11 more soccer for more kids nuts and bolts of organizing and managing more soccer for more kids

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MORE SOCCER FOR MORE KIDS

Nuts and Bolts of Organizing and Managing

More Soccer for More Kids

More Soccer for More Kids

• Did you know that MSFMK programs are a great player and volunteer retention tool?

• Did you know that more advanced and seasoned players and volunteers stay longer in AYSO with the addition of these kinds of programs?

• Did you also know that hosting a tournament can also be a great way to earn extra funds for your local programs and communities?

Everyone Plays!

“Customer service is not a department, it’s an attitude”

- Unknown

Who are our “Customers?”

Our Role in the AYSO Experience

Great Soccer Starts with Great Communication

• You’re the Source!

• Setting the Tone

• Communicate, Communicate, Communicate!

Great Soccer Starts with Great Communication

• Use Your Tools– Shutterfly Team Site– Team Parent– Division Coordinator, Coach

Administrator, Board– Region Website

AYSO Ambassadors

For our AYSO families,

GREAT CUSTOMER SERVICE IS



Primary Program

That set of scheduled games in a region for which open registration is held, balanced teams are formed and all registrants play.

Team member registrations have been paid, national fees remitted and insurance is in effect. Participation is required for National Games eligibility and most AYSO hosted tournaments.

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• VIP (Very Important Player) Program provides a quality soccer experience for children and adults whose physical or mental disabilities make it difficult to successfully participate on mainstream teams.

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Extra Program: Teams formed by try out and play in the AYSO gaming circuit

• The opportunity for S/A/Rs to offer a higher level of competitive play to those players with the interest and desire

• A way to strengthen AYSO through internal programs that retain and recruit both players and volunteers through more competitive play

• Must be NBOD approved

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Secondary Programs: Any AYSO program other than the

primary program


SECONDARY PROGRAMS

•How many different Secondary Programs?

•What are some we are already doing now in our regions?

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Strengthen Core

Program

Player Recruitment

Player Retention


What are some OPTIONS?

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Soccerfest

Tournaments/ Playoffs



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Funfest Interregional Play

Indoor Soccer



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Jamboree Skillfest

Coaches Skillfest



What are some options?

Interregional

Play

Ladder Challenge Camps

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Coaches’ Skillfest:

• Takes place early in the season• Master Coach instructs main coaches while

assistants supervise players• Main coaches then return to their teams to

coach their players• The cycle is repeated in 20 minute

intervals

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• Master coach sets-up 6 to 8 skill stations

• Assigns coaches to each station

• The players rotate through each station in groups of 6 to 10 every 20 minutes

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Skillfest – Primary and VIP:


• Players are randomly assigned to teams with other kids from their Region or Area

• Games are for fun!• Players will make new friends, learn new

skills• Can be a season opening activity, end of

season event, or included at a tournament

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SOCCERFEST


– Similar to Soccerfest except intact teams participate

– Season Kick-off to let kids get to know each other

– Additional event at a tournament where siblings can participate

– Scores are not tracked, Everyone ‘wins’ – All players receive a participation memento

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FUNFEST


Jamboree

• 4 to 6 week curriculum• Each week a particular skill is emphasized• Each Jamboree sessions ends with a game• Teams are formed on a weekly basis• 3v3 4v4 or 5v5 depending on numbers• Younger age groups parents can assist

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Season-Long Ladder Challenge Teams are listed in random order and challenge to get

to the top of the “Ladder”

• Field time and referees are set aside each week of season for challenge matches

• A team may challenge only the team above them in the ladder

• If the team that challenges loses, it may not challenge that same team until challenged by the team below them in the ladder

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• Can take place during Primary or Secondary Program season

• Great to bolster a low number of teams in an age group

• More teams to play against means a better experience

• Players meet kids from other Regions

• Regions develop relationships with neighboring Regions

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INTER REGIONAL PLAY


Indoor Play

• When fields are not available

• Continuation of skill building

• Conditioning during off –season

• Something new and different, something more

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What are the OPTIONS?


Camps • Usually in the off season• Weekend or Week-long• AYSO Camps

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http://www.ayso.org/For_Families/camps.htm







Tournaments• First one? Start small: • 4 teams per age, only 1 or 2 ages• Experienced? What can you add? • VIP/Funfest/Soccerfest/AYSO Camp

Area or Section Playoffs• Regions send one team per age group to the Area

level, • Teams then advance to the Section level• NOT necessarily the ‘best’ team – could be most

sportsmanship points, most team spirit

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Tournaments

• World Cup style (pool play+ medal rounds)

• Progressive Balanced Competition (PBC)• 4 v 4• Round Robin

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Traditional Scope of Tournaments

• Regional• Area

• Section• Open Invitational

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For More Details on Tournaments

Attend Workshop/Webinar

“NUTS and BOLTS of

TOURNAMENT MANAGEMENT”

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No matter which option you consider…

there are 5 Easy Steps…

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Phases & Timeline

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1. DECIDE 2. COMMUNICATE 3. PLAN4. EXECUTE

5. WRAP-UP

1-2 Months 1-2 Months 2-6 Months 1-2 Months

Good planning means a good experience!

1. Decide

Which Option and When?• What’s the current interest level of players

and coaches?• Where will players/teams come from?

Your region, area, section, more than one section?

• What format will the program be?• When should you hold it?

– Weather contingencies– Field availability– Non-interference with core programs

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1. Decide (cont.)

• Will there be start-up costs?

• Fees charged? Other income?

• Check volunteer resources

• Where and how will you advertise?

• Ask interested volunteers to help with final decision

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2. Communicate

• Share plans with RC, AD, STA and SD

• Enlist Area and Section staff to help spread the word, share ideas and resources

• If you plan to host a tournament, complete the application packet

• Any Forms needed are available on www.ayso.org

• Communication is good Customer Service

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http://www.ayso.org/

3. Plan

• Advertise – (Tournaments) AYSO Expos, Websites, Tournament Talk

• Reach out to your community for their involvement & support, regional website

• Recruit & Train volunteers• Register teams• Schedule games• Assign referees

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4. Execute

Run the Program• Set up fields and/or stations• Food and vendors • Check-in teams, referees• Run skill stations/games• Record results• Calculate advancements• Award prizes• Cleanup and takedown

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5. Wrap-up

Conclude the Program

• Pay all your final bills• Thank Volunteers – schedule a party!• Evaluate – “Lessons Learned”

– What worked?– What didn’t work?– What would you do differently next time? For Tournaments:

• Calculate the Ref Deposit Refunds – 14 days • Complete a Final Income & Expense Report – 90

days

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2016 National Games

Come to the 2016 National Games

WEST PALM BEACH Back to the Polo Fields

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2016 National Games

• Core Teams • Extra Teams- u10 & u12

• VIP Teams

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2016 National Games

For more detailed information, go to www.ayso.org and look up:

AYSO National Games Workshop

Contact a member of the National Tournament Advisory

Commission (NTAC)

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http://www.ayso.org/

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Section Tournament Administrators Section 1 – Laura Love Section 9 – Stephen

Service

Section 2 – Samantha Richards Section 10 – Donna Nelson

Section 3 – Steve Alpert Section 11 – Carlos Alcaino

Section 5 – Jess Sullivan Section 12 – Annette Klein

Section 6 - Teri Frice Dave Ehrhart

Section 7 - Maynard Pang Section 13 – Donald Mock

Section 8 – Ken Smith Section 14 – Alan Degan

Where To Go For Help

• Irwin Kavy National Director of Tournaments

• Steve Alpert Section 3 • Bruce Bricks Section 11• David Ehrhart Section 2,9, & 12• John Hadidan Section 10• Bill Hoffmann Section 4, 6, & 8• Laura Love Section 1 & 7• Randy Smith Section 5, 13, 14 & 99• Dianne Stratton NTAC Special Consultant

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NTAC MEMBERS Section Liaisons

We are all AYSO Ambassadors!

Open Discussion

What is on your mind?

How can we help?

What can we do to assist you?

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11 more soccer for more kids nuts and bolts of organizing and managing more soccer for more kids

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