0202 implementing digital billing for mexico-a real-life business solution
DESCRIPTION
billing invoice mexTRANSCRIPT
Implementing Digital Billing for Mexico A Real-Life Business Solution! Opal Melendez Cooper Industries
[
Real Experience. Real Advantage.
[
MANUFACTURING
SALES
Manufacturing: Australia Brazil Canada China Colombia France Germany Greece Hungary India Korea Mexico Netherlands Norway Romania Saudi Arabia Singapore Spain Taiwan Tunisia UAE United Kingdom United States
Cooper Manufactures In 23 Countries, Sells In ~100, and has 26,000 Employees Worldwide
Global Footprint and Scale (~$5.5B Total Sales)
2
Real Experience. Real Advantage.
[
Crouse-Hinds $1,000+/- million Market Size: $28B
Power Systems $1,300+/- million Market Size: $40B
Safety $600+/- million Market Size: $8B
Energy & Safety Solutions Market Size
3
Real Experience. Real Advantage.
[
Bussmann $650+/- million Market Size: $24B
Lighting $1,100+/- million Market Size: $10B
B-Line $400+/- million Market Size: $19B
Wiring Devices $350+/- million Market Size: $17B
Electrical Products Group Market Size
4
Real Experience. Real Advantage.
[
5
Learning Points
Understand your billing process
Identify custom requirements early
Involve key user groups and IT teams early in the process
Review Key OSS notes
Understand the configuration and development required for a successful outcome
Real Experience. Real Advantage.
[ Cooper Mexico Locations
6
Real Experience. Real Advantage.
[ Project Background SAT Mandate: As of January 1, 2011, all invoices with a total
value greater than $2,000.00 MXP should be produced electronically with digital seal
SAT = Servicio de Administracion Tributaria
One Cooper Mexico division had already implemented the solution using an external software vendor
Process was manual and cumbersome
Vendor support was not reliable
7
Real Experience. Real Advantage.
[ Project Background Cont’d
Other Mexico plants needed the same functionality
Mexico divisions submitted RFC’s
Cooper Upgrade to SAP ECC 6.0 Upgrade
Cooper Implemented SAP PI
Decision was made to implement in-house
8
Real Experience. Real Advantage.
[ System Landscape
9
Real Experience. Real Advantage.
[ Implementation Stakeholders
Business Champion
Functional Project Manager
Development Team
SAP BASIS Team
10
Real Experience. Real Advantage.
[ Implementation Stakeholders Cont’d
Network and Web support
PI Support Team
Billing and Finance Users
11
Real Experience. Real Advantage.
[ Cooper Project Timeline
12
Project Start Requirements
and Documentation
Development and Unit testing
Quality Testing and User
Acceptance Go-Live Stabilize System Project
Complete
Real Experience. Real Advantage.
[ SAP Requirements
13
SAP ECC 6.0
SAPGENPSE and SAPCRYPTOLIB
INVOIC02 IDOC Extension
SAP Process Integration Engine (PI)
Real Experience. Real Advantage.
[ SAP OSS Notes
1300880 – Steps to convert and import the PSE files
1528021 – Configuration in IMG
1303712 – Additional configuration
1301160 – Official document numbering for Mexico
1318342 – Details on IDOC extension
1296042 – XML file generation with SAP PI
14
Real Experience. Real Advantage.
[ Cooper Requirements
Invoice Form Re-Design Development of Customer-specific Addenda PDF File generation, storage, and posting to web portal Company code and Sales org address sync
Folio number and Invoice number sync
15
Real Experience. Real Advantage.
[ Cooper Requirements Cont’d
Document class customization based on company code IDOC header customization Custom table for Mexican Customs office codes
Save certificate data in BASE64 format in Texts
16
Real Experience. Real Advantage.
[ Cooper Requirements Cont’d
17
Save bank information in text for use in output forms Email invoice XML file to customer Send XML file to AS2 customers Use old invoice cancellation procedure in SAP Configure document class to not use date control
Real Experience. Real Advantage.
[ SAP Configuration
Enter SSF profile parameters for each company code Specify validity of SSF profiles
Specify XML Version for digital invoices
Assign Legal tax abbreviations to account keys
Determine text IDs to store billing document data
Check sources of Original Input Message
18
Real Experience. Real Advantage.
[ SAP Configuration Cont’d
19
Real Experience. Real Advantage.
[ SAP Configuration Cont’d
Maintain document classes
Assign document class to document types
Maintain number groups
Maintain number ranges
Assign number range to company code
BAdi for document class changes
20
Real Experience. Real Advantage.
[ SAP Configuration Cont’d
21
Real Experience. Real Advantage.
[ SAP Configuration Cont’d
Billing types must be configured with the appropriate document type
Add RFC number to Company Code config – OBY6
Maintain Country name texts for all languages used in table T005T (EN, ES, etc.)
Billing document reference number must contain the Series-Folio Number (VBRK-XBLNR, i.e.. A-001297)
22
Real Experience. Real Advantage.
[ SAP Invoice
23
Real Experience. Real Advantage.
[ SAP Invoice Cont’d
24
Real Experience. Real Advantage.
[ Invoice IDOC Extension
Extend INVOIC02 IDOC type
Changes required to EXIT_SAPLVEDF_001 Call function module IDMX_DI_CHECK_INVOIC
Changes required to EXIT_SAPLVEDF_002 Call function modules IDMX_DI_CHECK_INVOIC and
IDMX_DI_SD_DATA_EXTRACT Any other changes required to customize the IDOC
25
Real Experience. Real Advantage.
[ Invoice IDOC Extension Cont’d
26
Real Experience. Real Advantage.
[ Invoice IDOC Extension Cont’d
27
Real Experience. Real Advantage.
[ Output Form Changes
Add Digital Seal
Add Original Input Message
Add Bank Information
Add RFC Image to document header
28
Real Experience. Real Advantage.
[ Output Form Changes Cont’d
29
Real Experience. Real Advantage.
[ SAP PI Interface
Need developer experienced in JAVA
Receiver port on partner profile record
IDOC data must be mapped directly to XML fields
XML format is provided in OSS Note 1296042
Addenda information must be included in the IDOC
Output generation
30
Real Experience. Real Advantage.
[ XML File Output
31
Real Experience. Real Advantage.
[ PDF File Output
Invoice Output conditions set up in SAP as Archive Only
PDF file saved on IXOS Archive server
Batch job accesses the PDF files on IXOS and downloads them to the UNIX server every 10 minutes
Files are transferred via FTP to Web server where they are stored on the portal
Customers access their invoice PDF files via secure login to the Web portal
32
Real Experience. Real Advantage.
[ Monthly Report
SAP delivered standard report IDMX_MONTHREPORT
Report is run monthly for each company code and sent to the SAT
Contains a list of all the folio numbers used up during that month
Option to create a text file
Text file is in the format required by the SAT
33
Real Experience. Real Advantage.
[ Monthly Report Cont’d
34
Real Experience. Real Advantage.
[ Monthly Report Cont’d
35
Real Experience. Real Advantage.
[
36
Return on Investment
Comply with Mexican government requirements
Integrated solution in SAP
Eliminate need for manual intervention
Eliminate need for third-party vendor support
Prepares Cooper to receive vendor invoices with CFD Improved level of customer service
Real Experience. Real Advantage.
[
37
Key Learnings
Get your key users and stakeholders involved early
Assemble your project team and communicate goals
Identify any non-standard process early Be familiar with all relevant OSS notes
Test, Test, and Test some more!
Be prepared for Change
Real Experience. Real Advantage.
[
38
Questions?
Real Experience. Real Advantage.
[
39
[
] Thank you for participating.
SESSION CODE: 0202
Please remember to complete and return your evaluation form following this session.
For ongoing education on this area of focus, visit the
Year-Round Community page at www.asug.com/yrc