our whole Community

LI LI LI LI LI E.]

Page 8

Signed Position Date

Applications for CSRFF funding must be submitted to your Department of Sport and Recreation office by 4pm on the last working day in March. Late applications cannot be accepted in any circumstances.

PERTH OFFICE 246 Vincent Street Leederville WA 6007 PO Box 329 Leederville WA 6903 Tel: (08) 9492 9700 Fax: (08) 9492 9711

PEEL Suite 94 16 Dolphin Drive PO Box 1445 Mandurah WA 6210 Tel: (08) 9550 3100 Fax: (08) 9550 3199

PILBARA Karratha Leisureplex Dampier Hwy PO Box 941 Karratha WA 6714 Tel: (08) 9182 2100 Fax: (08) 9182 2199

SOUTH WEST 80A Blair Street PO Box 2662 Bunbury WA 6230 Tel: (08) 9792 6900 Fax: (08) 9792 6999

Our whole Community

GREAT SOUTHERN 22 Collie Street Albany WA 6330 Tel: (08) 9892 0100 Fax: (08) 9892 0199

GASCOYNE 4 Francis Street PO Box 140 Carnarvon WA 6701 Tel: (08) 9941 0900 Fax: (08) 9941 0999

GOLDFIELDS 106 Hannan Street PO Box 1036 Kalgoorlie WA 6430 Tel: (08) 9022 5800 Fax: (08) 9022 5899

KIMBERLEY — Kununurra Government Offices Cnr Konkerberry Drive and Messmate Drive PO Box 1127 Kununurra WA 6743 Tel: (08) 9166 4900 Fax: (08) 9166 4999

WHEATBELT - NORTHAM 298 Fitzgerald Street PO Box 55 Northam WA 6401 Tel: (08) 9690 2400 Fax: (08) 9690 2499

WHEATBELT — NARROGIN Government Offices Level 2, 11-13 Park Street Narrogin WA 6312 Telephone 0429 881 369 Facsimile (08) 9881 3363

MID-WEST Level 1, 268-270 Foreshore Drive PO Box 135 Geraldton WA 6531 Tel: (08) 9956 2100 Fax: (08) 9956 2199

KIMBERLEY — Broome Unit 2, 23 Coghlan Street PO Box 1476 Broome WA 6725 Telephone (08) 9195 5750 Facsimile (08) 9166 4999 Mobile 0427 357 774

Page I 9

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MI 1 1111111 11111 11111 11111 11111 11111 11111 11111 11111 111111 1

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051/08813 009683

1.111"11111111Y111rihnintilli AUGUSTA & DISTRICTS TENNIS CLUB INC PO BOX 274 AUGUSTA WA 6290

SE,1 imr;thor 633-000

Account p l i i t c 126135839

Customer number 17462581/1601

Account title AUGUSTA & DISTRICTS TENNIS CLUB INC

Statement period 1 Jan 2016 - 31 Jan 2016

Statement number 124

Opening balance on 1 Jan 2016 $18,655.32

Deposits & credits $2,446.80

Withdrawals & debits $1,658.96

',.? 3,:ii 2016 $19,443.16

Any club Contact Nigel Jenkins at 54 Blackwood Ave, Augusta 6290

on 08 9758 0850, or call 1300 BENDIGO (1300 236 344).

-

47itamev1' (c) corY T E R M D E P O S I T CErr-RTIFICAt

4-

Name AUGUSTA & D ISTRICTS TENNIS CLUB INC

Address PO BOX 142

(551002)

AUGUSTA WA 6290

911 behalf of Bendigo Bank

5 4 BLACKWOOD AVE AUGUSTA 0 8 97580850

6290

Date lodged

21 AUG 15

Customer number

1 7 4 6 2 5 8 1 / 2501

Account number

145276242

Balance $ 22.855.79

Term

6 MONTHS Interest rate

2 . 6 5 %PA Review date

21 FEB 16 Interest payment frequency

ON REVIEW

The Bendigo Centre, Bendigo VIC 3550 Phone: 1300 BENDIGO Bendigo and Adelaide Bank Limited ABN 11 0 6 8 049 178. AFSL No. 237879.

BEN30IC014 (02/15)

477degideAsf7: ( ) (i)

S P O R T S SURFACES

Eel .

(61) 8 9244 2299 f a x : ( 6 1 ) 5 9 2 4 4 1(09 m o b 0 4 0 ' f77 2625 e m a i l . enquirie,O.iHportssurfaces.com.au p o s t P O B o x 3,i1 Mt l a w t h o r n , W A 6915 a b n : 41 7 1 8 381 331 www.sportssurfaces.com.au

To: Bob Muirson/Louise Blechynden From: John Cramer Club: Augusta Tennis Club Date: 24th February 2015

Phone No. Pages 2 Fax: Subject Resurfacing tennis

courts Email [email protected] The contents o f this fax are intended fo r the persons / Company it is addressed to. I may contain legally confidential and privileged information. I f this fax is received in error, please call this office immediately to advise us o f the mistake. We would appreciate your co-operation in this matter.

Ref: L1Q8638

Dear Bob,

Sports Surfaces is pleased to provide the following quotation for the resurfacing of the tennis courts at Augusta Tennis Club for your consideration.

This quotation is based on the understanding that:-

• There is clear and unimpeded access to site for materials and equipment. • There is unrestricted access to both a power and water supply if required (FOC). • The works are to be carried out during favorable weather conditions. • The surface does not require any remedial work other than a general cleaning of loose

deleterious material. • No allowance has been made to high pressure clean the court surface.

Scope o f Works

Resurface Two Courts

• Supply and lay a two tone, three coat Plexipave Pure Acrylic Surface System comprising one coat of Plexipave Acrylic Resurfacer and two wear coats of Plexipave Fortified Finish.

• Line mark two courts for tennis in Plexicolor acrylic paint. $16,715.00

Resurface Four Tennis Courts

• Supply and lay a two tone, three coat Plexipave Pure Acrylic Surface System comprising one coat of Plexipave Acrylic Resurfacer and two wear coats of Plexipave Fortified Finish.

• Line mark four courts for tennis in Plexicolor acrylic paint. $30,445.00

E.O. "Australian Open" Blue colours

• Supply "Australian Open" Blue colouring in lieu of green court colouring.

Additional $450/court

GST

An additional 10% GST is applicable to the above prices.

niveilividl: 6)) ) Product Profile

Plexipave Pure Acrylic Surface Systems are world-renowned and have been used on courts at the 1996 ATLANTA OLYMPICS and 13 courts at the W A STATE TENNIS CENTRE. The Plexipave Acrylic Surface System is accredited with an 1TE CLASSIFICATION.

A Plexipave Prestige Cushion System is the surface for the AUSTRALIAN OPEN and HOPMAN CUP at the new PERTH ARENA. Plexipave

has been laid on over 3000 courts throughout WA by Sports Surfaces. Plexipave Surface Systems are products of the most advanced sport surface producer in the world. This is reflected in the applied surface performance, colour stability and long term cost saving attributes. Plexipave

is also one of the few products to have an added anti-fungal treatment to help minimize algal maintenance issues.

Warranty

The three-coat, UV stabilized Plexipave Acrylic Surface System carries a five year warranty in respect to workmanship and materials subject to fair wear and tear.

The warranty offered will not cover cracks that may appear in the acrylic surface that emanate from sub-surface or base movement or differential cracking that may occur.

The life expectancy of any acrylic surface system depends on the amount of usage i.e. wear and tear, together with the type of maintenance and care the court receives. It can be expected that our acrylic systems would have an approximate life expectancy of 7-10 years.

Should you require any further information please contact this office on 9244 2299.

(Our Ref LtQ8638)

Regards,

John Cramer

Ilnamicsaastateass

AweRweer (52) West Coast Synthetic Surfaces 17 Evergreen Gardens Carramar WA 6031 Phn : 9306 2725 Fax : 9306 2726 Mobile : 0419 044 257 Email : [email protected]

Augusta Tennis Club 16 December 2015

Attention : Murray Jorgensen

Re: Court Resurfacing

West Coast Synthetic Surfaces are pleased to provide our pricing to the Augusta Tennis Club for the resurfacing of 4 Tennis Courts.

Brief Business History

Alan Disley has experience o f over 25 years in the Sports Surfacing Installation industry. West Coast Synthetic Surfaces have been operating for 15 years. Attached a project reference list as part o f our proposal.

West Coast Synthetic Surfaces are a Member o f the Sports Contractors Association, with Alan Disley the W.A. Representative and Director. West Coast Synthetic Surfaces own all our own plant and equipment to carry out the works. Laykold is approved by the International Tennis Federation.

Myself, Alan Disley, Managing Director of West Coast Synthetic Surfaces, am available at any time to discuss any aspect of the submission.

• 4774-emm&iv7: (a)

INDEX

Introduction P a g e 1

Methodology and Price P a g e 3

Key Personnel P a g e 4

Laykold, History P a g e 5

Terms & Conditions P a g e 6

nniafitigia (D) )

3

flase Repairs

As discussed, any asphalt / root repairs are not included in our pricing, Shire to make good.

Scope Preparation

Works

• High pressure clean entire area. • Patch joins between new asphalt repairs and existing surface and grind flush.

Three Coat Laykold Acrylic Resurfacing

Supply and application of one coat of Laykold Acrylic Resurfacer. Supply and application of two coats of Laykold Texture Colour. Linemark for tennis.

$ 33,650.00 + GST

Price includes accommodation, travel and transport.

• Price subject to final discussions and proposed remedy of rust spots in asphalt.

We hope this is helpful, please call if you have any queries on any aspect of our quotation.

ifr1if1141EW7:(J) (!2 )

- 4 -

Key Personnel

As West Coast Synthetic Surfaces are owner operated we take very careful attention to detail and ensure every client is 100% satisfied during each stage of works, and at the completion of their project.

Managing Director — Alan Disley Alan is actively & personally involved with every project. Alan is available at any time to discuss any aspect of the project.

Secretary - Lyn Disley Lyn has been involved in the industry for 23 years. Lyn is also actively and personally involved with

every project.

• As West Coast Synthetic Surfaces are owner operated, we are contactable at any time.

Foreman Stephen Cocks has been with West Coast Synthetic Surfaces for 5 years. Steve is involved with the

majority of our projects. Steve has also travelled to and worked on many country projects. Steve is easily approachable and happy to discuss aspects of the project when on site.

Surfacing Technician Ryan Curran has been with West Coast Synthetic Surfaces for 2 years and is a very thoughtful and

dedicated employee.

Surfacing Technician James Dee has been with West Coast Synthetic Surfaces for 8 years full time and is now working

with WCSS on a casual basis. James has been involved with many local and country projects over the years, he is very knowlegable and willing to discuss any aspect of the scope when on site.

All of our Employees have worked on similar projects and are committed to excellence in all aspects of our Business.

We can be contacted during office hours and after office hours on 9306 2725 or (Alan) 041 9044 257.

West Coast Synthetic Surfaces own all machinery and equipment as required for the Surfacing works : high pressure cleaners, generators, mixing drills etc.

4174-6q416,41, ( ) 6,9

- 5 -

A TRUSTED NAME for 75 YEARS

In the 1920's, cold pour asphalt was first developed by road manufacturers in the US. This system led to a boom in tennis hard courts during the 1940's. The leader was Laykold — which means to "lay cold".

Over time, Laykold became a major brand that led in synthetic acrylic resin paints that literally changed the face of tennis in the 60's. As competition increased, sand was later introduced to control ball speed.

Today, literally tens o f thousands of Laykold tennis courts can be found worldwide. From the oldest established tennis centres to the most exclusive. The White House which is the official residence o f the President of the United States boasts a 669m2 Laykold tennis court.

Presently, approx 12,500 tennis courts are coated in Laykold every year in the US alone.

The Sony Ericsson Open which is a major ATP & WTA tournament selected Laykold as their official surface.

In Australia, ATP's manufacturing facility is located in Melbourne and is the largest synthetic surface manufacturer in the Southern Hemisphere. The winner o f the "Victorian Export Governor Awards" and placed in the "Victorian Manufacturing Hall of Fame".

Clubs, Schools and Council in Australia, when given the option are more often choosing Laykold as their official surface for its enduring quality and sporting performance.

Alie,e/14&4/7-: 0) (a)

High Performance Surface for NETBALL

PERFORMANCE ENHANCING SURFACE TECHNOLOGY

- 6 -

Terms & Conditions

Payment Schedule • Payment 30 days from EOM.

Clarifications & Exclusions • No allowance has been made for the reduction o f low spots that is 3mm or more under a 3m

straight edge when measured in any direction that shall cause any water ponding. This quotation is based on the courts complying to industry standards.

• No allowance for crainage, forklift or any other equipment hire required due to lack o f clear access or obstructions.

• This quotation is based on clear access to site, power and water at all times throughout the installation of the sports surface.

• No allowance for hard / rock digging.

Life expectancy / warranty • Life expectancy o f the system is virtually indefinite. The initial five year warranty o f the Laykold Acrylic surface can be renewed on a maintenance contract basis to ensure maximum life for an indefinite period.

• No guarantee is offered or implied against new and or existing cracks reflecting through the surface. Sub grade movement during seasonal changes and or expansion and contraction of pavement cannot be calculated and may be in excess o f the systems capabilities.

14-77Aafivi&Hf

Health Hazard Information All materials submitted in this quotation are non-toxic and do not come under the classification of

dangerous goods Classification 4.1 and are unlikely to cause any adverse health effects.

• All Laykold products are 100% water based and are non hazardous. • All Laykold products do not contain any lead, solvents or heavy metals. • MSDS's are available upon request.

Work Schedule West Coast Synthetic Surfaces is happy to work with the principal and programme all works to suit the necessary schedule.

Kristell Pty Ltd ACN 104 900 085 ATF Disley Trust

T/A West Coast Synthetic Surfaces

11-714-6444eAtIr

AUGUSTA AND DISTRICTS TENNIS CLUB INC FINANCIAL STATEMENT 1 Nov. 2014 - 30 Sept. 2015

Cheque account opening balance. $8012

INCOME (Fees and social). 16058

COSTS. 9051

Cheque account final balance. 15019 Term deposit. 22855

Total as at 30 Sept. 2015. 37875

4-11460e41

AUGUSTA AND DISTRICTS TENNIS CLUB FINANCE PROJECTION FOR PERIOD 1 Nov. 2015 - 30 Sept. 2016

Funds at hand 1 Nov. 2015. Cheque account. $15019 Term Deposit. 22855 TOTAL. 37875

Expected revenue. 7000

Capital expenditure (without grant). 35000

Expected funds as at 30/09/2016. 9875

Future capital costs 2017/18 Storage facility. Court fencing.

2000 40000

• 4-114-MA4gA17:

AUGUSTA AND DISTRICTS TENNIS CLUB FINANCE PROJECTION FOR PERIOD 1 Oct. 2016 - 30 Sept. 2017

Funds at hand 1 Oct 2016 $9875

Net income. 7000

Expected funds as at 30/09/2017 16875

Future capital costs 2017/18 Storage facility. Court fencing.

2000 40000

/9114-01,M4gAil. (t)

DUPLICAIE

ASSOCIATION NO. A823665 FORM 5

CERTIFICATE OF INCORPORATION

Associations Incorporation Act 1805-1982

Section 3 (3)

THESE ARE TO CERTIFY that

THE AUGUSTA AND DISTRICTS TENNIS CLUB INC

h a s t h i s day been i n c o r p o r a t e d as an Association ul.der the

provisions cf the Associations Incorporation A c t , 1895-1982.

Dated this Twentieth day of September 1988.

N..\\ 0 . . U : r t . : , '•.

, . . . : ! • ' 7 \ r , •

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): c'• A

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fl ASSISTANT COMISSIONER FOR

CdRPORATE AFFAIRS

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u JUL 1983 (ge CASHiEil

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AFFIDAVIT AND MEMORIAL FOR

INCORPORATION

In the matter of c3rs

" i _ t . s t , 1 1 1 7 > t 1 Lodged

in the Office of the Commissionor for Corporate Affairs on the

- 6 JUL 1988

Commissioner for Corporate Affairs

A (1- 14)

(C

AFFIDAVIT VERIFYING ADVERTISEMENT

Associations incorporation Act. 1895-1982 r t

17.r Anrs'.') 2 CI —

• ...••••••'"....

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Section 3 (3) (a)

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Form 4

• . o u t n o t r t e of -,sociat'c

CN, 1 r . 3 : e s t•t; ‘ ) - ' 1 0

make oath and say that:—

1. Notice of intention to incorporate * \ \ c ' . kuc-A-5-vN Nwv,

T-EN3N-IS . " , 4 I NI C.- has

been duly published in Western Austrail;) in the issues of the E newspaper published on the clay of

a n d on the 1 . 9 day of P • ` - ' ( ' ) C M > respectively.

2. Attached hereto marked "C" and "D" respectively, are the pages of

the newspaper containing the publications of the said notice.

Sworn a t this Ic‘l‘k day o 1 ' . . - - o n e

thousand nine hundred and E C , ‘ - 1 7

sl

Before me—,

. 10 /7Zee"//e9•7r7 0";Ei.

19613 t1ce-o1 the Peace.

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NOTE.—The above affidavit is to be sw.o-ir -trustee(s)-ox authorised person(s) applying for the incorporation.

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AFFAIRSi DIF.P)117.17.71T

x...:.J : 2o SEP 198t , . _.., n VIP

Lodged In the Office of the .-- .:.1 ....%!...._ 1 Cotrinfl-se!enor fcr Corpora° 1 Affairs on

4 7 1 4 Cw4eY % )

How did you establish a need for your project: The

committee determined a need for resurfacing as follows: 1. Damage to the courts, caused by root invasion from the surrounding vegetation on the

outer side o f the perimeter fence, needs repairing. See attached photos. 2. Movement o f the subsoil has caused cracks. See attached photos 3. It is an optimum time for resurfacing before the deterioration becomes

worse and major capital works are needed 4. The deterioration o f the playing surface. It is worn, pitted and slippery, especially in

wet conditions (the club plays all year round). 5. A safety issue. It will reduce the risk o f falls and injury. 6. To protect the asset (it was last resurfaced in 2006).

How will the project increase physical activity: 1.

A more attractive and safer surface for existing members. We have a large number of senior members who enjoy the physical exercise and social interaction and a safer surface will encourage them to continue playing which will have a benefit to their health and wellbeing.

2. Courts in good condition attract more players o f all ages. We have a growing number o f visitors both local and visiting which we want to see continue.

3. We want to increase our membership. 4. We have a newly established junior contingent which we are trying to grow. This will

have the obvious health and social benefits for the youth o f the community.

Do you share your facility with other groups:

1. The club rooms, courts and alfresco area are available for use for social events within the local community.

2. The courts are available for hire to both local and visiting persons.

Operational constraints that would impact on the construction phase o f your project:

1. Inclement weather 2. The club plays all year round but the main season starts in October. Play would be

suspended for the resurfacing.

, 9 - 7 i 64T:()

Attainment of Council Approvals + Preparation of tender/quotes for the major works contract

The Augusta Margaret River Shire has agreed and completed:

1. The removal of certain trees on the outside of the perimeter fence that were causing root invasion and damage to the tennis courts.

2. The installation of a barrier trench around the outside of the perimeter fence to try and

prevent further root invasion onto the court area. 3. A budget allocation has been made by the shire for the repair of the root damage to the

tennis courts and the shire is undertaking to do this repair work.

11.4 corporate and community services · 2016-03-17 · 19/8/2015 emergency access ways & water...

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