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Monday, February 10, 2014Cris McCullough, Dean Policy Alignment & Outreach

Workforce and Economic Development DivisionCalifornia Community Colleges Chancellor’s Office

CALIFORNIA COMMUNITY COLLEGESCHANCELLOR’S OFFICE

IDRC – Economically Distressed Areas

Clean Energy GrantBidder’s Conference

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Bidder’s Conference Overview

Format of Bidder’s Conferencehttp://extranet.cccco.edu/Divisions/WorkforceandEconDev/WEDDRFAs.aspx

● Muting of Participants

● Overview of RFA Instruction, Terms & Conditions

● Questions & Answers

● Clarification Questions:Abigail Singletonasingleton@cccco.edu

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B. Program Overview

IDRC – Economically Distressed Areas SB 1402 (Lieu)

$600,000 estimated

Applications Due Friday, April 11, 2014

One Year Funding

Objectives determined by industry-driven regional collaboratives

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Program Outcome Metrics

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

Momentum Points Certificates & Degrees (MP 17-18 and 23)

Internship, Job Placement, 3rd Party Credential (MP-27-29)

Wage gain and Lay-off aversion (MP 29-33)

Leading Indicators L-1 through L 6

● Counties with per capita annual income below $30,000 (EDD LMI data)

● College service area includes more than 50% of the residents of an eligible county

● 5 bonus points for colleges that have not previously been awarded 2012-2014 SB 1402 funding 

D. Eligibility

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If any ambiguity, conflict, discrepancy, omission, or other error in this RFA is discovered, immediately notify the Chancellor’s Office of the error and request a written modification or clarification of the document. A clarifying addendum will be given to all parties who have obtained the RFA, without divulging the source of the request. Insofar as practical, the Chancellor’s Office will give such notice to other interested parties, but the Chancellor’s Office shall not be responsible for failure to do so.

Contact person for these Instructions and/or RFA Specification is:  Abigail Singleton(916) 322-4285 asingleton@cccco.edu

F. RFA Clarification

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● Follow the format and sequence instructions (in order to receive the highest possible score).

● To avoid being disqualified application format instructions must be followed, all questions answered, and all data supplied.

● The RFA Specification and Appendix B forms & Appendix C Templates will be used as tools.

● Grant applications are scored based on a maximum of 100 points as indicated on the table to the right.

● A minimum averaged score of 75 must be obtained within the reading process in order to be considered for funding.

● The Chancellor’s Office may require the applicant to make adjustments in the budget, annual workplan, or other aspects of the application prior to funding the grant.

G. Application Format & Instructions

Need 10

Response to Need 15

Annual Workplan 25

Application Budget/Budget Detail

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Project Management 20

Dissemination 5

Feasibility of the Project 15

Total Points 100

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All narrative sections of the application must have 1” margins, single or double spaced, and 12pt Arial font. All narratives have a page limit.

● Face Sheet● Cover Letter● Contact Page● Application Abstract (1 page)

● Table of Contents● Need (5 pages,10 points)

● Response To Need (7 pages,15 points)

 

G. Application Format & Instructions (Continued)

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● Annual Workplan (25 points)

► Objectives► Activities► Timelines► Responsible Persons► Performance Outcomes► Metric Number(s)

 

G. Application Format & Instructions (Continued)

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● Application Budget/Budget Detail (10 points)

► Budget Detail Sheets

► Budget Summary

► Indirect Administrative Costs

► Travel

► Equipment Purchases

► Regional Consortia Meetings

 

G. Application Format & Instructions (Continued)

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● Project Management Plan (5 pages, 20 points)

● Dissemination (1 page, 5 points)

● Project Partnership & Feasibility (15 points)

● Application Procedures

G. Application Format & Instructions (Continued)

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H. Rejection of Application● Application is not received via electronic submittal by 5 p.m. on Friday, April 11, 2014● Application is sent to wrong e-mail address at asingleton@cccco.edu● Application is sent in multiple e-mails● Application has the wrong RFA Specification Number (anywhere in the application)● The fiscal agent is not a Community College District and/or not within the applied for region. ● The application budget detail or summary exceeds the allocated amount.● The Annual Workplan and/or Budget Detail does not show attendance at regional consortia meetings● The application contains facsimiles of forms and has changed language on those forms (this may cause a rejection)● Narratives in the application exceed the maximum page limit● It does not include all required application documents submitted in a single e-mail

► Cover Letter (Signed by CEO or Designee of CCD) ► Contact Page► Application Abstract (1 page)► Table of Contents► Need (5 pages)► Response to Need (7 pages)► Annual Workplan► Application Budget Summary (Project Director, Chief Business Office Signatures)► Application Budget Detail Sheet► Out-of-State Travel Forms (if out-of-state travel is requested)► Project Management (5 pages, organizational chart, governance chart)► Dissemination (1 page)

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I. Calendar of Key & Reporting Dates

Key Dates February 3, 2014 RFA Released February 10, 2014 Bidder’s Conference

April 11, 2014 Deadline for Submitting Application May 1, 2014 Notification of Intent to Award May 15, 2014 Appeal Deadline May 19-20, 2014 Board of Governors Approval (grants over $100,000)May 21, 2014 Grant Commencement

Reporting DatesOctober 25, 2014 1st Quarter Year-to-Date Expenditure and Progress Report due

January 25, 20145 2nd Quarter Year-to-Date Expenditure and Progress Report due

April 25, 2014 3rd Quarter Year-to-Date Expenditure and Progress Report due

July 25, 2015 4th Quarter Year-to-Date Expenditure and Progress Report due

August 31, 2015 Final Claim of Expenditures and Final Report

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Request for Applications Specification

RFA SpecificationRFA Title: Industry Driven Regional Collaborative – Economically Distressed AreasFunding Source: SB 1402 – Economic and Workforce Development ProgramFunding Period: May 21, 2014 through June 30, 2015Total Funds Available: $600,000 estimatedRequired Match: 1:1 match required (cash and/or in-kind)Number of Awards: 2-3 depending on available funding

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● Background

● Need

● Response to Need

● Objectives

● Project Management Plan

● Permissive Activities and General Costs

● Reporting Requirements

► Year-to-Date Expenditure and Progress Report

► Accountability Reporting

● Reference Materials

● Terms and Conditions

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students15

● Article I Program-Specific Legal Terms and Conditions

► Cost and Payments► Budget Changes► Application Amendment

Requests► Reporting

● Article II, Standard Legal Terms and Conditions 

Appendix ALegal Terms and Conditions

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Excel Workbook

● Do First

● Contact Page

● Application Budget Summary

● Application Budget Detail Sheet

● Application Budget Detail Sheet (Format Example)

Appendix BApplication Forms

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● Application Checklist for SB 1402

● CEO Cover Letter (Template)

● Out-of-State Travel Form

Appendix CApplication Templates

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● Determining Allowable Costs

● Permissive Activities SB 1402

● Allowability of General Costs

 

Appendix DGuidelines, Definitions and Allowable Expenditures

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● Background

● ARCDC 2.0 Framework● Measures

 

Appendix ECommon Metrics and Accountability Measures

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Contact Information

Thanks for your participationFor Questions or Clarification Contact

Abigail Singleton(916) 322-4285

asingleton@cccco.edu

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