Exempt and Non-Exempt Employees

Remaining Time Off and Request Status

Click on “My Status” to view leave history and balances

My Time Off Status – Displays all leave history and balances

Request Time-Off

Click on “My Request” to view pending and approved leave

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My Time Off Requests – Request time off and all view all pending and approved leave

Create Time-Off Request

Click on “Add” to create leave requests based on availability and submit for approval:

Add – Select Time Off Codeo Choose Time Off Code based on availability

Reason – Select reason for your leave Description – The “reason” will automatically copy into the description area

o A detailed description may be typed in this area Type – Select leave type

o Single Day options is for a one date only transactiono Date Range option is to select several consecutive days

Do not include a non-duty day in this range If a non-duty date interferes, a new entry must be created

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Start Date – Select the first date of leaveo “Start Date” and “End Date” option will appear when selecting “Date Range”

Days – Select days as one day or half dayo One full day is entered as 1.0000o Half-day is entered as 0.5000

Hours - Hours option appears only when leave is selected as “Comp Time”o Enter total comp time hours for the leave

Start Time – o Start time for a full day of leave is 8:00 a.m.o Start time for a half day morning absence is 8:00 a.m. o Start time for a half day afternoon absence is 1:00 p.m.

Save – Saves request and submits for approval Back – Cancels current transaction and will not submit for approval

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Click on “Sub Needed” if you require a substitute. You will be directed to eSchool Solutions website (SEMS) to select and call a substitute.

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The “Hours” option appears only when leave is selected as “Comp Time”. Enter total comp time hours for the leave.

“Select Employee(s)” option notifies employees in your department/campus about your leave request. Automatically notifies Final Approver and Time Manager about your request:

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Cancelling or Editing a Time-Off Request

An unapproved time-off request can be cancelled or deleted by clicking on “Delete” or edited by clicking on “Edit”. When a time-off request has not been approved, you will notice the highlighted transaction and the “Edit” and “Delete” options are active and available.

An approved time-off request cannot be cancelled if the “Edit” or “Delete” option is suppressed.

An approved time-off request can be cancelled by cloning the unwanted transaction.

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The hours must be reversed from the original transaction as a negative amount. Click on “Save” and a new transaction will be created and will await approval from time manager and higher approval.

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