Blackboard Evaluation & ELC Grade Center Task List

Table of Contents

Blackboard Evaluation Information..............................................................................................................................1

Rubric & Scale..........................................................................................................................................................1

Beginner Level Categories & Criteria Description.....................................................................................................2

Intermediate Level Categories & Criteria Description..............................................................................................3

Advanced Level Categories & Criteria Description...................................................................................................4

Blackboard Beginner Level Task List..............................................................................................................................5

Add Contact Information..........................................................................................................................................5

Upload Course Materials..........................................................................................................................................5

Add a Syllabus (To add your syllabus, you MUST use the syllabus tool)...................................................................6

Grade Center............................................................................................................................................................6

Add Calendar Events................................................................................................................................................7

Discussion Board / Journals......................................................................................................................................7

Announcements.......................................................................................................................................................8

Blackboard Intermediate Level Task List.......................................................................................................................9

Grade Center............................................................................................................................................................9

Course Organization...............................................................................................................................................10

Assessment Tools...................................................................................................................................................10

Rubric.....................................................................................................................................................................11

Discussion Board / Journals....................................................................................................................................12

Blackboard Advanced Level Task List..........................................................................................................................13

Add Audio-Visual Content......................................................................................................................................13

Use the Retention Center.......................................................................................................................................13

eBook Content Integration.....................................................................................................................................14

Discussion Board / Journals....................................................................................................................................14

ELC Grade Center Requirements.................................................................................................................................15

DRAFTUpdated Term 1 AY 2018-2019

ELC Ed Tech

Blackboard Evaluation InformationRubric & Scale

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Beginner Level Categories & Criteria Description

Begi

nner

Lev

elCategory Criteria Description

Contact Information • Add your contact information to every course • You MUST use Blackboard's Contacts Tool• Include the following:

• Instructor Name• Office Location and Number• Office/Mobile/Phone Number• Course Title and Code• Office Hours

• Include the word “contact" when you create a link to the Contact Tool

Course Materials • Add at least 30 “course materials” to your course.• Course Materials = Most things under Blackboard’s

Build Content tab • Items, Files, Web Links, Learning Modules,

Lesson Plans, Content Folders, Module Pages, and Blank Pages. Any documents within content material will also be counted, including:• Attached documents• Anything added inside a Learning

Module• NOT counted = Syllabus, Audio, Image, Video and all

MashupsSyllabus • Add a syllabus to every course

• You MUST use Blackboard's Syllabus ToolGrade Center • At the Beginner Level, instructors must:

• Create categories that reflect the syllabus• Create 3 columns and add grades for at least

50% of studentsCalendar • Add at least 2 events to your calendar for each

course (ie, Midterm exam dates and Final exam dates)

Announcements • Post at least 8 announcements for each courseDiscussion Board / Journals • Include at least 3 graded discussion board forums or

journal assignments per course in each term• Interact with at least 10% of students in each graded

discussion/journal forum

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Intermediate Level Categories & Criteria Description

Inte

rmed

iate

Lev

elCategory Criteria Description

Grade Center • At the Intermediate Level, instructors are expected to use at least 3 of the following Grade Center features:• Add columns• Create a weighted column• Manage grading periods• Generate grade reports

Course Organization • This is automatically applied by Blackboard and the instructor does not need to do anything.

Assessment • At the Intermediate Level, instructors are expected to use at least 4 assessments in their course. These assessments can be from any of the following tools:• Assignments• Tests• Surveys

Rubric • At the Intermediate Level, instructors are expected to use at least 1 rubric in their course.

Discussion Board / Journals • At the Intermediate Level, instructors are expected to have at least 6* graded discussion board forums or journal assignments in each course and must reply to at least 20% of their students in each forum/journal assignment• *Note that forums/journals in the

intermediate level are counted with those in the other levels. Since Beginner Level requires 3, you only need to do 3 additional forums/journals to reach Intermediate.

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Advanced Level Categories & Criteria Description

Adva

nced

Lev

elCategory Criteria Description

Student Performance and Retention Center

• At the Advanced Level, instructors are expected to generate at least 1 report in the Student Retention Center

• Generate a report by downloading a copy of the retention center and keeping it for your records

eBook Integration • As of Term 1 AY 2018-2019, this is not possible and will not be assessed

Audio-Visual Content • At the Advanced Level, instructors are expected to include at least 4 types of audio-visual content in each courses per term. Content can include:• Audio Files• Images• Videos

• These can be embedded in an Item or added as a Audio, Image or Video link

Discussion Board / Journals • At the Advanced Level, instructors are expected to have at least 8* graded discussion board forums and/or journal assignments in each course and must reply to at least 20% of their students in each forum/journal assignment• *Note that forums/journals in the advanced

level are counted with those in the other levels. Since Intermediate Level requires 6, you will need to do 2 additional forums/journals to reach Advanced

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Blackboard Beginner Level Task List

Add Contact Information

Step 1: Create the Contact File

1. Course Tools > Contacts2. Create Contact or Edit Existing Contact3. Type all information as needed4. Make the profile available (choose Yes)5. Click Submit

Step 2: Link the contact to your menu

1. Click the “+” in the left menu2. Choose “Tool Link”3. Name your link (ie, "Contact Information") *Note: You MUST include the word "Contact" for the BB

Evaluation tools to properly record that you have completed this4. For Type, choose “Contacts”5. Make available for users (check the box)6. Click Submit

Upload Course Materials

1. Choose the folder you would like to add content to2. Build Content > Choose the type of content you want

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• Add your contact information to every course • You MUST use Blackboard's Contacts Tool• Include the following:

• Instructor Name• Office Location and Number• Office/Mobile/Phone Number• Course Title and Code• Office Hours

• Include the word “contact" when you create a link to the Contact Tool

• Add at least 30 “course materials” to your course.• Course Materials = Most things under Blackboard’s Build Content tab

• Items, Files, Web Links, Learning Modules, Lesson Plans, Content Folders, Module Pages, and Blank Pages.

• Any documents within content material will also be counted, including:

• Attached documents• Anything added inside a Learning Module

• NOT counted = Syllabus, Audio, Image, Video and all Mashups

3. Name your item/file4. Type whatever you need in the text box5. Attach File > Browse My Computer > Choose a file (if needed)6. Click Submit7. Make sure you have 30 materials!

Add a Syllabus (To add your syllabus, you MUST use the syllabus tool)

1. Choose the folder you want to display your syllabus in (ie, "Information")2. Build Content > Syllabus3. Give the syllabus a name (ie, Level 1 Syllabus)4. Under Syllabus, choose "Use Existing File"5. Click "Browse My Computer"6. Find your syllabus and select "Open"7. Click "Submit"8. In the Item page, click "Submit"

Grade Center

Create Categories

1. Manage > Categories > Create Categories2. Name the Category (ie, "SLC")3. Click Submit4. Repeat until all categories are created

Add New Columns

1. In the Grade Center, click on Create Column2. Name the Column3. Choose whether to display a percentage or a score4. Choose a category5. Enter the number of points possible6. Set other options:

a. Primary Display – Students will see this when they click "My Grades"b. Secondary Display – This is not shown to the studentsc. Rubrics – You can create a rubric for students to see how you mark themd. Due Dates – This just tells the student when it is duee. Visibility – This affects when the students can see the column

7. Click Submit6

• Add a syllabus to every course • You MUST use Blackboard's Syllabus Tool

• At the Beginner Level, instructors must:• Create categories that reflect the syllabus• Create 3 columns and add grades for at least 50% of students

• Note that you will need to do additional tasks with the Grade Center at the Intermediate level

Add Calendar Events

1. Go to your Blackboard CCQ page2. Under tools, select Calendar3. Click on the day you wish to create an event (ie, April 1)4. Give the event a name5. Under “Calendar”, select your class6. Enter the time information and, if needed, a description7. Click Save8. Repeat for your other classes!

Discussion Board / Journals

Create a Discussion Board Forum

1. Open Control Panel > Course Tools > Discussion Board2. Select your class3. Select Create Forum4. Give your forum a name and optional description5. Under Grade, be sure to select Grade Discussion Forum and assign points6. Set other options to your preference7. Click Submit

Interact with students in Discussion Boards

1. Open the class’s discussion board2. Select a forum3. Select a thread4. Click Reply, write your message, and click Submit5. A faster way to reply to multiple messages is to go to Grade Center > Needs Grading, select Grade All,

and reply to each message

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• Add at least 2 events to your calendar for each course (ie, Midterm exam dates and Final exam dates)

• If you create a test or assignment on Blackboard and set a due date, these will automatically be added to your calendar!

• At the Beginner Level, you should: • Include at least 3 graded discussion board forums or journal

assignments per course in each term• Interact with at least 10% of students in each graded

discussion/journal forum• Note that you will need to do additional discussion boards and/or journals

at Intermediate Level (6 total) and Advanced Level (8 total) and interact with 20% of students.

Create a Journal

1. Open Control Panel > Course Tools > Journals2. Select Create Journal3. Give the journal a name and optional description4. Under Grade Journal, be sure to select Grade and assign points5. Set other options6. Click Submit

Interact with students in Journal

1. Open Control Panel > Course Tools > Journals2. Select a journal3. Click on Comment to reply to a student

Announcements

1. Course Tools > Announcements2. Click Create Announcement3. Write your message and click Submit

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• Post at least 8 announcements for each course

Blackboard Intermediate Level Task List

Grade Center

Add New Columns

1. Open your class and in the left menu choose Grade Center > Full Grade Center2. Click Create Column3. Name the Column under Column Name4. Under Primary Display and Secondary Display, choose how you want the grade to be shown5. Under Category, choose a category if needed6. Under Points Possible, enter the number of points possible7. Set other options:

o Associated Rubrics – You can select/create a rubric for students to see how you mark themo Due Date – This just tells the student when it is/was dueo Include this Column in Grade Center Calculations – if set to “No”, the column will not be used in

any calculated columno Show this Column to Students – choose whether the column is visible to studentso Show Statistics – choose whether you want students to see statistics on class performance

8. Click Submit

Create Categories – Follow these steps if you wish to create categories for your weighted column

1. In the Grade Center, select Manage > Categories > Create Categories2. Name the Category (ie, "SLC" or “Projects”)3. Click Submit4. Repeat until all categories are created

Create a Weighted Column

1. In the Grade Center, select Create Calculated Column > Weighted Column2. Name the Column under Column Name3. Under Primary Display and Secondary Display, choose how you want the grade to be shown 4. Select the columns or categories to include in calculations5. Enter the percentage for each column or category (must add up to 100%)6. Decide whether they should be weighted equally or proportionally, and whether you would like to drop

any scores7. Set other options8. Click Submit

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• At the Intermediate Level, instructors are expected to use at least 3 of the following Grade Center features:

• Add columns• Create a weighted column• Manage grading periods• Generate grade reports

• Don’t forget that additional Grade Center tasks are required at the Beginner Level

Manage Grading Periods (Grading Periods are used to sort Grade Center Columns into sections based on due date)

1. In the Grade Center, select Manage > Grading Periods2. Select Create Grading Period and give your grading period a name3. Select the Grading Period Dates

a. Select Range and type a date range to associate columns that have a due date within that range4. Optionally, select the check box for Associate Columns to associate all existing columns with a due date

within the date range5. Select Submit

Generate Grade Reports (Grade Reports allow you to create printable reports for your courses and students)

1. In the Grade Center, select Reports > Create Report2. Give your report a Name3. Select all items that you want included in your report4. Click Submit

Course Organization

This is automatically generated for you. You do not need to do anything.

Assessment Tools

Create an Assignment

1. Open the class folder that you want to add the assignment to (ie, in Content, or any other folder)2. Choose Assessments (at the top) > Assignment3. Write/customize the assignment by completing each section of the Create Assignment page4. Click Submit when you are finished -- now, students can open the link and complete the assignment5. A new column will automatically be added to the Grade Center for you to enter student grades

Create a Test

1. Control Panel > Course Tools > Tests, Surveys, and Pools > Tests2. Select Build Test3. Type a name, and optionally provide a description and instructions.4. Select Submit5. On the Test Canvas, from the Create Question menu, select a question type6. On the Create/Edit page, provide the necessary information to create a question7. Select Submit8. In the Test Canvas, you can reorder questions and change question points

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• At the Intermediate Level, instructors are expected to use at least 4 assessments in their course. These assessments can be from any of the following tools:

• Assignments• Tests• Surveys

9. When you have added all the questions you need, select OK. The test is added to the list on the Tests page. For students to take the test, you must deploy it first!

Deploy a Test

1. Open the content area that you want the test to be displayed2. Select Assessment > Test3. Select a test or survey from the list and select Submit4. Under Make the link available, be sure to select Yes5. Optionally, select the options for feedback and display, and set the due date and display dates6. Select Submit

Create and Deploy a Survey

1. Control Panel > Course Tools > Tests, Surveys, and Pools > Surveys2. Surveys are created and deployed using the same steps as Tests. In surveys, you cannot add points to

questions and there are no correct answers. Survey questions aren’t graded and student responses are anonymous, but you can see which students have completed the survey.

Rubric

Create a Rubric

1. Open Control Panel > Course Tools > Rubrics2. Choose Create Rubric3. Under Rubric Information, give the rubric a name 4. Under Rubric Detail, customize your rubric. You can add rows and columns, change the rubric type,

reorder the columns and rows, rename/delete columns and rows, assign points, and write descriptors5. Click Submit when you are finished. Your rubric is now saved. 6. You can use this rubric when you create any of the following:

o Assignmentso Essay, Short Answer, and File Response test questionso Blogs and journalso Wikiso Discussion forums and threadso Non-calculated Grade Center columns

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• At the Intermediate Level, instructors are expected to use at least 1 rubric in their course.

Discussion Board / Journals

See Beginner Level instructions for required steps

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• At the Intermediate Level, instructors are expected to have at least 6* graded discussion board forums or journal assignments in each course and must reply to at least 20% of their students in each forum/journal assignment

• *Note that forums/journals in the intermediate level are counted with those in the other levels. Since Beginner Level requires 3, you only need to do 3 additional forums/journals to reach Intermediate.

Blackboard Advanced Level Task List

Add Audio-Visual Content

1. Open a content folder in your course2. Select Build Content and choose Audio, Image, or Video3. Give the content a name4. Click Browse My Computer to find a file from your desktop, Browse Course to find a file that has already been

uploaded to a course, or Browse Mashups (available for Images and Videos only) to find content on Flikr or YouTube

5. Set other content options6. Select Submit7. Audio-Visual content can also be embedded in an Item. When you create an Item, simply use the toolbar to add

video, images, audio files and mashups.

Use the Retention Center

1. Open Control Panel > Evaluation > Retention Center2. Click on Modify to adjust rules for how students are triggered as “At Risk”3. I suggest adjusting the Default Grade Rule to make it more sensitive to students who are failing your class

a. Hover the mouse over Default Grade Rule and click on the chevron to open the options menub. Choose Editc. Under Select Grade, you can choose to Monitor Specific Item (ie, a weighted column you created in your

Grade Center)d. Under Define Criteria, you can Set Grade Value to show students at risk under 70 percente. When finished, click Submit and adjust any other rule to your preference

4. Click on the red bar to see a breakdown of At Risk categories. Click on a colored category and choose Notify to email all students At Risk in this category

5. Click on a student’s name to see details of the student’s alerts. Click on Monitor to add the student to your Retention homepage and Notify to email a student

6. Click on a red dot to see details about this At Risk behavior. You can Notify the student about it or click Monitor. You can also sort the At Risk behaviors by clicking on the column header.

7. Download a report copy:a. Right click on the column and choose Print…b. Under Destination, choose Save as PDF

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• At the Advanced Level, instructors are expected to include at least 4 types of audio-visual content in each courses per term. Content can include:

• Audio Files• Images• Videos

• These can be embedded in an Item or added as a Audio, Image or Video link

• At the Advanced Level, instructors are expected to generate at least 1 report in the Student Retention Center

• Generate a report by downloading a copy of the retention center and keeping it for your records

c. Click Save

eBook Content Integration

As of Term 1 AY18/19, this is not being evaluated.

Discussion Board / Journals

See Beginner Level instructions, but note that you need to complete 8 discussion boards and/or journals

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• At the Advanced Level, instructors are expected to have at least 8* graded discussion board forums and/or journal assignments in each course and must reply to at least 20% of their students in each forum/journal assignment

• *Note that forums/journals in the advanced level are counted with those in the other levels. Since Intermediate Level requires 6, you will need to do 2 additional forums/journals to reach Advanced

ELC Grade Center RequirementsThe ELC has a standardized Grade Center, and all faculty are expected to set up their grade centers in the same way. Find the steps involved below:

Create Categories (SLC, Midterm, Final Exam, Quizzes, etc.)1. From the Grade Center, select Manage > Categories > Create Categories2. Name the Category (ie, "SLC")3. Click Submit4. Repeat until all categories are created according to ELC Guidelines

R/W: Coursework, SLC, Midterm Reading, Midterm Writing, Final Reading, Final Writing L/S: Coursework, SLC, Midterm Listening, Final Listening, Speaking Portfolio

Create the Weighted Column to calculate your class grade (“Class Final Grade”)1. From the Grade Center, select Create Calculated Column > Weighted Column2. Name the column “Class Final Grade” 3. Make sure Primary Display is Percentage and Secondary Display is Letter4. Choose the CATEGORIES that should be weighted (NOT the Columns) and click on the > button to move

them5. Enter the percentage for each category (must add up to 100%)6. Decide whether they should be weighted equally or proportionally, and whether you would like to drop

any scores7. Click Submit

Create “Other Instructor’s Final Grade” Column to enter your cohorts grades at the end of term1. From the Grade Center, select Create Column (NOT weighted)2. Name the Column “Other Instructor’s Final Grade”3. Make sure Primary Display is Percentage and Secondary Display is Letter4. Do not choose any category5. Enter the number of points possible as 1006. Select “No” for “Show this Column to Students”7. Click Submit

Create “Banner Final Grade” Column to average class grades and calculate final level grade for Ss1. From the Grade Center, select Create Calculated Column > Average Column2. Name the Column “Banner Final Grade”3. Make sure Primary Display is Percentage and Secondary Display is Letter4. Under SELECT COLUMNS and Include in Average, click “Selected Columns and Categories”5. Select the columns “Class Final Grade” and “Other Instructor’s Final Grade” and click the arrow to the

right6. Select “No” for “Show this Column to Students” 7. Click Submit

Create Final Exam and Midterm Exam Columns1. From the Grade Center, select Create Column2. Name the Column (ie, Final Writing, Final Reading, Final Listening, etc.) 3. Choose the correct category 4. Enter the number of points possible5. Select “No” for “Show this Column to Students” until grades are ready to be shown6. Click Submit

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7. Repeat until all exams have been added according to ELC Guidelines R/W: Final Writing, Final Reading, Midterm Writing, Midterm Reading L/S: Final Listening, Midterm Listening

Create “SLC”, “Coursework”, and “Speaking Portfolio” Columns

1. From the Grade Center, select Create Calculated Column > Weighted Column2. Name the Column “SLC” 3. Make sure Primary Display is Percentage and Secondary Display is Letter4. Select the CATEGORY “SLC” and click the arrow to the right (make sure when adding SLC project columns

that you choose this category for each one)5. Enter the percentage as 100%6. Under “Show this Column to Students” choose whether you want this column to be displayed7. Click Submit8. Repeat for “Coursework” Column and (for L/S teachers) “Speaking Portfolio Column”

Set an External Grade - External Grades are the primary grades that are displayed to your students when they check Blackboard. By default, the Total column is selected, but this can confuse students as it is not a calculated grade. You can change the external grade to Class Final Grade to make their grade easier to see

1. From the Grade Center, find the Class Final Grade column and click on the ˅ icon next to the heading and choose Set as External Grade

Reorder Columns and Hide Unnecessary Columns1. From the Grade Center, select Manage > Column Organization2. Drag columns up and down so that they display in the order according to ELC Guidelines3. Hide unnecessary columns (ie, Username, Last Access, Availability, and Total columns) by selecting

undesired columns > Show/Hide > Hide Selected Columns

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