your research and planning timeline 1 how to manage expectations and having fun
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Your Research and Planning Timeline 1
How to Manage Expectations and Having Fun
Your Research and Planning Timeline 1
By the end of this first
lesson, Effective Project
Management, you will be
able to:
• Define 'project management' in the
context of a Pride campaign.
• Deconstruct a large project into
more easily manageable tasks.
Your Research and Planning Timeline 1
Introduction to Project Management
Your Research and Planning Timeline 1
What is a project?
A project:
• Has a well defined goal expressed as an output or final
result
• Has a finite start date and end date
• Has well defined activities that lead to the target goal
• Represents a collection of human, technological, and
financial resources organized around the goal
A project is a set of planned and coordinated activities
designed and pursued to yield some type of observable
result with a benefit.
Your Research and Planning Timeline 1
Managing a Project
Your Research and Planning Timeline 1
PROJECT MANAGEMENT
PROJECT MANAGEMENT is to plan, organize and manage resources to bring about the successful completion of specific project goals, outcomes and outputs.
Your Research and Planning Timeline 1
Why is Project Management Critical?
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WHY IS PROJECT MANAGEMENT CRITICAL?
• Ensures that all stakeholders understand precise goals and stay informed of changes.
• Ensures that only activities that are directly relevant to the overarching goals are completed.
• Ensures that team members collaborate as efficiently as possible.
• Greatly increases the chances that all stakeholders will be satisfied and that the outcomes will be met
Your Research and Planning Timeline 1
Trying out Project Management Skills
Your Research and Planning Timeline 1
Work Breakdown Structure
“Project best understood by
breaking it down into its
parts”
Your Research and Planning Timeline 1
Work Breakdown Structure
Work Breakdown Structure (WBS) powerful tool for doing this (not just a task list) defines the total scope of the project fundamental to much of project planning & tracking
Start at top, progressively break work down
(tree structure) into work packages Roll up the packages for bottom up
estimating Packages give clear work assignments
Your Research and Planning Timeline 1
Sample Intranet WBS Organized by Phase
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Intranet WBS in Tabular Form1.0 Concept
1.1 Evaluate current systems1.2 Define Requirements
1.2.1 Define user requirements1.2.2 Define content requirements1.2.3 Define system requirements1.2.4 Define server owner
requirements1.3 Define specific functionality1.4 Define risks and risk management
approach1.5 Develop project plan1.6 Brief web development team
2.0 Web Site Design3.0 Web Site Development4.0 Roll Out5.0 Support
Your Research and Planning Timeline 1
Intranet WBS and Gantt Chart
Project 98 file
Your Research and Planning Timeline 1
Intranet WBS & Gantt Chart Organized by PM Groups
Your Research and Planning Timeline 1
Your Research and Planning Timeline 1
Components of a Work Plan
• Work Breakdown
Structure
• Schedule
• Budget
• Resource
Assignments
• Risk Management
Plan
• Communications
Plan
Your Research and Planning Timeline 1
The Goals for the Research and Planning Phase: Project Plan
The following is a list of the key Project Plan
deliverables:
1. Qualitative Analysis
2. Final Concept Model
3. Final Results Chain(s), with Final Target Audience(s)
4. Final Quantitative Survey
5. Survey Profile for Each Target Audience
6. Quantitative Analysis
7. Status of Target Audience(s) on the Behavior Change Continuum
8. Barrier Removal Strategy
9. Final SMART Objectives
10. Final Theory of Change
11. SurveyPro File
12. Updated Data Management Tool
Your Research and Planning Timeline 1
GANTT CHART
The visual representation of your campaign timeline
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PROJECT CONSTRAINTS
Your Research and Planning Timeline 1
Your Research and Planning Timeline 1
Good Pride Campaign is key to achieving life-work
balance.
Your Research and Planning Timeline 1
Your Research and Planning Timeline 1
“Imagine life as a game in which you are juggling some five balls in
the air. You name them - work, family, health, friends and spirit - and you're keeping all of these in the air. You will soon understand that work is a rubber ball. If you drop it, it will bounce back. But
the other four balls - family, health, friends and spirit - are
made of glass. If you drop one of these, they will be irrevocably
scuffed, marked, nicked, damaged or even shattered. They will never
be the same. You must understand that and strive for
balance in your life.”
― Brian Dyson
Your Research and Planning Timeline 1
Your Research and Planning Timeline 1
MANAGING YOUR CAMPAIGN GANTT
List down your personal non-negotiables (personal time, holidays, vacation time, etc.)
Decide on when best you like to have the next Ocean’s 14 sharing and get-together
Do a high-level review and update activities specific to your site – Mark potential areas of bottlenecks
Continue working on this timeline throughout the next 2 weeks.
Your Research and Planning Timeline 1
By the end of this first
lesson, Effective Project
Management, you will be
able to:
• Define 'project management' in the
context of a Pride campaign.
• Deconstruct a large project into
more easily manageable tasks.