use yellow boxes to make choices click green refresh button to update data (some reports refresh...
TRANSCRIPT
NSTAR REPORTS
General Report Rules
Use YELLOW boxes to make choices Click GREEN REFRESH button to update data
(some reports Refresh automatically!)
Double Click most rows or columns to Expand or Collapse detail, or use Expand / Collapse commands under EPM menu.
CANNOT HARM REPORTS by TRYING THEM(if report breaks, just close and reopen)
Sample Report controls
Choose Hierarchy and FundClick Expand to see detail
Click Collapse to hide detail
Yellow boxes for choices
Click Refresh to Update
Double-Click to Expand or Collapse detail
Report Location
List of Reports Account Code Breakdown Salary Budget Comparison Trending
Local Budget Exception Local Budget Transfers Users Local Class by Fund Local Variance Snapshot Local Budget Threshold Local Budget Worksheet Local Multi-Year Variance
State Budget Dept Reallocation Summary
State Class Detail State Variance Snapshot State Two-Year Budget Flow State Two-Year Budget Variance State Finance Budget Wksht
Account Code Breakdown
NINE years of Revenue and Expense Actuals Account Class – can drill to Account Code State or Local Funds Choose any level of Cabinet-Branch hierarchy
Account Code Breakdown
Choose Hierarchy and Fund
Class Total at bottom
Report Refreshes Automatically!
Salary Budget Comparison
Budgeted FINANCE Salary vs. Budgeted HR Salary with FTE
ORG Hierarchy breakdown – drill to any level State or Local Funds Choose any Fiscal Year Make sure Finance ORG choice matches HR
ORG choice Matching totals indicate correct budgeting
Salary Budget Comparison
These should MATCH
Both sides Expand / Collapse
Matching totals means you’re in balance
Trending Report
Six years of Budgets or Actuals in SOF view Choose ORG level, Fund level
and Current Fiscal Year
Trending Report
Rows and Columns DO NOT Expand or Collapse in this report
Six Years of Data
Choose Budget or Actuals
Click on + to see Revenue
Local Budget Exceptions
Helps find Budgeting Issues Local Funds ONLY Choose any Fiscal Year Shows all DEPTIDS within hierarchy chosen Tests for
Admin Overhead if Revenue budgeted Budgeted Balance less than Zero ERE budgeted if Salary budgeted Transfers budgeted greater than UCA transfers Budgets if there are prior year actuals
“ERR” indicates possible exception
Local Budget Exceptions
Rows and Columns DO NOT Expand or Collapse in this report
Local Budget Transfers - Users
Identify proposed Local transfers Help transfer balance issues Based on the new Local Transfer Input template Choose ORG level and Fiscal Year
Local Budget Exceptions
Rows and Columns DO NOT Expand or Collapse in this report
Local Class by Fund
Budget or Actuals for all Account Classes Four tabs
Expandable Class Summary Expandable ORG Summary (Unit view) Status of Funds (SOF) view DEPTID Detail listing
Choose ORG level and Fiscal Year
Local Class by Fund – Class Sum
Choose Budgets or Actuals
Expand / Collapse
Local Class by Fund – Unit View
Choose Budget or Actuals
Expand / Collapse
Local Class by Fund – SOF View
Choose Budget or Actuals Rows and Columns DO NOT Expand or Collapse in this report
Local Class by Fund – DEPTID
Choose Budget or Actuals Rows and Columns DO NOT Expand or Collapse in this report
Local Variance Snapshot
Graphical Budget vs Actual reviewby Bar Chart and Pie Chart
Color-coded percents to highlight issues Separate tabs for Expense and Revenue Choose any Fiscal Year, ORG level and
Local Fund level
Local Variance Snapshot
Tabs for Expense and Revenue
Color-coded percents
Rows and Columns DO NOT Expand or Collapse in this report
Local Budget Threshold
Review DEPTIDs for Budget Compliance Color-coded indicators
Above / below threshold?Meets Requirements?Budgeted?
Choose ORG level and Budget Year Choose Threshold (optional)
Local Budget Threshold
Color-coded compliance
Threshold indicators
Rows and Columns DO NOT Expand or Collapse in this report
Local Budget Worksheet
Mimics Local Finance Input Template Review ORG areas for Budget issues Budget Error Checking Choose ORG level, Fund level
and Budget Year Built-in Account Code Breakdown
Local Budget Worksheet
Budget Error checking
Review entire Cabinet
Built-in Acct Code Breakdown
Blue = Review
Rows and Columns DO NOT Expand or Collapse in this report
Local Multi-Year Variance
Three years of Actuals Two years of Budgets Budget to Budget variance and percent Budget to Actual variance and percent Choose ORG level, Fund level
and Budget Year
Local Multi-Year Variance
Variances and Percents
Multiple Years of data
Rows and Columns DO NOT Expand or Collapse in this report
State Bud Dept Realloc Summary
Validate that State Budget Reallocations balance to zero
Choose ORG level and Budget Year
State Bud Dept Realloc Summary
Check Reallocation balance at any ORG level
State Class Detail
Budget or Actuals for all Expense Classes Three tabs
Expandable Summary (Unit view) Expandable Status of Funds (SOF) view DEPTID Detail listing
Choose ORG level and Fiscal Year
State Class Detail – Unit View
Choose Budget or Actual
Expand / Collapse
State Class Detail – SOF View
Choose Budget or Actual
Expand / Collapse Rows or Columns
State Class Detail – DEPTID
Choose Budget or Actual
Rows and Columns DO NOT Expand or Collapse in this report
State Variance Snapshot
Graphical Budget vs Actual reviewby Bar Chart and Pie Chart
Color-coded percents to highlight issues Choose any Fiscal Year and ORG level Choose Current or Adopted Budget
State Variance Snapshot
Color-coded percents
Rows and Columns DO NOT Expand or Collapse in this report
State Two Year Budget Flow
Follow the State Budget Flow thru two years, including… Perm and Temp Pre-Lock Budget Adjustments Reallocations Perm and Temp Post-Lock Changes
Choose any Fiscal Year and ORG level
State Two Year Budget Flow
Rows and Columns DO NOT Expand or Collapse in this report
Choose both years
Follow the flow
State Two Year Budget Variance
Two Year Actuals and Budget Variance Includes UCA Adjustments
and Dept Reallocations Choose any Fiscal Year and ORG level
State Two Year Budget Variance
Rows and Columns DO NOT Expand or Collapse in this report
Budget to Budget Variance
State Budget Worksheet
Mimics State Finance Input Template Review ORG areas for Budget issues Budget Error Checking Choose ORG level, Fund level
and Budget Year Built-in Account Code Breakdown
State Budget Worksheet
Budget Error checking
Review entire Cabinet
Built-in Acct Code Breakdown
Blue = Review
Rows and Columns DO NOT Expand or Collapse in this report
These should match