Computer TechWonderful Word – Business Letters

Business Letters

You may need to write business letters to apply for a job, to thank someone for a job interview or career advice, or to communicate with a business

Vocabulary

Full block letter – A style of letter in which all lines start flush with the left margin – first line is not indented.

Modified block letter – A style of letter in which some lines start at the center of the page.

VocabularyReturn address – The author’s address,

usually appearing at the very top of the letter or under the sender’s name, and in the upper left corner of an envelope.

Recipient’s address – The address of the person to whom the letter is sent. Appears above the salutation

VocabularySalutation – The line at the star of the letter

including the greeting and the recipient’s name, such as “Dear Mr. Jones.”

Closing – A line at the bottom of the letter, above the sender’s name, closing the letter, for example, “Sincerely yours,”

Delivery Address – the recipient’s address on the outside of an envelope

Business Letters

The parts of a business letter are the same, regardless of the style.

Today we will do a block letter.

Drafting a Business LetterDATE

Mr. John Daly22980 Thirteen Mile RoadSt. Clair Shores, MI 48082

Leave 4 line spaces

Drafting a Business LetterDATE

Mr. John Daly22980 Thirteen Mile RoadSt. Clair Shores, MI 48082

Subject: ORRE:

Leave 4 line spaces

Leave 2 line spaces

Drafting a Business LetterDATE

Mr. John Daly22980 Thirteen Mile RoadSt. Clair Shores, MI 48082

Subject: Computer Tech ClassesRE: Computer Tech Classes

Leave 4 line spaces

Leave 2 line spaces

OR

Drafting a Business LetterDATE

Mr. John Daly22980 Thirteen Mile RoadSt. Clair Shores, MI 48082

Subject: Computer Tech ClassesRE: Computer Tech Classes

Dear Mr. Daly:

Leave 4 line spaces

Leave 2 line spaces

ORLeave 2 line spaces

Drafting a Business LetterAfter the Salutation (“Dear Mr. Daly”)

comes the body of the letterThe body of the letter includes everything

you want to say to the person.You should write a business letter the way

you would speak on a job interview – avoid slang, and write clearly. Keep to the point.

Drafting a Business Letter After the body of the letter, comes the closing. “Sincerely yours” and “Very truly yours” are

standard business closings. After the closing, the name of the sender is typed. 4 lines are left in between the closing and the

name. This is where the sender signs his/her name in

handwriting

Closing and Name of SenderVery truly yours,

Janice Radlick

Janice RadlickBusiness and CTE TeacherLake Shore High School22980 Thirteen Mile RoadSt. Clair Shores, MI

Drafting a Business Letter

After the sender’s name, if anything in the letter is enclosed, then the word “Enclosure” is typed on the next line.

In a copy is being sent to another person, then the word “Copy” or “C:” and the person’s name is typed

Example:Very truly yours,

Janice Radlick

Janice RadlickBusiness Teacher

EnclosureC: Ms. Miller

Assignment:

1. Open a new, blank document in Word.

2. Think of a teacher at Lake Shore who has made a difference for you, whom you really admire, or who has inspired you.

Assignment, continued:3. Draft a business letter to the teacher thanking him or her, telling him or her how they have inspired you, or explaining why you think they are a good teacher.

4. Use your home address for the sender’s address.

Assignment, continued5. Print the letter and sign it in the correct spot (below the closing and above your typed name.

6. Save the letter to your Word subfolder in your Computer Tech folder in your Documents drive.

Envelopes There is a special “Envelopes” command that

can print the the recipient’s mailing address and your return address on the envelope.

1. Open the Mailings tab on the Ribbon and then click the Envelopes button in the Create group.

2. The Envelopes and Labels dialog box appears.

Envelope Dialog Box

Envelopes, continued3. If the current document contains an address, Word adds it to

the Delivery Address field automatically.

4. If the delivery address is not filled in automatically, then click “Cancel” to dismiss the dialog box. Then select/highlight the recipient’s address in the letter and click the Envelopes button again. This time, the address should be filled in.

5. To print your envelope directly without adding it to a document, click the Print button.

6.

Envelopes, conclusion6. When you print the document, the

envelope prints first, so you have to be prepared to insert an envelope into the printer. The exact steps for inserting an envelope depend on your printer, but most printers prompt you to insert an envelope when they want to print one.