AGENDA (530) 661-0816

NOTICE

If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact Kathy Souza, Executive Assistant, for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should telephone or otherwise contact Kathy Souza as soon as possible and preferably at least 24 hours prior to the meeting. Kathy Souza may be reached at telephone number (530) 661-0816 or at the following address: 350 Industrial Way, Woodland, CA 95776. It is the policy of the Board of Directors of the Yolo County Transportation District to encourage participation in the meetings of the Board of Directors. At each open meeting, members of the public shall be provided with an opportunity to directly address the Board on items of interest to the public that are within the subject matter jurisdiction of the Board of Directors. Please fill out a speaker card and give it to the Board Clerk if you wish to address the Board. Speaker cards are provided on a table by the entrance to the meeting room. Depending on the length of the agenda and number of speakers who filled out and submitted cards, the Board Chair reserves the right to limit a public speaker’s time to no more than three (3) minutes, or less, per agenda item. MEETING DATE: January 11, 2016 MEETING TIME: 7:00 P.M. MEETING PLACE: YCTD Board Room 350 Industrial Way Woodland, CA 95776

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The Chairman reserves the right to limit speakers to a reasonable length of time on any agenda item, depending upon the number of people wishing to speak and the time available.

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7:00 PM 1. Call to order/roll call/Pledge of Allegiance (Voting members: Woodland, Davis, West Sacramento, Winters, Yolo County) (Nonvoting members: Caltrans, UCD)

X

7:00 2. Consider Approval of Agenda for January 11, 2016 meeting X 7:00 3. Comments from public regarding matters NOT on the Agenda, but within the purview of

YCTD X

CONSENT CALENDAR 7:05 4a. Approve YCTD Board Minutes for Meeting of December 14, 2015 (Souza) (pp 1-4) X 7:05 4b. Adopt Resolution of Appreciation for Erik Reitz (Bassett) (pp 5-6) X 7:05 4c. Adopt Resolution Establishing Policy on Disposition of Surplus Items; Declare Paratransit

Vehicles Surplus and Authorize Disposal (Bassett) (pp 7-12) X

7:05 4d. Adopt Resolution Authorizing Submittal of State Safety and Security Grant Applications and Execution of Grant Agreements and Supplemental Documents (Bassett) (pp 13-14)

X

REGULAR CALENDAR 7:10 5. Board Member Reports, Announcements, Other Nominations, Presentations (Oral Reports)

-Presentation of Resolution of Appreciation for Erik Reitz X

7:15 6. Oral Update from Transdev (Carmen Alba, Transdev General Manager) X 7:20 7. Receive Presentation On Preparation of UC Davis Campus Long Range Development Plan

and Provide Feedback/Guidance (Lucas A. Griffith, UC Davis Campus Planner)(p 15) X

7:55 8. Consider Actions Associated with Low Carbon Transit Operations Program (LCTOP) Grant Application (Luken) (pp 17-24)

a. Consider Project Nominations b. Adopt Resolution Authorizing Submittal of LCTOP Grant Application

X

8:10 9. Consider Selecting Personnel Subcommittee (Bassett) (p 25) X 8:15 10. Consider Director’s Report (Bassett, Luken, Phillips) (pp 27-31)

a. Oral Report b. William Lowell Memorial Plaque c. 2016 Cap-to-Cap Trip d. Update on Countywide Capital Improvement Program e. Discussion on CNG Station Improvements f. Update on Connect Card g. Status of New Paratransit Buses and Rehabilitated CNG Buses h. DRC Bus Stop Update i. Status of Woodland Transit Study and Short Range Transit Plan Update j. Attachment

a. Fixed Route and Paratransit Ridership Reports Through November, 2015

X

8:20 11. Adjournment X THE NEXT MEETING OF THE YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS WILL BE FEBRUARY 8, 2016 AT 7:00 P.M. IN THE YCTD BOARD ROOM, 350 INDUSTRIAL WAY, WOODLAND, CA 95776.

The Board reserves the right to take action on all agendized items, including items under the Executive Director's Report, at any time during the meeting, except for timed public hearings. Items considered routine or non-controversial are placed on the Consent Calendar. Any Consent Calendar item can be separately addressed and discussed at the request of any member of the YCTD Board.

I declare under penalty of perjury that the foregoing agenda was posted on or before Friday January 8, 2016 at the Yolo County Transportation District Office (350 Industrial Way, Woodland, California). Additionally, copies were FAXED or transmitted electronically to the Woodland, Davis, West Sacramento and Winters City Halls, as well as to the Clerk of the Board for the County of Yolo.

, YCTD Secretary

Terry V. Bassett, Executive Director

Item 4a

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YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS MEETING

December 14, 2015 Yolo County Transportation District Board Room

350 Industrial Way, Woodland, CA 95776

Agenda Item 1 – Call to Order/Roll Call/Pledge of Allegiance Chair Anderson called the meeting to order at 7:01 pm and led the assembly in the pledge of allegiance. The

following representatives were in attendance: Winters – Harold Anderson (Primary) Woodland – William Marble (Primary) West Sacramento – Chris Ledesma (Primary) Caltrans District 3 – Jeffrey Morneau (Alternate) UC Davis – Gary Sandy (Alternate) Not represented were City of Davis and Yolo County. Staff present were Terry Bassett, YCTD Executive Director; Mike Luken, YCTD Deputy Director Operations,

Planning & Special Projects; Janice Phillips, YCTD Deputy Director Finance, Grants & Procurement; Chad Mikula, YCTD IT Specialist; Hope Welton, YCTD Legal Counsel and Kathy Souza, YCTD Executive Assistant.

Also present were Carmen Alba and Tom Follansbee, Transdev; Sharon Hicks, West Sacramento. Agenda Item 2 – Consider Approval of Agenda for December 14, 2015 meeting

Chair Anderson asked if there were any changes to the agenda. There being none: Minute Order 2015-35

Director Ledesma made the motion, seconded by Director Marble to approve the agenda for the December 14, 2015 meeting. Roll call resulted in:

AYES: Anderson, Ledesma, Marble NOES: None ABSENT: Representatives for Davis and Yolo County ABSTAIN: None Agenda Item 3 - Comments from public regarding matters NOT on the Agenda, but within the purview of YCTD Sharon Hicks, West Sacramento, spoke regarding Route 35 transfer problems, stating that connections with other routes were not reliable. She asked for better communication with bus riders.

Mr. Bassett stated that YCTD was working with City of West Sacramento staff on possible changes to improve running times for those routes but no final decisions had been reached.

Director Ledesma reported there was on-going work on possible solutions. He offered to meet with Ms. Hicks to listen further to her concerns and thanked her for attending to address the board. Agenda Item 4 – Consent Calendar Minute Order 2015-36 Director Ledesma made the motion, seconded by Director Marble to approve the following items on the Consent Calendar:

4a. Approve YCTD Board Minutes for Meeting of October 12, 2015 4b. Approve Schedule of YCTD Meeting Dates for 2016 4c. Adopt Resolution 2015-08 Authorizing Filing of Grant Applications and Executing Grant Agreements and

Supplemental Documents

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4d. Affirm Grant Applications for Replacing Five Buses With Zero Emission Electric Buses 4e. Declare Surplus Miscellaneous Assets (Air Conditioner Recovery Units) and Authorize Disposal

Roll call resulted in:

AYES: Anderson, Ledesma, Marble NOES: None ABSENT: Representatives for Davis and Yolo County ABSTAIN: None Agenda Item 5 – Board Member Reports, Announcements, Appointment Nominations, Presentations Director Morneau reported in 2016 Caltrans would begin a study of improvements to the I-80 corridor and a possible fee system for the I-5 corridor. Chair Anderson announced the Winters bridge was open to traffic. Agenda Item 6 – Oral Update from Transdev Carmen Alba, General Manager Transdev, reported:

• November safety meetings covered fatigue management and side clip avoidance. • The December annual safety awards recognized 99 employees for longevity and safety performance. • Participated in the Woodland Holiday parade with District staff. • The new maintenance manager would begin on January 4, 2016.

Agenda Item 7 – Affirm Projects For Submittal of Safety and Security Grant Application Mr. Luken reviewed the staff report. Minute Order 2015-37 Director Marble made the motion, seconded by Director Ledesma to recommend that staff pursue funding from the California Proposition 1B Safety & Security Program for 1) Wi-Fi Communications Equipment and 2) High-Definition Bus Video Equipment.

Roll call resulted in:

AYES: Anderson, Ledesma, Marble NOES: None ABSENT: Representatives for Davis and Yolo County ABSTAIN: None Agenda Item 8 – Consider Options for Low Carbon Transit Operations Program (LCTOP) Grant Application Mr. Luken reviewed the staff report and stated a resolution would be presented for consideration at the January meeting.

Director Ledesma asked if this was an annual submittal. Mr. Luken responded that this was only the second year of the program but it was expected to be an annual submittal process.

Director Ledesma stated he supported the applications but wanted to understand what strategy could and/or should be developed regarding these funds. Mr. Luken explained that the funds could be used for new or expanded service but could not be used to support such service beyond three years.

Mr. Bassett stated that the Connect Card project was listed to hopefully avoid any shortfalls requiring additional funding from Local Transportation Funds and impacting the local jurisdictions. Mr. Luken added that bus replacement was another possibility, as other funding sources were drying up. He explained that the strategy was to use the electric buses to replace some of the aging fleet and the charging station would be needed for those electric buses.

Director Ledesma asked that staff reports reflect how grant applications applied to specific functions within the District budget. Minute Order 2015-38

1) Director Ledesma made the motion, seconded by Director Marble, to direct staff to develop an application for funding through the California Department of Transportation (CALTRANS) Low Carbon Transit Operations Program (LCTOP) for one or more of the following potential programs:

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a. Connect Card YCTD Contribution b. E-Bus Charging Stations c. Continued Low Income/Senior Fare Reduction Program

and return to the Board for adoption of a formal resolution for use of these funds at the January 2016 Board meeting.

Roll call resulted in:

AYES: Anderson, Ledesma, Marble NOES: None ABSENT: Representatives for Davis and Yolo County ABSTAIN: None Agenda Item 9 – Consider Resolution Adopting Updated Salary Ranges for Planning Positions

Mr. Bassett gave an overview of the recruitment process for the current Senior Planner opening. He explained that a very low number of applications were received. Staff performed a salary survey of comparable positions, both in the jurisdictions, and other transportation agencies and found ranges for YCTD to be lower. He added that the last adjustment to the Planner position ranges had been made in July 2014. He stated staff proposed to recruit for all 3 positions but only hire for 2 of the 3 positions.

Director Ledesma asked if the qualifications and job descriptions were the same for those positions with which the District positions were compared. Mr. Bassett responded the qualifications were similar but that job duties were not necessarily identical.

Director Ledesma expressed concern about analyzing employee retention trends to ensure this type situation would be less likely to occur in the future. He asked the directors to suggest recommendations on how to do such an analysis.

Director Ledesma stated he wanted to see a plan in place to off-set the proposed costs of raising salary ranges in future fiscal years. Minute Order 2015-38

Director Ledesma made the motion, seconded by Director Marble to adopt the Resolution Number R 2015-09, Adopting Revised Salary Ranges for Transportation Planner Positions and ask staff to bring a process to the board to evaluate retention efficiency and a plan to off-set increased salary costs in future fiscal years.

Roll call resulted in:

AYES: Anderson, Ledesma, Marble NOES: None ABSENT: Representatives for Davis and Yolo County ABSTAIN: None Agenda Item 10 - Receive Director’s Report

c. Oral Report

d. Update on Countywide Capital Improvement Program

e. Update on U.S. Transportation Reauthorization: Fixing America’s Surface Transportation (“FAST”) Act of 2015

f. Status of New Paratransit Buses and Rehabilitated CNG Buses

g. Day Reporting Center Bus Stop Update

h. Update on Connect Card

i. Status of Woodland Transit Study and Short Range Transit Plan Update

j. Scheduled January, 2016 Presentation on UCD Long Range Development Plan and Transportation Concepts

k. Attachments

1. Fixed Route and Paratransit Ridership Reports Through October, 2015

2. Financial and Performance Reports for 1st Quarter of FY 2015/16

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3. Information on FAST Act of 2015

Agenda Item 11 –Adjournment

There being no further business, Chair Anderson adjourned the meeting in memory of William Lowell 8:08 p.m.

Respectfully Submitted:

, Clerk to the Board

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BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776----(530) 661-0816

Topic: Adopt Resolution of Appreciation for Erik Reitz

Agenda Item#: Agenda Type:

4b Deliberation/*Action

Attachments: Yes No Prepared By: Terry Bassett Approved By: Meeting Date: January 11, 2016

RECOMMENDATION:

It is recommended that the Yolo County Transportation District Board of Directors adopt the attached Resolution Number 2016-01 expressing appreciation to Erik Reitz, Associate Transportation Planner, who worked for YCTD since 2002.

REASON FOR RECOMMENDATION: Erik Reitz left employment with YCTD after 13 years.

BACKGROUND: Erik Reitz resigned from YCTD effective October 16, 2015. The attached resolution of appreciation recognizes the 13 years of transportation planning work that Erik provided the District.

BUDGET IMPACT: The resolution has no budget impact.

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RESOLUTION NO. R 2016-01

A Resolution of the Board of Directors of the Yolo County Transportation District in Appreciation of Erik Reitz for His Professional Service to the Yolo County Transportation District

WHEREAS, Erik Reitz was initially hired by Yolo County Transportation District as a Planning Intern

in June 2002; and WHEREAS, in June, 2003, Erik Reitz was hired full time as Assistant Transportation Planner; and

WHEREAS, in September, 2007, Erik Reitz was promoted to the position of Associate Transportation

Planner; and

WHEREAS, during his tenure at YCTD, Erik undertook a number of duties, including: riding buses; gathering data, organizing and conducting surveys, assessing transit service, performing initial transit service design work and proposing changes in routing and schedules; planning, organizing, preparing and conducting meetings and workshops with various organizations and the public on transit related matters; reviewing and responding to development proposals; assisting customer service representatives and the general public on transit service; providing staff support to YCTD’s Executive Director, Deputy Director of Operations, Planning and Special Projects and Deputy Director of Finance, Grants and Procurement; assisting in the preparation of staff reports for YCTD’s Citizens’ Advisory Committee and Board of Directors; organizing recruitment, training and mentoring of YCTD interns from U.C. Davis and Sacramento State University; providing guidance and feedback to YCTD’s Assistant Transportation Planner; preparing and submitting grant applications to SACOG, Caltrans, the Federal Transit Administration, Yolo Solano AQMD and other entities; participating in reviews of projects, General Plan updates and Specific Plan updates affecting in the YCTD jurisdictions; assisting in the development of Short Range Transit Plan updates and transit capital plans; and working with YCTD’s Executive Director and Deputy Directors regarding various grants which were awarded.

WHEREAS, in October 2015, Erik Reitz accepted a position with the California Department of

Transportation; and WHEREAS, Erik Reitz resigned from employment at YCTD, effective October 16, 2015; and

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE YOLO COUNTY TRANSPORTATION DISTRICT, that they adopt Resolution R 2016-01, in appreciation of Erik Reitz for his professional service to the Yolo County Transportation District. The foregoing Resolution was passed and adopted by the Yolo County Transportation District, State of California, at a regular meeting thereof, this 11th day of January, 2016 by the following vote, to wit:

AYES: NOES: ABSTAIN: ABSENT: ____________________________________

Harold Anderson, Chair Board of Directors

ATTEST: ________________________________ Kathy Souza, Clerk

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BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816

Topic: Adopt Resolution Establishing Policy on Disposition of Surplus Items; Declare Paratransit Vehicles Surplus and Authorize Disposal

Agenda Item #:

Agenda Type:

4c Deliberation/Action

Attachments Yes No

Prepared by: T. Bassett Approved by: Meeting Date: January 11, 2016

RECOMMENDATION: It is recommended that the Yolo County Transportation District Board of Directors:

1. Adopt Attachment A, Resolution Number 2016-02 Establishing A Policy on Disposition of Surplus Equipment, Supplies and Other Tangible Personal Property of YCTD; and

2. Authorize its Executive Director, or designee, to declare eight (8) of the nine (9) paratransit vehicles described in Attachment B as surplus to the district’s needs and authorize the disposal thereof.

REASON FOR RECOMMENDATION: The District needs to update its policy related to the disposal of assets, including those which are beyond their useful

life or obsolete. Nine (9) new paratransit vehicles are in the process of being delivered. It is recommended that eight (8) of YCTD’s 10 current paratransit vehicles be disposed of at this time.

BACKGROUND: FTA has certain requirements for the management of equipment and supplies purchased off of grants. The attached

policy is similar to policies adopted by other transit operators and addresses requirements outlined in FTA “Circulars” and “Best Practices” publications.

Note that the policy gives YCTD the latitude to transfer or donate the vehicles to other agencies, including YCTD jurisdictions and non-profit agencies/organizations (e.g. 501(C)(3)), if the market value of the asset is under $5,000. The Winters City Manager has expressed interest in obtaining one or two of these surplus paratransit vehicles.

Between May 2007 and June 2009, YCTD procured 10 paratransit vehicles, including two minivans and eight (8) cutaways. All of the vehicles in Attachment B have either exceeded the minimum mileage or minimum year threshold, and in most cases both, to be eligible for replacement. Medium duty cutaways must last at least seven (7) years or 200,000 miles (whichever comes first), while minivans must last at least four (4) years or 100,000 miles. YCTD was fortunate to be awarded funding to replace nine (9) paratransit vehicles through a previous SACOG Regional/Local grant funding round. The vehicles were ordered after completion of a joint procurement process led by Paratransit Incorporated.

Currently, six (6) of the nine (9) new paratransit vehicles have been delivered, and the remaining three are expected in January.

Of the 10 paratransit vehicles in YCTD’s possession before the new ones were delivered:

2—Are in running condition (one with very high mileage) and will be retained by YCTD for the time being

5—Are in running condition, with very high mileage, and will be disposed of

3—Are not in running condition, with very high mileage, and will be disposed of

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BUDGET IMPACT: Because of the uncertainty of the amount that the eight buses will be sold for, such revenue was not assumed in the

adopted budget. The total amount of revenue for all eight vehicles is expected to be under $10,000. If any vehicle is sold for $5,000 or more, 80-85.52% of the proceeds for that vehicle will need to either be returned to FTA, unless YCTD requests and receives FTA permission to offset part of a different grant with such revenues.

ATTACHMENT A

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YOLO COUNTY TRANSPORTATION DISTRICT

RESOLUTION NO. R 2016-02

Resolution Establishing A Policy on Disposition of Surplus Equipment, Supplies and Other Tangible Personal Property of YCTD

WHEREAS, the Federal Transit Administration (FTA) Circular 5010.1D issues guidance for post-award grant administration and project management activities for all applicable Federal Transit Administration (FTA) grant programs; and

WHEREAS, FTA Circular 5010.1D was made effective November 1, 2008; and

WHEREAS, the requirements described in Circular 5010.1D are intended to assist grantees in administering FTA-funded projects and in meeting grant responsibilities and reporting requirements. Grantees have a responsibility to comply with regulatory requirements and to be aware of all pertinent material to assist in the management of federally assisted grants; and

WHEREAS, FTA Circular 4220.1F was also made effective November 1, 2008; and

WHEREAS, FTA Circular 4220.1F sets forth the requirements a grantee must adhere to in the solicitation, award and administration of its third party contracts. These requirements are based on the common grant rules, Federal statutes, Executive Orders and their implementing regulations, and FTA policy; and

WHEREAS, FTA has published a Best Practices Procurement Manual which provides recipients of Federal Transit Administration (FTA) funds suggestions on conducting third party procurements to assist them in meeting the standards of FTA Circular 4220.1F; and

WHEREAS, YCTD has purchased equipment, supplies and other tangible personal property funded by FTA; AND

WHEREAS, YCTD desires to adopt a policy with updated guidelines consistent with FTA Circular 5010.1D, as amended, relative to the disposal or transfer of surplus, or obsolete District equipment, supplies and tangible property.

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yolo County Transportation District that Yolo County Transportation District hereby adopts the Yolo County Transportation District Policy On the Disposition of Surplus Equipment, Supplies and other Tangible Property of the District (Exhibit A, attached hereto and made part of this resolution).

PASSED AND ADOPTED by the Board of Directors of the Yolo County Transportation District, County of Yolo, State of California, this 11th day of January, 2016, by the following vote:

AYES: NOES: ABSTAIN: ABSENT:

__________________________________ Harold Anderson, Chair, Board of Directors

ATTEST:

________________________________ Kathy Souza, Clerk to the Board of Directors

Approved As To Form:

By ________________________

Hope Welton, YCTD Legal Counsel

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Exhibit A

Yolo County Transportation District Policy ON THE DISPOSITION OF SURPLUS EQUIPMENT, SUPPLIES, AND OTHER TANGIBLE PERSONAL

PROPERTY OF THE DISTRICT I. Purpose

The intent of this policy is to establish uniform guidelines for the disposal or transfer of surplus, or obsolete District equipment and supplies. This policy shall apply to all tangible personal property, including rolling stock and technology equipment. This policy excludes the transfer, sale or other disposal of real property.

II. Definitions

“Equipment” shall mean all tangible personal property that has a useful life of more than one (1) year and an acquisition cost of $5,000 or more per unit. This definition includes rolling stock and other tangible (movable) property used in the provision of public transit service.

“Supplies” shall mean all tangible personal property of the District other than Equipment having a useful life of less than one (1) year and an acquisition cost under $5,000.

“Surplus or obsolete equipment” means tangible personal property which the District determines is no longer required for its needs or for the fulfillment its responsibilities.

“Market Value” means the most probable price which equipment or supplies should bring in a competitive and open market.

“Net proceeds from the sale of surplus or excess property” means the amount realized from the sale of property no longer needed for transit purposes less the expenses of any actual and reasonable selling and fixing-up expenses.

“Service Life or Useful Life” of rolling stock begins on the date the vehicle is placed in revenue service and continues until it is removed from service.

“Straight Line Depreciation” means the method by which the value of District equipment is depreciated (reduced) over its service or useful life as a percentage of its cost. “YCTD” or “District” means the Yolo County Transportation District.

III. Disposition Authorization

The Board of Directors may authorize the disposal of any surplus or obsolete equipment or supplies. The Executive Director, or designee, shall prepare and submit a Memorandum to the Board recommending disposition, including item identification, acquisition cost, source of funding, funding agency and reimbursement to the funding agency, if required.

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IV. Disposition of FTA Funded Tangible Personal Property

Rolling Stock: With respect to rolling stock originally funded by Federal Transit Administration (FTA) funds, any disposition before the end of its service life requires prior FTA approval. In addition, if rolling stock is removed from service and disposed of before the end of its useful life, the return to FTA is the greater of the FTA share of the unamortized value of the remaining service life per unit, based on straight line depreciation of the original acquisition cost, or the Federal share of the sales price (even though the unamortized value is $5,000 or less).

In order to maintain proper inventory valuation and management practices, when the last bus in a fleet is sold, or when otherwise warranted, an analysis of related bus parts in inventory needs to be completed by DISTRICT staff. Bus parts that are specific to the disposed fleet, which cannot be used by another fleet, must be disposed. This will keep the parts inventory accurate, and immune to “obsolete inventory” audit findings.

Equipment and Supplies over $5,000 value: After the service life of equipment is reached, equipment with a current market value exceeding $5,000 per unit, or unused supplies with a total aggregate fair market value of more than $5,000, may be retained or sold, with reimbursement to FTA of an amount calculated by multiplying the total aggregate fair market value at the time of disposition, or the net sale proceeds, by the percentage of FTA’s participation in the original acquisition. In some cases, subject to FTA approval, the DISTRICT may use said proceeds to reduce the gross project cost of other FTA eligible capital transit grants (see FTA Circular 5010.1D, as amended).

Equipment and Supplies less than $5,000 value: Equipment with a unit market value of $5,000 or less, or supplies with a total aggregate market value of $5,000 or less, may be retained, sold or otherwise disposed of with no obligation to reimburse FTA, providing the useful service life requirements have been met.

V. Methods of Disposition of Tangible Personal Property

Approved methods for the disposition of surplus or obsolete tangible personal property shall include: (1) trade-in as part of a new procurement; (2) transfer or sale to other public agencies; (3) transfer to non-profit agencies consistent with established legal parameters; (4) sale by auction open to the public; (5) solicitation of sealed bids or negotiated sale; whichever maximizes the disposal value to the District; or (6) disposal through scrapping.

VI. Prohibited Sales

Except in the case where surplus or obsolete District property is sold at public auction conducted by an independent third party auctioneer, members of the Board of Directors and/or employees of the District, or persons acting as agents of the foregoing, shall not be permitted to purchase at the sale.

VII. Reports to the Board of Directors

On at least an annual basis, the Executive Director, or designee, shall provide, as an information item to the YCTD Board, a report of the activities relating to the disposal of surplus or obsolete property describing the identification of property, type of items disposed of, original purchase price information and dates, the gross sales price, and the net proceeds to the District.

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ATTACHMENT B

Vehicle Number

Model Year Make Model SEATS VIN Cost New FTA % FTA AMT

ESTIMATED MARKET VALUE

ACQUISITION DATE

ESTIMATED SALE DATE

MIN. FTA YRS.

ACTUAL YEARS

ON 1/29/16

YRS. OVER/UNDER

PERCENT OVER/ UNDER

MIN. FTA MILES

ACTUAL MILES ON 11/30/15

MILES OVER/ UNDER

PERCENT OVER/ UNDER

1608 2007 Starcraft Allstar 20 1FDXE45S17DA20824 57,697.00$ 80.00% 46,157.60$ 3,000.00$ 6/19/07 1/1/16 7 8.5 1.5 22% 200,000 183,349 -16,651 -8%1609 2008 El Dorado Aero Elite 270 16 1GBJG316481124593 65,005.00$ 80.00% 52,004.00$ 3,000.00$ 12/27/07 1/1/16 7 8.0 1.0 15% 200,000 328,530 128,530 64%1610 2008 El Dorado Aero Elite 270 16 1GBJG316781122496 65,005.00$ 80.00% 52,004.00$ 3,000.00$ 12/27/07 1/1/16 7 8.0 1.0 15% 200,000 289,844 89,844 45%1611 2008 El Dorado AeroLite 200 8 1GBE5V1928F404836 91,606.00$ 85.52% 78,339.75$ 3,000.00$ 12/27/07 1/1/16 7 8.0 1.0 15% 200,000 276,308 76,308 38%1612 2008 El Dorado AeroLite 200 8 1GBE5V1928F404772 101,946.00$ 80.00% 81,556.80$ 3,000.00$ 12/27/07 1/1/16 7 8.0 1.0 15% 200,000 282,723 82,723 41%1613 2008 El Dorado Amerivan 4 1GBDV13138D133406 49,198.86$ 80.00% 39,359.09$ 2,000.00$ 1/8/08 1/1/16 4 8.0 4.0 100% 100,000 138,471 38,471 38%1614 2008 El Dorado Amerivan 4 1GBDV13198D133538 49,198.86$ 80.00% 39,359.09$ 2,000.00$ 1/23/08 1/1/16 4 7.9 3.9 99% 100,000 147,109 47,109 47%1615 2009 El Dorado Aerolite 8 1GBJG316291134718 69,940.00$ 80.00% 55,952.00$ 4,500.00$ 3/20/09 1/1/16 7 6.8 -0.2 -3% 200,000 256,449 56,449 28%1616 2009 El Dorado Aerolite 8 1GNJG316291144729 70,207.00$ 80.00% 56,165.60$ 4,500.00$ 5/4/09 1/1/16 7 6.7 -0.3 -5% 200,000 272,742 72,742 36%

TIME BASED LIFE MILEAGE BASED LIFE

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BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776----(530) 661-0816

Topic: Adopt Resolution Authorizing Submittal of State Safety and Security Grant Applications and Execution of Grant Agreements and Supplemental Documents

Agenda Item#: Agenda Type:

4d Deliberation/*Action

Attachments: Yes No Prepared By: Terry Bassett Approved By: Meeting Date: January 11, 2016

RECOMMENDATION:

It is recommended that the Yolo County Transportation District (YCTD) Board of Directors adopt the attached Resolution Number R 2016-03 Authorizing the Executive Director, or his/her designee, to submit Grant Applications with the California Governor’s Office of Emergency Services (Cal OES) for FY 15/16 Proposition 1B Funds Totaling Up To $170,262, and to Execute Related Grant Agreements and Supplemental Documents.

REASON FOR RECOMMENDATION: Cal OES requires a resolution for its Proposition 1B (Prop 1B) grant program for each separate grant activity. Yolo

County Transportation District (YCTD) staff will file an application with Cal OES, totalling $170,262, to increase safety and security through the acquisition and installation interoperable communications equipment (Wi-Fi systems and high definition video surveillance systems).

BACKGROUND: The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006, approved by the voters as

Proposition 1B at the November 7, 2006 general election, authorized the issuance of $19.9 billion in transportation related projects, part of which is for security and disaster response projects. Cal EMA is the administrative agency for CTAF. On January 12, 2015, the Board authorized these activities. Staff proposed one combined project for application under this program:

Bus Safety and Security Improvements: Yolo County Transportation District (YCTD) will increase passenger, driver and public safety and security on Yolobus by purchasing and installing Wi-Fi communications related equipment on all YCTD buses and the installing of high-definition video equipment on 9-15 buses already funded for replacement. These systems will allow law enforcement and public safety organizations, the Yolo County Emergency Operations Center (EOC), Transdev dispatch and Yolo County Transportation District staff real time live video streaming of activities being received from YCTD’s on-board bus video surveillance systems. It will also improve communications access with the automatic vehicle location system and our paratransit ride reservation and scheduling system. Lastly, it will enable the public to access and use the Internet while riding the bus for emergencies and other purposes. The internet access will also assist the public in determining if connecting bus and rail service is running on time.

Last month, the YCTD board affirmed projects (Wi-Fi systems and high definition video surveillance systems) for a submittal of safety and security grant application. The recommended action involves a resolution that includes language suggested by the California Office of Emergency Services.

BUDGET IMPACT: If approved for funding, these funds will be used to increase safety and security, using Wi-Fi and high definition

communications technology. This project will be included in the proposed YCTD 16/17 fiscal year budget for capital projects. If the grant funding should be available for expenditure during the current 15/16 fiscal year, a proposed budget amendment will be presented to the Board.

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YOLO COUNTY TRANSPORTATION DISTRICT RESOLUTION NO. R 2016-03

Resolution Authorizing the Executive Director, or his/her designee, to submit FY 15-16 Grant

Applications with the California Governor’s Office of Emergency Services (Cal OES) for FY 15/16 Proposition 1B Funds Totaling Up To $170,262, and to Execute Related Grant Agreements and

Supplemental Documents

WHEREAS, the Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (“Proposition 1B”) authorized the issuance $19,925,000,000 in general obligation bonds for specified transportation related purposes, including, but not limited to, funding made available for capital projects that provide increased protection against security and safety threats, and for capital expenditures to increase the capacity of transit operators to develop disaster response transportation systems; and

WHEREAS, the California Governor’s Office of Emergency Services (“Cal OES”) administers such funds deposited in the Transit System Safety, Security, and Disaster Response Account under the California Transit Security Grant Program (CTSGP) and is currently making 2015-16 Proposition 1B grant funds available for transit system safety, security and disaster response projects; and

WHEREAS, the Yolo County Transportation District (YCTD) is eligible to receive CTSGP funds; and WHEREAS, YCTD will apply for FY 15/16 CTSGP funds in an amount up to $170,262 for interoperable communications

equipment (Wi-Fi Systems and High Definition Video Surveillance Systems), which improves the communication of vital information to law enforcement agencies, the Yolo County Emergency Operations Center (EOC), YCTD’s management, management of YCTD’s bus contractor and other security related personnel, and supports the purpose of the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006; and

WHEREAS, YCTD recognizes that it is responsible for compliance with all Cal OES CTSGP grant assurances, and state and

federal laws, including, but not limited to, laws governing the use of bond funds; and WHEREAS, Cal OES requires YCTD to complete and submit a Governing Body Resolution for the purposes of identifying

agent(s) authorized to act on behalf of YCTD to execute actions necessary to obtain CTSGP funds from Cal OES and ensure continued compliance with Cal OES CTSGP assurances, and state and federal laws.

NOW, THEREFORE, IT IS HEREBY RESOLVED, ORDERED, AND FOUND by the Board of Directors of the Yolo County Transportation District, State of California, as follows:

1. The foregoing recitals, and each of them, are true and correct.

2. YCTD’s Executive Director, and/or his written designee, is hereby authorized to execute on behalf of YCTD, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining financial assistance provided by the California Governor’s Office of Emergency Services under the CTSGP.

PASSED AND ADOPTED BY the Board of Directors of the Yolo County Transportation District, County of Yolo, State of

California this 11th day of January, 2016, by the following vote:

AYES: NOES: ABSTAIN: ABSENT:

__________________________________ Harold Anderson, Chair Board of Directors ATTEST: ________________________________ Kathy Souza, Clerk to the Board of Directors

Approved as to form: By ___________________________ Hope Welton, YCTD Legal Counsel

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BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816

Topic: Receive Presentation On Preparation of UC Davis Campus Long Range Development Plan and Provide Feedback/Guidance

Agenda Item #:

Agenda Type:

7 Deliberation/Action

Attachments Yes No

Prepared by: Terry Bassett Approved by: Meeting Date: January 11, 2016

RECOMMENDATION: It is recommended that the Yolo County Transportation District Board of Directors receive the presentation from UC Davis staff regarding preparation of the UC Davis Campus Long Range Development Plan and provide feedback and guidance.

REASON FOR RECOMMENDATION: UC Davis personnel have been offering to attend meetings with various interested parties and provide presentations regarding the preparation of the campus Long Range Development Plan (LRDP).

BACKGROUND: There are several local and regional transportation related implications as the result of an anticipated growth of 10,000 using to UC Davis by 2027, as described in some of the LRDP documents. How much campus related housing growth should happen on campus, in the City of Davis and in other communities, like Woodland and Sacramento? Would it be better for UC Davis to take some of the $150 million it would cost to build 5,000 additional parking spaces and instead invest it in alternative transportation? How can one improve the mode split for out of town commuters, 75% of whom drive alone? Should UCD financially participate in additional transit service? Today, your Board will receive a 20-minute U. C. Davis LRDP presentation from Lucas A. Griffith, UC Davis Campus Planner. It will be followed by 10-15 minutes of questions and answers. SACOG and the Davis City Council have already received a presentation. To learn more about work on the LRDP, you are invited to visit the website: www.campustomorrow.ucdavis.edu .

BUDGET IMPACT: There is no budget impact to receiving this presentation.

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BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816

Topic: Consider Actions Associated with Low Carbon Transit Operations Program (LCTOP) Grant Application

a. Consider Project Nominations b. Adopt Resolution Authorizing

Submittal of LCTOP Grant Application

Agenda Item #:

Agenda Type:

8 Deliberation/Action

Attachments Yes No

Prepared by: Mike Luken Approved by: Meeting Date: January 11, 2015

RECOMMENDATION: It is recommended that the Yolo County Transportation District Board of Directors:

1.Review and select among the following projects to be funded through the Caltrans Low Carbon Transit Operations Program (LCTOP) for one or more of the following potential programs: d. Connect Card YCTD Contribution-fund a portion of YCTD share of remaining startup costs and up to

two years of operations ($181,156) e. E-Bus Charging Stations ($181,156) f. The following service modifications/expansions for a period not to exceed 2 years:

i. West Sacramento Route 340 Service Modification/Expansion (up to $90,578) ii. Woodland Existing Route Expansion - local bus trip on each of 2 routes (up to $45,289)

iii. Winters Kaiser/Vacaville Transit Center Service Expansion (up to $45,289K) – deviate three round trips per day on Route 220 between Winters and the Kaiser & Vacaville Transit Center facilities.

g. Continued Low Income/Senior Fare Reduction Program- (up to $181,156)

2) Adopt Resolution R-2016-04 designating the authorized agent to act on behalf of the district for the LCTOP program and adopting the certifications and assurances that the District will meet all the requirements of the LCTOP Program for the Regional Connect Card Project

3) Adopt Resolution R-2016-05 authorizing application to the California Department of Transportation (CALTRANS) for third round of Low Carbon Transit Operations Program (LCTOP) funding for the Regional Connect Card Project

REASON FOR RECOMMENDATION: The District has an opportunity through new Cap and Trade funding programs to reduce greenhouse gas emissions and make certain improvements of our current system.

BACKGROUND: The Low Carbon Transit Operations Program (LCTOP) is one of several programs that are part of the Transit,

Affordable Housing, and Sustainable Communities Program established by the California Legislature in 2014 by Senate Bill 862. The LCTOP was created to provide operating and capital assistance for transit agencies to reduce greenhouse gas emission and improve mobility, with a priority on serving disadvantaged communities. Approved projects in LCTOP will support new or expanded bus or rail services, expand intermodal transit facilities, and may include equipment acquisition, fueling, maintenance and other costs to operate those services or facilities, with each project reducing greenhouse gas

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emissions. For agencies whose service area includes disadvantaged communities, at least 50 percent of the total moneys received shall be expended on projects that will benefit disadvantaged communities. A portion of West Sacramento and the unincorporated area long River Road is the only disadvantaged community in Yolo County, as defined by the State of California (see attached map – crosshatched areas only)

Projects must meet at least one of the following criteria (at least 50% of the LCTOP expenditures) focused on reducing air pollution for disadvantaged community residents:

• Projects that provide incentives for vehicles or equipment to those with a physical address in a disadvantaged community; or

• Projects that provide incentives for vehicles or equipment that will be domiciled in a disadvantaged community; or • Projects that provide incentives for vehicles or equipment that reduce air pollution on fixed routes that are primarily

within a disadvantaged community (e.g., freight locomotives) or vehicles that serve transit stations or stops in a disadvantaged community (e.g., zero emission buses); or

• Projects that provide greater mobility and increased access to clean transportation for disadvantaged community residents by placing services that are accessible by walking within ½ mile of a disadvantaged community, including ride-sharing, car-sharing, or other advanced technology mobility options (e.g., neighborhood electric vehicles, vanpooling, shuttles, smartphone application-based ridesharing services, bike sharing services).

The annual allocation to the District started relatively small the first year. For Fiscal Year 2014-2015, the District was eligible for a maximum of $58,833. This amount has tripled for Fiscal Year 2015-2016 to $181,156 as the full spectrum of the Cap and Trade Program was implemented. Such a large increase is not forecasted next fiscal year, but will likely be similar to the $181,156 amount. Although the funding nearly tripled, it is still limited and future funding is not guaranteed. Staff is still not recommending expansion of service levels as the number one priority at this time and instead is recommending one-time expenditures. Programs must contain some component that benefits the designated disadvantaged community in West Sacramento. With this caveat, staff investigated the following programs for potential use of these funds:

a. Connect Card YCTD 2-year Contribution ($181,156) – fund a portion of YCTD’s share of remaining startup costs and up to two years of operations.

b. E-Bus Charging Station ($181,156) - Joint application for 5 battery-electric buses to replace a portion of the current fleet needs. Charging stations needed in West Sacramento (designated disadvantaged community) and Woodland. The estimated cost of these charging stations is $200,000.

c. Expanded Bus Service 2-year Contribution ($181,156) – expanded and/or modified service in West Sacramento, Woodland and Winters funded for a period of two years:

i.West Sacramento Route 340 Expansion/Modification (up to $90,578) - Expand Route 340 between the CalStrs and DGS facilities and downtown Sacramento by extending the route to the West Sacramento Transit Center.

ii.Woodland Existing Route Expansion (up to $45,289K) –Addition of earlier local bus trip on 2 routes iii.Winters Kaiser/Vacaville Transit Center Service Expansion (up to $45,289K) – deviate three round trips

per on Route 220 between Winters and the Kaiser & Vacaville Transit Center facilities. d. Continued Low Income/Senior Fare Reduction Program (up to $181,156) - continue the 2014-2015 program with

sales of 50% of these passes in West Sacramento and the remainder throughout the County.

Discussion on Regional Connect Card

The Regional Connect Card program is a universal fare card program which will encourage ridership by making it easier to use multiple transit systems via one electronic fare card in the Sacramento Region. YCTD has been participating in this regionally funded program for some time. Most of the costs of this program have come from grant programs including the regional/local funding program and Proposition 1B. The Regional Connect Card program, similar to other universal fare card programs across the nation, has experienced higher than anticipated costs for implementation. On January 4, 2016, SACOG staff requested that YCTD program its LCTOP funding towards the Connect Card. Last year, Sacramento Regional Transit used the LCTOP program to fund some of their costs for the Regional Connect Card. Staff had hoped to have a final SACOG cost estimate by the January board meeting However, SACOG staff is still finalizing cost estimates for startup costs and the first years of operation. This cost estimate should be completed by February 1. YCTD staff feel that it is prudent to designate the entire amount of LCTOP funds toward the District’s share of the shortfall in startup costs and up to two years of operations, which are likely to exceed the $181,156 available in LCTOP funds for FY2015-2016. Universal fare card systems are an eligible project named specifically in the LCTOP program guidelines. Use of LCTOP funds for this purpose

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could mitigate the drawdown of Local Transportation Funds to cover Connect Card expenses. Other funds available to complete these projects, such as the FTA 5307 program, could require a reduction in current levels of service at YCTD as they would take funding from existing programs such as Route 42. As 2015/2016 LCTOP funding is not allocated to a specific YCTD program, use of LCTOP funding for this purpose (Connect Card) would not reduce levels of service and would be assured as the funding is somewhat formulaic. Due to the need to complete this important regional program and protect current service levels and funding, YCTD staff recommends this project as the top priority for funding under the 2015-2016 LCTOP Program.

Discussion on E-Bus Charging Stations

Staff recommends E-Bus charging stations as the second potential project for this year’s LCTOP program.. The next set of replacement buses for the YCTD system was proposed to be funded through an $8.75 million SACOG Regional/Local funding application. It is very unlikely, as reported at the December Board meeting, that this amount of funding will be available for the 15 replacement buses needed. Current discussions with SACOG and other transit providers at best could provide $5.5 million of the $8.75 million needed to replace the 15 buses. In an effort to find further funding for these 15 replacement buses, Staff submitted a funding application for 5 of these replacement buses as battery electric buses to the FTA Low/No Emissions Program and the California Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project (HVIP) programs. Staff included in the E-Bus grant applications a total of $367,000 from the SACOG Regional/Local program, bus charging infrastructure, maintenance and safety equipment. Funding up to $181,356 of the $200,000 needed for these charging stations with LCTOP funding would potentially reduce the amount of SACOG regional/local funding needed for the E-Buses which can then be redirected to the remaining 10 CNG buses needed in YCTD’s 10-Year fleet replacement program. To be eligible for LCTOP funding, routes must pass through the West Sacramento designated disadvantaged community. Routes using the planned E-Buses include Routes 240, 241 and Route 42. Funding replacement of buses for Route 42 will benefit the entire County and potentially reduce the need to use local transit funding for bus replacement. Although this grant program is very important to replace vehicles needed by the District, staff does not feel that this program exceeds the importance of funding the startup of the Regional Connect Card Program.

Discussion on Expanded Bus Service

LCTOP can provide one-time seed funding for expanded bus services. Staff identified three projects totaling $181,356 which could be simultaneously implemented to achieve the 50% disadvantaged community requirement of LCTOP in West Sacramento as shown above. After that time, it would be the responsibility of the District to fund any one of these expansions or terminate the expansions/modifications if other funding was not available. Staff identified the potential for minor expansion and modifications in West Sacramento, Woodland and Winters based upon prior service requests and transit studies being completed in these jurisdictions. YCTD staff would need to further refine specific service expansion concepts with each affected jurisdiction before moving forward; but again the Board is reminded that this is the number three priority.

During Fix 50, routes that continued into West Sacramento via the freeway system were diverted to the West Sacramento Transit Center. Route 340 service was then expanded to provide a shuttle between the Transit Center and Downtown Sacramento. This expansion was well received by West Sacramento transit riders. However, when Fix50 was completed, the routes returned to normal as funding from Caltrans ended. One potential use of LCTOP funds within the West Sacramento disadvantaged community would be to restore this shuttle service and terminate Route 40/41 service at the Transit Center. The net result would be to provide greater connection to and from all routes between the Transit Center and Downtown Sacramento.

The Woodland Transit Study identified the addition of two earlier transit trips needed to expand ridership on existing transit routes. The consultant for the Woodland Transit Study has recommended starting the four Woodland local routes one hour earlier than present. YCTD staff may suggest a more cautious approach, starting out with two routes.

Many residents in the Winters Area access the Kaiser Medical Facility in Vacaville and additional transit services at the Vacaville Transit Center. Over the years, the subject of providing Winters residents access to these facilities in Vacaville has been brought up. For Winters residents attending Solano Community College, access to the Vacaville Transit Center would allow residents to attend classes from 9 a.m. to 3:30 p.m.

Due to the uncertainty of a continued source of funding for expanded or modified service, staff recommends that LCTOP not be used for ongoing service needs at this time.

Discussion on Fare Reduction Program

The Fare Reduction Program for pilot implementation in still in its first few months of implementation. This program

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consists of using decreased fares to increase ridership from low-income individuals and seniors. This type of program was specifically identified by the LCTOP program and therefore would be very competitive. The calculation of greenhouse gas reduction for this project is also very straightforward versus the other programs identified above and therefore a lower risk factor for creating a competitive grant application. Staff recommends waiting until FY2016-2017 to evaluate the first year’s results of this program before adding additional funding.

Discussion on Other Projects

Additional projects were considered for using these funds including the following:

1. Acquisition of Connect Card issuing/recharging devices in Yolo County (examples: YCTD, West Sac and Woodland transit centers, UCD, all city halls, county admin building, at least one high traffic business site in each city.)

2. Countywide ride program, using taxi or other transportation network companies (like Uber, Lyft) (including a disadvantaged community). This concept is too pre-mature for the pending round of LCTOP funding.

The LCTOP program allows jurisdictions to amend their grant agreement should a program be deemed infeasible due to circumstances beyond their control. This is applicable to the District if the project chosen is not needed in the case of the Connect Card, or other grant projects not funded in the case of the E-Bus grants. If this occurs, staff may amend the grant for one of the other projects or another priority of the District over the two-year period the grant is active.

BUDGET IMPACT: No matching funds are required for this grant program; however, for bus service extensions, the amount suggested would cover only about ½ the added two-year operating costs.

99314 99313 TotalYCTD As Operator 42,923.00$ -$ 42,923.00$ City of Davis As Opera 28,010.00$ -$ 28,010.00$ Yolo County -$ 25,663.00$ 25,663.00$ City of Davis -$ 65,285.00$ 65,285.00$ City of West Sac -$ 49,752.00$ 49,752.00$ City of Winters -$ 6,812.00$ 6,812.00$ City of Woodland -$ 56,006.00$ 56,006.00$

70,933.00$ 203,518.00$ 274,451.00$

Excluding Davis 42,923.00$ 138,233.00$ 181,156.00$

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RESOLUTION #R-2016-04 AUTHORIZATION FOR THE EXECUTION OF THE

CERTIFICATIONS AND ASSURANCES AND AUTHORIZED AGENT FORMS FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP)

WHEREAS, the Yolo County Transportation District is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and WHEREAS, the Department has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and WHEREAS, the Yolo County Transportation District wishes to delegate authorization to execute these documents and any amendments thereto to the Executive Director of the Yolo County Transportation District, or his designee. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yolo County Transportations District that the District agrees to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations and guidelines for all LCTOP funded transit projects and the Executive Director, or his designee, be authorized to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.

PASSED AND ADOPTED by the Board of Directors of the Yolo County Transportation District, County of

Yolo, State of California, this 11th Day of January 2016, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________________ Harold Anderson, Chair Board of Directors

ATTEST:

________________________________ Kathy Souza, Clerk to the Board of Directors

Approved As To Form: By ________________________ Hope Welton, YCTD Legal Counsel

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RESOLUTION #R-2016-05 AUTHORIZATION FOR THE EXECUTION OF THE

THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) PROJECT FOR THE REGIONAL CONNECT CARD PROJECT

WHEREAS, the Yolo County Transportation District is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) now or sometime in the future for transit projects; and WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and WHEREAS, the Department has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and WHEREAS, the Yolo County Transportation District wishes to implement the LCTOP project listed above, NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yolo County Transportation District that the fund recipient agrees to comply with all conditions and requirements set forth in the applicable statutes, regulations and guidelines for all LCTOP funded transit projects and hereby authorizes the submittal of the following project nomination(s) and allocation request(s) to the Department in FY 2015-16 LCTOP funds:

Project Name: Regional Connect Card Amount of LCTOP funds requested: $181,156 Short description of project: Regional Universal Fare Card Program Contributing Sponsors: Sacramento Area Council of Governments (SACOG-Lead), Sacramento Regional Transit, Yuba-Sutter Transit, Elk Grove Transit, Placer County Transit, Roseville Transit, Folsom Stage Line, El Dorado Transit, South County Transit and the Yolo County Transportation District.

PASSED AND ADOPTED by the Board of Directors of the Yolo County Transportation District, County of

Yolo, State of California, this 11th day of January, 2016, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________________

Harold Anderson, Chair Board of Directors

ATTEST:

________________________________ Kathy Souza, Clerk to the Board of Directors

Approved As To Form: By ________________________ Hope Welton, YCTD Legal Counsel

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BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816

Topic: Consider Selecting Personnel Subcommittee

Agenda Item #:

Agenda Type:

9 Deliberation/Action

Attachments Yes No

Prepared by: Terry Bassett Approved by: Meeting Date: January 11, 2016

RECOMMENDATION: It is recommended that the Yolo County Transportation District Board of Directors appoint two of its members to a Personnel Subcommittee with the assignment of working with YCTD’s Executive Director, or designee, to review employee retention efficiency and possibly make recommendations regarding changes, if any, in employee wages and benefits, including mechanisms for paying for such changes in the future.

REASON FOR RECOMMENDATION: The recommended action is consistent with discussions the Board had last month regarding the need to review employee wages and benefits.

BACKGROUND: Last month, the Board authorized adjustments to salaries of planning positions (all currently vacant). At that time the

Board directed staff to bring a process to the board to evaluate retention efficiency and a plan to off-set increased salary costs in future fiscal years.

The YCTD board has historically used a personnel subcommittee of two YCTD board members to review and address salaries and benefits. Staff propose to address the subject with the subcommittee before it is taken to the Board.

On January 1st, another employee submitted a notice of resignation. This brings the YCTD turnover rate to 30% of the published 10 FTE positions, only seven (7) of which are currently filled. Of these seven (7) employees, three (3) have reached the highest salary level of their range and a fourth person will be topped out in June. The last adopted salary range for some positions was effective on January 1, 2012.

BUDGET IMPACT: The cost of utilizing the personnel subcommittee to perform the activities described above is minimal; however, recommended changes in salaries and benefits, if any, will likely have an impact on YCTD’s budget.

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BOARD COMMUNICATION: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776---- (530) 661-0816

Topic: Consider Director’s

Report

Agenda Item #: Agenda Type:

10 Deliberation/Action*

Attachments: Yes No

Prepared By: Terry Bassett, Mike Luken & Janice Phillips

Approved By: Meeting Date: January 11, 2016

RECOMMENDATION: The following are updates to your board regarding various YCTD matters. While there are no specific recommended

actions from staff, your board reserves the right to take action on all items below.

BACKGROUND: a) Oral Report

b) William Lowell Memorial Plaque—

YCTD staff is working on ordering a small bronze memorial plaque for William Lowell, long time transit advocate and participant at YCTD board meetings, transit Citizens Advisory Committee meetings, West Sacramento City Council meetings, and more. A small ceremony will be scheduled after the plaque is received. It is our intention to install the plaque at the West Sacramento Transit Center.

c) 2016 Cap-to-Cap Trip

This Year’s Cap-to-Cap trip (from Sacramento to Washington D.C.) is April 9-13. The trip provides a unique opportunity for business and community leaders to align around issues concerning the six-county Sacramento region and to work directly with congressional delegates to organize broad-base support for critical initiatives. Participants also value the chance to network and do business with other peer leaders from the region. The group that works on transportation related issues (the transportation committee of the Sacramento Metropolitan Chamber of Commerce) has been discussing which issues should be highlighted and conveyed to relevant parties Washington D.C. Deputy Director Mike Luken will again attend Cap to Cap and is on the Steering Committee for the Transportation Team helping with the development of priorities for a Transportation Policy White Paper prepared each year. Staff will be updating the Board as the trip approaches.

d) Update on Countywide Capital Improvement Plan (CCIP)

Since August, YCTD staff have met with individual city managers and their public works directors to discuss the preparation of a Countywide Capital Improvement Plan (CCIP). Just before Thanksgiving break, YCTD staff met with the Yolo Manager’s Group to finalize the roll-out of the CCIP. The Yolo Managers’ Group approved the scope of work proposed by YCTD to utilize the Technical Advisory Committee as the group to bring to the table the priorities from each jurisdiction to put into the plan. The Yolo Manager’s Group requested that staff start this process with the TAC in January to avoid conflict with the holiday period. The first meeting of the TAC on this issue will occur the afternoon of January 11. Winters City Manager John Donleavy will be kicking off the fist meeting with a report from the Yolo Manager’s Group and their expectations for the preparation of the Draft Plan. Staff will give a verbal update on the meeting at the Board meeting.

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e) Discussion on CNG Station Improvements

YCTD’s CNG compressing system is in need of expansion to provide more redundancy and to accommodate CNG consumption at higher levels than originally planned. We use a two-skid compressing system, with both skids running when fuel consumption is high. This sometimes causes difficulty if a major consumer, like Waste Management, fills its vehicles at the same time when YCTD buses are filled. This means that when one skid is down, the output of the remaining skids significantly slows down the fueling process, sometimes making it difficult have vehicles re-fueled on a timely basis. There have been several occasions over the last year where the CNG compressing system was down and unavailable for use. This causes major disruptions for both YCTD and its outside CNG fuel purchasers, such as Waste Management of Woodland. Trillium, YCTD’s CNG facility contractor, is preparing a proposal to add a third CNG compressor skid at YCTD. Depending on the price, there are three ways to pay for the improvement: 1) Add a surcharge per gallon equivalent to pay Trillium for the improvement; or 2) re-direct some or all of the $330,695 in funds budgeted for a bus washer and water recycling system to the CNG station; or 3) some combination of both. Overall, improving CNG fueling reliability is more critical than the replacement of the bus washer related systems. A fourth option might be to ask major outside users to cover the added costs, either directly or through a surcharge per Gallon of Gas Equivalent, associated with increasing YCTD’s capacity and therefore redundancy capabilities.

f) Update on Connect Card

The Connect Card Executive Committee continues to meet. They last met on January 4, 2016. Items discussed included a Pre Revenue Test (PRT) update, most recent schedule update, pilot planning and governance. PRT part 1 was conducted December 10th through the 18th. Defects and bugs were found and the Failure Review Board (FRB) met to determine the criticality of each issue. The FRB is scheduled to meet again on Friday, January 8th. The project management team will continue to work with the Connect Card Contractor, INIT to ensure all issues are resolved. PRT is scheduled to continue to the middle of January. The Pilot phase is scheduled to begin early February 2016, depending on INIT’s ability to quickly turn around software and hardware fixes identified during PRT. Regional Transit is scheduled to begin the pilot phase first with the remaining 8 agencies to enter the pilot phase 4-6 weeks later. There was discussion at the January 4th meeting that we may look at a Memorandum of Understanding (MOU) rather that a Joint Powers Agreement (JPA) for the governance structure for the Connect Card moving forward. A MOU would provide a cost savings to jurisdictions. SACOG staff has proposed hiring a consultant to help guide the consortium through the process.

g) Status of New Paratransit Buses and Rehabilitated CNG Buses

Complete Coach Works (CCW) has delivered four of the seven full-size CNG buses being rehabilitated. Three buses are currently being rehabilitated by CCW in Riverside. Creative Bus Sales has delivered 6 of 9 new paratransit vehicles to YCTD. Three are already in service and three are being prepped by Transdev maintenance staff. One of the last 3 buses may be delayed, due to a mechanical problem the vendor is addressing.

h) Day Reporting Center (DRC) Bus Stop Update –

YCTD is in receipt of 85% plans from the County’s consultant for the Day Reporting Center bus stop and bus circulation related improvements. Once the County has 100% approved set of plans and specs by the City, County and YCTD, the County can then go out to bid. At this time we are awaiting an updated timeframe from the County.

i) Status of Woodland Transit Study and Short Range Transit Plan Update

YCTD and City of Woodland staff are still reviewing draft recommendations from the consultant of the Woodland Transit Study. Once there is staff level concurrence on the elements of the plan, it, or an Executive Summary can be taken to the Woodland City Council or YCTD board. The consultant is also required to provide recommended changes to the draft Short Range Transit Plan which SACOG partially prepared for YCTD. That plan couldn’t be finished earlier, as the Woodland Transit Study was not yet completed. We hope the matter can be taken to the Woodland City Council in February or March and the YCTD board shortly after.

j) BYD Ebus Demo

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Last month the Board authorized the application for a grant with other local agencies to fund up to 5 battery-electric buses to replace buses in accordance with the Board adopted 10-Year capital replacement program. At the last minute, staff was offered an opportunity to demo a battery-electric bus from one of the potential vendors on Thursday, January 7th. Staff demoed the BYD E-Bus on two mid-day trips in West Sacramento on the Route 240 and Route 42B as those routes are the ones proposed for the grant application which required they buses be used in the West Sacramento disadvantaged community area. Mechanics, drivers, operations, management and other staff were given the opportunity to view the bus at YCTD and ask questions of BYD representatives. Staff also invited the YCTD Citizens Advisory Committee to participate. Sacramento Regional Transit staff also conducted a similar impromptu demo on January 5. Staff will provide an update on this visit at the Board meeting.

k) Attachments

a. Fixed Route and Paratransit Ridership Reports Through November, 2015

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Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Totals YTD15-16 132,193 135,789 138,295 141,590 122,545 670,412 -5.5%14-15 137,804 144,667 146,394 151,630 129,251 124,534 132,042 128,155 137,076 133,274 128,879 124,030 1,617,73613-14 145,240 150,145 147,925 159,624 135,001 128,789 138,830 134,193 140,902 146,288 142,987 127,081 1,697,00512-13 136,029 152,771 141,712 158,319 138,423 122,854 138,422 138,245 144,978 143,474 145,716 129,271 1,690,21411-12 125,846 143,688 140,150 142,995 134,523 124,528 137,741 143,683 147,795 139,652 145,890 131,767 1,658,25810-11 140,034 143,616 136,714 139,815 130,272 118,877 133,058 130,088 141,582 141,200 140,848 132,082 1,628,18609-10 144,651 141,258 144,049 150,809 132,730 125,460 133,705 136,346 148,367 140,109 136,272 132,315 1,666,07108-09 160,580 161,041 158,082 168,903 143,478 140,487 153,123 138,164 152,247 147,277 144,946 140,563 1,808,89107-08 159,817 155,510 152,555 163,369 138,675 136,205 148,057 133,631 147,265 142,604 140,421 136,372 1,754,48106-07 122,800 126,074 114,147 127,610 116,009 106,480 116,214 117,959 124,535 134,526 138,991 140,437 1,485,78205-06 106,044 121,542 111,262 118,112 107,259 101,906 114,092 105,096 123,411 115,029 122,358 116,621 1,362,73204-05 107,150 117,018 108,890 112,076 103,828 95,674 107,599 101,379 113,837 105,354 118,847 115,748 1,307,40003-04 105,206 106,152 104,410 103,943 97,488 95,852 99,008 96,068 106,015 105,685 105,309 105,176 1,230,31202-03 108,939 103,488 101,711 108,467 92,480 89,168 92,516 89,648 106,759 101,867 102,835 103,819 1,201,69701-02 112,889 111,782 105,554 114,277 97,067 92,461 101,652 95,307 106,049 104,030 106,669 101,146 1,248,88300-01 117,273 121,631 108,539 118,293 106,027 96,291 105,754 98,203 105,663 109,432 113,032 103,519 1,303,657

-4.1% -6.1% -5.5% -6.6% -5.2%

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Rid

ers

Yolobus Fixed Route Ridership Trends

13-14 14-15 15-16

-4.1% -6.1%

-5.5% YTD

-5.5%

-6.6%

-5.2%

31

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Totals YTD15-16 2,530 2,302 2,363 2,382 2,292 11,86914-15 2,183 2,114 2,195 2,487 2,086 2,187 2,240 2,359 2,553 2,693 2,627 2,598 28,322 7.3%13-14 2,023 2,026 1,985 2,074 1,887 1,821 1,974 1,735 2,046 2,169 2,350 2,236 24,32612-13 1,798 2,005 1,761 2,181 1,930 1,792 2,050 1,764 1,975 2,248 2,035 1,845 23,38411-12 1,422 1,554 1,507 1,479 1,425 1,346 1,452 1,441 1,677 1,577 1,791 1,648 18,31910-11 1,399 1,435 1,471 1,443 1,288 1,346 1,396 1,382 1,557 1,515 1,519 1,530 17,28109-10 1,447 1,326 1,349 1,306 1,260 1,292 1,273 1,265 1,414 1,334 1,310 1,341 15,91708-09 1,504 1,465 1,606 1,667 1,341 1,531 1,590 1,582 1,701 1,415 1,378 1,444 18,22407-08 1,456 1,640 1,276 1,478 1,272 1,275 1,283 1,300 1,344 1,467 1,491 1,368 16,650

15.9% 8.9% 7.7% -4.2% 9.9%

0

500

1,000

1,500

2,000

2,500

3,000

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Rid

ers

Yolobus Special Paratransit (ADA) Ridership Trends

13-14 14-15 15-16

+15.9%

9.9%-4.2%

+7.3% YTD

+8.9% +7.7%