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Developing a Strategic Partnership That Works

An Emergency Management and Preparedness Design Package for

Colleges and Universities

FEMA Higher Education ConferenceEmmitsburg, MarylandJune 7 - 9, 2010

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The Partners

• Steven Wilmes: Alliance of Schools for Cooperative Insurance Programs (ASCIP)

• Peter Wright: California Community Colleges Chancellor’s office (CCCCO)

• Craig Zachlod: Global Community College, Inc. (GCC)

What is a Strategic Partnership?• From Wikipedia

“A strategic partnership is a formal alliance between two [organizations], usually formalized by one or more business contracts but falls short of forming a legal partnership or, agency, or corporate affiliate relationship.”

About the Partners• ASCIP• 172

Members• 142 in P&L

and W/C• Over 2,000

School Sites

• CCCCO• 2.89

million students

• 72 districts

• 112 colleges

• GCC• 501(c)(3)• Emergency

Consulting Services

The Tipping Point – What created the need?

• Disaster Resistant California Community Colleges Project

• 2007 - California Senate Bill 166 gave the Chancellor’s Office the charge of working with the California Emergency Management Agency to set emergency preparedness standards and guidelines.

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Traditional vs. New Methods

• Traditional approaches were not as effective

• Too costly• New methods of learning

– iPod– Websites– Videos– New Media

“How do we get by in difficult times?”According to Chancellor Jack Scott…• Prioritize• Aggressively seek funds to

supplement state dollars• Explore new and innovative

ways to get the job done• Develop strategic

partnerships

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The CCCCO Solution• Use new technologies• Solve the educational needs of

the community• Create a unique and sustainable

product• Create a low-cost resource

package for easy dissemination • Create multi-media delivery

options• Develop a multi-media package

covering best campus EM practices and providing a wealth of resource materials

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The Challenge

• Cost effectiveness• Provide Emergency Management training

support for more than 112 clients• Leverage training resources• Easily disseminate common

compliance information• Meet the needs of varied

clients and provide resource materials for trainers and consultants

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CCCCO Challenges:– Economically meet training support

needs for clients on limited budgets– Support ICS/SEMS/NIMS compliance

among colleges and universities– Provide a model for coordinated

campus community-wide emergency response

– Help all staff understand who is responsible for selected areas

– Share common practices statewide– Disseminate common information

ASCIP Challenges• Determine our goals – marketing vs.

educational product• Role as a funding mechanism• Serving a wider population of school

members– CCDs, K12s, ROPs, Charters

• Unknown artists and actors• Approval of Executive Committee• Trust in the process• Collaboration Technologies• Content Facts

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Selecting Content

• Risk, Loss, Laws and Liabilities• Campus Roles and

Responsibilities• EM Best Practices• EOP/EOC• ICS/SEMS/NIMS• Special Needs• Campus Preparedness for All

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Introduce Emergency Management Principles

of Best Practice

• 4 Phases– Prevention/Mitigation– Preparedness– Response– Recovery

GCC Challenges

• Motivation• EM as a priority• Selecting standards• Selecting content• SEMS/NIMS issues• Targeting audience• Covering EM key issues and

best practices

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Preparedness Responsibilities of

District/Campus Site Administrators

• Inform all employees of their potential roles as Disaster Service Workers (DSWs) during declared emergencies

• Minimal training required-for diverse staff and record of participation

• ICS/SEMS/NIMS Emergency Operation Plan/ Related Training at appropriate levels

• Campus Emergency Response Teams• Total campus preparedness• Campus CERT

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Recommended Campus Emergency Manager

Responsibilities an annually revised EOP

completed by September 30 a designated campus

emergency manager ICS/SEMS/NIMS Trained ER

team a site team trained to staff

and activate and maintain an EOC

conduct of varied campus drills and exercises

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The GCC Solution

• Pool resources of non-profit organizations with common missions

• Create a multi-media product for online and mail distribution

• Create an enduring and reproducible resource

Motivations

• Threats and Disasters• The Grand Jury Courtroom• Examples of best

practices • Principles of Emergency

Management

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Risk Assessment as a Priority and Basis of Emergency Operations Plan (EOP) Best Practices• Emergency Management Plan

(policies and procedures)• Emergency Operations Plan

(practice-event or incident response action)

• Event Specific Plan (Pandemic)• Playbooks specific responder

plans

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Effective Risk Assessment is Key to Effective campus EOP

• Identify the hazards and potential frequency

• Decide who might be harmed and how, as well as how much, the impact

• Evaluate the risks and decide on precautions/preparedness

• Record your findings and implement them

• Review your assessment and update if necessary

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Summary: Recommended Checklist for District/Campus Site

Preparedness Designated EM Contact Person/Manager on

each site/Alternate RA based EOP completion and reviewed by

district EM annually Team designated and trained in SEMS/NIMS

(track training) Track training: DSW, IS 100sc/ SEMS/NIMS, Exercises, C-CERT Designate and Equip EOC Continuous Executive Training Work with community& agencies Mutual Aid and other agreements Campus Alert/Notifications System Total Campus preparedness

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Review Portions of the Video and Resource Disk

• Available to campuses through ASCIP,CCCCO and GCC.

• Consultants and workshop personnel available to help your campus prepare and respond

• Contact anyone of the partners

• Feedback• Available free here or $29.95 + S&H

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We are available to assist you . . .

Contact Information:• Steve Wilmes – ASCIP wilmes@ascip.org

562.404.8029 • Peter Wright – CCCCO pwright@cccco.edu 916.445.1798

• Craig Zachlod - GCC, Inc. czachlod@gccu.us 707.463.1142