1 word lesson 3 formatting documents microsoft office 2010 fundamentals story / walls

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Word Lesson 3Formatting Documents

Microsoft Office 2010 Fundamentals

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Story / Walls MS Office 2010 Fundamentals222

Objectives

Use templates to create new documents. Change document themes. Apply styles. Navigate long documents. Work with lists. Add page backgrounds. Create columns. Use built-in headers or footers. Insert and break pages.

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Vocabulary

bullets columns content control cover page footer header list orphan page borders

page break placeholder sort style Template themes thumbnails watermark widow

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Introduction

Adding formatting elements such as styles, themes, columns, headers, footers, and page numbers enhances the appearance of a document and helps guide the reader through it.

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Creating New Documents Using Templates

One method of quickly and attractively formatting documents is to use templates.

Templates contain settings for margins, page size and orientation, and text and/or graphics that are standard for a particular type of document.

Some templates come already installed with Word, and you can access by clicking the File tab, clicking New, and then clicking the Sample templates category in the Available Templates section of Backstage view.

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Creating New Documents Using Templates (continued)

Available Templates in Backstage view

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Template selected in Sample templates category

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Add your own text in a template by clicking the placeholder text and then beginning to type.

8Placeholders in document

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Changing Document Themes

Themes are sets of formatting choices that include colors, fonts, and effects that were predesigned to work well together.

You can customize a theme using the buttons in the Themes group on the Page Layout tab.

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Changing Document Themes (continued)

The Themes button displays a gallery of built-in theme choices and several menu commands.

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Applying Styles

A style is a set of character or paragraph formats stored with a name.

The Quick Styles gallery is located in the Styles group on the Home tab.

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Applying Styles (continued)

The Quick Styles gallery contains predefined styles you can use, or you can create your own.

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Navigating Long Documents

The Navigation pane can be a useful tool for formatting and editing long documents by helping you quickly navigate to a specific heading or page.

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Working with Lists

A list is a series of related words, numbers, or phrases.

You can create lists with bullets or numbers and sort them using the buttons in the Paragraph group.

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Working with Lists (continued)

Adding Bullets and Numbering to Lists: Bullets mark the beginning of each entry in a list. The Bullets and Numbering buttons can be used two

ways:– You can select an existing list and then click the Bullets

button or Numbering button to add bullets or numbers.– You can click the Bullets or Numbering button before you

create a list to have Word automatically add the bullets or numbers as you type.

The Multilevel list button is used to create an outline.

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Working with Lists (continued)

Sorting Lists: Sorting rearranges

selected text, numbers, or dates alphabetically, numerically, or chronologically.

The Sort Text dialog box allows you to sort by up to three levels and choose other sort options.

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Adding Page Backgrounds

You can add interest, emphasize text, or include important information in a document by inserting a watermark, changing the page color, or inserting a page border using the buttons in the Page Background group on the Page Layout tab.

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Adding Page Backgrounds (continued)

Inserting a Watermark:

A watermark is text or a graphic that appears behind text in a document.

Use the Watermark button to insert a built-in watermark, or create a custom one.

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Changing the Page Color:

Use the Page Color button to add a background color to a Web page or a document that you know will be viewed only on the computer.

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Adding a Page Border: You can add page borders, or lines that frame the

page, using the Page Borders button, which displays the Borders and Shading dialog box.

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Creating Columns

Columns are vertical sections, in which text flows from the bottom of one section to the top of the next.

The Columns button in the Page Setup group on the Page Layout tab lets you format all or part of a document in columns of equal or unequal width.

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Adding Headers and Footers

Headers and footers include useful information that you would not include as document text, such as document titles and page numbers.

To create a header or footer, use the buttons in the Header & Footer group on the Insert tab.

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Adding Headers and Footers (continued)

Inserting Headers and Footers: When you insert a header or footer, Word displays the

Header & Footer Tools Design contextual tab with more formatting and display options.

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Adding Headers and Footers (continued)

Inserting Page Numbers: The Page Number button in the Header & Footer group

inserts a page number with no additional content.

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Page Number menu and Bottom of Page gallery

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Inserting and Breaking Pages

A page break ends a page and starts a new one. At the end of a page, Word inserts an automatic page break

and starts a new page. There may be times when you need to insert a manual page break in a different location.

The Cover Page, Blank Page, and Page Break buttons in the Pages group on the Insert tab let you add or break pages.

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Inserting and Breaking Pages (continued)

Inserting a Page Break: When you use the Page Break button to insert a

manual page break, Word inserts a dotted line with the words Page Break.

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Inserting a Section Break:

Section breaks are used to control a document’s layout.

Use the Breaks button and menu in the Page Setup group of the Page Layout tab to insert a section break.

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Inserting a Blank Page: When you need to insert a blank page

anywhere in a document, place the insertion point and click the Blank Page button. Word will insert a page break and display a new page.

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Adding a Cover Page: A cover page is the first

page of a document that provides introductory information about the document, such as title, author, and date.

The Cover Page button provides a gallery of built-in cover pages.

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Summary

In this lesson, you learned: How to create new documents using templates

and placeholders. That you can use themes to change the design

scheme of a document. That applying styles is a convenient way to

maintain consistent formatting. How to navigate long documents using the

Navigation pane.30

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Summary (continued)

How to add bullets and numbering to lists. How to add page backgrounds such as

watermarks, page color, and page borders. That you can format documents in columns. Ways to format documents using built-in headers

or footers. How to insert blank pages and cover pages and

how to insert and delete page breaks.

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1 word lesson 3 formatting documents microsoft office 2010 fundamentals story / walls

Documents

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styles group

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change document themes