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Comment

Copyright © 2011 Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Excel 2010 Comprehensive

Create Charts| Microsoft Excel Chapter 2 More Skills: SKILL 11 | of 6

� A comment is a note that is attached to a cell, separate from other cell content. Comments candescribe how a complex formula works or provide feedback to other users.

� When you point to a cell containing a comment, the comment and the name of the computeruser who created the comment are displayed.

To complete this workbook, you will need the following file:� e02_Library

You will save your workbook as:� Lastname_Firstname_e02_Library

1. Start Excel. From your student data files, open e02_Library. Save the workbook in yourExcel Chapter 2 folder as Lastname_Firstname_e02_Library

2. Display the worksheet footers, click in the left footer, and then click the File Name button.Return to Normal view.

3. In cell A9, notice the small red triangle in the upper right corner of the cell. This triangleindicates that a comment has been inserted in the cell.

4. Point to cell A9 to display the comment, as shown in Figure 1.

ExcelCHAPTER 2

Figure 1

More Skills 11 Insert and Edit Comments


Create Charts | Microsoft Excel Chapter 2 More Skills: SKILL 11 | of 6

5. Right-click cell A9 to select the cell and to display the shortcut menu. From the displayedmenu, click Edit Comment.

6. In the comment, click to place the insertion point in the first line between the s and thecolon. Add a space, type Library Manager and then click cell A11 to deselect the comment.Point to cell A9, and view the change in the comment.

7. Right-click cell B4, and then from the displayed shortcut menu, click Insert Comment.

The name that displays at the top of the comment box is the user name that you usedto log on to the computer at which you are currently working.

8. Using your first and last names, replace the user name with Your Name and then positionthe insertion point below your name. Type We should reduce the amount of money wespend on books

9. Click in any empty cell, and then point to cell B4 to view your comment, as shown inFigure 2. If your comment does not close when you click an empty cell, the Show/HideComments feature might be turned on. To turn off this feature and hide the comment,right-click on the cell containing the comment, and from the shortcut menu, click Hide Comment.

Figure 2

Comment

Red triangleindicatescomment

10. Right-click cell G5, and then from the shortcut menu, click Insert Comment. Replace theuser name with Your Name and then position your insertion point below your name. TypeMagazine subscriptions are being moved to online editions, which are less expensive

11. Click the File tab, and then click the Print tab. Notice that the comments do not print.

12. Click the Review tab. In the Comments group, click the Show All Comments button.

13. On the Page Layout tab, click the Sheet Options Dialog Box Launcher . In the Page Setup dialog box, on the Sheet tab, click the Comments arrow, and then click As displayed on sheet. Compare your screen with Figure 3.

To print comments, you must select the Show All Comments option, and in the PageSetup dialog box, you must set the comments to print. Comments can be printedeither at the end of the worksheet or as they are currently displayed in the worksheet.



Figure 3

Page Setupdialog box

Comments box

14. In the Page Setup dialog box, click the Print Preview button, and then notice that the comments obscure some of the data, as shown in Figure 4.



Figure 4

Preview ofprinted page

Commentscover some

worksheet data

15. Click the Home tab. Click the cell A9 comment to select the comment box. Position thepointer on any border, making sure you do not point at a sizing handle. When the pointer displays, drag the comment box down and to the left approximately as shown inFigure 5.



Figure 5

Comment boxmoved to range

A12:B16

16. Move each of the remaining comment boxes below the data. Click the File tab, and thenclick the Print tab. Notice that the data in rows 1 through 10 can be viewed and that thecomments display below the data as shown in Figure 6.



17. Click the Review tab, and then click cell A1. In the Proofing group, click the Spellingbutton, and then check the spelling of the workbook.

The spelling tool checks the spelling in comments.

18. Save the workbook. Print or submit the file as directed by your instructor. Exit Excel.

� You have completed More Skills 11

Figure 6

Commentsbelow data

1. 2. 3. excel 2 4.wps.prenhall.com/wps/media/objects/10573/10827031/more_skills_… · start...

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