Ziitrics Solutions Ltd

Microsoft Dynamics AX ERP

Proposal

EXECUTIVE SUMMARY

ZIITRICS SOLUTIONS LIMITED is pleased to submit this proposal for the supply and

implementation of Enterprise Resource Planning (ERP) software - Microsoft

Dynamics AX 2009.

We understand that [THE CUSTOMER] is looking for an integrated financial,

Human Resources solution that ensures availability and increased process

efficiency. This proposal demonstrates our competencies to surpassingly meet

this challenge.

ZIITRICS SOLUTIONS LIMITED is a company that keeps customers’ changing needs

in mind, and we are dedicated to assist [THE CUSTOMER] in the process of

migrating of its operations, allowing greater focus on core business objectives.

ZIITRICS SOLUTIONS LIMITED will ensure a sufficient level of knowledge transfer to

the [THE CUSTOMER] user and support group, use best practices and proficient

knowledge workers in order to lower total cost of ownership and achieve

groundbreaking results.

WHY MICROSOFT DYNAMICS AX 2009?

“The software challenges of today are less about getting access to

the information people need, and more about making sense of the

information they have.”

Bill Gates, Chairman Microsoft Corporation

DYNAMICS AX SIMPLIFIES TASKS BY INTEGRATING PROCESS TOOLS WITH

PRODUCTIVITY TOOLS

Microsoft Dynamics AX is an integration of the user experience of Microsoft

Office with the user experience of business process applications, in a way that is

familiar and easy to use for the end user, and built around the way people in the

company work.

This means that Organizations no longer have to deal with two distinct worlds

of software applications, namely:

1. Business process automation software: software that automates

processes in areas like accounting, sales, and production.

2. Personal productivity software: the tools that we all use daily —

Microsoft Word, Microsoft Outlook®, Microsoft Excel®, and the Web.

DYNAMICS AX USES A UNIQUE ROLES BASED APPROACH

Microsoft Dynamics AX roles-based approach is targeted around the specific jobs

people do, helping drive company-wide productivity, and changing the way that

businesses and their employees work, for the better.

DYNAMICS AX IS A HIGHLY FAMILIAR SOFTWARE THAT FITS INTO MICROSOFT’S

TECHNOLOGY

Because Microsoft Dynamics AX works like familiar Microsoft software such as

Microsoft Office, Microsoft Dynamics AX has less of a learning curve, so people

can get up and running quickly and focus on what is most important.

Microsoft Dynamics AX and products such as Microsoft SQL work together

seamlessly.

DYNAMICS AX OVERVIEW

ZIITRICS SOLUTIONS proposes the implementation of Dynamics AX software

solution which includes Systems Design, Customisation, Testing, and Deployment

of the solution. We equally will be there to provide the Post–Deployment support

& Maintenance.

Microsoft Dynamics AX 2009 is a completely integrated ERP solution that uses:

one business logic

one source code

one database

one toolbox

It can also be configured with Web-enabled interface and supports the leading

database management systems that include Microsoft SQL Server® and Oracle

databases. With the customizable source code, the solution can be modified

however and whenever needed.

Designed to run on the Microsoft Windows Server® 2003 operating system,

Microsoft Dynamics AX 2009 provides customers the enhanced security,

connectivity, scalability, and support required for today's business environment.

Dynamics AX Financials overview

Module: Financials I

Key Features Description

GENERAL LEDGER Flexible setup of accounting periods Fast and reliable year-end procedure Multiple budgets Advanced options for transaction entry Journal approval procedures Recurring journals Validation prior to posting Automatic allocation according to predefined setup of accounts, dimensions and

percentages?? Extensive tax module for different types of tax calculation and reporting

BANK MANAGEMENT Reconcile bank accounts Setup of checks Monitoring deposits, payments, and bank balances Electronic import of bank account statements available for some countries

ACCOUNTS RECEIVABLE Credit assessment Flexible terms of payment and cash discounts Advanced payment schedules Prepayments Draft handling (bill of exchange) Payment proposal Free text invoicing (non-stock invoicing) Extended options for interest calculation Options to setup unlimited number of different collection procedures Export and import formats for electronic payments Multiple currency handling and exchange rate adjustment

ACCOUNTS PAYABLE Export and import formats for electronic payments Bridging accounts Promissory note handling Advanced payment schedules Payment proposals Option to match invoices to physical deliveries Option for separate handling of approved and unapproved invoices

EASY TO USE Intuitive screen layout and structure User-adjustable menus, entry forms and reports Advanced sorting and filter options Built-in user Help including an integrated manual Option to e-mail and fax directly from Microsoft Axapta

Module: Financials I

Key Features Description

GLOBAL FUNCTIONALITIES Multi-language capabilities Comprehensive local market functionality Multi-currency and secondary currency handling Currency Converter Euro conversion Exchange rate adjustment handling Intrastat and EU sales list Country-specific bank formats for electronic payments and import of bank

account statements

DATA ANALYSIS Powerful financial dimensions for data analysis Flexible report generator XBRL (Extensible Business Reporting Language) Drill to detail and drill around capabilities

RELIABILITY AND SECURITY Strong audit trail capabilities System controls and transaction validations Transaction approval Extended options for setup of access rights

Module: Financials II

Key Features Description

ADVANCED GENERAL LEDGER

Intercompany accounting Global consolidations Account allocations based on predefined criteria for actual or budget amounts Cash-flow forecasting and currency requirement calculation

Module: Fixed Assets

Key Features Description

ASSET MANAGEMENT Manages the full life cycle from acquisition, depreciation to disposition Maintains asset status information Improves control over fixed assets to drive accuracy and timeliness in your

accounting results Supports five depreciation methods (straight line, declining balance, factor,

manual percentage and consumption) Forecasts using fixed assets budgets

Microsoft Dynamics Ax Human Resources Overview.

MBS Dynamics Ax Human resources module Overview

Microsoft Navision Axapta Human Resource helps you gather and structure

information to get an optimal overview of employees and your organization.

Axapta has a fully integrated Human Resources Management Module that

broadens infinitely the performance capabilities of its payroll system.

Axapta Human Resource Management is divided into three modules:

HRM I: Core administration for employees and HR professionals

HRM II: Recruitment and absence management

HRM III: Strategic HR

Human 1 Resource

Organization Management

Employee Administration

CV Administration

Loan and Benefit

Human2 2Resource

Position Management Recruitment Absence

Management

Human 3 Resource

Personnel

Development

Competence

Management

Course

Administration

Business Process

Strategic Planning Action Management Action Planning

Balanced Score Card

Key Performance Indicator

Automatic measurement

Data Link

Employee Service Enterprise Portal

Employee self service support for HR 1, II, III

Performance Management

Questionnaire

Design and Execution

Scheduling Reports and analysis

Web support enterprise

Human resource management I module Human resource management I module (HRMI)(HRMI)

Microsoft Business solution Axapta Human Resource Management I (HRM1) helps

you manage employees as well as structure knowledge and competence areas.

With HRM1, you can store employment information and agreements, note the

reasons for a resignation and keep track of transfers between departments. The

framework is easily adapted to fit the specific needs and requirements of your

business so you can pull out exactly the data and information you need.

HRMI consists of the following core functions:

Organization Management

Employee Administration

Curriculum Vitae Administration

Loan and Benefit Administration

Human resource management II module Human resource management II module (HRM II)(HRM II)

Building on functionality in Axapta Human Resource Management I, this module

gives you additional capabilities for managing job descriptions, automating

personnel recruitment and absence management. HRM II consists of the following

function:

Position Management

Recruitment

Absence Management

Human resource management III module Human resource management III module (HRM III)(HRM III)

Building on functionality in Axapta Human Resource Management I and II, HRMIII

provides additional features to manage personnel and give support for important

issues such as professional development for individual employees. HRM III HRM III gives

you the tools you need to keep all agreements and development plans in one

place, giving you the full overview of each employee’s plans. HRM III consists of

the following functions:

Personnel Development

Competence Management

Course Administration

Other Complementing Functions

Business Process Management

Strategic Planning

Action Management

Action Planning

Balanced Score Card

Key Performance Indicator Administration

Automatic Measurement

Data Link

Employee Service Enterprise PortalEmployee Service Enterprise Portal

Employee Self service support for HR I, II, III

Performance Management

QuestionnaireQuestionnaire

Design and Execution

Scheduling

Reports and Analysis

Web support Enterprise Portal

Project Methodology

Implementing mission-critical business applications is a complex and highly

challenging task. The key to a successful implementation and integration project

is to manage the application and infrastructure changes as part of an integrated

project plan. A comprehensive methodology is the key to managing those

changes in a consistent and efficient manner. [THE CUSTOMER] must embrace a

proven, structured method to guide the implementation, manage risk, and avoid

missteps. Within this structured framework, however, the method must be flexible

enough for the implementation effort to be tailored to the specific and unique

needs of [THE CUSTOMER].

(ON TARGET)

Implementation Methodology

Our methodology is a proven implementation approach to plan, execute and

control the [THE CUSTOMER] implementation.

There are five major phases in our implementation methodology

1. Diagnostic

2. Operations Analysis

3. Solution Design

4. Development and Testing

5. Deployment

System is Loaded with

Data & Ready. Acceptance Test signed

Off.

DESIGNANALYSISDIAGNOSTIC

DEVELOPMENT & TESTING

DEPLOYMENT

Process Meetings

Diagnostic Report

Accepted Report

Process Flow proposal

document

Process flow Accepted

Design Approved

System Test Approved

Design Documents &

Test Plans Completed

Axapta Solution

Developed & System Test Completed

The 5 Phases of AX Implementation methodology

Project

Management and ControlManagement and Control

A sound project-management process is essential to the success of any major

project. ZIITRICS SOLUTIONS understands that planning a project demands a

”real world” sensitivity to how long it takes to complete certain activities,

particularly creative or intellectual activities, no matter what level of resources

are applied. It is particularly important on an infrastructure development and

application integration effort such as the [THE CUSTOMER] project, in which many

participants are involved simultaneously, where critical functional

interdependencies exist and where varied technologies are to be incorporated

into the overall solution. It is equally important that an efficiently structured

project management approach be adopted.

Project Management Approach

ZIITRICS SOLUTIONS has successfully utilized project management techniques in a

large number of system design, development and Application Implementation

efforts. The major management activities that will be performed by ZIITRICS

SOLUTIONS in support of the [THE CUSTOMER] project are:

Interfacing with [THE CUSTOMER] staff at all necessary levels

Defining project objectives

Planning the various aspects of the project

Conducting an initial quality assurance review of project plans and controls

Coordinating project activities

Measuring and evaluating performance related to the project work plans

and schedules

Tracking and reporting project status

Determining the schedule availability of required hardware, software and

support services

Conducting project reviews

Managing the change control procedure

Documenting project completion

Jointly Setting up procedures for on-going Operations with PRICE WATER

HOUSE COOPERS

Project Control

As part of ZIITRICS SOLUTIONS risk management planning, ZIITRICS SOLUTIONS

incorporates the following project control documents to ensure open

communication and proactive resolution of issues that may arise during the

conduct of this engagement:

Weekly status reports

Incident detection forms

Incident resolution forms

Project Experience

SPECIFIC ROLES OF KEY IMPLEMENTATION STAFF IN SIMILAR PROJECTS

DYNAMICS AX ERP PROJECT

PROJECT TEAM

Description of Actual Services Provided by ZIITRICS SOLUTIONS Staff on other implementation projects:

DARE OSIKOYA: (PROJECT MANAGER) HE IS THE COORDINATOR OF ALL ACTIVITIES AND HAS SINGLE POINT RESPONSIBILITY FOR THE SUCCESS OF THE DYNAMICS AX PROJECT AT MTEL AND NITEL

MEZIE EMELONYE: (SYSTEMS ADMINISTRATOR)DYNAMICS AX SYSTEM INSTALLATION AND ADMINISTRATION – THIS INVOLVED THE ACTUAL INSTALLATION OF THE DATABASE AND STANDARD DYNAMICS AX ERP. HE WILL BE INVOLVED IN END USER ASSISTANCE.

PER JAKOBSON: (DYNAMICS AX SYSTEM DEVELOPER)DEVELOPMENT, CUSTOMIZATIONS AND INTERFACES – THIS INVOLVES SOURCE CODE PROGRAMMING TO CUSTOMIZE THE SYSTEM AND INTERFACES.

EMIOLA BABATUNDE (SYSTEM ANALYST / TRAINER)ACCOUNTING PROCESS FLOW DESIGN AND DEVELOPMENT IN DYNAMICS AX – HE IS A KEY MEMBER OF THE WORK GROUPS AND IS RESPONSIBLE FOR DEVELOPING THE FUNCTIONAL DESIGN DOCUMENT.

GENERAL IMPLEMENTATIONS OVERVIEW

Setup key user and project group education and orientation

Setup all hardware, and software required for the System.

Set up the Database and Applications components of the solution

Design a tailored customised solution from standard ERP functionalities

Design system to ensure failsafe on line processing of transactions and

operations

Facilitate setup of network environment for the entire system

Follow-up and assist in the prompt resolution of all outstanding user

requests.

After the detection of frauds attempts or errors in the System, assist in

their resolution and put in remedial measures to prevent reoccurrence.

Ensure timely distribution of relevant reports to [THE CUSTOMER]

Constantly monitor data in the system for significant trends, relations and

potential problem, and proactively correct these.

Produce periodic reports on the operation of the system and performance

Ensure the System uptime is not less than 99%.

Facilitate and monitor disaster prevention and data recovery at [THE

CUSTOMER].

Implement and maintain a comprehensive system of data protection,

security and backup.

Arrange and implement a regular program of maintenance for the System.

Ensure that System’s data structure evolves to meet the changing needs

of [THE CUSTOMER].

Recommend and coordinate the training of staff involved with the

operation of the System.