1 checklist documents required for new registration …
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1
CHECKLIST
DOCUMENTS REQUIRED FOR NEW REGISTRATION
Ser Manufacturer Agent Stockist
Ltd Partner Prop Ltd Partner Prop Ltd Partner Prop
1. SVA-8121 (Particular of firm) 8 x Sets in original Yes Yes Yes Yes Yes Yes Yes Yes Yes
2. SVA-8121-A ( Personal Data Form) 8 x Sets in original Yes Yes Yes Yes Yes Yes Yes Yes Yes
3. NTN / Sales Tax Certificate (2x Copies) Yes Yes Yes Yes Yes Yes Yes Yes Yes
4. Bank Challan for Regn Fee Rs. 7500/- (In Original) alongwith (3x Copies) Yes Yes Yes Yes Yes Yes Yes Yes Yes
5. Bank account maintenance cert (in original) duly signed / stamped by concerned bank Yes Yes Yes Yes Yes Yes Yes Yes Yes
6. Bank Statement (In Original) for last one year with total debit/credit at the end of bank
statement
Yes Yes Yes Yes Yes Yes Yes Yes Yes
7. Memorandum of Article and Association (1x Copy) Yes - - Yes - - Yes - -
8. Regn Under Factory Act (1x Copy) Yes Yes Yes - - - - - -
9. Ownership/Rent/Factory docus (2x Copies) Yes Yes Yes - - - - - -
10. Partnership Deed (Partnership Act) (2x Copies) Dealership / authorized distributor letter - Yes - - Yes - Yes Yes Yes
11. Cert of Incorporation (2x Copies) Yes - - Yes - - Yes - -
12. CC&I (2x Copies) Yes Yes Yes - - - Yes Yes Yes
13. Original agency agreement alongwith (3x copies) and Sole Export Right Cert in original
(if applicable)
- - - Yes Yes Yes - - -
14. ISO Cert (If applicable) (2x Copies) - - - Yes Yes Yes - - -
15. Moveable / immoveable property detail of all management duly mentioned on affidavit form
(Rs.100) alongwith photocopies of Property docus.
Yes Yes Yes Yes Yes Yes Yes Yes Yes
16. Police Verification of Firm / Each Management Member (in original) Yes Yes Yes Yes Yes Yes Yes Yes Yes
17. Names & Photographs of Dir (s) duly attested, Photocopies of CNIC’s of all Dirs, SECP
Registration Certificate, PEC Regn cert (in case of construction firm). Firm office address
on Coy of ltr head clearly indicating name of all Dirs/ CEO/ Share Holders, Coy Profile, Bank
Statements showing last six months transactions, Copy of NTN, Police verification issued by
SSP, Proof of movable / immovable property countersigned by Tehsildar, Form ‘A’
(Security clearance), Essential Engagement cert duly signed by CEO.
Additional document required in triplicate (in case of retired Army Person) included in
firm’s management.
18. Security Performa as per Requirements No. 1 to 4. Additional document required in triplicate (in case of retired PAF Person) included in
firm’s management.
19. Photocopies of Retirement Order, Pension Book. Additional document required in triplicate (in case of retired Naval Person) included in
firm’s management. Note
a. All copies must be attested by Oath Commissioner. b. Copy of Memorandum article and association should be attest by Registrar of
the firm. c. Photograph/CNIC must be attested by Gazetted Class-I Officer. d. Copies of property docus/Rent Deed/Factory/Ownership docus must be
attested by Oath Commissioner
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EIGHT COPIES REQUIRED
SVA-8121
PART–I
PARTICULARS COMMON TO ALL CATEGORIES OF FIRMS
1. Name of the Firm________________________________________________________________
2. Address (office) _________________________________________________________________
3. Address Factory/Stocks__________________________________________________________
4. Telephone________________, Fax______________, E-Mail_____________________________
5. National Tax No____________________ 6 Sales Tax No._______________________________
7. Do you seek registration as: Manufacturer /Agent /Stockists (please indicate by √ )
8. Category of the Firm:
a. Sole Proprietary concern - (Yes/No)
b. Partnership concern - (Yes/No)
c. Limited concern - (Yes/No)
9. Registration with various Trade Organizations: Firms are required to register with following
organizations prior to apply for registration with Directorate General Defence Purchase:
a. Manufacturing Firms
(1) Registered under Factory’s act - (Yes/No)
(2) Chamber of Commerce and Industries Membership (CC&I) (Yes/No)
(3) Certificate of Incorporation (for limited/public concern only) (Yes/No)
b. Stockist Firms
(1) Chamber of Commerce and Industries Membership (CC&I) (Yes/No) (for limited/public concern only) (2) Memorandum and Article of Association (Yes/No) (for limited/public concern only)
d. Agent Firms
(1) Chief Controller Import & Export Certificate (CCI&E/EPB) - (Yes/No)
10. Firm’s Management Record:
NAME
FATHER’S NAME
DESIGNATION PASSPORT / CNIC NO
FAMILY NO VALID UPTO
- - CEO /Signatory etc
- - -
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11. Was your firm previously registered with DGDP or under any other name and defaulted in any
Defence Contract? If so, please furnish details:
________________________________________________________________________________
_______________________________________________________________________________
12. Are you already registered with any Defence Establishment i.e DGMP, POF Wah, GHQ and its
Formations/Ordnance/EME Establishments, FWO, PAC KAMRA, NLC and HIT Taxila etc? If so,
please indicate:-
Organization Registration Number
a.
b.
c.
Note: - PLEASE CROSS OUT THE PART WHICH DOES NOT CONCERN YOUR FIRM
PART-II
FOR MANUFACTRURING FIRMS ONLY
13. Address of Factory (Including telephone No etc): ___________________________________
_______________________________________________________________________________
_______________________________________________________________________________
14. Detail of stores for which indexation is applied for (attach list in case number of items is more):
________________________________________________________________________________
________________________________________________________________________________
_______________________________________________________________________________
15. Detail of Employees Nos
a. Executives _____________________
b. Staff _____________________
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PART-III
FOR AGENTS TO FOREIGN PRINCIAPL ONLY
16. Stores and name of Principal in which firm desires registration/indexation:
Principals Stores
PART –IV
FOR STOCKIST FIRMS ONLY
17. Address of Godowns / stockist with Phone No.
________________________________________________________________________________
_______________________________________________________________________________
18. Stores in which firm desires registration/indexation as stockist: - (attach list in case number of
stores is more).
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
_______________________________________________________________________________
PART –V
19. I certify that none of my near relatives (father, mother, sister, uncle, son, daughter or any other
near relative with whom I would not like to compete in the open market) has registered any firm
dealing in the same or similar type of stores/items. In case any such person attempts to do so. I
undertake to inform Directorate General Defence Purchase of this fact without any loss of time.
20. I certify that the information given is correct to the best of my knowledge. Incase it is detected on
any stage that information is incorrect or contrary to the facts/ information given in the Application
Form, the Registration may be cancelled and disciplinary action initiated (i.edebarring ;the firm to do
business with other Defence Establishment and Government Agencies). I also accept that any
disciplinary action taken will notbe challenged in any Court of Law. Furthermore, I am bound to
intimate the Registration Section any change that occurs later.
Date: _____________________ (Signature of the Applicant)
Name:____________________
(in block letters)
5 1. Signature of Witness 1 *_____________________________
Name (in block capitals)_______________________________
ID card No._________________________________________ Seal & Date
(Please attach photo copy)
Address____________________________________________
___________________________________________________
___________________________________________________
2. Signature of Witness 2 *____________________________
Name (in block capitals)______________________________
ID card No.________________________________________ Seal & Date
(Please attach photo copy)
Address___________________________________________
__________________________________________________
__________________________________________________
* Witness should be a Gazetted Class-I Officer
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EIGHT COPIES REQUIRED
SVA-8121A
PERSONAL DATA
PROPRIETOR / EXECUTIVE / DIRECTOR OF FIRM
1. Full Name: ____________________________________________________________________
2. Are you retired Defence Officer? (Yes/No)
3. If yes, please give the no, rank, regiment/Corps and Photocopy of release order.
4. If you have changed your name, state previous name with reason for the change:
______________________________________________________________________________
5. Father’s Name and Occupation___________________________________________________
6. Husband’s Name and Occupation (in case of married female) ___________________________
7. Academic Qualification__________________________________________________________
8. National Identity Card No.________________________________________________________
(Please attach photo copy duly attested)
9. Date and Place of Birth__________________________________________________________
10. Previous occupation ___________________________________________________________
11. Religion_____________________________________________________________________
12. Nationality___________________________________________________________________
13. Permanent Resident Address____________________________________________________
_______________________________________________________________________________
14. Present Residential Address_____________________________________________________
_______________________________________________________________________________
15. Name of firm and date of employment______________________________________________
Passport Size
Photograph
2” x 2-1/2”
Attested by
class-I Officer
7 16. Nature of employment with present firm____________________________________________
17. Have you got any employment or partnership or share in any other Firm, Factory, Business
concern etc. If so, give brief details_______________________________________________
Date: _________________ Signature ofthe Individual__________________
Place: ________________ Name (in block letters) _____________________
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Anx A to DGDP ltr no.1566/ /Regn
dated Apr 2019
Documents required for ITD Dte, GHQ
Manufacturer
Serial Documents
1. SVA-8121 – Revised in original
2. SVA-8121A - (Personal data) form in original
3. CNIC copy of owner/owners
4. Detail of Management and Technical Staff with names, Qualification and Experience.
5. List of any contract awarded by DGDP and completed by the firm
6. Ownership documents of property duly verified by court:-
a. Registry /Lease documents of land/property
b. Rent Deed (if applicable)
7. Electricity/Gas/Telephone bills of last three months of current year in the name of owner
/CEO.
8. List of Items stocked for commercial consumption
9. List of items/products for which firm is already registered (in case of additional indexation
only)
10. List of Machinery/Plant held
11. List of Vendors
12. List of Inspection/test equipment/gauges with date of last calibration
13. Detail of Bond Room/ware house facility with size and capacity
14. Professional Tax certificate and details of income tax and sale tax of current year
15. Location map of firm premises.
16. Copy of valid ISO certification
17. Copy of valid membership certificate of chamber of commerce & industry
18. Photographs of machinery showing manufacturing process.
19. Confirmation to health and safety standard, etc.
Note: 6 x set of above mentioned documents duly verified by Oath commissioner.
Auth: GHQ, ITD Dte ltr no.6725/1532/Gen/Policy/TD-4-YOM2M dated 9 Mar 2012.
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Anx A to DGDP ltr no.1566/ /Regn dated Apr 2019
DOCUMENTS REQUIRED FOR MED DTE, GHQ
Manufacturer
Serial Documents
1. SVA-8121 (particulars of firm) in original
2. SVA-8121A - (Personal data) in original
3. CNIC copy of owner/owners
4. NTN Certificate
5. Sales Tax Registration Certificate
6. Registration under Factory Act
7. Ownership/Rent/Factory Documents
8. Membership Certificate of Chamber of Commerce and Industry (CC&I)
9. Ministry of Health Registration Letter
10. Performance Invoice of Raw Material
11. Brochure/Literature
12. Price List
13. Clinical information/technical data in case of new inclusion in PVMS list
14. Shelf Life of Raw Material used
15. Shelf Life of finish product
16. Commercial Packing
17. Detail of Laboratory Equipment
18. Qualification of Laboratory Incharge
19. Capacity of Daily Production
20. List of Generic Names against applied product
Note: 4 x set of above mentioned documents duly verified by Oath Commissioner.
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Anx A to DGDP ltr no.1566/ /Regn dated Apr 2019
Documents required for CLS Sectt (CI&BM Cell), GHQ
Manufacturer
Serial Documents
1. SVA-8121 – (Particulars of firm) in original
2. SVA-8121A - (Personal data) in original
3. CNIC copy of owner/owners
4. Detail of Management and Technical Staff with names, their qualification and
experience.
5. List of any contract awarded by DGDP and completed/cancelled (with reasons, if
any)
6. Ownership documents of property duly verified by court:-
a. Registry /Lease documents of Land/property OR Rent Deed (if applicable)
b. Electricity/Gas/Telephone bills of any one month during last one year in the name of owner /CEO.
7. List of product for commercial consumption.
8. List of items/products for which firm is already registered (in case of additional
indexation only)
9. List of Machinery and equipment with vintage, capacity and capability.
10. Calibration certificate of machinery/equipments.
11. List of Vendors (if any)
12. List of testing measuring and diagnostic equipments with date of last calibration.
13. Photographs of the layout and machinery installed.
14. List of particular items for which the firm has applied for registration/additional
indexation for example Jersey, Socks, Vest etc and not general term i.e Hosiery
items, Clothing items etc.
15. Detail of Bond Rooms/ware houses facility with size and capacity
16. Copy of valid ISO certification
Note : 6 x set of above mentioned documents duly attested by oath commissioner.
Auth: GHQ, CLS Sectt (CI&BM Cell) ltr no.6725/1532/Regn/CI&BM Cell dated
14 Nov 2009.
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Anx A
to DGDP ltr no.1566/ /Regn
dated Apr 2019
DOCUMENTS REQUIRED FOR S&T DTE, GHQ For Stockist & Manufacturer
Serial Documents No of copies
req
1. SVA-8121 (Particulars of Firm) 04
2. SVA-8121A (Personal Data) 04
3. Photo copy of property documents 04
4. Ownership documents/rent deed of Godowns for at least
2 years
04
5. Documentary proof of previous year business (Quantity
purchased/sold)
04
6. Photo copy of IT’s confirmation of payment of last
income tax
04
7. Bank statement (in original) alongwith two photo copies
of owner of firm’s account last two years.
04
8. Photo copy of owner NIC (NADRA) duly attested 04
9. Documentary proof of blending/mfr facilities i.e
Vanaspati / Cooking Oil and Tea.
04
10. Documentary proof of property of moveable/immoveable
nature
04
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AFFIDAVIT/UNDERTAKING
By CEO / MD / Prop etc
I, Mr._______________ S/o _________ having CNIC No.____________ authorized
Prop / CEO / Director / Partner / MD of M/s________________________, do hereby solemnly
affirm to Directorate General Defence Purchase, Ministry of Defence Production, Rawalpindi
that Moveable / Immoveable property detail of all firm’s management are as following:-
a. Mr---------------------having CNIC No-------------------------.
(1) Residential / Commercial Plot No----------. House No……Shop
No……. and agriculture land etc.
(readable attested photocopies attached).
(2) Motor Car, Motor Cycle, Bank Accts, Prize Bond, Shares and other
vehicles or metal etc (readable attested photocopies attached).
Signature________________.
b. I Mr---------------------having CNIC No-------------------------, solemnly affirm and
to certify that there is no moveable / immoveable property held in my name
and if found any misconduct at later stage will be liable to disciplinary action
against me.
Signature ________________.
Certified that the above information is 100% correct in the best of my belief and knowledge.
ATTESTED BY OATH COMMISSIONER WITH STAMP
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Challan Form Specimen
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Bank Specimen
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