1 archival museum for shyama charan lahiri foundation project report © project : sri saumya...

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ARCHIVAL MUSEUMARCHIVAL MUSEUMforfor

SHYAMA CHARAN LAHIRI FOUNDATION SHYAMA CHARAN LAHIRI FOUNDATION

Project ReportProject Report

© Project : Sri Saumya Acharyya

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1.0 INTRODUCTION1.1 SRI LAHIRI MAHASAYA

AN INSIGHT

Lahiri Mahasaya

Incarnation- 30 September 1828 - Ghurnigram, West Bengal, IndiaMahasmadhi - 26 September 1895 - Varanasi, Uttar Pradesh, India

© Project : Sri Soumya Acharya

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Shyama Charan Lahiri

(Bengali:Shêma Chôron Lahiṛi), best known as Lahiri Mahasaya (September 30, 1828 - September 26, 1895), was an Indian yogi and a disciple of

Mahavatar Babaji. He revived the yogic science of Kriya Yoga when he learned it from Mahavatar Babaji in 1861.

He was unusual among Indian holy men in that he was a householder — marrying, raising a family, and working as an accountant for the Military

Engineering Department of the English government. Lahiri Mahasaya lived with his family in Varanasi . He achieved a substantial reputation among

19th century Hindu religionists.He became well known in the west through Paramahansa Yogananda’s

Autobiography of a Yogi. Lahiri Mahasaya’s disciples included both of Paramhansa Yogananda's parents as well as HIS own guru. Lahiri

Mahasaya prophesied that the infant Yogananda would become a yogi, and "carry many souls to God’s kingdom“.


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EARLY LIFE

Lahiri Mahasaya was born into a Brahmin family in the Nadia district of Bengal. He was the youngest son of Muktokeshi, wife of Gaur Mohan Lahiri. His

mother died when He was a child . At the age of three or four, He was often seen sitting in meditation, with His body buried in the sand up to his neck. When He was five, the family's ancestral home was lost in a flood, so the

family moved to Varanasi, where he would spend most of his life.As a child, He studied Urdu and Hindi, gradually moving on to Bengali,

Sanskrit, Persian, and English along with study of the Vedas. Reciting the Vedas, bathing in the Ganges, and worship were part of His daily routine.

In 1846, He was married to Srimati Kashi Moni Devi. They had two sons, Tincouri and Ducouri, and three daughters,Harimati,Harikamini and Harimohini. His work as an accountant in the Military Engineering

Department of the English government took him all over India. After the death of His father, He took on the role of supporting the entire family in

Varanasi.


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1.2 Teacher of Kriya Yoga

In 1861, Lahiri Mahasaya was transferred to Ranikhet, in the foothills of the Himalayas. One day, while walking in the hills, he heard a voice calling to him. After climbing

further, he met his Guru Mahavatar Babaji, who initiated him into the techniques of Kriya Yoga. Babaji told him that the rest of his life was to be given to spreading the

Kriya message.


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Soon after, Lahiri Mahasaya returned to Varanasi, where He began initiating sincere seekers into the path of Kriya Yoga. Over time, more and more people flocked to receive the teachings of Kriya from HIM. He organized many study groups and regular discourses on the Bhagavad Gita at His

"Gita Assemblies." He gave Kriya initiation to those of every faith, including Hindus, Moslems, and Christians, at a time when caste bigotry was very strong. He encouraged his students to adhere to the tenets of their own faith, adding the Kriya techniques to what they already were practicing.

He continued His dual role of accountant and supporter to His family, and a teacher of Kriya Yoga, until 1886, when He was able to retire on a pension.

More and more visitors came to see Him at this time. He seldom left his sitting room, available to all who sought His darshan.

Over the years He gave initiation to gardeners, postmen, kings, maharajas, sannyasis, householders, people considered to be lower caste, Christians,

and Muslims.


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Some of His notable disciples included Swami Sri Yukteswar Giri,Mother and Father of Paramahansa Yogananda,Sri Panchanan Bhattacharya,Sri

Harinarayan Paladhi,Sri Ramdayal Majumdar,Swami Kevlananda,Dr. Srish Mukhopadhyay,Sri Ananda Charan Shastri,Sri Harimohan

Bandopadhyay,Sadhu Nagendranath Chowdhary,Sri Motilal Thakur,Swami Satyanand Giri,Swami Suddhananda Giri, Swami Jnananananda,

Swami Pranabananda, Swami Keshabananda, Sri Bhupendranath Sanyal, Swami Bhaskarananda Saraswati of Benares, Balananda Brahmachari of

Deogarh, Maharaja Iswari Narayan Sinha Bahadur of Benares and his son,Sri Maheswara Dutta,Sri Barada Charan Majumdar,Sri Tripura Charan

Deb Sharmana,Sri Jnanendra Nath Mukhopadhyay,Sri Adyanath Ray,Brahamachari Anilananda,Swami Parmananda Giri,Swami

Bhavananda Giri,Swami Gokulananda Giri,Sri Netai Charan Bandhadhyay.


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1.4 SHYAMA CHARAN LAHIRI FOUNDATION

To keep the purity of the teachings of Lahiri Mahasaya,the preservation of the Master’s original manuscripts on the

science of Kriya Yoga is necessary.However manuscripts,written between1865 to 1895,are currently facing

deterioration by being kept in inadequate conditions due to lack of proper storing facilities.Furthermore,these documents are currently kept private,unavailable to the wide following of

Lahiri Mahasaya.For this purpose,the Shyama Charan Lahiri Foundation has been established to preserve and restore the manuscripts and relics of Sri

Sri Shyama Charan Lahiri Mahasaya


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2.0 Needs Assessment

As the goddess of memory, nurtures and gods who preside over creation and lend their grace to our efforts — so do archives nourish the

institutions of which they become iconic symbols.

In this section we explore and justify the need for the project proposed.

2.1 Why the Archival Museum?

Archival Museums are the institution’s memory. Here we find the dreams of the founders and the pathways of generations which sought to make those

dreams into realities. From soaring manifestos ,records of contributions etc the archives retains for all time the raw, historical record of human beings

working to build an institution in the service of mankind.


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• By preserving past records the archives serves many needs. The most obvious reason is necessity.

• Records which convey the spirit and intent of donors, artists, municipal bodies,

• and diverse expressions of the guru will serve as guideposts which keep the museum.

• Just as important is the guarantee that the work of past generations will never be forgotten or “lost”.

• This guarantee strengthens the resolve of present and future trustees, volunteers, donors and the public at-large to participate in an institution which will remember forever the sacrifices, visions and successes of today.

• The archives transcends the institutions history to chronicle both the emergence of a spiritual and cultural centre and the developments in the communities at large.

• Those whose contributions, philosophies, faces, and even voices are preserved at the archives played roles that exceeded the confines of the museum.


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2.2 What Records need to be preserved in Archives?

Generally when archival records are surveyed prior to projects like these historic records that were to form the cornerstone of the archives were

scattered between office spaces, closets, a storage vault and—worst of all—unairconditioned warehouse like spaces.

• Typically the trustees recognized their custodial responsibility toward the records and their value in developing and obtaining the future goals of the institution to build a formal museum archives.

• Exhaustive efforts to gather, properly house and catalogue its historic records while deliberating on an appropriate permanent home for the archives by the institution.

• When such projects are announced valuable and untraceable records ,manuscriopts and documents appear from myriad sources.


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An institutional records management program to distinguish between records of enduring value and those transitory in nature has to be put in place to

handle this near avalanche of papers.

Once the museum archives moves into a climate-controlled facility the valuable items get stored based on categorization of paper type, ink type,

parchment/cloth media, film,digital and such and as the conditions required for each is different and specific.

2.3 How will the institution benefit?

When established the archived material and the premises become a tremendous resource for Communities of followers and the uninitiated and also the scholary in the same manner that all institutional archives serve

their parent organization.


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• Its collections and their value will draw benefactors and they then will be called upon to enhance the presence of the institution ,in fundraising and marketing during extensive building and renovation projects and their corresponding capital campaigns.

• The archives will also enable prompt access to vital legal and financial records while decreasing liability by ensuring compliance with statutory retention requirements.

• Each year the archives can be involved in the audit and budgeting procedures. .

• The staffing level has to created and committed funds increased.

2.4 What are the other uses possible?

• In-house publications, whether brochures or monographs, can draw upon the archives for both their information and graphics.

• For these reasons alone I would endorse the establishment of an archives for any vibrant organization; the resource-building function of the archives is rendered all the more significant by its ability to provide contextual and interpretive information for the collection itself.


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• Exhibition files, meeting minutes, and curatorial and administrative records provide information on the provenance, exhibition history, physical condition and artistic significance of objects that have entered or will be considered for the permanent collection.

• Past collection policies guide future collecting and deaccessioning decisions• Checklists, label copy, lectures and even comment sheets enhance

exhibition, educational and outreach programs.• At the Archival museum of Sri Lahiri Mahasaya eventually the personal

papers of several yogis of spiritual repute can be acquired, providing insight into their concepts as well as documentation of provenance and the scholarly research of objects in or related to Sri Lahiri Mahasayas teachings.

• The greatest endorsement that I can give to the establishment of a museum archives is the announcement that plans will respond to the special conservation and storage needs.

• Generous space will also allow for the more aggressive acquisition of manuscript collections that are closely related to the yogis history.

• A commitment to capture and deliver the historic to electronic records of the institution will also be undertaken as part of the project.


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Today more than ever, the trustees are to become committed to the concept of a vibrant archives inherently valuable and integral to the smooth operation

of the institutions extension plans.

3.1 Objective

To design the built environment of the highest technical specifications and execute the project professionally to provide a world class archival museum

facility for SCLF.

• The purpose is to raise funds for the revitalization of the Museum + Archives building. The project will return the archival papers, manuscripts and collections to the proper storage conditions that is ideal for conservation.


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• Iconic architecture by restoring the architectural concept of an open soulful and simple design language to a elegant structure and sustainable services installations.

• The new design allows for a greatly expanded public space and combines the functionality of conservation spaces and accessible libraries with displays and even an auditorium.

Benefits

• Cultural draw on the International Spiritual Spectrum .

• Clearly visible displays and comfortable work, library spaces.

• Improved access for scholars ,devotees, followers and the uninitiated

• Expanded gallery space

• Public-use programming space

• Improved storage conditions

• Creation of a lasting legacy project for a century and beyond.


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3.2 Outcome

The decisions taken by trustees in evaluating and formalizing the suggestions made in this report are to be formalized a s a DESIGN BRIEF to the

Architects Transform Design.

4.0 Agenda

4.1 Project Overview

Archives and Record Storage Buildings must be high-performance buildings whose systems must be designed to operate permanently at a very high

level with zero tolerance for failure.

• Archives and Record Storage Buildings are facilities that provide a proper environment for the purpose of storing records and materials that require permanent protection for historic and lifetime storage, upkeep, and preservation.


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• The often irreplaceable nature of the materials to be permanently stored and preserved in this type of building requires a life-cycle analysis and approach to its design and construction, with extensive redundancy in its building systems.

• This building type must be designed to accommodate the loads of the materials to be stored; the sensitive environmental needs of different materials to be permanently stored and preserved; the functional efficiency, safety, security, and comfort of the visiting public and operating personnel; and the protection of the archived materials from fire, water, and man-made threat.

• To accomplish this complex mission, these buildings benefit from an inclusive, holistic, integrated or whole building design approach that optimizes and balances the various design objectives to achieve the desired high-performance building.

• This process involves all building stakeholders and design professionals from the beginning of the project.


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4.2 Building Attributes

An Archives and Record Storage Building must have working environments that are safe, secure, healthy, comfortable, durable, aesthetically pleasing, and

be accessible.

Administrative office space, archival and preservation office space, and permanent storage space for the stored archival and record materials must

be accommodated.

Important design issues for Archival Museum for The Sri Shyama Charan Lahiri Mahasaya Foundation are listed below and they will be the basic premise

guiding Transform Designs effort in approaching the project.


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• Storage of archived materials to maximize efficiency, utilize building cubic space

• Flexibility for change of mission, new materials to be stored, and archival technologies

• Provision for archives expansion—vertically, horizontally • Protection of the archived materials is a principal design driver for this

building type • Compartmentalization of storage areas to limit involved area of catastrophic

loss in case of fire or system failure • Fire protection of the stored materials • Safety of staff and visitor occupants• Temperature and humidity requirements that might vary for different types of

materials stored in archival areas and in the archival/preservation office areas

• Daylighting for employee amenity, but not that would harm archival materials or adversely affect sensitive indoor environmental conditions

• Controlled access to archive storage areas • Secure and safe loading and receiving areas • Secure and controlled public/researcher access


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4.2 Types and Attributes of Spaces

An Archival Museum building for Sri Lahiri Mahasaya will need a number of space types to meet the needs of staff and visitors.

These spaces and their attributes may include:

4.2a Offices• Administrative Offices: May be private and/or semi-private acoustically

and/or visually

• Archival Office Areas: May require environmentally separate spaces for preservation and curatorial operations handling different materials, may require specialized furnishings and equipment, all secure from unauthorized public/visitor access

• Secure access corridor from archival office areas to archive spaces


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• Secured visitor/researcher office(s) to view archival materials: consider several "eyes-on" security vantage points, i.e., viewing glass from office reception and from nearby administrative office areas and/or CCTV cameras

• Archival Materials Storage: For materials used by staff for curatorial and preservation office operations. May require special/separated environmental conditions for different materials being processed

• Staff sanitary facilities

4.2b Visitor Support Spaces

• Lobby: central location for building entrance containing directory, schedules, and general information: consider a retail shop. See display considerations

below.


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• Provide adequate space for security investigation station at entrance. Consider lockers for visitor personal packages/bags.

• Consider separate circulation and access paths for public visitors/tourists who will not need to see archival materials vs. scholars/researchers who will.

• Scholar/researcher access: to secured space in office area. • Display of selected archival items for visitors: consider display case(s) or

gallery depending on number/frequency of visitors. • Visitor sanitary facilities.

4.2c Employee Support Spaces

• Employee entrance from parking area or street: consider separate employee and public entrances.

• Cafeteria or lunch room area, vending machines: locate to inhibit food and liquids from entering the archives and archival office areas.

• Employee sanitary facilities. • Access to outside parking spaces or enclosed parking area, or public

transportation if applicable.


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An example of a reference Spatial plan diagram from existing reference material is

illustrated below. A similar plan will be the first stage of the design process for the

SCLF Archive building


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4.2d Archival Storage Spaces

• Compartmented storage spaces: consider fire protection and egress life safety requirements, and distinct environmental requirements of different stored materials. No windows, skylights, roof penetrations, or rooftop mounted equipment should occur within/above the compartmented archive spaces.

• Structural loading should consider wet weight of stored materials in the event of sprinkler activation.

• Configuration of storage spaces will be dependant on size and nature of objects to be stored: flat or volumetric, physical composition of archived material, and frequency of use/access to stored materials.

• Design storage spaces efficiently to minimize space given over to aisles. • Storage methods can have a large impact on the size and configuration of

storage spaces, with large cost implications for building and/or storage equipment as well.

• It is generally less expensive to increase building height than footprint area for the same amount of volume of stored materials. This is especially true in consideration of planning for future expansion of storage space.

• Consider the interaction between building design and selection of storage method that will affect height and volume of storage spaces, weight and structural loading, accessibility, and fire protection measures.


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• Consider impact of multi-story archive storage on fire protection of structure and heavy foundation design, and ability for fire fighters to access fires and adequately ventilate heat and smoke.

• Consider impact of storage systems on methods of fire protection: open vs. solid shelving, flue space for sprinkler water penetration, need for in-rack/shelf/cabinet sprinkler heads, affect of water on stored material, and smoke and heat ventilation.

• Storage methods may consist of all or some combinations of: – Open steel shelving with archive boxes of stored record materials or open

volumetric materials. – File cabinets—letter, legal, or flat files for drawings, art materials – High-density horizontal sliding storage systems and/or carousels. – High-density vertical storage systems and carousels:

• Note that vertical carousels can bring all stored materials in the carousel to a sitting stationary operator, and are thus accessible.

• Such systems can be very expensive and are used in a most cost-effective manner for materials needing frequent access.

• The cost of high-density storage systems should be examined in context with the offsetting reduced cost of a smaller building footprint or building volume.


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4.2e Archive access Corridor(s)

• Links archival office area with all compartmented archive spaces • Provides required emergency egress from all archive spaces • Consider design strategies to achieve daylight and view access in

corridor(s) —windows, skylights, clerestory windows. • Consider running mechanical and electrical services in corridor

ceilings/plenums to service archive spaces and eliminating wall penetrations between archive spaces.

• Links to a secured receiving/loading area without going through other spaces

• Corridor and door widths sufficient for two carts to pass each other, or for largest objects being stored


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4.2f Operation and Maintenance Spaces

• Utility service entry rooms

• Mechanical and electrical equipment rooms: locate remote from archive storage spaces and archival office areas which might have sensitive measuring instrumentation

• General office storage closets: for stationery, office equipment, and instructional materials

• Computer/communications rooms

• Maintenance closets with janitor sinks

• Secured receiving/loading area. Depending on level of security required, consider separate package screening room.


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4.3 Important Design Considerations

Typical features of Archive and Record Storage Buildings include the list of applicable design objectives elements as outlined below. A list and

definitions of the design objectives within the context of whole building design.

4.3a Accessibility

• Consider full accessibility for all workers and visitors to the archive building.

• Consider use of archival storage systems that are accessible for all workers.


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4.3b Aesthetics

Design of storage buildings is challenging because they tend to be large massive structures with vast expanse of featureless wall surfaces.

Aesthetic examination may focus on several considerations:

• The extent of public exposure and visitation • The need to project a positive organizational image • Consider aesthetic expression if stored archival materials have symbolic

and/or historic importance.• The surrounding environment and context—both man-made and natural • The need to provide controlled natural light to interior work spaces • The need to breakdown large or massive scale of storage type buildings.

Consider use of varying architectural massing and materials, and use of landscaping features such as trees and earth berms in the design.

• The need to provide stimulating and interesting interior space for the employees and visitors

• Consider procession from exterior to interior spaces.


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4.3c Cost Effectiveness

The high-performance archives and record storage building should be evaluated using life-cycle economic and material evaluation models. The mission of this building type is to preserve valuable materials and records

for long duration. Design and construction of such a building is imperative to mission performance and savings on long-term operations and

maintenance.• The design process should include analysis of cost benefits and tradeoffs

between various storage systems and methods, structural loading designs, amount of built floor space, and future expansion needs.

• To achieve the optimum performance for the investment in the facility, value engineering provides a means for assessing the performance versus cost of each design element and building component. In the design phase building development, properly applied value engineering considers alternative design solutions to optimize the expected cost/worth ratio of projects at completion. Value engineering elicits ideas on ways of maintaining or enhancing results while reducing life cycle costs.

• Because storage methods can greatly affect building design and costs, the design team should include expertise on storage systems and archival materials handling. Such expertise should also be included on a value engineering team during the design phase.


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4.3d Functionality and Operational Considerations

• Archive and record storage buildings must contain flexible storage arrangements to house growing collections of materials with varying storage and environmental requirements. Floors may be designed for 150 pounds per square foot (psf) live load to allow the arrangement of standard full-height shelving anywhere in the library. Since future growth may require shelving to be relocated, 150 psf design loads will allow the standard full-height shelving to be placed anywhere without being concerned about potential structural damage from excessive point loads caused by overloaded shelves. However, increasing the design load to 300 psf allows high-density compact shelving, as opposed to standard shelving, to be placed anywhere. Compact shelving houses a greater quantity of media than standard shelving.

• The design process should include analysis of cost benefits and tradeoffs between various storage systems and methods, structural loading designs, amount of built floor space, and future expansion needs.

• Movement between archive spaces must be convenient, logical, and efficient. Walls and columns must be located efficiently and designed to facilitate future expansion. Future growth and expansion should be taken into consideration in the design program at the onset.


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• Consider high ceiling heights to accommodate vertical high-density storage to offset increase of building footprint and enable easier future vertical expansion. As collections grow, storage/shelving space decreases. As a result, compact shelving must be included in any design. Storage of periodicals or government documents in compact shelving has become common practice.

• Adequate space for storage, preservation and repair of electronic information and media systems should be included in the program.

• Include space for staff and researcher use of electronic technologies. The space needs for workstations mimic that required to accommodate office workstations at 30 to 50 square feet for each..

• If archives are stored on more than one floor, align mechanical and electrical service spaces vertically to eliminate horizontal runs across archive spaces.

• Design vertical riser shafts with sufficient space for future expansion and adoption of future technologies.


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4.3d Productivity

Worker Satisfaction, Health, and Comfort: by far the greatest life-cycle costs of a building are the salaries and benefits of the occupying employees, which generally exceeds the lease and energy costs of a facility by a factor of ten on a square foot basis. For this reason, the health, safety, and comfort of

employees in a high-performance building are of paramount concern.

• Utilize strategies such as increased fresh air ventilation rates, the specification of non-toxic and low-polluting materials and systems, and indoor air quality monitoring. Consider separately exhausted or separated space for air-polluting materials used in any archival preservation process.

• Individualized climate control in office spaces that permits users to set their own, localized temperature, ventilation rate, and air movement preferences is desired. However, critical requirements for archival material may require a constant environment.


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• While difficult to quantify, it is widely accepted that worker satisfaction and performance are increased when office workers are provided stimulating, dynamic, working environments. Access to windows and view, opportunities for interaction, and control of one's immediate environment are some of the factors that contribute to improved workplace satisfaction.

• The acoustical environment of the office must be designed and integrated with the other architectural systems and furnishings of the office. Special consideration must be given to noise control in open office settings, with absorptive finish materials, masking white noise, and sufficient separation of individual occupants.

• Consider worker ergonomics and safety with regard to frequency of need to access certain archival materials and storage method used. Storage systems should discourage the need for ladders and heavy lifting.

4.3e Technical Connectivity

Technology has become an indispensable tool for organizational operations and security. Given that technology is driving a variety of changes in

organizational and architectural forms of buildings, consider the following issues when incorporating technology, particularly information technology

into a building:


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• Plan new buildings to have a distributed, robust, and flexible IT infrastructure, which would allow technological access in virtually all the spaces. Restrict conduit penetrations to perimeter of fire-protected archive storage spaces.

• During the planning stage, identify all necessary technological systems (e.g., voice/cable/data systems such as audio/visual systems, sensing and alarm systems, speaker systems, Internet access, and Local Area Networks [LAN] / Wide-Area Networks [WAN] / Wireless Fidelity [WI-FI]), and provide adequate equipment rooms and conduit runs for them.

• Consider and accommodate for wireless technologies, as appropriate. • For existing buildings, consider improving the IT infrastructure and access

for future flexibility as renovations are undertaken. See WBDG Productive-Design for the Changing Workplace and Productive-Integrate Technological Tools for more information about incorporating IT into facility design.

4.3f Safety and Security

Natural and man-made threats of the last decade have focused attention on protection of occupants and assets. Through comprehensive threat assessment, vulnerability assessment, and risk analysis, security

requirements for individual buildings are identified, and appropriate reasonable design responses are identified for integration into the building

design.


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Given the mission of this building type, protection of occupants, assets, and building contents is of paramount importance. Protection of valued archival

materials from fire and smoke, water, and inadequate environmental conditions, will require robust building and systems design, and reliable,

durable, and integrated system sensors, monitors, alarms, and protection devices. In addition man-made threat security shall require controlled

access and surveillance systems.

• Consider entrances that do not face uncontrolled vantage points with direct lines of sight and driveway access to the entrance.

• Utilize site barriers and setback distance, perimeter barriers and blast resistance, access control and intrusion detection, entrance screening, package screening and control, open areas that allow for easy visual detection by occupants, and minimized exposed glazing.

• Major circulation patterns should be clearly understood and logical. First-time visitors, unfamiliar with their surroundings, may have trouble navigating the safest exit route from the building. Consider using increased signage and/or providing safety information and a building directory in welcome brochures. Also, review and evaluate safety plans on a regular basis.


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• Fire protection system design becomes a critical design element involving extensive fire-rated construction and pressurized water delivery to sprinkler or water mist systems. Locate water main piping outside archive storage space to the extent possible. Fire protection systems must be designed to put out a fire as quickly as possible with minimal collateral damage to structure and contents.

• Also include ability to rapidly vent heat and smoke from fires. This may be difficult to achieve for archive and record storage facilities located in basements and underground caverns.

• If the program calls for multistory archive storage, consider impact on fire fighters to access the fire, and to vent heat and smoke from upper stories.

• Provide backup systems for all critical building functions for occupant safety and preservation of archival contents.

• Consider synergy between sustainable strategies to conserve energy and right-sizing of security and emergency backup systems.

4.3f Sustainability

Sustainable design depends on building size, local climate, use profile, and utility rates and discounts. Design strategies to achieve sustainability may

involve:


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• Load reduction by integrating the building with the site; adjustment of building orientation and fenestration; optimizing the building envelope (decreasing infiltration, increasing insulation), etc.

• Correctly sizing the heating, ventilating, and air-conditioning systems • Installing high-efficiency equipment—mechanical, electrical, and lighting • Incorporating Low Impact Development (LID) principles in the site design.

Given the usually large roof and floor areas for this building type, consideration should be given to a green roof design, the application of renewable energy

systems such as building-integrated photovoltaic systems that generate building electricity, solar thermal systems that produce hot water for

domestic hot water (DHW) or space conditioning, or geothermal heat pump systems that draw on the thermal capacitance of the earth to improve HVAC

system performance.Additional consideration should be given to the applications of other distributed

energy sources including microturbines, fuel cells etc., that provide reliability (emergency and mission critical power) and grid-independence, and reduce

reliance on fossil fuel grid power.


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5.0 Emerging Issues

Given the long-term perspective required for an archives facility, the building will have to accommodate changing technologies for storage and handling

of archival materials, change in the nature of the stored materials themselves, changes to building systems and materials over time, and

possible change or redefinition of mission.

5.1 Electronic Media

The program should provide adequate space for housing and use of digital materials as more record storage is now being preserved in electronic form. Magnetic materials and optical storage media require specialized storage

for conservation and preservation. Archival collections should receive special treatment and handling, and require specialized space temperature

and humidity environments for preservation and storage.


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5.2 Educational/Teaching Function

Consider program need for outside group educational and teaching space, and also for internal facility staff training and educational space. Such learning centers must be supported by access to electronic information resources,

hardware tools, and associated productivity software. Consider implementing wireless communications technologies to allow archival staff to classify and locate archival materials using bar code technology without

being bound to a desk.

5.3 Commissioning

With the advent of improved and complex building technologies and controls it is crucial that high-performance buildings of all kinds be properly

commissioned as part of a comprehensive quality assurance plan. In many instances, a process of ongoing commissioning over the building life-cycle

has shown to be effective. Federal agencies and private institutions are moving aggressively in the direction of mandating commissioning for all

high-performance structure in their portfolios.


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5.4 Modernization

An extensive inventory of older archive and record storage facilities represents a significant modernization challenge. Key areas of concern for

modernization include upgrading the exterior envelope, mechanical systems, telecommunications infrastructure, security, and interior finishes. Improving the workplace quality, energy performance, security, flexibility to

accommodate tenant churn, maintenance overhead and life-cycle expectancy are important objectives for modernizing these facilities.

Appropriate preservation for buildings on or eligible to be on the historic registry is part of the modernization effort.


Sustainable Building

Over the past decade, sustainable development has emerged as the favoured way of responding to the continuing degradation of the global environment.

The approach was launched into the international political arena by the World Commission on Environment and Development (WCED), chaired by

Norwegian premier Gro Harlem Brundtland in 1987, which defined it as ‘Development that meets the needs of the present without compromising the

ability of future generations to meet their own needs’ (Brundtland, 198 7). For the W CED, sustainable development includes two key concepts. First, the concept of needs, in particular the essential needs of the world’s po or,

‘to which overriding priority should b e given’ and second, the id ea of ‘limits’ to the environment’s ability to meet present and future needs, imposed by the state of technology and social organisation. To translate Brundtland’s

report into action the United Nations Conference on Environment and Development (UNCED) organised an Earth Summit in Rio de Janeiro in

1992.

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One result was the Agenda 21 action plan, which provided for the first time an international agreement on the practical implications of sustainable

development for cross-cutting issues such as trade, consumption and population growth, and sectoral issues among which architecture was

included. In 20 02 the next United Nations World Summit on Sustainable Development (R io+10) Earth Sum mit will be organized. This ten-year

review of the Earth Summit Agreements in 2002 will be a major impetus to catalyse collaborative action to implement sustainable development more

effectively (see National Councils for Sustainable Development NCSD website). Since 1992, an array of local and national strategies have bee n

designed to tailor these recommendations to specific conditions facing different communities across the world. One particular aspect has to be

pointed out in this context: the steadily increasing energy consumption, and building designs or architecture, urban design and planning not adapted to

local climatic circumstances. Too often climatic factors are neglected in construction because they are not of immediate interest and concern to the

building industry, builders, designers, developers and owners.


This is true not only for structures in hot climate zones, but also for those in temperate and cold climate zones. With the input of sufficient energy almost

everything seems possible but present construction trends in tropical and subtropical regions still show little awareness about energy conservation.

The widely applied international concrete box and iron sheet style of ubiquitous buildings is not adapted to lo cal climatic conditions and hence its

worldwide influence is questionable (Gut et al., 1993). Building cannot escape the far-reaching consequences of this concept in a society that is moving gradually towards sustainability. This is proven by the fact that the

Royal Institute of British Architects (RIBA) has included ecological sustainability on the curriculum for all the RIBA recognised courses (Smith,

2001). One of the new publications that outlines the future of the sustainability debate in architecture is Taking Shape by Susannah Hagan. B y focusing on the impact o f the new theories of sustainable technology and new materials in architecture, Hagan moves the discourse and practice of

environmental sustainability within architecture towards a greater degree of awareness of both its cultural significance and cultural potential (Hagan,

2001). Hans-Peter Jost and Jutta Schwarz discuss how to go about constructing archive buildings in line with the main principles of ecologically

sound construction (Jostetal, 1996).


Considerations include the choice of the site, external arrangements, optimum use of energy, choice of materials, ensuring a long life for a

building, ease of maintenance, and stabilisation of building waste. However, the article only deals with building in the West. Recently an interesting study was published in the well-known Butterworth's Series in Conservation and Museology on the ecology of building materials. It gives a comprehensive

understanding of ecology in building and provides vital technological information that allows the architect to put ideas of sustainability into

practice (Berge, 2000). In the same series an ecological and environmentally responsible guide to the preservation of historic timber

structures has also appeared, founded on respect for traditional crafts and building techniques. It illustrates the new, universally applicable approach to preservation based on the Principles for the Preservation of Historic Timber Structures, adopted by the International Wood Committee of ICOMOS (T he

International Council on Monuments and Sites). Considerations of appropriate technology, preservation of old -growth forests, and

redevelopment of traditional craft skills are central to its arguments (Larsen et al., 2000 , see also Schreckenbach, 1982; Sierig, 1991c).


The green awareness became especially popular when the cost for archive building rose (Rom bauts,1996). In Australia today there is a much greater

understanding of a building’s total structural integrity than ever before. Archivists now think in terms of a building’s capacity for sustaining

environmental conditions, not just creating them . They think of the entire building structure e.g. wall, roof, and floor as a means of aiding this process (Ling, 1998). Archivists in charge of planning new buildings do not generally accept the concept of achieving a stable climate in the stacks by mean s of construction without energy consuming electric devices. Somehow the idea

of sustainable archive building did not really catch on in the USA (Banks, 1999). The study by Paul Gut and Dieter Ackerknecht: Climate responsive

building is a very comprehensive approach, dealing particularly with building in tropical climate zones, published by the Swiss Centre for Development

Co operation in Technology and Management (SKAT). Climate responsive building is a possible alternative to climatic non-adapted building. It involves

the application o f soft measures and natural means to reduce energy consumption by design, construction a nd materials appropriate for a

specific climate. This also has positive consequences in terms of economy as w ell as in terms of proper use of local resources.


Improvements can be achieved when buildings are conceived in an integrated approach. This includes the settlement pattern and urban forms and the selection of the site according to microclimatic criteria. The shape

and type of buildings and their orientation, the integration of suitable vegetation and the arrangement of the external and internal space require

careful consideration. The correct use of building materials, designs of openings and their shading, natural cooling, passive solar heating and the

well-aimed utilisation of prevailing winds for ventilation are important supporting elements. In general, the SKAT publication provides the

necessary information for the planning and construction of buildings in tropical and subtropical regions with respect to natural climate control by

passive methods (i.e. without energy consuming appliances). In the main, low-cost and appropriate concepts are envisaged. A major part of the book is dedicated to the nine experiments and simulations Gut and Ackerknecht conducted in diverse climatic zones. The Appendix contains the physical data required to assess the properties of the main building materials and

other useful lists such as an extensive bibliography (166 titles), solar ecliptic charts for tropical and subtropical regions and conversion factors.


According to Gut the main points to take into consideration when designing a climate responsive building are (Gut et al., 1993):

• Minimise heat gain during daytime and maximise heat loss at night in hot seasons, and reverse in cold seasons;

• Minimise internal heat gain in the hot seasons;

• Select the site according to microclimatic criteria;

• Optimise the building structure (especially regarding thermal storage and time lag);

• Control solar radiation;

• Regulate air circulation.


4.4.1 Passive Climate Control

The concept of passive climate control is completely in line with the notion of sustainable building. It is an alternative to a mechanical air-conditioning system and as such is an essential part of sustainable building. Passive climate control implies that the repository is built and arranged in such a way that the thermal and hygroscopic properties of the building and its

contents create a good stable indoor climate. It concentrates on building physics and ensures that the temperature and relative humidity stay within acceptable ranges. For most, passive climate control is a design principle where it is important for the engineer to be aware of how the building is used . At the same time it is important for the user to be aware of any

activities that could possibly have an unintended and inappropriate effect on the indoor climate (Christoffersen, 1995). It is clear from the recent history

of the construction of repositories in tropical climate zones, whether archive, library or museum that the repositories play a major part in passive climate

control. It is especially important in tropical climates that buildings are designed or retrofitted to minimise moisture problems (Daniel et al., 2000) .


It is regrettable that still too little research work has been undertaken to develop passive climate control where the design of the building ensures a

stable environment (Lyall, 1997). Lars Christofferson conducted a remarkable Ph.D. research and development project o n passive climate controlled repositories. He developed a resource saving concept for the

establishment of a suitable climate and introduced ZEPHYR Climate Controlled Repositories together with the idea of sustainable storage.

Although he based his study on storage facilities in Northern Europe it is still worthwhile reading for those building in the tropics (Christofferson, 1995).

The first archive building in Africa is an interesting early example of passive climate control. In the design of the new building of the National Archives of Nigeria in 1958 many practical and cheap solutions were found to control

heat and humidity. Complete ventilation is provided on all floors with standard adjustable grainglassed louvered windows with steel bars on the

inside for protection against burglars. For the same reason the wings of the building have been made long and narrow with many doors and windows

placed opposite each other. Sun protection for the external walls is provided by the vertical fins between each window and by horizontal sun-breakers

immediately above the windows (Gwam, 1966).


Channelling the wind can also provide ventilation. For this purpose windscoops or special screens are installed on roofs to divert the wind to

channels which reach the room s. This technique has bee n used in certain very hot and dry parts of India for centuries. Normally one windscoop is

provided for each room and in multistoreyed buildings the channels reach all the way down. This type of ventilation is only possible if the wind blows regularly in the same direction (Agrawal, 1974). A particular method of

preventing solar gain has been employed in the 1982 archive building of Botswana, Africa. Here, earth berms are constructed to the underside of

windows encasing the first and second floors. The berms have a roof structure that forms a vented air space between itself and the building

fabric, thus preventing direct solar and radiant heat gain (Lekaukau et al., 1986). In Cologne, Germ any the system o f ‘natural air-conditioning’, a form

o f passive building, is applied to about 10 ,000 square meters. It ha s proven to be an effective method for stabilising temperature and humidity within a range acceptable for paper records. T he whole strong-room is

surrounded by air above ground ; the air can pass up under the facade and through the space between the roof and the ceiling.


With this construction the room is insulated as much as possible against the outdoor climate and its changes (Buchmann, 1998; Stehkämper, 19 88). In

South Africa the bo x within a box-idea is explored in a sub terranean construction (H arris,1993; Rowoldt, 1993 and 1994). An up-date on this

topic appeared in 1992. The author is surprised by the lack of serious discussion on this ‘Kölner-model’ and discusses other experiences in the

German-speaking countries (Stein, 1992). International comparisons show that builders generally use structures having a small surface area with

heavily insulated walls to achieve a stable internal environment (Thomas, 1988). That sustainable architecture can be established with very little

means, including financial, is proven by Laurie Baker who, during the course of 30 years, built over 26 buildings. Among others he was responsible for the construction of the Library of the Centre for Development Studies at Trivandrum, Kerala. The eight-story building was built with exposed brick

without cement. It is a cool building using natural ventilation and light (Hochschild, 2000; Kremp, 2001 ).


For more details on construction materials see the section on Construction below and for an older state of the art study on passive cooling see King, 1984, for a later case study see Rosenlund, 1993. For further reading on

passive climate control see Adamson et al., 1993a and 1993b; Allard, 1998; Anonymous, 1982a, 1982b, 1985b and 1997; Ayres et al., 1988; Bahadori, 1979; Baker, 1987; Bansal et al., 1994;Cofaigh Eoin et al., 1996; Dodd et al., 1986; Doswald, 1977; Edwards, 1994; Fischer, 1984; Fitzgerald, E. et al., 1999; Holm, 1983; Padfield et al., 1990; Roaf, 2001; Rosenlund, 1989; Rosenlund et al., 1997; Sacré et al., 1992; Swartzburg et al., 1991; Slessor

et al., 1997; Yang et al., 2000. On sustainable building in general see Clark,19 90;Ed wards, 1 999; K ing, 199 3; Kokusen, 1998; Mele t, 1999;

Piano, 1998; Ray-Jones et al., 2000; Steele, 1997; Vale et al., 1991; Yeang, 1999. For a bibliography on passive solar systems see Anonymous, 1989a ,

see also Rosalund , 1989 and Stulz, 1980. Also check the SKAT website.


6.0 PROJECT SUMMARY

The recommendations for the Archival Museum Building for Shyama Charan Lahiri Foundation have been generated by Transform Design as listed

below.

6.1 SITE SELECTION CRITERA

The preliminary indication from the trustees during the briefing is that there are 2 alternatives for locating this project.

• Varanasi

• Gorakhpur


Transform recommends that in projects Location is the single key factor in determining the profile ,exposure etc. In our experience the significance of Varanasi in Sri Lahiri Mahasaya’s life is most significant in terms of his spiritual expression .

A site of 2acres (86,400 sft) to 3 acres (1,30,000 sft) will be ideally suited to locate this project. This will ensure a pristine setting for the building and devotees or even scholars to absorb the essence of the guru and the institution .

The site should be free of pollutant sources like landfill, garbage dump, sewerage nalla, industrial /warehouse in vicinity and any such issues that may render it unfit environment for preservation, conservation or spiritual activities.


6.2 PLAN - AREA SUMMARY

The proposal will be a Class A construction super specified in finishes to ensure long term maintanence . The Area Plan for the project is

summarized below as temperory , permanent and exterior spaces.

6.2a SITE (2.5 ACRES)

This can be the enclosed portion allocated to this project from a larger site if the case arises.This area can accommodate the project with scope for future

expansion of the archival areas.


6.2b Temperoray Spaces

6.2b.1 ARCHIVE TEMPERORY STORAGE - 4000 sft

Good quality space in a good permanent structure close to the site free of dampness, pests etc to gather and document and restore all the archival material before transferring them to the permanent premises that is being

built for the purpose.

This will include safe storage spaces, Offices and the necessary provisions for segregated work areas for any laboratory or testing work for the restoration

technicians and experts


6.2b.2 SITE OFFICE - 800 sft

Facilities to be provided for the on site engineering staff to receive all drawings and data and store and retrieve them comfortably .The space to be provided to conduct review meetings and discussions following site inspections etc .

The site office to also provide well lit and well ventilated work and rest spaces so that the engineering staff can perform to maximum

efficiency.Purchase and procurement activities to be undertaken from this office.

6.2b.3 MATERIAL STORAGE SHEDS - 1500 sft

Well secured and covered spaces for the storage of materials received at site for use in the construction process especially finishing materials and the

fittings and fixtures.


6.2c Permanent Built Spaces

6.2c.1 Spaces near Main Entry

Security Block - 200 SFT

LOCKER ROOM for Visitors personal packages/bags – 400 SFT

6.2c .2 Main Archive Block (20000 SFT)

Visitor Support Spaces - 8000 sft

This comprises of:

Lobby - 1000sft

Circulation Spaces - 1500 sft

Library - 2500sft

Display of selected archival material - 2000 sft

Retail Space - 750 sft

Visitor Sanitary Facility - 250 sft


Archival storage areas - 10000 sft

This comprises of:

Manuscripts - 2500 sft

Photo /film - 1500 sft

Digital Records -1000 sft

Cloth, Leather ,Canvas -1500 sft

Furniture,Accessories -1000 sft

Icons ,Metal -1000 sft

Work Areas, Catalogues,Reference - 1500

Offices - 2000 sft

This comprises of:

Administrative OFFICES -800 SFT

Storage-200 sftorage -200 sft

Archival Offices-800 sft

Storage-200 sft


6.2C3 OTHER FACILITIES

TWIN COTTAGE 1500 SFT

WELLNESS CENTER 3000 SFT

6.2C4 LANDSCAPE AND OPEN SPACES

ROADS&PATH 20% OF THE SITE AREA

TRANQUILITY GARDEN 1500 SFT

LAND SCAPE PLANTING AREAS 20000 SFT

6.2C5 SERVICE AREAS

AIRCONDITIONING EQUIPMENT SPACES 1500 SFT

ELECTRICAL INSTALLATIONS AND PANEL SPACES 1500SFT

PUMPS ,GENERATORS ,UPS SPACES 1000 SFT

•6262© Project : Sri Soumya Acharya

6363

6.4 PRELIMINARY BUDGET SUMMARYSUMMARY OF ESTIMATE FOR THE PROPOSED ARCHIVAL MUSEUM

BUILDING

SHRI SHYAMA CHARAN LAHIRI MAHASAYA FOUNDATION ,INDIA

PREPARED BY- KRITHIKA SUBRAHMANIAN,TRANSFORM DESIGN, ARCHITECTS,CHENNAI INDIA

SL No

NAME OF BLOCK TOTAL AMOUNT (INR)

REMARKS

CIVIL WORKS

1 ARCHIVE TEMPERORY STORAGE AND LOGISTICAL COSTS

4000000.00 COSTS INCURRED IN GATHERING,CATALOGUING,RESTORING AND DOCUMENTING THE

MATERIAL TO BE ARCHIVED

2 SITE- STATUATORY PROCESS,SURVEY ,DOCUMENTATION(2.5

ACRES )

3500000.00 Land cost not included

3 BUILDING STATUATORY PROCESS(25000 SFT)

2500000.00 Taken from existing median values

4 SITE PREPARATION –FILLING,CONTOUR ,GRADIENTS,

10000000.00 MINIMUM MODIFICATION TO SITE EXISTING CONTOURS

5 MAIN ARCHIVE BLOCK (20000 SFT) 40000000.00 Civil cost assumed 1500 inr for the basic civil work.

6 TRANQUILITY GARDEN(1500 SFT) 1500000.00 A Special landscape feature to aid meditative setting for the building


SL No


REMARKS

7 TWIN COTTAGE(1500 SFT) 3000000.00 Proposed on site for special scholars, guests of the institution as a separate

block

8 SECURITY BLOCK(200 SFT) 300000.00 Near entry point to the site

9 LOCKER ROOM(400SFT) 600000.00 Near site entry for visitors to deposit bags etc.

10 ROADS&PATH 5000000.00 Paved,Metal topped , gravellised etc

11 WELLNESS CENTER(3000 SFT) 6000000.00 Proposed on site as a separate block

12 SITE DRAINAGE,RAINWATER HARVESTING

4000000.00 Peripheral Rainwater Harvesting tanks,channels, percolation pits

13 COMPOUND WALL 5000000.00 Stone Masonry Walls ,Fence etc

14 PILE WORK 700000.00 Proposed for Foundation if the site has vegetation that can be conserved

TOTAL

15 AIRCONDITIONING AND HUMIDITY CONTROL(ARCHIVES)

20000000.00 DOUBLE BACKED UPPRECISION AIRCONDITIONING

AND AIR PURIFICATION CLEAN ROOM CONDITIONS

16 AIRCONDITIONING (PUBLIC AREAS) 4000000.00 DOUBLE BACK UP COFORT AIRCONDITIONING HIGH

FILTERATION

17 PEST TREATMENT, CONTROL AND PREVENTION

2500000.00 Highest grade preservation safe products

18 INSULATION, DAMPPROOFING 1000000.00 Overdeck and Under deck insulation 6464

6565

SL No


REMARKS

TOTAL

19 LAND SCAPE PLANTING 1000000.00 Herbs and Plants carefully chosen for their pest control properties

20 EARTH SOIL &FLOOR GRADIANT 1000000.00 Topping for landscaped areas, highest quality to avoid red ants, termites etc

148450000

21 ELECTRICAL INSTALLATIONS 6000000.00 All installations will be of the best safety standards

22 PLUMBING AND SANITARY INSTALLATIONS

5000000.00 Highest standards of watersupply,drainage

23 PUMPS ,GENERATORS ,UPS 5000000.00 Double Backup provisions for zero failure

TOTAL

24 INTERIOR AND BUILDING MANAGEMENT INSTALLATIONS

24.1

FURNITURES,STORAGES,COMPACTORS,RACKS,DISPLAYS

7500000.00 Highest Quality of metal and wood racks suited for each type of storage

requirement and suitably treated /coated to prevent any damage to the

archived materials.

24.2COMPUTERISATION,DATA MANAGEMENT SYSTEMS

1500000.00 These will be commissioned or procured from relevant sources.

6666

SL NO


REMARKS

24.3

LIGHTING INSTALLATIONS (INTERNAL AND EXTERNAL)

2500000.00 Grade of luminaries chosen to prevent deterioration of preserved

documents .Detailed specification will be furnished later

24.4

FIRE FIGHTING SYSTEM DETECTION AND DRY EXTINGUISHING SYSTEMS

2000000.00 Fire detection to be of highest accuracy. Extinguishers to be

gas/powder based based on the area of application .

24.5

ACCESS CONTROL,INTRUDER ALARM, SAFETY .CCTV AND

SECURITY SYSTEMS

2000000.00 Movement detectors ,Glass break detectors, contact sensors,infrared

covers ,electronic auto dialers

24.6 MISCELLANEOUS BMS TECHNOLOGIES

500000.00 Building Management system and technology to integrate all the

installations

TOTAL 166400000.00 INR

6767

SL NO


REMARKS

25 ARCHITECTS PROFESSIONAL FEES 6000000.00 3.5 % OF PROJECT COST

26OTHER CONSULTANTS FEES(MEP?

HVAC?TECHNICAL SERVICES CONSULTANTS)

3000000.00

27ARCHIVISTS AND

CONSERVATIONISTS FEES AND RELATED SALARIES

1500000.00

28TEMPERORY STORAGE AND RESTORATION WORK AREAS

PREPARATION _________ NOT ESTIMATED

29TRAVEL,CONVEYANCE

REIMBURSIBLE1500000.00

CALCULATED FOR 30 MONTH SCHEDULE

30PROJECT MANAGEMENT

CONSULTANCY EXPENSES2000000.00 ESTIMATE AS 1.5%

PROJECT SUPERVISION COSTS INCURRED AT SITE

1500000.00Towards Site Monitoring office,coordination staff ,

Equiupments etc15500000.00

ADDITIONAL EXPENSES TO BE INCURRED DURING PROJECT


6.5 PROJECT TEAM

1. PRIME CONSULTANT -TRANSFORM DESIGN –ARCHITECTURAL DESIGN- INTERIOR DESIGN AND SPACE PLANNING-LANDSCAPE DESIGN- PROJECT MANAGEMENT CONSULTANCY

2. ARCHIVIST-CONSERVATIONIST- RESTORATION EXPERT CONSULTANT

3. LIGHTING DESIGN CONSULTANT

4. ELECTRICAL ENGINEERING SERVICES

5. STRUCTURAL DESIGN SERVICES

6. FIRE FIGHTING SYSTEM DETECTION AND DRY EXTINGUISHING SYSTEMS DESIGN

7. ACCESS CONTROL,INTRUDER ALARM, SAFETY .CCTV AND SECURITY SYSTEMS DESIGN

8. MISCELLANEOUS BMS TECHNOLOGIES DESIGN


6.6 REVIEW COMMITTEE

The project should be reviewed by a Review Committee comprising of a trustee, an archivist , an environmental consultant and the architect at every stage of execution to ensure that there are deviations to the design in terms

of all the minor details . This will prevent dilution of the basic principles of the design intent.

6.7 PROJECT SCHEDULE

The Project can be scheduled as a 24 month Project and the list of Tasks is as below.


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6.7.1 TASKS SUMMARY•Preliminary Brief (Client)•Project Report (Architect)•Approval of Budgets, Design Brief Finalisation,Appointment of Architects and Consultants( Client )•Site Identification (Client )•Verification of Statuatory Norms and Legalities of the Site(Client)•Site Boundary Survey ,Topo, Vegetation Mapping,Water Divining etc( Surveyors)•Approval of Design Intent Statement (Review Board)•Design Process Concept Stage( Architect)•Review of Conceptual Presentation (& Critical analysis( ReviewBoard)•Services Planning & Budgeting( Review board)•Preparation of Schematic Drawings ( finalization of construction and Services technologies)(Architects)•Review and Finalisation of all aspects of design and product specifications.(Review Board)•Scale Models ,Walk Through and Presentation materials.(Architects)•Submission of Approval Drawings ,Statuatory Process(Architects)•Compliance and Procurement of Permits(Clients)•Preparation and Clearance of Working Drawings and Details(Architects)


•Bid Documentation and Contract Administration Process( Architects and PMC)•Prequalification of Vendors and Contractors( Architects and Review Board)•Issual of Tenders, Analysis of Bids, Negotiation( Architect and Client)•Identification of Contractors(Review Board)•Services Design Finalisation, Services Vendor Identification( Services Consultants)•Award of all Contracts( Client)•Construction Process( PMC Schedule to follow)•Interior /Finishing Contract Works( Architects)•Vendor Identification and Orders for Furniture ,Storages ,Fixtures and Equipments.(Architects and Archivist)•Testing and Commissioning( Architect and all consultants)•Installation of all facilties and Equipments at site( Architects and all consultants)•Stocking and installation of Archival materials( Archivists and Client)•Execution of Landscape , Signages etc( Architects , PMC ,Clients)


6.8 CONSULTANTS - SCOPE - PROFESSIONAL CHARGES

The Scope of Services will be as per industry standards.

Project Management Consultancy and other Services Consultants will be fixed after the Prime Consulatant(Transform Design is Appointed)

The same will be forwarded separately to the client.


CLIENT- SRI SHYAMACHARAN LAHIRI MAHASAYA FOUNDATION

PROJECT TYPE- ARCHIVAL MUSEUM

SCOPE OF WORK- ARCHITECTURAL DESIGN AND ELEVATION

VALIDITY OF SERVICES-SEPT 2008 to march 2011

SCOPE OF ARCHITECT'S WORK: Note: The Terms and conditions in this document are pertinent to the project under consideration and the time period of Services stipulated.

The Design Services to the Project under consideration are as listed .


BILLING FIXED FOR SERVICES a ONLY

SCOPE OF ARCHITECT'S WORK

I Pre Design Phase – Phase I• Brief from client about the project in writing shall be handed over to the architect

to work on.• Preliminary design scheme shall be presented to the client with the material

board.• Finalizing the design to take it forward to the design development stage.

II Design development phase – Phase II• The Architect shall furnish all design and detailed working drawings with material

specification book required for execution of the Architectural work.• The layout at site shall as per the architect’s drawing.• The Architect shall be responsible for the architectural design and planning

decisions of the project.• The architect shall give all the final layouts, section drawings and elevations

drawing needed.• The architect shall provide interior design for lobbies and club house. Basic

layout of landscape can be provided.• Material selection will be done.


General Terms and Conditions:

1. We will coordinate with consultants and approving their design.

2. We can provide drawings and assistance for Statuatory Bodies/Corporation/DCP/Panchayat plans to the client/Client’s Liaison agent or LS.

3. Basic walkthrough can be done at extra cost payable to our outsourced visualiser.

4. Three views viz. Aerial, Public space and Typical villa can be done at our cost.

5. In case of outstation work, client should arrange for air travel and A.C. car at destination. Executive class Boarding for the Architect’s office representatives is required to be provided.

6. One set of selling drawing/Presentation plan will be given. Soft copy will be furnished to client. Additional copies if required will have to be taken at your end.


7) Schedule of fees:

Professional Fees - We will be charging a design fee of INR 30 Lakh towards the architectural services. Service tax @ 12.36% shall be charged extra.

8) All the consultants bills viz. plumbing, electrical and structural shall be settled by the client. Service tax at 12.36% will be charged extra.

Retainer Advance :10% plus service tax.

Conceptual & preliminary design :20% plus service tax.

Drawing submission to statutory bodies :20% plus service tax.

Plans, sections & elevations (GFC)-2 sets :20% plus service tax.

Service details (Kitchen, Plumbing & Electrical) :15% plus service tax.

Finishing details :10% plus service tax.

As built drawings : 5% plus service tax.


9) The services will involve the following:

i. Senior Architect (Mrs.Krithika Subrahmanian) One meeting at each stage at architect’s office or client’s office.

ii. Senior Project Architect – One meeting every month.

iii. Project coordinator 2 reviews of One and Half hours every week at site.

iv. Project coordinator/Engineer will review the site as required.

v. Four sets of drawings shall be provided from Architect’s office at relevant stages. Extra copies will be charged at actual. One soft copy of the drawing will be provided by CD.

vi. Local T&C shall be reimbursed at the rate of Rs.8 per km for travel from point to point


10) Project progress will be reported to the client in writing once a month prepared by Site Engineer attested by the Project Architect.

11) Extra inputs can be provided as required by the client at any stage to monitor the project and billed at actual.

12) Time is the Essence of the Contract. The Services are available until March 2011 only for the full fees amount .

13) After March 2011 the Architect shall be settled in full to extend/ continue the service.

14) The architect shall bill the client Rs 50,000 /- Per month as additional Retainer if the work execution at site delays to be paid on the first day of every month .

15) The Architect shall furnish details to the client in the form of specifications and drawings. Non performance of contractors shall not delay the Architects payment Schedule

16) Bills presented by the Architect shall be cleared within 4 working days by the client. The Architect reserves the right to hold drawings, details and suspend site services for the period of delay in clearing the bill .

17) Services shall resume only if bills are honored by the client within the stipulated time period.


ACCEPTED BY: ACCEPTED BY:

Mrs.Krithika Subrahmanian

Proprietrix

TRANSFORM DESIGN

Old.No.104/1 New.No.42.

Dr.Ranga Road

Mylapore, Chennai - 600 004.


CLIENT- SRI SHYAMA CHARAN LAHIRI MAHASAYA FOUNDATION

PROJECT TYPE- ARCHIVAL MUSEUM

SCOPE OF WORK-

a INTERIOR DESIGN

b DESIGN DOCUMENTATION

c BID DOCUMENTATION & COORDINATION OF SERVICES

VALIDITY OF SERVICES-SEPTEMBER 2008 TO FEBRUARY 2011

SCOPE OF ARCHITECT'S WORK

Note:The Terms and conditions in this document are pertinent to the project under consideration and the time period of Services stipulated.

The Design Services to the Project under consideration are as listed .

BILLING FIXED FOR SERVICES a, b and c ONLY


SCOPE OF ARCHITECT'S WORK FOR INTERIOR PROJECTS.

I Pre Design Phase – Phase I

4) Brief from client about the project in writing shall be handed over to the architect to work on.

5) Preliminary design scheme shall be presented to the client with the material board.

6) Finalizing the design to take it forward to the design development stage.

II Design development phase – Phase II

7) The Architect shall furnish all design and detailed working drawings with material specification book required for execution of the Interior Works (i.e) carpentry, False Ceiling, Civil, Plumbing, Finishing work and Soft furnishings.

8) Budgets for the individual areas shall be indicated by the architect’s office to the client.

9) The layout at site shall as per the architect’s drawing.


10) The Architect shall be responsible for the architectural interiors, design and planning decisions of the project.

11) The architect shall give all the final layouts, section drawings and elevations drawing needed for the services to the respective consultants.

III Bid Documentation– Phase III

1) The tendering of the interior works shall be aided by the architect office.

2) Negotiation with contractors shall be done by the client or representative before awarding the final contract.

3) The final work order to the contractors shall be given from the client’s side.


8383

General Terms and Conditions: 1.Costs of all publicity materials, perspective and presentation drawings requisitioned other than the architect’s shall be borne by the clients.2.In case of outstation, Mrs. Krithika Subrahmaniam and Mrs. Dharanija Ramakrishnan – Business class Air Travel and 5 Star Accommodation. Other Staff – Air Travel and 3 – 4 Star accommodation to be provided by client. Local conveyance to be arranged by client.


3) Schedule of fees:

Professional Fees : We will be charging a lumpsum fee of Rs.30 lacs for the project. Service tax @ 12.36% will be charged extra.

Retainer Advance :10% plus service tax.

Conceptual design finalization :10% plus service tax.

Release of working drawings :15% plus service tax.

Tender processing :15% plus service tax.

Order placement (furniture & other material) :15% plus service tax.

During execution of work :15% plus service tax.

Before handover :15% plus service tax.

Upon submission of as built Drawing : 5% plus service tax.


4) The services will involve the following:

Vii) Senior Architect one meeting at every stage.

Viii) Project Designer One meeting of One and half hours every month at site or at Office.

Ix) Site Engineer 2 reviews of One and Half hours every week at site.

X) Drawings shall be provided in duplicate at relevant stages. Extra copies will be charged at actual.

xi) Local T&C shall be reimbursed at the rate of Rs.5 per km for travel from point to point.

5) Project progress will be reported to the client in writing once a month prepared by Site Engineer attested by the Project Architect.


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7) Extra inputs can be provided as required by the client at any stage to monitor the project and billed at actual. 8) Time is the Essence of the Contract. The Services are available until NOVEMBER 2008 only for the full fees amount .After NOVEMBER 2008 the Architect shall be settled in full to extend/ continue the service. The architect shall bill the client Rs 50,000 /- Per month as additional Retainer if the work execution at site delays to be paid on the first day of every month . 9) The Architect shall furnish details to the client in the form of specifications and drawings. Non performance of contractors shall not delay the Architects payment schedule 10) Bills presented by the Architect shall be cleared within 7 working days by the client. The Architect reserves the right to hold drawings, details and suspend site services for the period of delay in clearing the bill .

11) Services shall resume only if bills are honored by the client within the stipulated time period.


ACCEPTED BY: ACCEPTED BY:

Mrs.Krithika Subrahmanian

Proprietrix

TRANSFORM DESIGN

Old.No.104/1 New.No.42.

Dr.Ranga Road

Mylapore, Chennai - 600 004.


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Scope changes from last project review

•Actual vs. Baseline Variance•Project file link for more info

•Actual vs. Baseline Variance•Cost overrun explanations

Scope Mgmt.

Schedule

BudgetCost

Project Status


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ARCHIVAL MUSEUMARCHIVAL MUSEUMforfor

SHYAMA CHARAN LAHIRI FOUNDATIONSHYAMA CHARAN LAHIRI FOUNDATION

Project ReportProject Report

PreparedPrepared by: by: Ar.KrithikaSubrahmanianAr.KrithikaSubrahmanian

©These drawings are under copyright and are property of Trans-Form Design. None of the drawings and related documents can be reproduced, copied in whole or part without prior expressed written consent of Trans-Form Design. These drawings cannot be handed over to a third party or used for any purpose, other than that for which it has been loaned. After fulfilling the purpose of issue the drawings shall be returned to Trans-Form Design. Project : Sri Soumya Acharya

1 archival museum for shyama charan lahiri foundation project report © project : sri saumya...

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