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Oregon Youth Reengagement Grant Application, Informational Webinar

October 2nd, 2020

Youth Development Division

Oregon Youth Reengagement Webinar

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RE engage. connect. unite.

Oregon Youth Reengagement System

YDD Staff

Brian Detman, Director

Paul Sell, Reengagement System Manager

Cord Bueker, Special Projects Manager

Melissa Gallardo, Executive Support

Single Point of Contact (SPC)

Sonja Svenson, ODE Procurement Services

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Agenda:

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• Introductions

• Reengagement Overview

• Oregon Youth Reengagement System

• Oregon Youth Reengagement Fund

• General Grant Information

• Priority Regions

• RFA Timelines

• Reengagement Services

• Application, Evaluation, and Awards

• Additional Information and Materials

Reengagement Legislation & Rules

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This legislation and administrative rules define elements of a reengagement system and

grants, including:

• Youth Eligible for Reengagement

• Eligible Reengagement Providers – includes Tribes, as well as ESDs, districts, CBOs and

other entities

• Required Reengagement Program Elements

o Academic Instruction

o Case Management

o Services to reduce barriers to educational and workforce success

The Youth Development Division has been tasked with creating and

administering a Statewide Youth Reengagement System as part of the

2019 Student Success Act

Oregon Youth Reengagement System

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Oregon Youth Reengagement

System

Oregon Youth Reengagement

Fund

Community-Based

Reengagement Programs

Regional Collaboratives

State Network

Oregon Youth Reengagement Fund

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Grant Purpose

To make grants for the implementation, expansion, and coordination of

reengagement programs and services.

System Goals:

Reengaging youth who leave high school before earning a diploma or

completing a GED, through outreach, reconnection with educational

programming, and supports to aid retention.

Delivery of specialized education, training, and/or support services that

lead to high school graduation and GED completion for reengaged youth,

in order to increase the number of graduates and completers.

Oregon Youth Reengagement Fund

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System Goals: Continued

Providing innovative, trauma-informed, culturally-responsive, cross-sector

programming that meets youth where they are at; providing education,

training, coaching, and supports that meet each young person’s individual

needs, and supporting the identification and achievement of their

educational and career goals.

Building collaboration and connections between schools and educational

agencies, non-profits, community based organizations, social service

agencies, local government, and other youth serving entities, in order to

reduce disconnection and create opportunities and positive outcomes for

youth.

Oregon Youth Reengagement Fund

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• Reengagement Opportunity Grant

• Designed to support youth reengagement programs

• Grants funds up to $120,000

• Regional Reengagement Grant

• Designed to support coordinated regional reengagement efforts.

• Grant funds up to $320,000

• Key 2020 Reengagement Grant Information:

• Sort term grants, funding ends June 30, 2021

• Startup costs can be part of the grant proposal (up to 20% of grant funds)

• 2021-2023 reengagement funds are anticipated, application

process is still in development. • YDD is considering a process for how successful Regional

Reengagement Grants could be considered for renewal.

Grant Priorities

Population: Youth ages 14-21 who are disconnected (out-of-school) and

underserved (student groups overrepresented among high school non-

completers).

Responsiveness: Programs will offer culturally-specific and trauma-

informed outreach and services. Data collection and reports by programs

will assist to better identify the factors driving disconnection,

reengagement, and success.

Accountability: Reengagement programs will report on Key Performance

Metrics and individual program goals. Data will include outreach and

enrollment through credit attainment and completion.

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Who does Reengagement Serve

Youth eligible for a Reengagement Program include:

(ROG 3.3.2, RRG 3.3.2)

• 14-21 year olds who are not in school and have

not completed a diploma or GED

• 14-21 year olds who are referred by a Federally-

Recognized Tribe or a tribal agency, a school

district or ESD, a Juvenile Court Judge, a County

Juvenile Department, OYA, or DHS

• 16-21 year olds who are behind in high school

credits

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Grant Basics

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Eligibility: (ROG 2.1, RRG 2.1)

Both RFAs are open to the following entities:

• School Districts

• Public Charter Schools

• Educational Service Districts

• Federally-recognized Tribes

• Local Workforce Development Boards

• County and Municipal Governments and Agencies

• Community Colleges

• Alternative Schools

• Including private alternative schools

• Community-Based Organizations

• Non-Profit Organizations

Application Note:

• Application has two

parts

• Initial Screening

• Grant Application

Questions

• Eligibility

information is

entered during the

initial screening

• RRG, School Districts

applying as the

Sponsor Organization

will identify other

districts they are

working with, during

initial screening

Grant Basics

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Reengagement Opportunity Grants (ROG)

• Open to any eligible entity in Oregon.

• YDD intends to award at least one Reengagement Opportunity Grant in

each priority region.

Regional Reengagement Grants (RRG)

• Open to eligible entities serving one of the eight priority regions around

Oregon.

All Reengagement Grants Require:

• Educational Services to be made available to program participants

• One or more Reengagement Partnerships within the designated Service Area.

Priority Regions

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RFAs are prioritized to serve communities where standing up or expanding

reengagement services may have the most significant impact, based on

completion data and existing service availability. (ROG 1.3, RRG 1.3)

Priority regions were identified based on the following criteria:

5-Year Cohort Non-Completer Rate – The percentage of youth in the 5-year

cohort who did not earn a diploma or GED (2017-18 and 2018-19 cohorts)

4-year Completer rates were also considered, as an indication of emerging

or persistent low completion rates in 2019-20

Availability of existing reengagement and/or alternative education

programs

Location of current and past YDD Community Investment Grants

Priority Regions

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Priority regions: (ROG 1.3, RRG 1.3)

• Southwest Region – Coos, Curry & Douglas Counties

• South Valley Region – Lane & Linn Counties

• North Valley Region – Marion, Polk & Yamhill

Counties

• Northwestern Region – Clatsop, Columbia, Lincoln,

and Tillamook Counties

• East Metro Region – Centennial, David Douglas,

Gresham-Barlow, and Reynolds School Districts

• Eastern Region – Baker & Umatilla Counties

• North Cascades Region – Jefferson, Wasco, Crook &

Wheeler Counties

• South Region - Josephine, Jackson & Klamath

Counties

Application Note:

• RRG, requires all or a

portion of a Priority

Region to be eligible

• ROG, Priority Regions

are recommended

but not required

• Priority Regions are

entered during the

initial screening

• Proposed Service

Areas, based on the

Priory Region

identified, are

proposed by

applicant in 5.3.1

RFA Timelines

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Regional Reengagement

Grant

Reengagement

Opportunity Grant

RFA Opens Monday, September 28, 2020 12:00 pm

RFA Questions Due October 13, 2020 @ 5:00 pm October 20, 2020 @ 5:00 pm

RFA Answers Returned

(approx.)October 19, 2020 @ 5:00 pm October 28, 2020 @ 5:00 pm

RFA Closes. Applications Due November 12, 2020 @ 5:00 pm November 17, 2020 @ 5:00 pm

Notice of Intent to Award

(estimated)December 11, 2020

Estimated Grant Start Date January 4, 2021

Grant End Date June 30, 2021

(ROG 4.2, RRG 4.2)

Reengagement Services

Reengagement Opportunity Grants:

• Fund a variety of community-based reengagement services, including

education, workforce development, and support services.

o At minimum must identify and provide one of the six

Reengagement Services

Regional Reengagement Grants:

• Serve multiple communities, districts, or sites in a Priority Region, and

bring together partners to deliver cross-sector services, including

education, workforce development, and support services.

o Must identify and provide all six Reengagement Services

o Coordinates Regional Reengagement efforts.

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Reengagement Services

• Outreach Services

• Identification, contact, referral, and retention of Eligible Youth

• Education Services

• Diploma and/or GED

• One-on-one Academic and Career Coaching and/or Case Management

• College and Career Services

• Workforce Development, Career Training, and/or Post-Secondary Readiness

• Supportive Services

• Individualized support services such as counseling and basic needs assistance.

• Ongoing (Follow-up) Services

• Services for participants after a diploma or GED has been earned while in a

Reengagement Program

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(ROG 3.2.4, RRG 3.2.8)

Application, Evaluation, and Awards

Information required of applicants:

• Service Area

• Service Population

• Equity Focus

• Youth Voice & Family Engagement

• Collaborators and Coordination

• Description of Reengagement Services Provided

• Data and reporting capacity

• Program goals

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Evaluation and Awards:

Minimum Qualifications

Evaluation Panel

Negotiation Process

Application

Proposed Service Area, Population, and Equity (ROG 5.3, RRG 5.3)

Applicant:

• Provides information on the proposed Service Area and Service

Population.

• Describes the proposed Service Area

o To be considered within a Priority Region, these areas must be

identified here.

• Uses data to make the case for the proposed communities to be served

o ODE Equity Lens should be incorporated

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Application

Cross Sector Coordination and Service Delivery (ROG 5.4, RRG 5.4)

Applicant:

• Describes their involvement in cross-sector partnerships including

primary partners from Education, Workforce Development, Human and

Social Services, as well as recommended participants from the

Healthcare, Justice, Housing and Local Government sectors.

• Outlines specific Reengagement Partners and resources

• Explains what Reengagement Services will be offered and identifies the

provider.

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Application

Regional Reengagement Governance (ROG n/a, RRG 5.5)

(Regional Reengagement Grants only)

Applicant:

• Describes the reengagement program’s governance model

• Further outlines how partnerships and services will be defined and

managed

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Application

Reengagement Goals & Data (ROG 5.5, RRG 5.6)

Applicant:

• Describes data reporting capacity

• In Regional Reengagement Grant sets targets for each YDD defined Key

Performance Metrics.

• In Reengagement Opportunity Grant, outlines program goals using

YDD-defined Key Performance Metrics

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• Number of eligible youth contacted by Reengagement Program

• Number of eligible contacted youth who enroll in the reengagement program

• Number of reengaged youth who stay enrolled for one or more quarters or until completion

• Number of reengaged youth who earn credits/pass GED tests

• Number of reengaged youth who earn a GED or High School Diploma

General Key Performance Metrics

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1. Download Excel Spreadsheet from YDD Reengagement Website

2. Complete all necessary tabs

• Expenditure Report Instructions

• Budget Category Definitions

• Proposed Program Budget

o Should match requested funds entered in grant application

• Start Up Costs

o Up to 20% of grant request

• Sub Budgets

o Over $10,000

o Under $10,000 entering into appropriate program budget tab

o Contact SPC if template with additional sub budget tabs is needed

3. Upload in SM Apply

• Verify file name and format.

Proposed Budget Template

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(ROG 5.6, RRG 5.7)

Regional Reengagement Grant Applications only: (ROG n/a, RRG 5.8)

• Applicants must submit written verification from any planned Reengagement Partners providing required services

• Sponsor Organization-provided services do not require any written verification.

• All required services must be documented by either Sponsor Organization or Reengagement Partner

Reengagement Partnership Documentation

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Required Reengagement Services/Partnerships

• Outreach Services

• Education Services

• One-on-One Academic and Career Coaching

• College and Career Services

• Supportive Services

• Ongoing (Follow-up) Services

• Tribal Government (if the proposed Service

Area/Population includes Tribal community, and applicant

is not a Tribe)

Recommended Reengagement Partners

• Local Workforce Boards

• Local Educational Entities (Public School Districts, ESDs,

Private, Alternative)

• Community Colleges

• Federally Recognized Tribes

• Community Based Organizations

• Non-Profit Organizations

• Juvenile Department/Juvenile Justice

• Healthcare/CCO

• City/County Government

• Other

Additional Information & Materials:

YDD Reengagement Website:

http://www.oregonyouthdevelopmentcouncil.org/oregon-youth-

reengagement-grants/

Single Point of Contact (SPC):

Sonja Svenson

sonja.svenson@ode.state.or.us

ORPIN Registration:

https://orpin.oregon.gov/open.dll/welcome

Official Application Site:

https://oregonyouth.smapply.io/

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