00 sap overview

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Overview

What is ERP?

EnterpriseResourcePlanning

Definition

Softwaresolution that addresses the enterprise needstaking theprocess viewof an organisation to meet theorganisational goals tightlyintegrating all functions of anenterprise.

Major ERP products in the market

SAP Peoplesoft

JD Edwards Oracle APPs

MFG Pro (QAD) BAAN


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Overview

Why should enterprises go in for ERP?

Real-time information at fingertips

Exposure to industry best practices

No redundancy/duplication of effort, data

Reduced overheads & inventory

Speedier response to external entities

Upto-date technology

Integration of business systems across locations

Absolute transparency

Market image enhancement


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Overview

Indicative Market share of leading vendors:


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Overview

Types of ERP projects

Implementation

Maintenance or Support

Development

Migration

Rollout

Entities in an ERP implementation

Client - Core team, Business process owners, helpdesk

Software vendor - SAP

Hardware vendor - IBM

Implementation partner - Caritor


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Overview

What is SAP?

Systeme, Anwendungen, Produkte in der Datenverarbeitung

Systems, Applications & Products in Data Processing (in English)

Snapshot Largest ERP vendor

Founded in 1972

Headquartered at Walldorf, Germany

More than 21,600 customers

Presence in more than 120 countries

approx 69,700 installations worldwide

around 30,000 employees


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Overview

SAP AG1999

Entwicklung

weltweit

SophiaAntipolis

Walldorf

Cambridge

Palo Alto

Moscow

Bangalore

Tokyo

Mannheim

Global Research

Network

SAP Labscenters

Service & Support

centersKarlsruhe

http://www.sap.com

SAP Organization


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Overview


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Overview

Why SAP?

Solutions tried and tested over 3 decades

Maximum investment in R&D among ERP vendors

Easily Scalable

Compatible with multiple & popular OSs, databases

Worldwide 24x7 customer support

Biggest network of hardware, technical & implementationpartners

Solutions for all industry sizes

User-centric application development


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Overview

Offerings

Products of SAP

SAP R/2

SAP R/3mySAP

Popular Versions3.1H, 4.0B, 4.6C, 4.7


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OverviewMajor core modules in SAP

Sales & Distribution

Materials Management

Production Planning

Financial Accounting

Controlling & Profitability Analysis

Human resources

Plant Maintenance

Quality Management

New Dimension products of SAP

BIW APO

CRM Industry Specific Solutions

Business One


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Overview


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Overview

Presentation layer

Transaction by user

Presentation of result

OS dependent

Application layer

SQL query on database

Transfer and formatting of result

SAP - ABAP

Database layer Data store

Oracle, SQL server etc


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Overview

SAP AG 1999

IDOCs

Headquarters

Shipping

Plant Warehouse

Area

Application Link Enabling (ALE)


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SAP service & support

SAP AG 1999

SAP Service & Support Infrastructure

Local

Local Central

Software

Factory

Developmen

tSupport

Service

Center

RegionalSupport

ImplementationHardware

Consulting

Technology

Regional Centers(7x24)

Customer SAP

Partners

Local SupportTraining

Consulting

. . .System Houses

Headquarters

Regional


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SAP AG 1999

SAPNet

Customer

Partner

Functions

Problem Messages

Notes

Hot News

Online Corrections

Service Requests

SAP Software Change Registration

Training Details

Customer Master Data Maintenance

SAP

Online Service through SAPNet


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System-wide concepts


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SAP AG

SAP

EnterpriseEnterprise

WarehousesWarehouses

DepartmentDepartment DivisionDivisionBusiness

Area

BusinessArea

Client

CompanyCode

Plant

StorageLocations

SalesOrganization

Division

CompanyCompany SubsidiarySubsidiary

SalesOrganization

SalesOrganization

FactoryFactory

Enterprise Structure Terminology


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SAP AG

Cost Accounting

Financial Accounting/

Sales

Inventory Management

Business

Company Code

1000

Client

Organizational Units

Plant

1100

Distribution

Channel 10

. . .

Controlling Area

1000

Production/ Distribution

Sales Organization

1000

Plant

1000

Storage

Location

0001

Storage

Location

0002

Storage

Location

0003

Enterprise

Organizational Structures - Business Functions


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Navigation

SAP R/3 system is a client system

The client concept enables the joint operation, in one system, of several enterprises that

are independent of each other in business terms. During each user session you can only

access the data of the client selected during the logon.

A clientis, in organizational terms, an independent unit in the R/3 System. Each clienthas its own data environment and therefore its own master data and transaction data,

assigned user master records and charts of accounts, and specific customizing

parameters.

A user master record linked to the relevant client must be created for users to be able tolog on to the system.


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Navigation

SAP AG1999

Screen Elements

I42 ( 1) (400) iwdf4042 INS

Input field

1st selection

2nd selection

3rd selection

4th selection

5th selection

ChangeDisplay

2nd selection1st selection 3rd selection

Green light; positive

Yellow light; neutral

Overview

Execute

Message

PushbuttonPushbutton

Status barStatus bar

CheckboxesCheckboxes

Command fieldCommand field Standard toolbarStandard toolbar

Radio buttonRadio button

Menu barMenu bar

Title barTitle bar

Application toolbarApplication toolbar

Input fieldInput fieldTabTab

Menu Edit Favorites Extras S ystem Help

System function name : ActivitySystem function name : Activity

This screen is madeup of various screenelements. It does notexist in the system.

OptionsOptions


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NavigationCommand field: You can use the command field to go to applications directly by entering

the transaction code.

Menu bar: The menus shown here depend on which application you are working in.These menus contain cascading menu options.

Standard toolbar: The icons in the system function bar are available on all R/3 screens.

Any icons that you cannot use on a particular screen are dimmed. If you leave the cursor

on an icon for a moment, a small flag will appear with the name (or function) of that icon.

You will also see the corresponding function key. The application toolbarshows youwhich functions are available in the current application.

Title bar: The title bar displays your current position and activity in the system.

Check boxes: Checkboxes allow you to select several options simultaneously within a

group.

Radio buttons: Radio buttons allow you to select one option only.

Status bar: The status bar displays information on the current system status, for example,

warning and error messages.

A tab provides a clearer overview of several information screens.

Options: You can set your font size, list colors, and so on here.


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Navigation

SAP Easy Access Standard entry screen displayed after logon. Using the menu path Extras - Set start transaction you

can select a transaction of your choice to be the default entry screen after logon.

You navigate through the system using a compact tree structure that you can adapt to your own

specific requirements. Use the menu path Extras - Settings to change your view of the tree

structure. You can use this to display technical names (transaction codes).

You can also create a Favorites list of the transactions, reports, files and Web sites you use most.

You can add items to your favorites list using the Favorites menu option or by simply dragging &dropping them with the mouse.

You can select system functions in the following ways:

Use the mouse to choose

Menu options

Favorites

Other options in the tree structure (tree control)

Use the keyboard (ALT + the underlined letter of the relevant menu option)

Enter a transaction code in the command field


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Transaction code

A transaction code (T-Code) is assigned to each function in R/3 You can access the assigned transaction code from any screen in the R/3 System.

You can find the transaction code for the function you are working in under the Status

option of the System menu.

For example, to display Accounts receivable master data, enter /n and the appropriate

transaction code (in this case /nfd03). Other possible entries:

/n ends the current transaction. /i ends the current session.

/osm04 creates a new session and goes to the transaction specified (SM04).

You can also use the keyboard to get to the command field. Use the CTRL + TAB key

combination to make the cursor move from one (input) field group to the next. Use TAB tomove between fields within a group.


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Help Use F1 for help on fields, menus, functions and messages.

F1 help also provides technical information on the relevant field.

Use F4 for information on what values you can enter. You can also access F4 help for a selected

field using the button immediately to the right of that field.

The R/3 online Help menu contains the following options:

Application help: Displays comprehensive help on the current application. Selecting this menuoption in the initial screen displays help on getting started with R/3.

SAP Library: This is where all online documentation can be found.

Glossary: Enables you to search for definitions of terms.

Release notes: Displays notes which describe functional changes that occur between R/3 releases.

SAPNet: Enables you to log on to SAPNet.

Feedback: Enables you to send a message to the SAPNet R/3 Frontend, SAPs service system.

Settings: Enables you to select settings for help.


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The System menu contains, among others, the following options:

Create/end session: Enables you to create & end sessions. You can work with up to 6 sessions at atime.

User profile: This is where you can enter user-specific settings.

Services: Takes you to important service functions

List: Contains important list functions, such as searching for character strings, saving in PC files,

printing, etc. Status: Enables you to display important user and system data.

Log off: Ends the SAP R/3 session with a confirmation prompt.

The System Services menu contains, the following options: Reporting: Starts reports (ABAP programs).

Output controller: This is where you manage user-specific print requests.

Table maintenance: This is where you process tables and views.

Batch input: Administers batch input sessions and data transfer.

Jobs: This is where you can administer jobs that are processed in the background.

SAP Service: Enables you to log on to SAPs SAPNet R/3 Frontend.


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Use the menu option System User profile Own data to set your

own personal profile. Address: You can create and maintain personal data here,

Defaults: Defaults include the date display format, the decimal notation format etc.

Parameters: Use this to assign entries to commonly-used fields. This is only available

for input fields that have been allocated a parameter ID.

The User profile menu also contains, among others, the following options:

Use Hold data to keep data values that you have entered in fields in an application for the

duration of a user session. When you call up the application again, you can overwrite

these values. Once you have Set data, you can no longer overwrite these valuesand

have to use Delete data if you wantto enter different values.


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Exercises

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