your event proposal - moana marketing...the resort is ideally located less than an hour from both...
TRANSCRIPT
YOUR EVENT PROPOSAL
Today’s date: Tuesday, December 17, 2019
Company Name: Moana Marketing
Your meeting Moana Marketing - Train the Trainer
Event
Date: Wednesday, 25 November 2020
To: Ms. Leigh Moana
Your contact details: Tel: +61 4 3870 0723
Email: [email protected]
From: Mr. Cameron Miller
My contact details: Tel: +61 7 5501 9884 Fax: +61 7 5501 9909
Email: [email protected]
Dear Leigh,
Firstly, thank you very much for your enquiry and for the opportunity to put forward a proposal for your Moana
Marketing - Train the Trainer Event in November 2020. We are pleased to confirm that we currently have
availability for your upcoming event and we look forward to discussing the details with you when you’re ready.
We’ve given special thought to your proposal and would like to highlight the tailored incentives we would be able
to offer you and your group if you choose to plan your event with us
Event Saving and Value Adds: $675.00
Your Total Savings: $675.00
Based upon this proposal, you are also eligible to earn up to 11,200 points on your IHG Business Rewards.
To ensure your requirements are met, I will touch base with you in the coming days to discuss any questions
you may have. In the Interim, please explore our website to discover how we can elevate your event from
ordinary to extraordinary with our playground of possibilities.
If you require any further information please feel welcome to contact me.
Warm regards,
Cameron Miller
Business Development Manager
Phone: +61 7 5501 9884
Email: [email protected]
ACCOMMODATION COLLECTION
The resort’s 251 rooms and suites are beautifully appointed having undergone a recent refresh and are all set
against a backdrop of picturesque fountains, lush gardens, marina, golf course and a spectacular one acre beach
lagoon pool. Our accommodation options include an array of various room types including Garden View,
Lagoon View, Club Marina View, Queenslander Suite, Homestead Suite and two stunning presidential suites;
the Federation and Manor Suite. Interconnecting rooms are also available upon request.
For the ultimate resort experience, enjoy our Club InterContinental located within The Great House. With
magnificent views overlooking the resort, the lounge takes relaxation to a new level and ensures a private retreat
perfect for conducting business or simply for relaxation. Indulge with breakfast inclusion, twilight drinks and
canapes along with personalised service.
COMMISSION
Moana Marketing will invoice InterContinental Sanctuary Cove Resort for the 10% commission on the
materialised accommodation bookings made. Payment will be made after the full payment of the Master account
is received.
Commission does not extend to;
Daily contracted rate for the event including day delegate conference packages, function room hires,
contracted meals, beverage packages and ancillary charges to delegate accounts
Any breakfast component included in the accommodation rate.
Third party costs on-charged by the Hotel to the Conference Organiser
NB: In the event that a third party is being used to sign this contract, the Resort requires a signed letter from the
Client to confirm that the third party is acting on their behalf.
PROPOSAL VALIDITY - Valid for 14 days from the date of issue
Please note that the proposed accommodation and function room(s) are not being held for your event at the time
of proposal submission. Should you wish to proceed with a booking, a written request is required upon which a
contract outlining your event details, deposit schedule and terms and conditions will be forwarded.
All rates provided are in accordance with the event specifications outlined in this proposal. Should your event
specifications change, rates may also vary.
RATES & TAXES
All rates quoted are in Australian Dollars (AUD) and inclusive of Goods and Services Tax (GST). Please note
that any increase in existing taxes will be in addition to that stated herein and will be the responsibility of the
purchaser and charged accordingly.
MEETINGS AND EVENTS
InterContinental Sanctuary Cove Resort will make your conference an unforgettable experience which everyone
will treasure. Our property offers over 2,000 square metres of conference space to cater from small groups to
500+ guests across 14 dedicated meeting rooms. Explore our resort highlights below:
- 14 dedicated meeting rooms
- Natural light in all meeting rooms
- 10 acres of lush garden, landscapes perfect for launches,
displays and team building unique event spaces
- Pillarless ballroom with high ceilings
- Buy out opportunities
- Exclusive branding opportunities
- Drive on access to majority of the resort for displays
YOUR EVENT:
Date Start
Time
End
Time
Function
Type Room Setup No Charges
Wednesday
25/11/2020
08:30 09:00 Arrival Tea
& Coffee
Merino
Terrace
Stand Up 25 Full Day Delegate Package
from $75.00 per person
*Minimum numbers is 25
*Maximum number is 60 in
Merino Room
09:00 17:00 Meeting Merino Room Cabaret 25
10:00 10:30 Morning Tea Merino
Terrace
Stand Up 25
12:30 13:30 Lunch Merino
Terrace
Buffet 25
15:00 15:30 Afternoon
Tea
Merino
Terrace
Stand Up 25
Thursday
26/11/2020
08:30 09:00 Arrival Tea
& Coffee
Merino
Terrace
Stand Up 25 Full Day Delegate Package
from $75.00 per person
*Minimum numbers is 25
*Maximum number is 60 in
Merino Room
09:00 17:00 Meeting Merino Room Cabaret 25
10:00 10:30 Morning Tea Merino
Terrace
Stand Up 25
12:30 13:30 Lunch Merino
Terrace
Buffet 25
15:00 15:30 Afternoon
Tea
Merino
Terrace
Stand Up 25
Friday
27/11/2020
08:30 09:00 Arrival Tea
& Coffee
Merino
Terrace
Stand Up 25 Half Day Delegate Package
from $65.00 per person
*Minimum numbers is 25
*Maximum number is 60 in
Merino Room
09:00 17:00 Meeting Merino Room Cabaret 25
10:00 10:30 Morning Tea Merino
Terrace
Stand Up 25
12:30 13:30 Lunch Merino
Terrace
Buffet 25
Estimated Total $5,375.00
Quoted room hire applies based on a minimum of 22 guests attending and selecting the Day
Conference Package.Should numbers fall below the minimum an additional room hire fee will apply
Event Space is not considered confirmed until a contract is signed and deposit is paid.
Leigh, these are the value adds we would like to add to your Event:
Complimentary self-parking for all delegates
Complimentary WIFI for all delegates
Reduced Day delegate package $675.00 Saving
FULL DAY DELEGATE MEETINGS PACKAGE INCLUSIONS:
(Half Day Delegate Package to include either Morning or Afternoon Break)
Arrival tea and coffee
A morning break to include freshly brewed coffee and fine teas and two morning tea items prepared
daily by our pastry Chef
Conference room hire
A buffet lunch in your pre-function area
A selection of soft drinks during lunch
Delegate refreshments including mints and water during the conference
Stationery including note pad and pens
An afternoon break to include freshly brewed coffee and fine teas and two afternoon tea items
prepared daily by our pastry Chef
IHG BUSINESS REWARDS
Leigh, IHG has an exciting COMPLIMENTARY global rewards program and for booking your Moana
Marketing event in November 2020, I would love for you to be included and start reaping the rewards today.
IHG Business Rewards can be utilized with any event held at an IHG property and entitles you to receive reward
points for your meeting space, food & beverage and accommodation.
Based upon this proposal, you are eligible to earn points on your IHG Business Rewards. This
provides the opportunity to select from thousands of reward options in our global catalogue, or to save up your
rewards points for the ultimate indulgence.
If you are an existing IHG Rewards Club member, I would be delighted to upgrade you to IHG Business
Rewards, alternatively if you are new to the program feel free to ask me how you can sign up or visit IHG
Business Rewards website to let IHG start rewarding you.
LINKS TO ASSIST WITH YOUR PLANNING PROCESS
3D Walkthrough : click here
Event Menu: click here
Resort Fact-sheet with Rooming Configuration details: click here
Image Gallery: click here
Resort Website: click here
Exceptional Events: click here
Incredible Jetpack Events: click here
Be Challenged Team Development: click here
Maui Jim Sunglasses Events: click here
Topgolf Gold Coast: click here
Dreamworld Events: click here
Yot Club & Yot Blue: click here
AUDIO VISUAL
InterContinental Sanctuary Cove Resort, partners with Encore Event Technologies as our onsite audio visual
provider. Encore is well equipped to handle all of your Audio Visual needs.
All equipment prices for are provided separately by the Encore Event Technologies Team.
Book your AV requirements with Encore and receive the CUMULUS EVENT APP FREE!
This interactive App gives you and your attendees the convenience of having all event information available at
anytime, anywhere. See the link below for more information.
https://www.encore-anzpac.com/event-services/Cumulus-Free-Corporate-Event-App
Encore Event Team – Onsite contact details
P: +61 7 5577 9877 | E: [email protected]
We would first and foremost recommend using Encore Event Technologies for all Audio Visual needs however,
you are welcome to use your own Audio Visual or utilise another supplier for your meeting or event. Charges
may apply depending on exact requirements, please speak with your sales Manager for further information.
MERINO ROOM
Discover features and facilities here and near
Signature Restaurants & Bars
Wake up with newly-refurbished Cove Café’s innovative breakfast buffet and dine into the evening with wood-
fire cuisine in The Fireplace. Take Whiskey flights in Verandah Restaurant & Bar, experience the Gold Coast’s
first High Coffee or recline after a long working day with our in-room dining menu. The Resort’s dining scene
is bursting with variety.
Two Swimming Pools & Spa
Relax in our one-acre Lagoon Beach Pool or Terrace Pool & Spa during
your leisure time. Alternatively, incorporate the pools into your team
building activities with stand-up paddleboard yoga on the lagoon beach
pool or fireworks and jet ski entertainment on the waters after your evening
gala dinner.
Sanctuary Cove Marine Village
A two-minute stroll from the Resort, discover a world-class selection of
restaurants & bars, cafes, specialty shops and fashion boutiques, as well
as a village theatre, art galleries and international chocolate boutique.
Services extend to a bank, newsagent, Australia Post agency, pharmacy
medical centre and beauty spas.
Theme Parks
Get ready for an adrenaline-fueled day out as the ‘worlds’ are all just 15
minutes’ drive from our Resort, offering an unforgettable adventure for
your team in Dreamworld, Move World or Wet N’ Wild. Our Concierge
team can share helpful tips on the best days to visit and organise your
tickets ahead of time
Australia’s best golf courses – The Palms and The Pines
Celebrated as one of Australia’s most iconic golf holiday destinations,
InterContinental Sanctuary Cove Resort is home to the critically-acclaimed
The Palms and The Pines golf courses. The the perfect playground for
ultimate golf getaway and as a client of InterContinental Sanctuary Cove
Resort, you can take advantage of exclusive rates for your delegates free
time or as an enjoyable group activity.
Sanctuary Cove Country Club
With a state-of-the-art gym and training facilities, Sanctuary Cove Country
Club is a place of rejuvenation and revitalization with four air-conditioned
training rooms, a diverse group fitness timetable, Arnie’s Café & Bar that
you can charge back to your room as a resort guest and event venues you
can use as offsite locations close to the resort (5 minutes by buggy).
Getting to the Resort
The Resort is ideally located less than an hour from both Brisbane Airport and Gold Coast Airport (Coolangatta)
on the northern end of the Gold Coast. For seamless arrival into the Resort, InterContinental Sanctuary Cove
Resort can organise chauffeured cars and shuttle services who can transfer you to and from the airport, and may
be booked through Concierge.
From Gold Coast Airport – 30 to 45 minutes by car
From Brisbane Airport – 45 minutes to 1 hour by car
Access to the Gold Coast
Beyond the Resort, your group will discover the famed beaches and restaurants of Surfers Paradise located just
30 minutes away. Burleigh Heads, located 45 minutes away, shines as a premier surfing destination with its
wide patrolled beaches and spectacular walks through the Burleigh National Park. For an idyllic teambuilding
adventure, Mt Tamborine is less than 40 minutes from the Resort, offering walks through lush rainforest, easy
strolls to challenging hikes, art galleries and tours to the tastiest cheese in the region.