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Microsoft Excel

An Introduction to SpreadsheetsLecture 18

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Charts

• To make a chart click on the chart wizard.

• Now decide what kind of chart you would like to use.

• Enter the formula =$E$2:$E$6 into the range box.

• Then enter the necessary information into step 2, and then press finish.

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Chart Wizard

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This is similar to whatyour chart should

look like, dependingon the type of chart

you select.

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Sorting data in a worksheet.

• To sort any kind of data in a worksheet select the data you want sorted and then go to sort in the data menu.

• Press continue with the current selection.• Press ascending to make the information be

sorted alphabetically A-Z, press ok.• Your information will now appear sorted by

first name A-Z.

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Hours Worked 5/5/97

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45Johnso,Al

Bowser,Billy

Manston,Gail

Jones,Carmine

Miller,Tom

Samuels,Ken

Winter,Diedre

Employee

Ho

urs

Series1

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Template

• A template is a worksheet in which text and formulas have been entered but the data manipulated by the formulas have been left out. A template is created when it is used on a periodic basis, e.g., a quarterly report, a grade roster, … .

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Example template

Student names andgrades are left out

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Enter data

Add some datasee the results

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Enter more data

Add more data

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Final form

data

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Copying cells

• Cell FormulaLet the above notation represent that a Formula is stored in a Cell. For example, D2 B2 * C2 says that formula =B2*C2 is stored in cell D2. To compute the formula in Celldestination copied from Cellsource use the notation below:

• Cellsource Formulasource

c | | r Celldestination Formuladestination

where c = change in column from source to destination and r = change in row from source to destination.

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Relative Addressing

• Copy D2’s contents to cell D10D2 B2 * C2

c=0 | | r=8 D10 ?

Do not change the column but advance the row by 8 implies B10 * C10 is the formula stored in cell D10.

Change all columns by cand

change all rows by r

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Absolute Addressing

• Copy D2’s contents to cell D10D2 B2 * $C$2

c=0 | | r=8 D10 ?

Do not change the column but advance the row by 8 whenever they are not preceded by a $ implies B10 * $C$2 is the formula in cell D10.

Change all columns androws as before except

when both are precededby a $

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Add a bonus (cell C3)to each score

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Copying with relativeaddressing givesincorrect results

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Cell C3 containsthe bonus points

not cell C6

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Use absoluteaddressing

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Copy formula

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Cell referenceis fixed

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Mixed Addressing

• Copy D2’s contents to cell D10D2 B2 * C$2

0 | | 8 D10 ?

Do not change the column but advance the row by 8 whenever one or the other are not preceded by a $ implies B10 * C$2 is the formula in cell D10.

Change all columns androws as before except

when one or the other butnot both are preceded

by a $

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Sheet Referencing

• A formula that contains references to cells in other sheets of a workbook allows you to use data from multiple sheets and to calculate new values based on this idea.

• The formula contains a sheet reference consisting of the name of the sheet, followed by an exclamation point and the cell range or reference.

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The sheet reference can be accessed if the equal sign is clicked.

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Saving and printing a worksheet.

• File | Save or Save as

Entire workbook

will be saved

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Printing…

• File | Print :

• Entire workbook

• Current worksheet