Job Title Bids Manager

Location Cross Centre – Liverpool, Manchester, Preston

Reporting Lines Lisa Robinson-Behnejad – Director of Marketing & Communications

Benefits

25 days Annual Leave per annum – increasing to 32 daysContributory Pension SchemeDeath in Service BenefitPrivate Medical InsuranceEmployee Bonus SchemeEnhanced Occupational Sick Pay Enhanced Maternity/Paternity Buy and Release Annual Leave Scheme

StatusPermanent: 9.00am to 5.30pm, Monday to Friday

Salary Competitive

Requirements

Key Skills:• In depth understanding of the bidding process• Excellent writing skills and attention to detail• Editing skills - ability to turn information provided from other parts of the business into cohesive client facing language• Strong document production skills (MS Word / PowerPoint)• Good communication skills• Able to provide an adviser function in bid situations, pointing lawyers involved in the bid towards the key points• Excellent project and time management skills – with ability to juggle different bids at the same time and prioritise

Personal Qualities / Behaviours:• You should be diplomatic, tactful and a good team player, who gains the respect of senior people• Resilient, enthusiastic and highly organised• Creative – able to look at issues a client might face and provide creative solutions - also able to visualise alternative ways of presenting information

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About Us

Brabners is a Top 100 Commercial Law Firm with a 200 year heritage based in the North West with offices in Liverpool, Manchester and Preston. We are a forward looking organisation with a reputation for quality legal services.

We are a commercial law firm – our people are entrepreneurial and independently minded, our focus is on ambitious businesses and their owners, and our approach is outcome-based and practical.

We hold an ‘outstanding’ Investor in Customers rating and have held Investor in People status for 20 years, currently at Gold standard.

Highly motivated and well trained people are key to delivering the high levels of service our clients and the business expects.  We are a people business and our reputation heavily depends on the expertise, motivation and engagement of our people.

We have high expectations of our people but we offer a lot in return with a supportive, inclusive and engaging working environment and exposure to good quality work and an excellent training environment. Working with us is both personally and professionally fulfilling. Relationships are important and we have a friendly and inclusive culture built around core values of mutual support and respect, honesty and integrity, understanding and caring about the service we deliver to clients linked to enjoying what we do.

It is an ingrained element of our culture that we recruit and retain well rounded people who live outside of the office as well as in it.  Our reputation helps us attract real stars who value our approach to work and life.

People are integral to our business and are treated as individuals.  Candidates can expect to be involved in forums, committees and steering groups and receive an invitation to our infamous annual staff conference where they will collaborate with colleagues from all offices to achieve firm wide goals, objectives and of course have fun in the process.

Purpose of the Job

The person will have responsibility for managing the production of panel and project/transactional tenders to clients. The will work closely with the Departmental Heads the Client Partners / Sector Heads leading the opportunity, advising on bid best practice at all stages. They will co-ordinate the firm during the process and have full project management oversight to deliver the bid on time.

The Bids Manager will receive support from a Bids Executive, freeing up time to focus on bid strategy, messaging, structure and overall content direction to create impactful bids that address the clients' requirements.

As well as supporting live opportunities, the Bids Manager will be involved in projects to drive best practice and continually improve the materials available to the firm for bids.

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Main relationships

Responsible to: Initially the Director of Marketing & Business Development, in the longer term the Head of Sectors and Client Development

Responsible for: Bids Executive

Liaison with: Other colleagues within the Marketing & Business Development function, Client Relationship Partners, Sector Leaders, Head of Departments, Support teams: Finance and the MI function and IT.

Main duties:

Firm wide panel (relationship) bids:

• Taking full responsibility for managing panel bids at ITT (or equivalent) stage.• Work with the Relevant Partners (Sector Heads / Head of Departments) to gain an

understanding of the sector strategy.• Undertaking opportunity analysis – is this viable / is the bid in line with firm and sector

strategy.• Organising bid kick-off meeting.• Allocating stakeholder responsibilities.• Collating scoping questions and being involved in the scoping call/meeting.• Project managing the entire process to deliver the bid.• Providing strategic advice and coaching Partners around understanding clients'

requirements.• Editing content to create a 'one voice' message.• Allocating tasks to the Bids Executive to allow better use of the Bids Manager's time.• Briefing Bids Executive (and/or external provider) on design / creative aspects.• Managing firm wide panel presentations (either in lieu of a tender or once a tender

has been submitted).• Organising initial strategy / planning meetings.• Providing strategic advice.• Organising presentation rehearsals.• Coaching the presentation team.• Providing rehearsal feedback.• Working with Bids Executive to produce presentation material and devise creative

content.• Coaching and mentoring Bids Executives.• Complete client debriefs to identify learning points and feedback to the firm.

Other projects:

• Involvement in internal projects to improve bid information flow, analysis and best practice within the firm, including the creation and management of a bid library and statistics bank.

Person Specification:

• Strong experience of managing bids and providing advice on approach and strategy (ideally 4 years or more in a bidding role).

• Coaching presentation teams / playing the client (or delivering internal training / coaching sessions within another environment).

• Writing and editing copy for client facing documents.

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• Demonstrable experience of the selling process, including advising on competitive bids.

• Legal or other professional services sector experience preferred.

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation

Equal Opportunities and Reasonable Adjustments

We are committed to equal opportunities in all areas of the business. We encourage and support people to be themselves and achieve their best, which will positively impact on clients and the communities in which we operate as a business and where our employees and clients live. We offer an inclusive and supportive working environment, enabling all colleagues to achieve their full potential in line with their career aspirations and abilities.

Should candidates require reasonable adjustments during the recruitment process, please do let us know what we can do to support and facilitate the experience.

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