104850 payroll interims timely off-cycle payments, payroll ......bonus gross ups checks advances...

Copyright © 2017, Oracle and/or its affiliates. All rights reserved. |

Payroll Interims: Timely Off-Cycle Payments, Payroll Accuracy, and Happy Employees

Session 104850

Alicia GambrellSenior Principal Product ManagerOracle, JD Edwards

August 15, 2017


Safe Harbor Statement

The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion of Oracle.

2


Topics

Why Interims?

Interim Workbench

Interim Types

Printing and Processing

Other Fun Facts and Your Use Cases

1

2

3

4

3

5


Payment Opportunities

4

TerminationsTerminations

Gross UpsGross UpsBonus Checks

Bonus Checks

AdvancesAdvancesCorrectionsCorrections

Manual paymentsManual payments ReimbursementsReimbursements

Copyright © 2017, Oracle and/or its affiliates. All rights reserved. | 5

Why Interims?

• Interactive or batch processing

• Single print or batch print

• Merge Interims or Interims Only cycle

• Interactive or batch processing

• Single print or batch print

• Merge Interims or Interims Only cycleEfficient

• Four interim types

• Overrides to normal processing

• Override employee information

• Four interim types

• Overrides to normal processing

• Override employee informationFlexible

• One-click Gross-to-Net calculation

• Test What-If scenarios

• Positive/negative amounts; overrides

• One-click Gross-to-Net calculation

• Test What-If scenarios

• Positive/negative amounts; overridesAccurate


Interim Workbench

6


Interim Workbench

• Interim Payroll ID

– Identifies a set of interim payments

• Defines the:

– Pay Cycle Code

– Country Code

– Dates

– Period Number

• Determines which DBAs calculate

7

P07210I


Interim Workbench – Some Options

• Default Interim ID

– In Time Entry, associate timecards to an Interim ID

• Bank Account Override

• DBA Bypass for all interims

• Payment Offset Date

– Calculate payment date from system date; No validation on Master Pay Cycle

• (New-ish!) Paycheck Transparency

88


Paycheck Transparency

• Executive Order 13607 for federal contractors: Report weekly pay detail on paystub

• Modified Pay Cycle and Interim Workbenches, paystub, reports

• See Doc ID 2235861.1

• Revoked March 2017: Review legislative requirement to determine compliance obligation at your company

9

Available February, 2017


Interim Types

10


Many Tools in One…

1

Off Cycle

Adjustment

Advance

Gross Up


Processing Options

12

Good for testing/troubleshooting

Good for testing/troubleshooting


Off Cycle Payment

• For payments outside of normal pay cycle

• Computer or manual

• Process interactively or batch (based on PO)

13

Many uses…

E.g., Bonus Check

Many uses…

E.g., Bonus Check

This example includes:

•Bypass DBA calculations•Override Auto Deposit Instructions


Gross Up

• Start with Net Pay amount to pay

• Enter Gross Up options

– Pay Type defaults from PO

–Withholding Tax Rates

• Timecard entry disabled

– Creates lump sum timecard for gross behind the scenes

• Processes interactively

14

Usually, when employer covers taxes on a

portion of income E.g., Relocation Expense




Gross Up

• Start with Net Pay amount to pay

• Enter Gross Up options

– Pay Type defaults from PO

–Withholding Tax Rates

• Timecard entry disabled

– Creates lump sum timecard for gross behind the scenes


• Calculates taxes and Net to Gross

15






Calculated Advance

• Enter payment overrides as needed, enter timecard


– Gross to Net calculated

• Creates interim as type Net Advance

–Updates Advance Amt.

– Detail not saved

– Creates deduction for advance

16

This example includes:•Tax Factor – directs Vertex to average taxes over X number of pay periods•DBA Factor – multiply flat dollar deductions by X•Pay Cycle Bypass – skip next Nn regular payments

System uses detail to

calculate net advance




Calculated Advance








17






Calculated Advance








18

•Advance deduction is added to employee DBA Instructions•If interim is deleted, DBA instruction is deleted






Net Advance

• Enter flat dollar advance amount

• Enter overrides as needed

• Advance deduction added to employee DBA instructions

19

Advance Amount

entered by you…

Advance Amount

entered by you…


Bypass Options

� Pay Cycle Bypass

� Check replaces next Nn pay cycles

� Updates employee master

� No check if value is > zero

� Final Update decrements by 1

� Benefit Cycle Bypass

� Benefits bypassed for next Nn pay cycles

� Not visible on employee form

20


Adjustments

�Correct payroll history

�Might include positive and negative amounts

�Enter all amounts needed

�The History adjustment interim is the audit trail

21


Adjustment: State Tax

• Scenario: Employee had incorrect Work Tax area and was paid over multiple pay periods

• Adjustment: Move wage and tax from incorrect State F record to correct State F record

– From New York (33)

– To New Jersey (31)

22

Example: Moving State Wage and Tax

for employee set up in wrong tax area

Example: Moving State Wage and Tax

for employee set up in wrong tax area


Adjustment: State Wage / Tax in Wrong State

23

• Type: Adjustment

• Manual payment auto-selected

– Considered a manual void

– Requires Payment Number

• Enter timecards:

–Negative lump sum to original Tax Area

– Positive lump sum to correct Tax Area



24

• Enter Tax Overrides

• For original state F:

–Negative Amount

–Negative Gross

– Taxable Gross is calculated

• For correct state F:

– Positive Amount

– Positive Gross



• Process to history through a regular Pay Cycle

• Interim Check Status = Z (void)

25

Tip: Use a different pay type for wage adjustment so it’s more easily visible


Print Interims• Print selected interims

• Print all interims for an Interim ID

• Reset print for selected interims or for an Interim ID

•Can also print auto deposit advices and create auto deposit file•Steps completed will not be done again when interim is included in regular pay cycle


• Options:

–Merge Interims

– Interims Only

• Selects interims with payment date less than or equal to pay cycle payment date

• Completes remaining steps

– Print payments (if not yet done)

– Create journal entries

– Generate reports

–Update payroll history

• Interim Dates:

– If already printed, interim dates are used when updating history

– If printed during regular payroll cycle, pay cycle dates are used for interim

– If a manual interim, interim dates are used

27

Including Interims in Regular Pay Cycle


Other Cool Stuff….

28

Aahhhhh!!


Reset Interims

• Reset Interim Calculations

– Removes gross-to-net

– Leaves payment headers

• Reset Payment Headers

– Removes entire interim including payment headers

• Reassign Interim ID

–Must first reset calculations

– Reassigns to different Interim ID

29


Advance (increment) Pay Cycle Dates

• Automatically advance Interim ID pay cycle dates

• Occurs during Final Update step of pay cycle

– Interim ID pay cycle code is same as Payroll ID

– Dates are less than or equal to Payroll ID payment date

–Merge Interims or Interims Only selected

• Or, select Roll Dates row exit

30

P07210


Group Gross Up

• Create gross up interims for groups of employees

• Uses Employee Group feature (P186201) to select employees



Time Entry Interim Generator

• Identifies Interim ID as the default for time entry

– Time Entry MBF (P050002A) POs set up to create interim header records

• Interim ID added to header and is updated to timecards added

• Interim header record is created

• Process/calculate the interims in the Interim Workbench

32

Saves time when you have many interims to create!


Interim Generator – Speed Time Entry

• Identifies Interim ID as the default for time entry

– Time Entry MBF (P050002A) POs set up to create interim header records

• Interim ID added to header and is updated to timecards added

• Interim header record is created

• Process/calculate the interims in the Interim Workbench

33

Saves time when you have many interims to create!

Copyright © 2017, Oracle and/or its affiliates. All rights reserved. | 34

Hey Sherri, the Port needs to be able to override payments to the Remainder record too! Add us to the list!



Bug 25891956Bug 25891956

What: Add the ability to override auto deposit instructions to use only the Remainder account.

Enable for payroll processing and Interims processing.

How: Add new value to Auto Deposit Override flag

Hey, I know you’re only 3 minutes into your presentation, but is there a way we could override auto deposit…



Aahhhhh!!


How do you

use

interims?….

35


• Entering an interim for an employee with low wages and a tax overrides that exceeds wages. Results in an Overpayment DBA.

– Solution: Temporarily remove tax overrides

– (Researching) Bug 25871132 - ENHANCEMENT TO RESET PAYMENTS DURING THE PAYROLL PROCESS AT THE PAYMENT LEVEL

• Paying supplemental wages and regular wages together with a large deferred comp deduction. Taxes are not correct

– Solution: Pay the supplemental wages separately through interims

• Your use case here…


Meet The Experts

Come Meet The Experts from Oracle JD Edwards development for interactive sessions with live software, where you can see what’s new and ask questions about how you can use new capabilities and leverage them for your company

Session Abstract Start End Room

105370 Our experts will be available to assist with questions related to System Administration

including Server Manager, Patching, Object Tracker, and Cloud.

8:00 9:00 Plaza Court 8

105380 Our experts will be available to assist with questions related to JD Edwards Applications

including Financials, Manufacturing, Distribution, Assets and Projects.


105390 Our experts will be available to assist with questions related to JD Edwards UX One

including application role based content/configuration & personalization tools including

Form Personalization and Enterprise Search.


105400 Our experts will be available to assist with questions related to EnterpriseOne Upgrades

including best practices, Simplified Upgrade, and Object Tracker.


105410 Our experts will be available to assist with questions related to Developer Tools including

Orchestrator and how to develop using non-JD Edwards tools such as Oracle ADF and JET.


104850 payroll interims timely off-cycle payments, payroll ......bonus gross ups checks advances...

Documents