08 21 rdmw agenda pkg.pdf · 5. a) district of port hardy regular minutes dated june 26/12; town of...

REGIONAL DISTRICT OF MOUNT WADDINGTON

AGENDA

AGENDA for the regular Board meeting of the Regional District of Mount Waddington to be held Tuesday, August 21, 2012 at the Regional District Office, 2044 McNeill Road, Port McNeill.

Call to Order:

The meeting shall be called to order at 4:00 pm

SECTION “A” Adoption of Agenda:

1. Adopt the Agenda as circulated.

Petitions & Delegations:

2. Cory Vanderhorst, MNP, LLP

3. Presentation and Adoption of 2011 Financial Statements Pages 1-23

Minutes:

4. Minutes of the meeting held July 17, 2012 Pages 24-27

Correspondence on the table:

5. a) District of Port Hardy Regular minutes dated June 26/12; Town of Port McNeill Special minutes dated July 11/12, Regular minutes dated June 18/12; Village of Alert Bay Regular minutes dated June 13/12, May 23/12; Village of Port Alice Special Council minutes dated Aug 2/12, July 17/12, Regular minutes dated July 25/12, July 11/12, June 27/12. b) Coal Harbour LCC minutes dated June 13/12, May 9/12; Hyde Creek APC minutes dated May 2/12, March 7/12.

SECTION “B”- STAFF REPORTS:

Administrator’s Report: 1. Monthly report from the Administrator dated August 15, 2012 Page 28 2. Travel report dated August 15, 2012

Page 29

Manager of Operations Monthly Report

None

SECTION :C: - PARKS AND PLANNING

Parks: Planning:

1. Monthly Parks report from the Manager of Parks dated August 15, 2012 Pages 30-31

2. Monthly Planning report from the Manager of Planning dated

August 15, 2012 Pages 32-34

Committee Reports from Directors

None

SECTION “D” – BYLAWS

1. Bylaw No. 836 cited as the “Malcolm Island Official Community Plan Bylaw Amendment Bylaw No. 836, 2012” to be read a first and second time.

Pages 35-36 2. Set Public Hearing for Bylaw No. 836.

3. Bylaw No. 837 cited as the “Malcolm Island Zoning Bylaw

Amendment Bylaw No. 837, 2012” to be read a first and second time.

Pages 37-40 4. Set Public Hearing for Bylaw No. 837.

SECTION “E” Correspondence:

None

SECTION “F” Monthly Finance Report:

1. Monthly Finance report from the Treasurer dated August 15, 2012 Page 41 2. 2011 Remuneration and Expenses Report Page 42 3. Monthly Single Source Report dated August 13, 2012 Page 43

SECTION “G” RURAL/MUNICIPAL

Rural Updates: Area “A” – Broughton (Malcolm Island) Area “B” – Quatsino Area “C” – Rupert Area “D” – Nimpkish

Municipal Updates:

Village of Alert Bay Village of Port Alice District of Port Hardy Town of Port McNeill

Committee Meetings:

Next month Committee meetings as required

Next Month Meeting Date and Time:

Next month meeting September 18, 2012 at 4:00 pm

Adjourn

Motion to adjourn the meeting

Regional District of Mount Waddington

Annual Financial Report

December 31, 2011

Page 1 of 43

Chair Al Huddlestan District of Port Hardy

Director Bev Parnham District of Port Hardy

Director Doug Aberley Village of Alert Bay

Director Gail Neely/Jan Allen Village of Port Alice

Director Gerry Furney Town of Port McNeill

Director Heidi Soltau Electoral Area A

Director Phil Wainwright Electoral Area B

Director Norm Prince/Andrew Hory Electoral Area C

Director Dave Rushton Electoral Area D

Administrator Greg FletcherTreasurer Joe MackenzieManager of Operations Patrick DonaghyManager of Economic Development Neil SmithManager of Planning Jeff Long

External Auditors MNP, LLP


DIRECTORS

December 31, 2011

REGIONAL DISTRICT OFFICERS

Page 2 of 43

PageManagement Report 1

Auditor's Report 2

Consolidated StatementsConsolidated Statement of Financial Position 3Consolidated Statement of Operations 4Consolidated Statement of Cash Flow 5Consolidated Statement of Changes in Net Financial Assets 6

Schedules to Consolidated Financial StatementsA Schedule of Consolidated Position 7B Schedule of Operations by Fund 8C Schedule of Cash & Temporary Investments Position 9D Schedule of Debenture Debt Position 10E Continuity Schedule of Tangible Capital Assets 11F Continuity Schedule of Deferred Revenue 12G 2010 Restatements 13

Notes to Consolidated Financial Statements 14-20


INDEX TO FINANCIAL STATEMENTS

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The accompanying Consolidated Financial Statements have been prepared by management in accordance with Canadian Public Sector accounting standards as recommended by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. The integrity and objectivity of these statements are management’s responsibility. These statements include certain amounts based on management’s estimates and judgments in order to ensure that the consolidated financial statements are presented in all material aspects. Management is also responsible for the notes to the consolidated financial statements and schedules, and for ensuring that this information is consistent with the information contained in the consolidated financial statements. Management maintains accounting systems and related internal controls to provide reasonable assurance that assets are safeguarded and that transactions are properly authorized, recorded, and reported; that the provisions of the relevant legislation are being observed, and that best practices in the conduct of the financial affairs of the Regional District are being implemented. Such practices include formal written policies and procedures; careful selection of qualified staff; segregation of responsibilities within the organization to the extent possible; and appropriate delegation of authority. To assist in these objectives the Board is committed to ensuring that the performance of management is maintained at acceptable levels through ongoing professional training and development, mainly under the auspices of the Government Finance Officers Association of BC (GFOABC). The Board is responsible for ensuring that management fulfils its responsibilities for financial reporting and internal control, and to this end conducts monthly reviews of internal financial information and an annual review of externally audited consolidated financial statements. The Board’s external auditors, MNP, LLP conduct an independent examination, in accordance with generally accepted auditing standards, and express their opinion on the consolidated financial statements. Their examination includes appropriate tests and procedures to provide reasonable assurance that the financial position of the Regional District is presented fairly. The external auditors have full and free access to all levels of management and to the Board and meet when required. On behalf of the Regional District of Mount Waddington Joseph Mackenzie B.Com Treasurer 13 August, 2012

Management's Responsibility for Financial Reporting

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CONSOLIDATED STATEMENT OF FINANCIAL POSITIONAS AT 31 DECEMBER, 2011

2011 2010Restated(Note 18)

FINANCIAL ASSETS 14,338,892 10,787,872

Cash & Temp Investments (Note 4) (Note 15) 8,546,617 6,683,613

Receivables (Note 5) 468,802 409,418

Inventories for resale 4,118 3,695

Municipal Recoverable Debt (Schedule D) 5,319,355 3,691,146

LIABILITIES 12,274,650 10,106,026

Due to Hospital District (Note 15) 1,886,485 1,390,630

Accounts Payable (Note 6) 301,242 260,249

Restricted Revenue 868,274 793,764

Deferred Revenue (Schedule F) 868,274 793,764

Other Liabilities (Note 12) 570,070 541,360

MFA Capital Debt 8,648,581 7,120,023

Regional District (Note 8) 3,329,225 3,428,877

Member Municipalities 5,319,355 3,691,146

NET FINANCIAL ASSETS 2,064,242 681,846

NON-FINANCIAL ASSETS 13,264,402 13,474,204 Tangible Capital Assets (Note 3e) 13,264,402 13,474,204 InventoriesPrepaid Expenses

ACCUMULATED SURPLUS (Schedule A) 15,328,644 14,156,050

Joe Mackenzie Al HuddlestanTreasurer Chair

Note: The accompanying notes are an integral part of these consolidated financial statements.

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CONSOLIDATED STATEMENT OF OPERATIONSFOR THE YEAR ENDED 31 DECEMBER, 2011

2011 2011 2010ACTUAL BUDGET ACTUAL

(Unaudited) Restated(Note 10) (Note 18)

REVENUES: 5,290,493 4,121,603 4,907,837

Taxation 2,535,854 2,535,853 2,392,709 Grants 618,385 290,000 252,748 Sales of Services 1,653,854 780,877 1,043,377 Interest Earned 51,015 - 23,436 Other Revenue 431,384 514,873 1,195,567

EXPENDITURES: 4,117,898 4,218,129 3,859,778

General Govt Services: 751,595 782,537 737,451 Protective Services: 257,712 281,419 241,304 Recreation Services: 975,546 1,022,461 934,532 Environmental Development 106,447 111,892 115,168 Environmental Health Services 1,079,652 1,037,276 848,142 Economic Development 202,220 172,789 183,099 Regional Transit 218,575 243,800 268,285 Utility Services 526,152 565,955 531,797

SURPLUS (DEFICIT) FOR YEAR 1,172,594 (96,526) 1,048,059

CONSOLIDATED STATEMENT OF CHANGES IN ACCUMULATEDSURPLUS FOR THE YEAR ENDED 31 DECEMBER 2011


ACCUMULATED SURPLUS, beginning of year, as reported 14,140,574 14,140,574 13,100,878

Prior period adjustment (Note 18) 15,476 - 7,114

ACCUMULATED SURPLUS, beginning of year, restated 14,156,050 14,140,574 13,107,992

SURPLUS FOR YEAR 1,172,594 (96,526) 1,048,059

ACCUMULATED SURPLUS, end of year 15,328,644 14,044,048 14,156,051


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CONSOLIDATED STATEMENT OF CASH FLOWCASH & TEMPORARY INVESTMENTS FOR THE YEAR ENDED 31 DECEMBER, 2011

2010Cash Provided By (Used for) 2011 Restated

(Note 18)OPERATING: 1,300,406 419,687 Operating Surplus for year 1,172,594 1,048,058

Non-Cash changes to Operations 580,166 535,656 Amortization 580,166 535,656

Decrease(Increase) in Financial Assets (59,807) (101,924) Accounts Receivable (59,384) (101,686) Inventories held for resale (423) (238)

Increase(Decrease) in Liabilities (392,547) (1,062,103) Deposits Held in Trust (536,759) (74,418) Accounts Payable 40,993 (112,954) Deferred Revenue 74,510 (800,013) Other Liabilities 28,709 (74,718)

INVESTING ACTIVITIES (370,364) (1,867,148)Acquisition of tangible capital assets (370,364) (1,867,148)Proceeds on sale of tangible capital assets

FINANCING ACTIVITIES (99,651) 1,385,787 Capital Debt Issued - 1,600,000 Debt Repayment (99,651) (214,213)

INCREASE IN CASH & INVESTMENTS 830,391 (61,674)

CASH & INVESTMENTS: BEGINNING OF YEAR 6,683,613 6,745,287

CASH & INVESTMENTS: END OF YEAR 7,514,004 6,683,613


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CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETSFOR THE YEAR ENDED 31 DECEMBER, 2011


(Unaudited)Restated(Note 10) (Note 18)

Operating Surplus for year 1,172,594 (96,526) 1,048,058

Acquisition of tangible capital assets (370,364) (143,600) (1,867,148) Amortization of tangible capital assets 580,166 580,166 535,656

Increase/Decrease in Net Financial Assets 1,382,396 340,040 (283,434)

Net Financial Assets, beginning of year 681,846 681,846 965,280

Net Financial Assets, end of year 2,064,242 1,021,886 681,846


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SCHEDULE OF CONSOLIDATED POSITION Schedule AAS AT 31 DECEMBER, 2011 (Unaudited)

CONS CONS CONS CONS CONS CONS CONS CONS CONSGENERAL CHW CHS SOS WW WS HCS SERVICES RESERVE TOTAL

2011FINANCIAL ASSETS 11,625,124 184,115 344,556 213,652 70,689 106,320 57,863 12,602,319 1,736,573 14,338,892 Cash & Temp Investments 5,921,885 141,824 334,315 197,194 60,480 100,397 53,950 6,810,044 1,736,573 8,546,617

Accounts Receivable * 379,766 42,291 10,241 16,458 10,209 5,923 3,913 468,802 468,802

Inventories held for resale 4,118 4,118 4,118

Municipal Debt 5,319,355 5,319,355 5,319,355

LIABILITIES 11,296,596 45,689 2,807 212,409 11,557,501 717,149 12,274,650 Deposits Held in Trust 1,886,485 1,886,485 1,886,485

Accounts Payable 299,496 1,745 301,241 301,241

Deferred Revenue 209,709 45,689 2,807 6,737 264,941 603,332 868,274

Other Liabilities 456,253 456,253 113,817 570,070

Capital Debt 3,125,298 203,928 3,329,225 3,329,225

Municipal Debt 5,319,355 5,319,355 5,319,355

NET FINANCIAL ASSETS 328,528 138,426 341,749 1,242 70,689 106,320 57,863 1,044,818 1,019,424 2,064,242 NON-FINANCIAL ASSETS 8,942,021 1,722,632 599,269 1,960,005 38,543 1,931 13,264,402 13,264,402 ACCUMULATED SURPLUS 9,270,549 1,861,058 941,018 1,961,247 109,232 106,320 59,794 14,309,220 1,019,424 15,328,644

* Net of Doubtful Debts provision


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SCHEDULE OF OPERATIONS - BY FUND Schedule BFOR THE YEAR ENDED 31 DECEMBER 2011 (Unaudited)

CONS CONS CHS SOS WW WS HCS SUBTOTAL GENERAL GENERAL CHW REVENUE REVENUE REVENUE REVENUE REVENUE REVENUE RESERVE TOTAL

FUND FUND FUND FUND FUND FUND FUND FUNDS FUND 2011REVENUES 4,899,436 107,819 62,073 131,400 30,287 19,640 23,176 5,273,830 16,663 5,290,493 Taxation 2,486,139 49,715 2,535,854 2,535,854 Grants 593,615 10,915 11,128 615,658 2,727 618,385 User Fees 1,384,943 95,147 47,055 56,232 29,509 18,411 22,556 1,653,854 1,653,854 Interest 29,560 1,756 3,889 2,478 716 1,166 620 40,185 10,830 51,015 Other Revenue 405,179 22,975 62 63 428,278 3,106 431,384

EXPENSES 3,591,746 191,956 80,955 198,092 27,082 13,071 14,995 4,117,898 4,117,898 Gen Govt 751,595 751,595 751,595 Protective 257,712 257,712 257,712 Parks & Recreation 975,546 975,546 975,546 Environmental Development 106,447 106,447 106,447 Environmental Health 1,079,652 1,079,652 1,079,652 Economic Development 202,220 202,220 202,220 Regional Transit 218,575 218,575 218,575 Utility Services 191,956 80,955 198,092 27,082 13,071 14,995 526,152 526,152

NET REVENUE 1,307,689 (84,137) (18,883) (66,692) 3,205 6,569 8,181 1,155,933 16,663 1,172,595

UNCONSOLIDATED TRANSFERS (112,049) (112,049) 112,049

SURPLUS(DEFICIT) FOR THE YEAR 1,195,640 (84,137) (18,883) (66,692) 3,205 6,569 8,181 1,043,883 128,712 1,172,594

ACCUMULATED SURPLUSBeginning of year, as reported 8,057,656 1,945,195 959,901 2,029,717 106,027 99,753 51,613 13,249,862 890,712 14,140,574 Prior Period Adjustment (Note 18) 17,254 (1,779) 15,475 15,475 BEGINNING SURPLUS, RESTATED 8,074,910 1,945,195 959,901 2,027,940 106,027 99,752 51,613 13,265,337 890,712 14,156,050 SURPLUS(DEFICIT) FOR THE YEAR 1,195,640 (84,137) (18,883) (66,692) 3,205 6,569 8,181 1,043,883 128,712 1,172,594 ACC SURPLUS, END OF YEAR 9,270,550 1,861,058 941,018 1,961,247 109,232 106,320 59,794 14,309,220 1,019,424 15,328,644


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CASH & TEMPORARY INVESTMENTS POSITION Schedule CAS AT 31 DECEMBER 2011

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011REVENUE FUNDS 1,057,848 1,424,931 1,364,729 2,408,885 1,532,808 1,946,296 4,188,762 5,196,257 4,589,161 6,377,725 GENERAL FUND 958,564 915,644 1,124,338 2,123,155 1,247,597 1,694,080 3,397,209 4,403,550 3,731,166 5,489,566 COAL HARBOUR WATER 21,074 194,706 47,173 61,516 46,108 10,855 131,107 114,195 146,209 141,731 COAL HARBOUR SEWER (24,160) 160,869 23,027 32,970 50,124 51,196 299,729 303,832 320,580 334,407 SOINTULA SEWER 26,065 28,238 31,068 46,239 52,050 40,063 179,796 184,376 185,849 197,194 WOSS WATER 51,748 54,007 61,584 64,411 49,809 52,384 56,557 58,707 62,212 60,480 WOSS SEWER 24,557 71,467 77,539 80,594 84,653 88,653 92,180 93,447 95,656 100,397 HYDE CREEK SEWER 2,467 9,065 32,184 38,150 47,488 53,950 CAPITAL FUNDS 355,675 369,605 366,510 475,838 48,496 48,496 432,319 432,319 GENERAL FUND 64 - - - 432,319 432,319 COAL HARBOUR WATER 130,671 149,932 45,689 45,689 - - COAL HARBOUR SEWER 224,710 233,978 2,807 2,807 - - SOINTULA SEWER 45,036 91,928 - - - - WOSS WATER (33,972) - - - - - WOSS SEWER - - - - - HYDE CREEK SEWER - - - - - GENERAL RESERVE FUND 663,440 1,248,864 1,361,884 1,640,050 1,864,703 2,209,196 2,608,301 1,500,535 1,662,133 1,736,573 GENERAL RESERVE 833,440 1,248,864 1,361,884 1,640,050 1,864,703 2,209,196 2,608,301 1,500,535 1,662,133 1,736,573

TOTAL REGIONAL DISTRICT 1,721,288 2,673,795 3,082,288 4,418,540 3,764,021 4,631,330 6,845,559 6,745,288 6,683,613 8,546,617

Represented ByCurrent Account 1,615,394 2,276,771 7,095,441 M.F.A. Money Market 5,128,953 4,405,902 1,450,236 Cash on Hand 940 940 940

6,745,287 6,683,613 8,546,617

HOSPITAL DISTRICT CASH & TEMPORARY INVESTMENTS INCLUDED ABOVE (Note 15) REVENUE FUNDS 1,465,047 1,289,827 831,221 CAPITAL FUNDS - 100,803 22,650 TEMPORARY INVESTMENTS 1,032,614

1,465,047 1,390,630 1,886,485


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REGIONAL DISTRICT OF MOUNT WADDINGTON Schedule DDEBENTURE DEBT POSITION AS AT 31 DECEMBER 2011 MUNICIPAL RECOVERABLE AND REGIONAL DISTRICT OWN DEBT

MUNICIPAL RECOVERABLE DEBTISSUE ISSUE TERM ISSUE ORIGINAL BALANCE NEW DEBT PRINCIPAL ACTUARIAL BALANCEDATE # OF MATURITY LOAN AS AT ISSUED REDUCTION ADJUSTMENT AT END

ISSUE DATE AMOUNT BEGINNING DURING DURING OF YEAROF YEAR YEAR YEAR

ALERT BAY 960,000 785,386 - (32,238) (6,985) 746,163 13-Oct-05 95 20 13-Oct-25 960,000 785,386 (32,238) (6,985) 746,163

PORT ALICE 1,038,667 156,753 600,000 (14,273) (14,095) 728,385 01-Dec-95 61 20 01-Dec-15 438,667 156,753 (14,273) (14,095) 128,385 12-Oct-11 117 25 12-Oct-36 600,000 600,000 600,000

PORT MCNEILL 3,630,000 1,269,009 1,400,000 (69,111) (47,706) 2,552,192 24-Apr-07 65 20 24-Apr-17 1,730,000 803,262 (52,320) (46,336) 704,606 23-Apr-08 103 20 23-Apr-28 500,000 465,747 (16,791) (1,370) 447,586 04-Apr-11 116 20 04-Apr-31 1,400,000 1,400,000 1,400,000

PORT HARDY 2,000,000 1,479,998 - (166,582) (20,800) 1,292,616 02-Nov-07 102 10 01-Dec-17 2,000,000 1,479,998 (166,582) (20,800) 1,292,616

TOTAL MUNICIPAL RECOVERABLE DEBT 7,628,667 3,691,146 2,000,000 (282,204) (89,586) 5,319,355

REGIONAL DISTRICT CAPITAL DEBTISSUE ISSUE TERM ISSUE ORIGINAL BALANCE NEW DEBT PRINCIPAL ACTUARIAL BALANCEDATE # OF MATURES LOAN AS AT ISSUED REDUCTION ADJUSTMENT AT END

ISSUE AMOUNT BEGINNING DURING DURING OF YEAROF YEAR YEAR YEAR

GENERAL FUND : Telegraph Cove Road 500,000 299,369 - (47,246) (8,025) 244,098 19-Apr-06 97 9 19-Apr-15 500,000 299,369 - (47,246) (8,025) 244,098

SOINTULA SEWER FUND 707,798 248,308 - (21,406) (22,974) 203,927 01-Dec-95 61 20 01-Dec-15 571,710 198,617 - (17,290) (18,655) 162,672 01-Dec-95 61A 20 01-Dec-15 95,790 33,278 - (2,897) (3,125) 27,255 01-Jun-96 63 20 01-Jun-16 40,298 16,413 - (1,219) (1,194) 14,000

TOTAL REGIONAL DISTRICT DEBENTURE DEBT 1,207,798 547,677 - (68,652) (30,999) 448,025 Solid Waste Landfill MFA Interim Finance Program (Note 8) 2,881,200 2,881,200 TOTAL REGIONAL DISTRICT CAPITAL DEBT 3,428,876 (68,652) (30,999) 3,329,225


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REGIONAL DISTRICT OF MOUNT WADDINGTON Schedule ECONTINUITY SCHEDULE -TANGIBLE CAPITAL ASSETS POSITION AS AT 31 DECEMBER 2011

O/C 2010 ACCDEP NBV 2011 2011 O/C 2011 ACCDEP NBVASSET CATEGORY 31-Dec-10 DEP 31-Dec-10 31-Dec-10 ADDITIONS DISPOSALS 31-Dec-11 DEP 31-Dec-11 31-Dec-11

ENGINEERING STRUCTURES 14,053,844 315,232 4,980,754 9,073,090 169,161 14,223,006 314,980 5,295,734 8,927,272

BUILDINGS 2,743,324 64,892 1,425,891 1,317,433 84,112 2,827,437 78,731 1,504,622 1,322,815

MACHINERY & EQUIPMENT 3,383,829 110,896 863,090 2,520,738 113,931 3,497,759 135,553 998,644 2,499,115

VEHICLES 875,453 44,637 329,136 546,316 3,159 878,612 50,902 380,038 498,574

LAND 16,627 16,627 16,627 16,627

TOTAL 21,073,077 535,657 7,598,872 13,474,204 370,364 21,443,440 580,166 8,179,038 13,264,402


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REGIONAL DISTRICT OF MOUNT WADDINGTON Schedule FCONTINUITY SCHEDULE OF DEFERRED REVENUEAS AT 31 DECEMBER 2011

Opening Add Less ClosingBalance Received Recognized Balance31-Dec-10 2011 2011 31-Dec-11

Nipsec 96 96 VTN 337 337 Ec Dev Strategy 808 808 NITI 86,329 201,058 162,596 124,791 BSR (21,961) 21,568 (1,719) 1,326 BSR2 (8,734) 49,676 43,039 (2,097) ALL (55,134) 63,389 9,081 (826) SANJ (38,172) 38,172 - Holberg Dock 5,814 31,289 34,355 2,748 Loggersports 1,809 1,809 Rural Areas 28,000 28,000 Misc Grants 10,000 10,000 TCR 12,804 177 12,981 TSU 2,639 37 2,676 CHLCC 17,105 (17,105) - TAC 15,311 211 15,522 RTS 210 3 213 GasTax Note 11 658,977 210,831 266,476 603,332 DCCs 55,233 55,233 VS 22,293 36,905 47,873 11,325

Total Deferred Revenue 793,764 636,211 561,701 868,274


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REGIONAL DISTRICT OF MOUNT WADDINGTON Schedule G2010 RESTATEMENTS

FINANCIAL ASSETSTotal Financial Assets2010 Total Financial Assets,as published 10,765,958 2010 Adjustments 21,914 2010 Total Financial Assets, restated 10,787,872

Accounts Receivable2010 Accounts Receivable, as published 387,504 Adjustment for accrued Payments in Lieu of Taxes 11,871 21,914 Adjustment for accrued recycling paper revenue 10,043 2010 Accounts Receivable, restated 409,418

LIABILITIESTotal Liabilities2010 Total Liabilities, as published 10,099,588 2010 Adjustments 6,439 2010 Total Liabilities, restated 10,106,027

Accounts Payable2010 Accounts Payable. As published 253,810 Adjustment for accrued LTD interest 6,439 2010 Accounts Payable, restated 260,249

NET FINANCIAL ASSETS2010 Net Financial Assets, as published 666,370 2010 Adjustments 15,475 2010 Net Financial Assets, restated 681,846

ACCUMULATED SURPLUS2010 Accumulated Surplus, as published 14,140,574 2010 Adjustments 15,475 2010 Accumulated Surplus, restated 14,156,050

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NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER, 2011

REGIONAL DISTRICT OF MOUNT WADDINGTON 1. PURPOSE

The Regional District of Mount Waddington was incorporated under Letters Patent signed on 13th June 1966 by the province of British Columbia under the British Columbia Local Government Act. Its principal activities are the provision and coordination of local government services to the residents of four unincorporated (rural) areas and four municipalities within its boundaries

2. REPORTING ENTITY

The consolidated financial statements of the reporting entity of the Regional District of Mount Waddington reflect the assets, liabilities, revenues and expenses of the following funds:

i) General Revenue Fund and associated Capital Fund of the following shared services:

• General Government Administration (All areas) • Parks (All areas) • Regional Planning (All areas) • Solid Waste (All areas) • Economic Development (All areas) • Regional Emergency Management (All areas) • E911 ( All areas) • Regional Transit (All areas except Area B and Port Alice) • Electoral Area Planning (All areas except Port Hardy) • Electoral Area Administration (Areas A, B, C, D) • Library (Areas A,B,C,D) • Arena (Port McNeill, D and Defined Area of Electoral Area C)

ii) Local Service Areas:

Local Community Commission (Coal Harbour) Fire Protection (Coal Harbour, Sointula, Hyde Creek, and Woss)

Streetlighting (Coal Harbour, Winter Harbour, Sointula, Nimpkish Heights, and Woss) Recreation (Hyde Creek, Malcolm Island, and Woss) Garbage Removal (Malcolm Island, Woss & Coal Harbour) Road Maintenance (Telegraph Cove)

iii) Water and Sewer Funds:

Coal Harbour Water Revenue Fund and associated Capital Fund Coal Harbour Sewer Revenue Fund and associated Capital Fund Sointula Sewer Revenue Fund and associated Capital Fund Woss Water Revenue Fund and associated Capital Fund Woss Sewer Revenue Fund and associated Capital Fund Hyde Creek Sewer Revenue Fund and associated Capital Fund

iv) General Reserve Fund

3. SIGNIFICANT ACCOUNTING POLICIES

a) British Columbia Regional Districts The Regional District of Mount Waddington is required to follow accounting principles generally accepted for British Columbia Local Governments and to apply such principles consistently.

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In accordance with this policy, the Consolidated Financial Statements of the Regional District of Mount Waddington are prepared by Management in accordance with the principles issued by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants.

Under the principles of fund accounting, the assets and liabilities, revenues and expenses of the Regional District are segregated into various funds for accounting and financial reporting purposes.

b) Basis of accounting

The accrual basis for recording revenues and expenses has been followed, whereby revenues are recognized in the period in which the transactions or events occurred that gave rise to the revenues, and expenses are recognized in the period the goods and services are acquired and a liability is incurred, whether or not a current cash flow is associated with the transaction.

c) Temporary Investments

Investments are comprised of deposit accounts with the C.I.B.C. and in the pooled investments of the Municipal Finance Authority (MFA). Funds invested with MFA are pooled with other local governments and managed independently by Phillips, Hager & North Investment Management. Investments are carried at cost which approximates fair market value.

d) Financial Instruments

Financial instruments consist of cash and temporary investments, receivables, debt recoverable from member municipalities, accounts payable and accrued liabilities, other liabilities, short and long-term debt. Unless otherwise noted, it is management’s opinion that the regional district is not exposed to significant interest, currency or credit risk arising from these financial instruments.

e) Tangible Capital Assets (See Schedule E)

Tangible Capital Assets, comprised of capital assets and capital work-in-progress, are recorded at original cost in the period acquired and are categorized according to type. Capital assets costing less than $1,000 are expensed. Depreciation is recorded on a straight-line basis over the estimated useful life of the asset commencing in the year following year of acquisition. Estimated useful lives will not exceed 40 years unless it can be clearly demonstrated that the useful life is expected to exceed 40 years.

Amortization periods for the asset categories of the Regional District are generally as follows: Engineering Structures 30 to 40 years Buildings 30 to 40 years Machinery & Equipment 20 to 30 years Vehicles 10 to 15 years

Contributed capital assets are capitalized at fair market value and recorded as revenue. f) Revenue Recognition

Revenue is recorded in the period in which the transactions or events that gave rise to the revenue occur. Amounts that have been received in advance of services being rendered are recorded as deferred revenues until the Regional District discharges the obligations that led to the collection of funds. Taxes are recognized in the year levied. Sale of services are recognized in the year that the service is provided or the amount is earned, provided the amount can be estimated and collection is reasonably assured. Government transfers are recognized as revenues in the period in which the events giving rise to the transfer occur and only recorded once authorized, eligibility criteria is met, and the amount can be reasonably estimated. Contributions are recorded when the event giving rise to the contribution occurs. Investment income, taxation penalties and other earnings are recorded in the year they are earned.

g) Use of Estimates

The preparation of financial statements in accordance with generally accepted accounting principles requires management to make when necessary, estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the accounting period. Significant use of such estimates has been made by management in the determination of the liability for

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landfill closure and post-closure costs, the estimated net recoverable amount of accounts receivable and tangible capital assets, the estimated useful life of tangible capital assets for amortization purposes, and accrued sickleave liability. Actual results will differ.

4. CASH AND TEMPORARY INVESTMENTS (See Schedule C)

Included in cash and temporary investments is $1,450,236 (2010 $4,405,902) of moneymarket investments held with the Municipal Finance Authority. These investments are carried at cost which approximates fair market value.

5. RECEIVABLES

2011 2010 (Restated) (Note 18) Government of Canada 49,540 72,245 Province of BC 6,375 6,931 Local Governments 44,629 45,269 Developer Contributions Installments 12,698 14,373 Trade Receivables 407,499 322,539 520,741 461,357 Less: Doubtful Debt Provision 51,939 51,939 $468,802 $409,418

6. ACCOUNTS PAYABLE AND ACCRUED LIABILITIES

2011 2010 (Restated) (Note 18) Government of Canada 49,788 40,006 Province of BC 18,681 14,763 Local Governments 3,224 - Trade Payables 229,549 205,480 $301,242 $260,249

7. LONG TERM INTERNAL DEBT

General Reserve Fund balances amounting to $309,080 (2010 $333,323) are currently employed as loan finance to Regional District of Mount Waddington Fire Departments for the acquisition of Fire trucks. Principal is recovered from participating departments together with interest at competitive rates. This policy is designed to allow the General Reserve Fund a premium over alternative investment rates available in the outside market while enabling borrowers to obtain a discount against long term market rates.

Service Loan Commenced Maturity Balance Balance 2011 2010 Sointula Fire $145,000 1/09/2006 31/08/2021 106,201 114,350 Hyde Creek Fire 206,500 1/01/2007 31/12/2021 155,183 166,582 Woss Fire 76,000 1/01/2005 31/12/2019 47,696 52,391 Total $427,500 $309,080 $333,323

8. LONG TERM CAPITAL DEBT (see Schedule D)

Long term debenture debt denominated in a foreign currency would be recorded in the accounts at par value with the Canadian Dollar. The Regional District has no such debt as at reporting date. Regional District own debenture debt of $448,025 is reported net of actuarial balances.

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The reported capital debt liability of the Regional District of $3,329,225 (2010 $3,428,877) includes $2,881,200 (2010 $2,881,200) borrowed for the Solid Waste Landfill service under the MFA’s 5 year interim finance program, which does not require payments of principal. This loan has not yet been debentured. Payment of principal on issued debt of the Regional District for the next 5 years is as follows:

2012 2013 2014 2015 2016 SEWER ISSUE #61 17,290 17,290 17,290 17,290 SEWER ISSUE #61A 2,897 2,897 2,897 2,897 SEWER ISSUE #63 1,219 1,219 1,219 1,219 1,219 ROADS ISSUE #97 47,246 47,246 47,246 47,246

$68,652 $68,652 $68,652 $68,652 $1,219

Principal on capital debt is accounted for as a reduction in the debt liability, along with actuarial adjustments as advised by the MFA totaling $30,999 (2010 $26,760) which are recorded as revenue. Interest on long-term debt is charged against fund balances in the period the charges become payable. Interest recorded in the Consolidated Statement of Operations in 2011 is $44,702 (2010 $51,063) Debenture Debt outstanding on behalf of member municipalities is reported net of accrued actuarial balances. Liability of member municipalities as at 31 December 2011 was $5,319,355 (2010 $3,691,146)

8(b). SHORT TERM CAPITAL DEBT

Included in the Regional District’s capital debt of $3,329,225 is an amount of $2,881,200 of short–term borrowings outstanding as at 31 December 2011 (2010 $2,881,200) These borrowings are being used to fund the 2010 Landfill Upgrade project. Interest on this short-term debt recorded in the Consolidated Statement of Operations in 2011 is $48,947 (2010 $36,210)

9. MUNICIPAL FINANCE AUTHORITY DEBT RESERVE FUND

The Regional District secures its long-term borrowing through the Municipal Finance Authority. As a condition of these borrowings, a portion of the debenture proceeds is retained by MFA as a debt reserve fund. As at 31 December 2011 the total of the Debt Reserve Fund was as follows:

2011 2011 2011 2010 2010 2010 Municipal RD Total Municipal RD Total Cash Deposits 107,171 29,427 136,598 83,874 28,458 112,332 Demand Notes 294,173 73,214 367,387 244,312 73,214 317,526 401,344 102,641 503,985 328,186 101,672 429,858

10. BUDGET RECONCILIATION

The budget amounts presented throughout these financial statements are unaudited and represent the five year financial plan bylaw approved by the Regional District Board on 15 March, 2011. Note i) the budget bylaw is net of transfers to and from reserves, whereas under GAAP the financial statements exclude such transfers ii) the budget bylaw excludes amortization expense whereas under GAAP the financial statements are net of amortization expense iii) the budget bylaw includes Debt Principal as an expense, whereas under GAAP this is not recognized as an expense in the financial statements

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As the scope of financial activity reported in the fiscal plan is not the same as that reported in the financial statements, the following reconciliation will assist a comparison of actual and budgeted results:

2011 budgeted net revenue per financial statements (96,526) Adjustment for Depreciation 580,166 Adjustment for Debt Principal (68,655) Adjustment for External Transfers (394,305) Adjustment for Internal Transfers (20,680) 2011 budgeted net revenue per budget bylaw NIL

11. COMMUNITY WORKS (GAS TAX) FUNDING (Refer Schedule F)

Community Works Funds are a component of the Gas Tax Agreement funding provided by the Government of Canada, through the Union of British Columbia Municipalities. Gas tax funding is restricted to certain public transit, community energy, water, wastewater, solid waste and capacity building projects as specified in the funding agreement. The following balances are included as Deferred Revenue in the Consolidated Statement of Financial Position:

2011 2010 Opening Balance of Unspent Funds $658,977 $507,778 Add: Amount received during the year 204,354 204,367 Interest Earned 6,477 2,817 Less: Amount spent on eligible projects (266,476) (55,985) Closing Balance of Unspent Funds $603,332 $658,977

12. LANDFILL CLOSURE AND POST-CLOSURE CARE

Environmental law place an obligation on a Regional District for certain closure activities and post-closure care for a period 25 years after closure. Where it is known for certain that a requirement exists for future sacrifice of economic benefits in relation to the closure care obligation, PS3270 provides guidance for the recognition of the associated liability. As far as the Regional District’s landfill operation known as 7 Mile is concerned there exists a contingent liability in respect of landfill closure costs. (refer Note 14) There remains an obligation for post-closure care beginning 1 January 2012 in respect of Phases I and II. This has been estimated at $432,108 as at 31 December 2011 (2010 $405,101) The most recent 7 Mile Landfill Design and Operation Plan Update (DOP) completed in November 2008 Sperling Hansen Associates (SHA) estimated that the landfill’s service life would extend to 2063. Subsequent to this analysis, the Regional District has been outperforming the assumptions set out in the DOP with the commencement of the Phase 3 expansion having not occurred yet despite being assumed to begin in 2009 as set out in the plan. Based on this outcome, the 2063 date for the exhaustion of airspace at 7 Mile Landfill is a conservative one with an estimated 75% of the capacity remaining to be filled.

13. ACCUMULATED SURPLUS

December 31 2011 2010 restated (Note 18) Equity in Financial Assets 3,941,724 2,787,692 Equity in Tangible Capital Assets 10,367,496 10,477,646 Equity in Reserve Fund 1,019,424 890,712 Accumulated surplus, end of year $15,328,644 $14,156,050

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14. CONTINGENT LIABILITIES

As at December 2011 there existed a contingent liability in respect of possible landfill closure costs, estimated at $590,000 on the basis of a report by the Regional District’s landfill consultants, Messrs Sperling Hansen Associates. The uncertainty surrounding this issue is due to the uncertain effect on the need for the installment of an engineered landfill cover (liner) consequent upon the 2009/2010 capital upgrade project for improved leachate capture, monitoring, treatment and drainage control. It is anticipated that a resolution of the uncertainty will be achieved over time as a function of the quantity and quality of leachate as determined through stringent monitoring activity.

15. MOUNT WADDINGTON REGIONAL HOSPITAL DISTRICT

The board members of the Regional District of Mount Waddington sit on the board of the Mount Waddington Regional Hospital District. The Regional District and the Regional Hospital District are separate legal entities as defined by separate letters patent and authorized by separate legislation. During the year, administrative support services provided to the Regional Hospital District by the Regional District of Mount Waddington totaled $66,840 (2010 $66,840) On behalf of the Regional Hospital District, Regional Hospital District revenues and expenses are received into and expended from the Regional District’s single bank account held with the C.I.B.C. Cash & Temporary Investment balances held on behalf of the Regional Hospital District at yearend are included in the consolidated bank balance of the Regional District. The liability account “Due to Hospital District” reflects this balance as $1,886,485 as at 31 December 2011 (2010 $1,390,630)

16. PENSION LIABILITY

The Regional District of Mount Waddington and its employees contribute to the Municipal Pension Plan (Plan), a jointly trusteed pension plan. The Board of Trustees, representing plan members and employers, is responsible for overseeing the management of the Plan, including investment of the assets and administration of benefits. The Plan is a multi-employer contributory pension plan. Basic pension benefits provided are defined. The Plan has about 173,000 active members and approximately 63,000 retired members. Active members include approximately 35,000 contributors from local governments. The latest valuation as at December 31, 2009 indicated an unfunded liability of $1.024 billion for basic pension benefits. The next valuation will be as at December 31, 2012 with results available in 2013. Defined contribution plan accounting is applied to the Plan as the Plan exposes the participating entities to actuarial risks associated with the current and former employees of other entities, with the result that there is no consistent and reliable basis for allocating the obligation, Plan assets and cost to individual entities participating in the Plan. The Regional District of Mount Waddington paid $84,016 (2010 $77,132) for employer contributions to the plan in fiscal 2011.

17. COMPARATIVE FIGURES

The comparative figures have been reclassified where applicable to conform to the current year’s presentation.

18. 2010 RESTATEMENTS (See Schedule G)

The published financial statements for 2010 did not take into account accruals for revenues associated with payments in lieu of taxes of $11,871 (less accrued from 2010 $9,556) and paper recycling revenue of $10,043 (less accrued from 2010 $4,545) totaling $21,914 (less accrued from 2010 totaling $14,101) necessitating a restatement of net revenue of $7,813 and a restatement of Accounts Receivable of $21,914

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The published financial statements for 2010 did not take into account an accrual for expenses associated with interest payable on long-term capital debt of $6,439 (less accrued from 2010 $6,987) necessitating a restatement of expenses of ($549) and a restatement of Accounts Payable of $6,439.

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MINUTES MINUTES of the regular Board meeting of the Regional District of Mount Waddington held Tuesday, July 17, 2012 at the Regional District Office, 2044 McNeill Road, Port McNeill.

Present:

Chair A. Huddlestan Directors: H. Soltau, P. Wainwright, A. Hory, D. Rushton, D. Aberley, J. MacLeod-Alternate, B. Parnham, G. Furney Staff: G. Fletcher–Administrator; J. Mackenzie-Treasurer, J. Long–Manager of Planning; N. Smith-Manager of Parks;

P. Donaghy, Manager of Operations; B. Danyk-Financial Services; L. Patterson- Recording Secretary

Regrets: J. Allen Media: North Island Gazette

Call to Order:

The meeting was called to order at 4:30 pm

SECTION “A” Adoption of Agenda:

125/12

1. Adopt the Agenda as amended. It was moved and seconded that the Agenda be adopted.

CARRIED Petitions & Delegations

NONE

Minutes: 126/12

2. Minutes of the meeting held June 19, 2012 It was moved and seconded that the minutes of the Regional District of Mount Waddington meeting held June 19, 2012 be adopted.

CARRIED

Correspondence on the table:

127/12

1. a) District of Port Hardy Regular minutes dated June 12/12, Committee of the Whole minutes dated June 12/12, Regular minutes dated May 22/12; Town of Port McNeill Regular minutes dated June 4/12, Special minutes dated May 8/12, Regular minutes dated May 7/12, Minutes of the Public Consultation Process dated May 7/12; Village of Alert Bay Regular minutes dated May 9/12; Village of Port Alice Regular minutes dated June 13/12.

It was moved and seconded that the correspondence on the table be received and filed.

CARRIED SECTION “B”- STAFF REPORTS: Administrator’s Report: 128/12

1. Monthly report from the Administrator dated July 11, 2012.

• Hornsby Settlement and heritage artifacts It was moved and seconded that any movable heritage artifacts owned by the Regional District, and the land that they sit on, be protected by being named in a Community Heritage Register set by bylaw, that the land be owned by local government, and that the artifact be secured such that it is immoveable.

CARRIED UBCM

• Being held in Victoria and it is hoped that most Ministry staff will be available

• Port Hardy and the RDMW would like to meet with the Ministry of Environment regarding Conservation Officers and BC Hydro about transmission lines

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Arena Heat Reclamation System application to Community Infrastructure Improvement Fund 129/12 130/12 Carry forward SCIF Funds 131/12 132/12

• RDMW would like to meet with BC Transit if there are open sessions

It was moved and seconded to approve an application to the Community Infrastructure Improvement Fund for a Heat Reclamation system for the Chilton Regional Arena with up to $62,500 to be taken from the Arena reserve to provide the required matching funds.

CARRIED It was moved and seconded that the July 2012 report from the Administrator be received and filed.

CARRIED 2. 2009-2011 Strategic Community Investment Funds (SCIF) Report

dated July 10, 2012 It was moved and seconded that SCIF Report be received and that $35,313 of unexpended SCIF funds be carried forward to the 2012-2014 plan period.

CARRIED 3. Travel report dated July 11, 2012 It was moved and seconded that the July Travel report be approved.

CARRIED

Manager of Operations Monthly Report:

Scholarship Applications 133/12 134/12

4. Monthly report from the Manager of Operations dated July 10, 2012.

• Cooperation of residents on Malcolm Island led to tracking those responsible for illegal dumping with follow-up provided by the Conservation Officer to ensure appropriate disposal

• Meeting with Quatsino First Nations on July 23 to discuss shared services with Coal Harbour and the RDMW

It was moved and seconded that an application by the Managers of Operations and Economic Development for the 2012 UBCM Commemorative and Jeff McKelvey Scholarships be approved.

CARRIED It was moved and seconded that the July 2012 report from the Manager of Operations be received and filed.

CARRIED SECTION :C: - PARKS AND PLANNING

Parks: 135/12 136/12

1. Monthly Parks report from the Manager of Parks dated July 11, 2012 It was moved and seconded that a proposal be developed for future grant aid opportunities and risk assessment for Regional Parks.

CARRIED It was moved and seconded that the July 2012 Parks report be received and filed.

CARRIED

Planning: 137/12

2. Planning report from the Manager of Planning dated July 4, 2012 • Working with Marine Harvest on a building permit for an

office/fish food storage building in Coal Harbour; waiting for additional information before moving forward

It was moved and seconded that the July 2012 Planning Report be received and filed.

CARRIED Committee Reports: NONE

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SECTION “D” – BYLAWS

NONE

SECTION “E”– Correspondence:

Quatsino Port Divestiture 138/12

1. Transport Canada letter dated July 6, 2012 regarding divestiture of the Quatsino Port • Would like to avoid if possible as Quatsino has neither the

capacity or capability needed to run the dock • Ms. Lorraine Gill, Regional Manager, Property and Divestiture

should be invited to attend any public meetings held on this issue

It was moved and seconded that a letter be written to Transport Canada opposing the proposed divestiture of the Quatsino Port.

CARRIED

SECTION “F” Monthly Finance Report: 139/12 140/12

1. Monthly Finance report from the Treasurer dated July 11, 2012. It was moved and seconded that the July 2012 Finance Report be received and filed.

CARRIED 2. Single Source Awards from the Finance Clerk dated July 10, 2012 It was moved and seconded that the Single Source Awards report for July 2012 be approved.

CARRIED SECTION “G” RURAL/MUNICIPAL Rural Updates: Sointula Rec Assn. Grant Application 141/12

Area “A” – Broughton (Malcolm Island)

• Sointula Recreation Association has been awarded $87,583 from CST for the Finnish Organization Hall

• They would like to leverage this amount to apply for a larger grant from Western Economic Diversification

It was moved and seconded that up $64,601 from Malcolm Island Recreation service reserve funds be made available for the Finnish Organization Hall improvement for a Community Infrastructure Improvement Fund grant application.

CARRIED

• Attended a meeting of the North Vancouver Island Marine Plan Advisory Committee in Campbell River; Open houses will be held in Port Hardy and Port McNeill

• Maps are inaccurate showing only four human communities on the North Island – using PNCIMA maps

• Came in third place at 2hrs, 45 mins in the 1st Sointula Regatta out of three boats

Area “B” – Quatsino

• Rough resource roads from Holberg to Winter Harbour; would like to work with staff to establish a way to have resource roads maintained in the absence of industry or in partnership with industry; the issue has been raised with one of the companies who has committed to doing some grading

• This may be something that can be discussed at UBCM • Holberg Dock will be installed by the end of July

Area “C” – Rupert

• Quatsino residents are opposed to the proposed port divestiture • Meeting with Quatsino First Nation on July 23 to discuss shared

services • Would like a follow-up on highway brushing plans

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• Successful unveiling of the Totem at Coal Harbour dock • Well attended Canada Day celebration and pig roast for Coal

Harbour and Quatsino First Nation residents • Attended Marine and Dock Fire Fighting training • Bridge decking has been partially replaced on the Coal Harbour

Area “D” – Nimpkish

• Receiving funding for Loci 113/Woss Heritage Park

Municipal Updates:

Village of Alert Bay • Received $80,000 to restore the Brownfield site • Library and Visitor’s Centre will be swapping spaces • First Dog Run Bike Run held to raise money for dogs and their

care, hope to grow this event as an attraction Village of Port Alice

• Received the funds from CST for the Marina project, very thankful for their support

• Mayor Allen may be returning in September

District of Port Hardy • Entertaining Japanese visitors from sister city of Numata • Met with the new RCMP Staff Sergeant, Gordon Brownridge, this

morning; he’s originally from Ontario, has worked in Sechelt and will be living in Coal Harbour

• Filomi Days with fireworks this weekend • Preparing for UBCM

Town of Port McNeill

• Willie Mitchell and Stanley Cup coming to Port McNeill Aug 12 • Council voted to rename Aug 12 “Willie Mitchell” day • WACO plane with historic NI ties visiting from Pitt Meadows

Committee Meetings:

Next month Committee meeting at the request of the Chair

Next Month Meeting Date:

Next month meeting August 21, 2012 at 4:00 pm

Adjourn: 142/12

It was moved and seconded to adjourn the meeting at 5:16 pm.

CARRIED

CERTIFIED CORRECT:

SECRETARY CHAIR

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REPORT

TO: BOARD

FROM: Greg Fletcher. Administrator

SUBJECT: August 2012 Administration Report

DATE: August 15. 2012

Arena Contract — Two negotiating meetings were held. A third is scheduled for September 17th

Arena Special Event — Arena staff did a fine job in preparing the arena for the approximate 4000people who attended the Willie Mitchell Stanley Cup event on August 12th

UBCM — Appointments have been requested with the following Ministers: 1) Forests Lands &Natural Resource Operations (resource road maintenance); 2) Labour, Citizens services & OpenGovernment (high speed internet); 3) Environment (Conservation Officer service & industrystewardship programs); 4) Transportation & Infrastructure (bus capitalization). The appointmentrequest summaries are in the circulation package. An appointment has also been requested withBC Hydro.

Quatsino First Nations Services Meeting — A positive meeting with Quatsino First Nation washeld on July 23 where we explored opportunities for further cooperation on common services toCoal Harbour and Quatsino.

Respectfully Submitted,

f9 ft4eiGreg Fletcher,Administrator

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Travel Report

TO: BOARD FROM: Greg Fletcher, Administrator SUBJECT: August Travel Report DATE: August 15, 2012 __________________________________________________________________________________ Authorization required for the following travel outside the RDMW:

Name Purpose Location Date Est. $ A. Hory UBCM Victoria Sep 24-28 $2,300 A. Huddlestan UBCM Victoria Sep 24-28 $2,300 G. Fletcher UBCM Victoria Sep 24.28 $2,300

Motion Required.

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REPORT TO: Chair and Directors FILE NO. 315.09 FROM: Neil Smith, Manager of Parks SUBJECT: Monthly Parks Report DATE: August 15th 2012 _____________________________________________________________________________

1. Alice Lake Loop (Marble River)

New picnic tables have been installed at Marble River. RDMW inquired about the fate of any old concrete tables that could be salvaged for day areas at Link River, only a short distance away. 2 were made available and will be functional for next season, once some minor repairs are made.

2. Link River Regional Park/ Campground The Manager met with the Village of Port Alice Mayor and Council last Monday to discuss Brookfield Residential’s proposed improvements to the Link River property (Electoral Area C) subsequent to finalised plans for the adjacent proposed subdivision. Council are currently considering an offer by Brookfield Residential to fund $30,000 of improvements to the access road (from the SE Main to the termination at the boat launch) and creation of a new parking area across from the River Road campsites for prospective residents and park user boat trailers. The Village of Port Alice carrying out these works will potentially create an unbudgeted opportunity to conduct additional works at Link River, without the cost of the usual mobilisation/demobilisation fees. Within the 2013 Parks budget the Manager had been planning to propose to the Board:

• Further falling to improve site use upwards of site 15; • Levelling and access improvements to the double site (6); • Turning radius improvements at the end of the lakeside sites - turning circle at site (5) • Improvements to the swim dock area to improve user safety and demarcation; • Shoring up of minor erosion beginning to undermine part of the boat launch and adjacent

day area.

The manager will keep the Board informed if and when the Village of Port Alice proceeds with these works. Once a contractor is appointed, some of the additional potential works will be costed and the Manager will provide the Board with further information and recommendations. Related to this matter, the RDMW’s lease agreement with the Village of Port Alice for the Link River property requires renewal by November 2013, a process that has been automatically conducted without substantial change every five years since 1983. Renegotiation of that lease will likely need to include the addressing of potential residential-park management and use interactions in terms of policy and regulation.

3. 2013 Campsite firewood provision When substantial windfall is available, the provision of free firewood is not a problem for Bere Point or Link River Regional Parks. However, since the substantial processing/storage area for firewood at the former Broughton Regional Park is no longer available nor part of the Parks winter duty schedule, gaps in firewood provision are consistently emerging over the summer season, placing unnecessary pressure on the parks crew at their busiest time of year. The service’s purchasing of firewood to process and provide free to campsite users is, in the view of the manager, an inappropriate use of the service’s scarce funds, particularly when local businesses are interested in

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providing a service (sometimes including kindling) to campers for direct sale. Many local campers already bring their own firewood to ensure that they have some. The Manager is exploring the commercial availability of firewood supplied by local businesses directly to campers for sale. As per the parks regulation bylaw, a board motion is required to permit specific vendors to sell goods and services within regional parks. If and when they are identified, recommendations will be forthcoming.

Respectfully submitted, Neil Smith Manager of Parks

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TO: Chair and Directors, Regional Board File: 315.05 FROM: Jeff Long, Manager of Planning SUBJECT: July, 2012 Planning Department Summary Report DATE: August 15, 2012 1) July, 2012 Statistical Overview Monthly comparisons for July of 2012 and 2011 where the first number represents 2012 and the second is 2011 (e.g. 3 / 4). ‘In Process’ indicates file was still ongoing at month’s end. Building Permit

Status Coal Harbour

Received 0 / 0 In Process 7 / 6 Completed 0 / 0

Note: An Application for Building Permit is not deemed to be completed until the final inspection has been conducted and an Occupancy Permit has been issued. Bylaw Enforcement

Status Area A Area B Area C Area D Total Received 0 / 0 0 / 0 0 / 0 0 / 0 0 / 0 In Process 0 / 1 0 / 0 0 / 2 0 / 0 0 / 3 Completed 0 / 0 0 / 0 0 / 0 0 / 0 0 / 0

Note: Bylaw Enforcement files are initiated upon receipt of a written complaint and are not considered completed until the matter subject to complaint has been resolved, or the extent of the Regional District’s involvement has been exhausted. Crown Land Referrals


Note: A Crown Land Referral is not deemed to be completed until the Province’s Referral Request form and RDMW Interagency Report have been completed and submitted to the applicable Provincial agency. Development Permit / Development Variance Permit


Note: An Application for Development Permit or Development Variance Permit is not deemed to be completed until it is denied by the Regional Board or if approved, registered on title at the Land Title Office.


STAFF REPORT

Page 32 of 43

Enquiries

Status RDMW Received 173 / 136 Completed 173 / 136

Enquiries include all enquiries received by the Planning Department from all sources except RDMW staff and Board Directors. Enquiries are deemed completed when the information sought has been provided in full by RDMW staff. Official Community Plan Amendments


Note: An Official Community Plan Amendment is not deemed to be completed until it is has received the approval of the Ministry of Community, Sport & Cultural Development (when required) and has been adopted by the Regional Board. Site Permit

Status Hyde Creek Malcolm Island Total Received 0 / 0 1 / 0 1 / 0 In Process 0 / 0 0 / 0 0 / 0 Completed 0 / 0 1 / 0 1 / 0

Note: Completed upon issuance of the Site Permit. Solid Fuel Burning Appliance Permit

Status Coal Harbour Received 0 / 0 In Process 0 / 0 Completed 0 / 1

Note: An Application for Solid Fuel Burning Appliance Permit is not deemed to be completed until the final inspection has been conducted by the Building Inspector. Subdivision


Note: An Application for Subdivision is not deemed completed unless it has been denied by the Ministry of Transportation and Infrastructure (MOTI) or if granted Final Approval by the MOTI, has been registered at the Land Title Office and the RDMW has issued civic addresses where applicable. A subdivision application/file is also considered completed if the applicant withdraws the application or the Preliminary Layout Approval lapses and is not renewed. Temporary Use Permits

Status All Areas Received 1 / 0 In Process 1 / 0 Completed 0 / 1

Note: For the purposes of this Report, an Application for Temporary Use Permit is not deemed to be completed until it has been denied by the Regional Board, or if approved by the Regional Board, the Permit has been issued to the applicant. An approved TUP is subject to a timeframe (up to 3 years) for which the Permit is valid, after which the Permit lapses.

Page 33 of 43

Zoning Bylaw Amendments

Status Area A Area B Area C Area D Total Received 0 / 0 0 / 0 0 / 0 0 / 0 0 / 0 In Process 1* / 0 0 / 0 0 / 1 0 / 0 1 / 1 Completed 0 / 0 0 / 0 0 / 0 0 / 0 0 / 0

Note: A Zoning Bylaw Amendment is not deemed to be completed until it is has received the approval of the Ministry of Community, Sport & Cultural Development (when required) and/or the bylaw has been adopted or refused by the Regional Board. *Refers to Bylaw No. 832, 2012 which applies to all Electoral Areas. 2) Projects / Other

Two new projects were added during the month of July as follows: a) Malcolm Island OCP – Temporary Use Permits (PROJ-11-2012): At its meeting on July 16, 2012,

the Malcolm Island Advisory Planning Commission was approached by two joint land owners with a request to undertake a use on their property on a temporary basis, that is not currently permitted by the Malcolm Island Zoning Bylaw. This prompted discussion on the use of Temporary Use Permits (TUPs) as a useful and flexible tool that is not currently authorized by the Malcolm Island Official Community Plan or Zoning Bylaw. In this regard, the LGA requires that the OCP or zoning bylaw designate areas in which TUPs may be issued by the local government. As a result, the MIAPC adopted a resolution requesting that the RDMW initiate a bylaw amendment process to integrate provisions into the Malcolm Island OCP that would allow for the issuance of TUPs. Staff has prepared a report and bylaw for the Planning Committee’s consideration.

b) Malcolm island Zoning Bylaw – Various Corrections/Revisions (PROJ-12-2012): At its meeting on

July 16, 2012, the Malcolm Island Advisory Planning Commission (MIAPC) discussed “temporary dwellings” which are permitted in one residential zoning category and one residentially related zoning category of the Malcolm island Zoning Bylaw. The discussion related to inclusion of temporary dwelling as a permitted use in the additional residential zoning categories and the MIAPC adopted a resolution to request the Regional District to initiate the process required to facilitate this. Staff is also suggesting other changes to the Zoning Bylaw that are of a housekeeping nature. Staff has prepared a report and bylaw for the Planning Committee’s consideration.

Respectfully submitted,

Jeff Long Manager of Planning

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BYLAW NO. 836

A Bylaw to Amend Malcolm Island Official Community Plan Bylaw No. 708, 2005 to authorize

issuance of Temporary Use Permits WHEREAS it deemed desirable by the Regional Board to amend the Malcolm Island Official Community Plan to include provisions that would enable the Regional Board to issue Temporary Use Permits on Malcolm Island; AND WHEREAS section 920.2 of the Local Government Act permits the designation of areas in an official community plan where temporary uses may be allowed and may specify conditions regarding the issuance of Temporary Use Permits in those areas; AND WHEREAS section 921 of the Local Government Act allows a local government to issue a Temporary Use Permit in areas so designated; NOW THEREFORE the Board of the Regional District of Mount Waddington, in open meeting assembled, hereby enacts as follows: 1. Text Amendments

A) “Table of Contents” of Schedule “A” of Malcolm Island Official Community Plan Bylaw

No. 708, 2005 is hereby amended by adding “5.13 Temporary Use Permits”.

B) Schedule “A” of Malcolm Island Official Community Plan Bylaw No. 708, 2005 is hereby amended by adding section 5.13 as follows:

“5.13 Temporary Use Permits In accordance with section 920.2 of the Local Government Act, all of the area which is subject to Malcolm Island Official Community Plan Bylaw No. 708, 2005 as shown on Schedule B and Schedule B1 hereto, is designated as a Temporary Use Permit Area, and is an area in which the Regional Board may issue Temporary Use Permits in accordance with section 921 of the Local Government Act. In issuing a Temporary Use Permit, the Regional Board may: 1) specify conditions under which a temporary use may be carried on; 2) allow and regulate the construction of buildings and structures in respect of the

use for which the permit is issued; 3) require demolition and/or removal of a building or structure; 4) require restoration of land described in the permit to a condition specified in the

permit by a date specified in the permit; 5) require security in accordance with section 921(12) and 925(1) of the Local

Government Act; and, 6) prescribe the date the permit expires except that such date shall be for a term that

is not greater than three years.” 2. Citation

Page 35 of 43

This Bylaw shall be cited for all purposes as the “Malcolm Island Official Community Plan Bylaw Amendment Bylaw No. 836, 2012”.

READ A FIRST TIME THIS DAY OF , 2012

READ A SECOND TIME THIS DAY OF , 2012

PUBLIC HEARING HELD THIS DAY OF , 2012

READ A THIRD TIME THIS DAY OF , 2012

RECONSIDERED AND ADOPTED THIS DAY OF , 2012

GREG FLETCHER AL HUDDLESTAN ADMINISTRATOR CHAIR

Page 36 of 43


BYLAW NO. 837

A Bylaw to Amend Malcolm Island Zoning Bylaw No. 725, 2006 regarding temporary dwellings

and setbacks for accessory buildings WHEREAS it deemed desirable by the Regional Board to amend the Malcolm Island Zoning Bylaw to expand the residential zoning categories in which temporary dwellings are permitted and include setback provisions for accessory buildings and structures in the commercial, industrial and institutional zones; AND WHEREAS section 903 of the local Government Act provides that a local government may, by bylaw, regulate the use of land and the siting of buildings and structures; NOW THEREFORE the Board of the Regional District of Mount Waddington, in open meeting assembled, hereby enacts as follows: 1. Text Amendments

a) Section 5.3.1(e)iii) of Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended

by removing the words “permanent home” and “permanent dwelling” where they occur in that section, and replacing them with the words “primary dwelling”.

b) Section 5.4.1(e)iii) of Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by removing the words “permanent home” and “permanent dwelling” where they occur in that section, and replacing them with the words “primary dwelling”.

c) Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by deleting section

5.4.2(e) and replacing it with the following new section 5.4.2(e):

“5.4.2(e) Development Density

i) One primary dwelling is permitted on each lot.

ii) One cottage is permitted on each lot having an area of more than 1.0 hectare (2.47 acres). The floor area of the cottage must not exceed 79 square metres (850.36 square feet) in total.

iii) One temporary dwelling may be approved for occupation while the

primary dwelling is under construction. The temporary dwelling must be removed 30 days after the primary dwelling is occupied.”

d) Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by deleting section

5.4.3(e) and replacing it with the following new section 5.4.3(e):

“5.4.3(e) Development Density

i) One primary dwelling is permitted on each lot.

Page 37 of 43

ii) One cottage is permitted on each lot having an area of more than 1.0 hectare (2.47 acres). The floor area of the cottage must not exceed 79 square metres (850.36 square feet) in total.


primary dwelling is under construction. The temporary dwelling must be removed 30 days after the primary dwelling is occupied.”

e) Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by deleting section

5.4.4(b)i) and replacing it with the following new section 5.4.4(b)i): “5.4.4(b)i) One duplex dwelling or one multiple dwelling unit building”

f) Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by deleting section

5.4.4(f) and replacing it with the following new section 5.4.4(f):

“5.4.4(f) Development Density

i) One duplex dwelling or multiple dwelling unit building is permitted on each lot.

ii) Each two or more bedroom dwelling unit shall require a site area of

at least 135 square metres, and each one bedroom dwelling unit or bed sitting dwelling unit shall require a site area of at least 110 square metres.


duplex or multiple dwelling unit is under construction. The temporary dwelling must be removed 30 days after the first dwelling unit in the duplex dwelling or multiple dwelling unit building is occupied.”

g) Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by adding section

5.5.1(d)iii) as follows: “5.5.1(d)iii) For accessory buildings and structures:

• 5 metres (16.4 feet) from all front lot lines • 1.5 metres (4.875 feet) from all rear and side lot lines • Setbacks for development adjacent to any watercourse as required by

the provincial or federal government agency having jurisdiction.”

h) Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by renumbering section 5.5.2(d)ii) to 5.5.2(d)i) and renumbering section 5.5.2(d)iii) to 5.5.2(d)ii) and adding section 5.5.2(d)iii) as follows: “5.5.2(d)iii) For accessory buildings and structures:

• 5 metres (16.4 feet) from all front lot lines

Page 38 of 43

• 1.5 metres (4.875 feet) from all rear and side lot lines • Setbacks for development adjacent to any watercourse as required by


i) Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by adding section 5.5.4(d)iv) as follows: “5.5.4(d)iv) For accessory buildings and structures:

• 5 metres (16.4 feet) from all front lot lines • 1.5 metres (4.875 feet) from all rear and side lot lines • Setbacks for development adjacent to any watercourse as required by


j) Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by deleting section 5.7.1(d) in its entirety and replacing it with the following new section 5.7.1(d): “5.7.1(d) Minimum Setbacks

i) For principal buildings and structures:

• 8 metres (26.2 feet) from all front, side and rear lot lines.

• A minimum 15.0 metres (48.75 feet) from, and 1.5 metres (4.92 feet) above the natural boundary of any lake, watercourse, and 2.0 metres (6.56 feet) above the natural boundary of the sea, except where the owner submits designs and certification to the Mount Waddington Regional District by a Professional Engineer.

• As required by the fire and building codes for access, and with regard

to existing adjacent developments.

ii) For accessory buildings and structures: • 6 metres (16.4 feet) from all front lot lines • 3 metres (9.84 feet) from all rear and side lot lines • Setbacks for development adjacent to any watercourse as

required by the provincial or federal government agency having jurisdiction.”

k) Section 3.1 of Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by

removing “Section 3.1.0(a)” where it occurs in that section, and replacing it with “Section 31(a)”.

Page 39 of 43

2. Citation

This Bylaw shall be cited for all purposes as the “Malcolm Island Zoning Bylaw Amendment Bylaw No. 837, 2012”.

READ A FIRST TIME THIS DAY OF , 2012

READ A SECOND TIME THIS DAY OF , 2012

PUBLIC HEARING HELD THIS DAY OF , 2012

READ A THIRD TIME THIS DAY OF , 2012

RECONSIDERED AND ADOPTED THIS DAY OF , 2012

GREG FLETCHER AL HUDDLESTAN ADMINISTRATOR CHAIR

Page 40 of 43


REPORT

TO: Regional District Board FILE NO. 315.06 FROM: Treasurer SUBJECT: Monthly Report DATE: 15 August 2012 (for meeting to be held 21 August 2012) ______________________________________________________________________ 2011 Audit The 2011 financial statements audit is scheduled for discussion with the Board at its meeting 21 August 2011. This brings the 2011 financial,statements program in respect of the Regional District to a close. 2011 Hospital audit The Treasurer is currently preparing the audit papers and supporting documents, schedules etc necessary to facilitate the 2011 audit process for the Regional Hospital District. 2012 fiscal: Budget to actual variances At the conclusion of the Hospital audit process the Treasurer will begin the annual 8 month variance exercise in respect of the 2012 budget to actual performance. Respectfully submitted J. Mackenzie Treasurer

Page 41 of 43

TO: Regional Board

REG1OAL DISTRICT OF MOU%T WADDINCTONREPORT

FROM: Bonnie Danyk, Finance Clerk

SUBJECT: Reporting of Remuneration and Expenses

DATE: May 30. 2012

Pursuant to Section 814.1 of the Local Covernrnent Act and Part 6. Division 1, Section 168 of theCommunity Charter. the following information is provided annually, by requirement.

For the Year 2011

Title

As in past years it is recommended the report he received and filed.

Respectfully submitted,

Bonnie Danyk.Finance ClerkJoe Mackenzie.Treasurer

Name

Rushton Dave

Soltau Heidi

Remuneration Expenses

Prince Norm

Electoral Director, Area D

Electoral Director, Area A

Hory Andrew

S

Wainwright Phil

Electoral Director. Area C

10,166

S

S

Electoral Director, Area C

10,315

S

1.761

S

Parnham Bev

Electoral Director, Area B

9,294

2,597

S

S 2,493

872 S

5 10,166

Municipal Director, Port Hardy

192

S 3,707

5 8,426

Huddlestan AlChair, Municipal Director, Port

$ 16 538 $ 7,557

Neely Gail Municipal Director, Port Alice $ 7,997 $ 832

Allen Jan Municipal Director, Port Alice $ 727 $ 52

Furney, Gerry Municipal Director, Port McNeiH S 8.426 S -

Aberley Doug Municipal Director, Alert Bay S 8,426 $ 7811

Berry Mike Alternate Director, Alert Bay $ 298 $ 36

Ralph Eric Alternate Director, Port Hardy S 298 S 100

Woodall Lawrence Alternate Director, Port Hardy S 149 S 50

Totals $ 92,098 $ 20,907

$ 749

Page 42 of 43


Single Source Awards

TO: BOARD

FROM: Bonnie Danyk, Finance Clerk

DATE: August 13, 2012

Policy # II 2:1 Tendering Procedure and Policy requires that instances

where there has been a single source procurement or the lowest quote has not

been accepted the reasons therefore shall be reported to the next meeting of the

Board for information, the following is submitted:

Single Source Procurements

DATE CHEQUE # PAYABLE TO AMOUNT SERVICE

03-Jul 42471 Rain Country Services $ 360.00 Solid Waste

03-Jul 42473 Two for One Consulting $ 264.32 HC Fire Dept

03-Jul 42477 Green Castle Construction $ 784.00 Ml Tf Stn

03-Jul 42478 Duncan Electric $ 4,880.50 CHS\SOS

03-Jul 42493 NI Sportsmans Steak House $ 183.96 Health Network

03-Jul 42500 Accent Refrigeration $ 7,571.20 Arena

09-Jul 42517 Accent Refrigeration $ 11,356.00 Arena

09-Jul 42518 Connect Hearing $ 260.96 Various

09-Jul 42525 Mount Cain Café $ 1,200.15 Health Network

09-Jul 42530 Hilts Automotive $ 155.38 Parks

09-Jul 42535 Micron Machine Works $ 267,00 Arena

18-Jul 42584 Waterhouse Environmental $ 1,344.00 CH Water

18-Jul 42588 B&C Coastal Products $ 234.42 Arena

Lowest Quote not Accepted.

DATE CHEQUE 1* PAYABLE TO AMOUNT SERVICE

Page 43 of 43

08 21 rdmw agenda pkg.pdf · 5. a) district of port hardy regular minutes dated june 26/12; town of...

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