WIYN Planning Meeting, February 28, 2013

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0.9m Half Degree Imager – First Light

WIYN Planning Meeting, February 28, 2013

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Strawman Operational Models for WIYNFundamental Assumptions

NOAO pulls out on 1-2 year timescale No support of monsoon systems (WHIRC and Bench

CCD) No transition costs are included All HR, personnel, procurement, and associated

administrative activities are handled by one of the universities

Mountain infrastructure is paid for outside of these models Internet, water, sewage, electrical service, phones, snow

removal, kitchen, etc. Support of mirror aluminizing is not considered.

Currently too many unknowns to reasonably project a future support model

Typically ~500 hours of labor from facilities/engineering support

Does not include equipment (crane, truck, vacuum chamber, etc.)

Need to consider insurance costs

WIYN Planning Meeting, February 28, 2013

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Strawman Operational Models for WIYNFundamental Assumptions

½ FTE of facilities support is required ~700 man-hrs per year, 5 year average (2008 – 2012) Janitorial services Electrician/Refrigeration, mechanical systems, plumber,

craftsmen (carpenter, painter, flooring, drywall, etc.) Office space for staff, housing needs on the mountain,

transportation costs to/from mountain need planning. Instrument repairs/maintenance would have to be done at by

a partner or contracted out. Limited maintenance could be done by WIYN personnel.

WIYN 3.5m Operations budget to cover items such as Consumables (LN2, Dry Nitrogen) ~$14K Telescope equipment repairs ~$12K Materials, tools, and supplies ~$25K Utilities ~$20K, Capital Equipment ~$70K Other (contract services, travel, computers, software, etc.)

~$45K

WIYN Planning Meeting, February 28, 2013

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(1) Minimum Operational Model

Support only two instrument, pODI and WHIRC/WTTM Part-time Director at one of the partners and/or a Science

Advisory Committee 1 FTE Site Manager/Operations Manager (with

engineering background desirable) 1 FTE electronics technician with mechanical skill set 1 FTE computer engineer 3.5 FTEs OAs (need 0.5 to account for vacations, etc.)

Instrument scientific support – volunteers from partners No instrument support (no spectroscopy) Mountain crew trained for 24/7 support of pODI

instrument No PPA Go back to block scheduling, partners fill in their own

blocks

WIYN Planning Meeting, February 28, 2013

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(2) “Continue as we are” Operational Model

Support all current instruments (including pODI as a system), but no future development

Part-time Director (could be at one of the partners) and a Science Advisory Committee – (Director’s budget?)

0.5-1 FTE Administrative Assistant 1 FTE Site Manager/Engineer 1 FTE Operations Manager (ops + telescope scheduling) 1 FTE electronics technician w/mechanical skill set 1 FTE computer engineer 3.5 FTEs OAs (need 0.5 to account for vacations, etc.)

Instrument/Ops except pODI 0.2 FTE each WHIRC & spectroscopy instrument scientists 0.5 FTE instrument support 0.5 FTE Telescope Scientist

WIYN Planning Meeting, February 28, 2013

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(2) “Continue As We Are” Operational Model – pODI specific

pODI/PPA Ops (assumes 60% nights pODI) 1 FTE ODI System Scientist 1 FTE Data Analyst (includes operating the pipeline) 0.5 FTE Software Engineer (may go down to 0.25 FTE

after 2 years) 0.1 FTE PTI Manager 1 FTE PPA User Support Scientist 0.5 FTE Pipeline development & maintenance (down to

0.25 FTE after 2 years) 1 FTE portal developer (3 years)

$200K cash per year

WIYN Planning Meeting, February 28, 2013

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(3) “Continue as we are + Finish ODI” Operational Model

Support all current instruments (including pODI as a system), but no future development

Part-time Director (could be at one of the partners) and a Science Advisory Committee

0.5-1 FTE Administrative Assistant 1 FTE Site Manager/Engineer 1 FTE Operations Manager (ops + telescope scheduling) 1 FTE electronics technician w/mechanical skill set 1 FTE computer engineer 3.5 FTEs OAs (need 0.5 to account for vacations, etc.)

Instrument/Ops except pODI 0.2 FTE each WHIRC & spectroscopy instrument scientists 0.5 FTE instrument support 0.5 FTE Telescope Scientist

WIYN Planning Meeting, February 28, 2013

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(3) “Continue as we are + Finish ODI” Operational Model – ODI ops

ODI/PPA Ops (assumes 60% nights pODI) 1 FTE ODI System Scientist 1 FTE Data Analyst 0.5 FTE Software Engineer (may go down to 0.25 FTE after

2 years) 0.1 FTE PTI Manager 1 FTE PPA User Support Scientist 1 FTE Pipeline development & maintenance (down to 0.25

FTE after 2 years) 1 FTE portal developer (3 years) 1 FTE pipeline operator

$200K Note: Does not include any ODI development

personnel/costs

WIYN Planning Meeting, February 28, 2013

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Summary of Model FTEs

Minimum Model – 6.5 FTEs, not including Director (all core Ops)

“Continue as we are” – 14.3 – 14.8 FTEs 8 – 8.5 core Ops support (not including Director or

SAC) 1.2 FTEs non-pODI instrument support 5.1 FTEs pODI/PPA system support

“Continue as we are and operate full ODI/PPA system” – 15.9 – 16.4 FTEs

8 – 8.5 core Ops support (not including Director or SAC)

1.2 FTEs non-ODI instrument support 6.7 FTEs ODI/PPA system support