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P a g e | 1 Revised: 1-13-2016

FY 2015-2016 – FY 2019-2020

YEAR ONE:

FY 2015-2016

JANUARY 2016

Mid-Year Status Report

P a g e | 2 Revised: 1-13-2016

JANUARY 2016

Comprehensive

Operational Plan FY 2015-2016 – FY 2019-2020

Year One:

Mid-Year Status Report

P a g e | 3 Revised: 1-13-2016

Academic Affairs

Proposed Instructional Programs pg. 2

Projected Faculty Needs pg. 3

Division of Business and Technology pg. 4

Division of Liberal Arts and Social Sciences pg. 5

o Humanities

o Fine and Performing Arts

o Social and Behavioral Sciences

Division of Math, Science, and Bachelor Programs pg. 8

o Mathematics and Sciences

o Bachelor Programs

Division of Nursing and Allied Health pg. 10

o Nursing

o Allied Health

Campuses pg. 12

o Distance Learning

o Mid Valley Campus

o Starr County Campus

o La Joya Teaching Center

o Pharr College and Career Teaching Center

Academic Advancement pg. 16

o Academic Excellence

o Academic Grants and Projects

o HSI Grant

o Curriculum and Student Learning

o Dual Enrollment Programs

o Dual Enrollment Academies

o Early College High Schools

o Professional and Organizational Development

o University Relations, Transfer, and Articulation Center

o Internal and External Communication

Student Services and Enrollment Management

Student Affairs pg. 23

o Counseling

o Comprehensive Advising

o Judicial Affairs and Conflict Resolution

o Student Activities

o Career and Employer Services

Table of Contents

P a g e | 1 Revised: 1-13-2016

Enrollment Services pg. 26

o College Connections and Admissions

o Student Financial Services

o Student Assessment Services

o Degree and Certificate Completion

Industry Training and Economic Development

pg. 29

Continuing, Professional, and Workforce Education

pg. 32

Public Relations and Marketing

pg. 35

Grant Development, Management, and Compliance Services

Grant Development pg. 37

Grant Management pg. 38

Grant Compliance pg. 38

Information Services, Planning and Strategic Initiatives

Library and Learning Support Services pg. 41

o Library Services

o Centers for Learning Excellence

o Instructional Technology

Technology Resources pg. 44

Research and Analytical Services pg. 46

Institutional Effectiveness and Assessment pg. 47

Finance and Administrative Services

Office of Accountability Services pg. 49

Risk Management pg. 50

Office of Internal Audits pg. 51

Business Office pg. 52

Purchasing and Distribution Services pg. 53

Office of Human Resources pg. 53

Food Services Department pg. 54

Facilities Planning and Construction

pg. 56

Facilities Operations and Maintenance

Facilities Operations and Maintenance pg. 58

Renewal and Replacement Projects pg. 59

Department of Public Safety

pg. 62

P a g e | 1 Revised: 1-13-2016

ACADEMIC

AFFAIRS

P a g e | 2 Revised: 1-13-2016

Proposed Instructional Programs

FY 2015-2016 Status Report (Status: In Progress, Completed, Cancelled, Carry-over)

FY 2015 - 2016 Status

Bachelor Programs

1) BAS in Child and Family Development

Business & Technology

1) Dual Enrollment Business Administration Academy

2) AAS- Fire Leadership

3) AAS Law Enforcement-Specialization in Crime Scene Technology

4) Instrumentation / Calibration Certificate

5) Commercial Photography Certificate

6) Chassis Service Technician Certificate

7) AAS – Event Management

Liberal Arts & Social Sciences

1) Personal Trainer Certificate

2) Deaf Support Specialist Certificate

3) AA in Gender Studies

Math and Science

1) AS in Chemical Engineering

2) AS in Geology

3) AS in Interdisciplinary Science

Nursing and Allied Health

1) Intro to Pharmacy Tech

2) Intro to Occupational Therapy Assistant

3) Intro to Physical Therapy Assistant

4) PSJA DHR Associate Degree Nursing Dual Enrollment Pilot Program

5) Advanced Technical Certificate in Sonography

1) Carry Over

2) Carry Over

3) In Progress

4) In Progress

5) In Progress

6) In Progress

7) In Progress

8) Cancelled

9) In Progress

10) In Progress

11) Carry Over

12) In Progress

13) Cancelled

14) Carry Over

15) Completed

16) Completed

17) Completed

18) In Progress

19) Completed

P a g e | 3 Revised: 1-13-2016

Projected Faculty Needs


FY 2015 - 2016 Status

Overall

1) 14 New Positions - Salary Expenditure $770,000

Pecan Campus

2) 10 New Positions - Salary Expenditure $550,000

Technology Campus

3) 1 New Position - Salary Expenditure $55,000

Mid Valley Campus


Starr County Campus


Nursing and Allied Health Campus


1) Completed

2) Completed

3) Completed

4) Completed

5) Completed

6) Completed

P a g e | 4 Revised: 1-13-2016

Division of Business and Technology


FY 2015 - 2016 Status

1) The following two certificates and one AAS will be implemented in Fall

2015.

a. Voice and Data Certificate which is in the Computer and

Advanced Technologies Program

b. Fast Start Certificate which is in the Precision Manufacturing

Technology Program

c. AAS Welding Program

2) The following five degrees will be developed during this academic

year.

a. Dual Enrollment Business Administration Academy

b. AAS Fire Leadership

c. AAS Law Enforcement-Specialization in Crime Scene

Technology

d. Commercial Photography Certificate

e. Instrumentation / Calibration Certificate

f. AAS Event Management

3) Meet with all public schools to inform them about the new faculty

requirements for the Welding Program. This program will now offer an

Associate of Applied Science degree and all faculty that teach in this

program must have at least an AAS degree from an accredited

institution.

4) Continue to work with all the stakeholders to develop all the

appropriate programs for this career field and to secure all the

equipment needed to deliver world class instruction

5) Chairs and faculty will continue to support College’s recruitment,

retention, and graduation efforts.

6) Chairs and faculty will continue to support all the division’s activities

such as conferences, seminars and career expos.

a. Completed

b. Completed

c. In Progress

a. Carry Over

b. In Progress

c. In Progress

d. In Progress

e. In Progress

f. Cancelled

3. Completed

4. In Progress

5. In Progress

6. In Progress

P a g e | 5 Revised: 1-13-2016

Division of Liberal Arts and Social Sciences


HUMANITIES

FY 2015 - 2016 Status

1) Bond Construction starts; Facilitate a smooth transition while the

portable classrooms and offices are moved to a different location

2) Actively participate in schematic design meetings and ensure that an

adequate number of classrooms and offices are assigned to the Liberal

Arts and Social Sciences division’s departments, commensurate with

divisional needs.

3) Collaborate with the Office of University Relations, Transfer, and

Articulation towards the signing of 20 2+2 style articulations in History,

Philosophy, World Languages, Mexican American Studies, and English

4) Balance faculty needs for Developmental English/Reading and English

for coming years based on a re-evaluation of Developmental

Education offerings

5) Develop a dual Enrollment faculty peer professional development

initiative

6) Develop Proposal for Gender Studies program

7) Increase number of success specialists

8) Support Pre Puente and Puente programs

9) Collaborate with the Office of University Relations, Transfer, and

Articulation to set participant targets for Study Abroad programs.

10) Continue encouraging faculty to seek professional development

activities

11) Monitor Student Engagement activities and Student outcomes

12) Continue to support College’s activities for recruitment, persistence,

and graduation

13) Balance faculty needs for Developmental English/Reading and English

for coming years based on a re-evaluation of Developmental

Education offerings

1) Carry Over

2) Carry Over

3) In Progress

4) Carry Over

5) In Progress

6) Carry Over

7) In Progress

8) In Progress

9) In Progress

10) In Progress

11) In Progress

12) In Progress

13) In Progress

P a g e | 6 Revised: 1-13-2016

FINE AND PERFORMING ARTS

FY 2015 - 2016 Status

1) Offer more field of study courses online

2) Renovate the existing ceramic and painting studios.

3) Continue work with the FPA social media staff member to promote the

arts.

4) Promotional videos for social media and the department website.

5) Additional studio art courses will be discussed and considered by

faculty as possible additions to the core in order to recruit more

undecided students.

6) Maintain high visibility across the college and the community through

public concerts, recitals, a strong presence in social media

7) Maintain a high level of direct recruitment activities with the area high

schools

8) Develop plans for a Fine and Performing Arts Complex that will house

the growing number of music majors and increase graduation rates

9) Enhance collaboration with high schools through a fine arts academy

that provides applied lessons

10) Create a music scholarship that assists those students who maintain a

high GPA but lack the necessary funds to continue their education

11) Host visiting guest artists to lead master classes

12) Strengthen media coverage of theater productions

13) Offer 5 productions per semester


activities



and graduation

1) In Progress

2) Completed

3) In Progress

4) In Progress

5) In Progress

6) In Progress

7) In Progress

8) In Progress

9) In Progress

10) In Progress

11) In Progress

12) In Progress

13) In Progress

14) In Progress

15) In Progress

16) In Progress

P a g e | 7 Revised: 1-13-2016

SOCIAL AND BEHAVIORAL SCIENCES

FY 2015 - 2016 Status

1) Bond Construction starts: attend all schematic design meetings

2) Begin self-study for AAS accreditation in Child Development

3) Schedule 4 conferences for child care community CEUs

4) Apply for limited child care option for Pecan and NAH campuses

5) Research feasibility of LCDC certificate (Licensed Chemical

Dependency Counselor)

6) Four outreach events, continue with Sexuality Conference and Role

Models seminar

7) Annual Communication Arts festival

8) Work closely with the Office of University Relations, Transfer, and

Articulation and university partners to promote seamless transfer of

AAT graduates and students in other programs.

9) Familiarizing the education/college success faculty with the concept

of a “flipped classroom” and providing professional development.

The flipped classroom describes a reversal of traditional teaching by

delivering instructional content outside of the classroom and moving

activities, including those that may have traditionally been

considered homework, into the classroom.

10) Implement Deaf Support Specialist Certificate and Personal Trainer

Certificate

11) Promote community service and Club activities

12) Actively participate in distribution of classrooms and faculty offices

13) Work with Student Life on Constitution day activities across the districts


activities



and graduation

1) In Progress

2) In Progress

3) Completed

4) Carry Over

5) In Progress

6) Completed

7) Completed

8) In Progress

9) In Progress

10) Carry Over

11) In Progress

12) In Progress

13) Completed

14) In Progress

15) In Progress

16) In Progress

P a g e | 8 Revised: 1-13-2016

Division of Math, Science,

and Bachelor Programs


MATHEMATICS & SCIENCES

FY 2015 - 2016 Status

1) Continue to develop an articulation agreement with Nursing dept. (UT-

RGV) by offering a new degree (Associate of Science – Bachelor of

Science in Nursing (BSN) transfer Track- Field of Study in Nursing

2) Increase recruitment of traditional and nontraditional student to

Biology Program

3) Hire a Biology Lab Coordinator to supervise all biology labs district-wide

4) Encourage Faculty in Biology Department to participate in Academic

and Career Advising.

5) Work with Public Relations to enhance departmental webpage.

6) Improve Distant Learning Course Quality and assessments of student

learning

7) The following degrees will have a proposal developed during this

academic year:

a. Associate of Science in Chemical Engineering

b. Associate of Science in Interdisciplinary

8) Develop a plan to offer Mathematics degree at Mid-Valley Campus.

Review Mathematics Degree Plan to adhere to THECB changes as well

as new changes at UTGRV.

9) Chair and faculty will continue to support College’s recruitment,

retention, persistence and graduation efforts.

10) Submit the Regional STEM Accelerator Grant Initiatives.

11) Continue participation in EPA grant with Texas A&M University-

Kingsville.

1) Carry Over

2) Completed

3) In Progress

4) In Progress

5) In Progress

6) Completed

7)

a. Carry Over

b. Carry Over

8) Completed

9) Completed

10) Completed

11) Completed

P a g e | 9 Revised: 1-13-2016

BACHELOR PROGRAMS

FY 2015 - 2016 Status

1) Plan the development of Bachelor of Applied Science in Nursing.

2) Implement online BAT and BAS programs.

3) Require eTeach Certification for all faculty.

4) Plan the process to evaluate the student success rates between face-

to-face, hybrid, and totally online courses in each bachelor programs.

5) Conduct the annual review process of the Advisory Committee

Members for all bachelor programs.

6) Review and revise curriculum for all BAS and BAT programs as needed.

7) Support college’s recruitment, retention, persistence, and graduation

efforts.

8) Provide yearly orientation and professional development for all faculty.

9) Finalize the online orientation for BAT & BAS students.

10) Develop a plan to follow-up with program graduates

11) Update the Bachelor Degree Report that showcase student and

program success data.

1) In Progress

2) Completed

3) In Progress

4) In Progress

5) Completed

6) Completed

7) Completed

8) Completed

9) In Progress

10) Completed

11) Completed

P a g e | 10 Revised: 1-13-2016

Division of Nursing and Allied Health


NURSING

FY 2015 - 2016 Status

1) Implement PSJA DHR Associate Degree Nursing Dual Enrollment Pilot

Program

2) Implement LVN-ADN Transition AAS to Starr County via Collaborate

3) Create a clinical evaluation tool for faculty

4) Review organizational structure and make changes to enhance

transition and continuity of curriculum (PTCA to VN; VN to ADN

pathway; All under one umbrella)

5) Review staffing needs for the Clinical Simulation Centers in the new

facilities and make recommendations for new staffing positions

6) Submit self-study report for ACEN for accreditation

7) Continue working on designing the new facilities

8) Plan for the ADN-RN BSN Pathway program



10) Selection committee will recommend new Dean

11) VP will recommend Assistant Dean to oversee all of nursing

12) Continue working closely with Advisory Committees

13) Monitor student engagement activities and student outcomes

1) In Progress

2) In Progress

3) In Progress

4) In Progress

5) Completed

6) In Progress

7) Completed

8) In Progress

9) Completed

10) In Progress

11) In Progress

12) Completed

13) Completed

P a g e | 11 Revised: 1-13-2016

ALLIED HEALTH

FY 2015 - 2016 Status

1) Implement Advanced Technical Certificate in Sonography



3) Selection committee will recommend new Dean

4) VP will recommend Assistant Dean to oversee all of nursing

5) Continue working closely with Advisory Committees

6) Monitor student engagement activities and student outcomes

1) Completed

2) Completed

3) In Progress

4) In Progress

5) Completed

6) Completed

P a g e | 12 Revised: 1-13-2016

Campuses


DISTANCE LEARNING

FY 2015 - 2016 Status

1) Initiate Quality Matters framework pilot

2) Expand online programs:

a. Certificate

i. Office Specialist

b. Associate Degrees

i. Biology,

ii. Visual Studies, and

iii. Communication Studies

iv. Design Communication

v. Digital Art

vi. Photography

c. Bachelor Degrees

i. Technology Management,

ii. Medical and Health Services Management

iii. Computer Information Technologies

iv. Organizational Leadership

3) Develop a process for tracking and communicating with prospective

students through the implementation of the Customer Relations

Management (CRM) module.

4) Employ the use of technology-based learning analytics to improve

student success and persistence in online learning.

5) Train 60% of all faculty in eTeach I Blackboard certification in readiness

for disaster teaching and learning as recommended in the college’s

business impact.

6) Train 40% of all faculty in eTeach II Blackboard certification in readiness

for disaster teaching and learning as recommended in the college’s

business impact assessment.

1) Completed

2)

a. Certificates

i. Carry Over

b. Associate

i. In Progress

ii. Completed

iii. In Progress

iv. In Progress

v. In Progress

vi. Carry Over

c. Bachelor

i. Completed

ii. Completed

iii. Completed

iv. Completed

3) Completed

4) Completed

5) Completed

6) Completed

P a g e | 13 Revised: 1-13-2016

MID-VALLEY CAMPUS

FY 2015 - 2016 Status

1) Increase enrollment by 2% from Fall to Fall semesters.

2) Increase enrollment by 1% from Spring to Spring semesters.

3) Host an average of 1 large event per month to promote enrollment

and feature the existing programs at MV.

4) Host an average of 5 smaller events per month to promote student

success and persistence.

5) Participate in facilities design and construction meetings for new

construction/additions for STEM,

6) F-Building, D Building and Library

7) Represent the College at one Chamber of Commerce event per

semester.

8) Increase Dual Enrollment by 1% for area high schools.

9) Host 1 Community event per month to promote available services to

students.

10) Evaluate course offerings on a semester to semester basis to ensure

student needs are being met and make recommendations to help

increase enrollment.

11) Work closely with Student Affairs Division to ensure adequate support

services are in place to support program/enrollment growth

12) Work with credit and non-credit program offerings to ensure needs of

local community are being met.

1) In Progress

2) In Progress

3) Completed

4) Completed

5) Completed

6) Completed

7) Competed

8) Carry Over

9) Completed

10) In Progress

11) In Progress

12) In Progress

P a g e | 14 Revised: 1-13-2016

STARR COUNTY CAMPUS

FY 2015 - 2016 Status

1) Increase enrollment by reviewing past semester enrollment and

monitoring sections offered.

2) Increase enrollment by meeting with Deans and program chairpersons

to offer more sections in core courses.

3) Host large scale events on campus to engage community to promote

visibility and enrollment.

4) Host Student Activities sponsored small scale events on campus to

engage student population and community engagement to promote

visibility and enrollment.

5) Promote the vision of the campus by attending School District Board

meetings.

6) Develop action plan to increase Dual Enrollment participation in Starr

County school districts.

7) Establish a Distance Education instructor training program using an on-

campus faculty member to facilitate.

8) Establish a scholarship sponsored by STC-Starr County Campus to

award to a graduating senior for each ISD in the county.

9) Participate in the facilities design and construction meetings for all new

construction.

10) Confirm through facilities meetings 40% additional instructional space.

11) Confirm through facilities meetings 70% additional Student Services

space.

1) Completed

2) Completed

3) Completed

4) Completed

5) In Progress

6) Carry Over

7) Carry Over

8) Cancelled

9) Completed

10) Completed

11) Completed

P a g e | 15 Revised: 1-13-2016

LA JOYA TEACHING CENTER

FY 2015 - 2016 Status

1) Coordinate welding lab space requirements and layout needs for

proposed construction.

2) Coordinate chemistry and biology lab renovation project.

3) Increase core curriculum course offerings to meet student needs.

4) Coordinate Nursing and Allied Health program offerings.

5) Collaborate with Continuing Education department in implementing

Pathway programs with CCTC program.

6) Hold open house community events to showcase workforce programs.

7) Promote LJJC program offerings and student services availability

through varied media sources.

8) Establish student and enrollment services office.

1) In Progress

2) In Progress

3) In Progress

4) Carry Over

5) Carry Over

6) Carry Over

7) In Progress

8) Carry Over

PHARR COLLEGE AND CAREER TEACHING CENTER

FY 2015 - 2016 Status

1) Finalize setup of STC technology infrastructure at Pharr Teaching

Center to serve HVAC&R area.

2) Increase student enrollment in traditional course offerings by 2%.

3) Hold open house community events to showcase technical programs.

4) Build a stronger STC external and internal presence.

5) Provide student services on a weekly basis.

6) Promote program offerings and student services availability through

varied media sources.

7) Increase dual enrollment program offerings to meet ISD expectations.

8) Collaborate with Continuing Education department in implementing

Pathway programs.

1) In Progress

2) Completed

3) Carry Over

4) In Progress

5) Carry Over

6) In Progress

7) Completed

8) In Progress

P a g e | 16 Revised: 1-13-2016

Academic Advancement


ACADEMIC EXCELLENCE

FY 2015 - 2016 Status

1) Enhance collaboration with local high schools to promote the

Academic Excellence Programs and increase recruitment.

2) Increase alumni outreach to create database for graduates from the

Academic Excellence Programs.

3) Raise an additional $30,000 through fundraising events to expand

Valley Scholars Program acceptance to students pursuing Bachelor’s

programs at STC

4) Continue tracking Valley Scholars student success through Early Alert

emails to faculty each semester.

1) In Progress

2) In Progress

3) In Progress

4) In Progress

ACADEMIC GRANTS AND PROJECTS

FY 2015 - 2016 Status

1) Continue to collect data and evaluate the impact of the Degree

Progress Report Assignment. Implement the assignment within an

Academic Division or department.

2) Identify best practices in implementing an Early Alert System. Engage

faculty members in discussions of how a system can best be

implemented at STC. Conduct a process analysis that includes

Student Affairs and IS&P.

3) Work collaboratively with the RAND organization to evaluate the

impact of STC’s pathways for students placing into ABE levels. Identify

data elements that need to be collected in order to effectively

evaluate efforts.

4) Assist new HSI grant leaders (Project Director – HSI Grant and the

Faculty Advising Coordinator) in understanding the goals of the grant

and next steps. Facilitate transition of oversight from the Academic

Grants & Projects Officer to the new leaders.

1) In Progress

2) In Progress

3) In Progress

4) Completed

P a g e | 17 Revised: 1-13-2016

HSI GRANT

FY 2015 - 2016 Status

1) Launch five Tier 1 Active Learning Classrooms (ALCs) during the fall 2015

semester at the Pecan, Technology, Nursing/Allied Health, MidValley, and

Starr Co. Campuses.

2) Remodel one classroom at NAH in preparation for launch of Tier 2 ALC

(3.203).

3) Upgrade Tier 1 ALC at the Pecan Campus (G101) to a Tier 2 ALC.

4) Remodel one classrooms at the Pecan CLE (C110) in preparation for

launch of a Tier 2 ALC Training Room.

5) An additional 64 faculty members will participate in the FOCUS Academy.

6) Launch new faculty advising program and train 70 faculty members.

7) Blackboard Collaborate will be piloted with additional faculty members.

8) Maintain increased bandwidth and technology infrastructure.

1) Completed

2) In Progress

3) In Progress

4) Carry Over

5) In Progress

6) In Progress

7) Completed

8) Completed

CURRICULUM AND STUDENT LEARNING

FY 2015 - 2016 Status

1) Support the development of 14 new degrees or certificates

2) Add a new Coordinator to support supervision of the curriculum and

scheduling processes

3) Research best practices in Strategic Scheduling Analysis and recommend

a process for use by Academic Affairs leadership to ensure efficient and

effective course scheduling

4) Establish a committee to review and select an online tool for the Faculty

Evaluation process

5) Support the development of Academic Affairs related responses for the

SACSCOC 5th Year Interim Report

6) Assist with the development of the QEP Impact Report in consultation with

the SACSCOC Liaison

7) Assist with the development of Prospectuses for new High School sites that

will offer 50% or more of coursework towards degrees and certificates for

Fall 2016

1) In Progress

2) In Progress

3) In Progress

4) Cancelled

5) In Progress

6) Carry Over

7) Cancelled

P a g e | 18 Revised: 1-13-2016

DUAL ENROLLMENT PROGRAMS

FY 2015 - 2016 Status

1) Promote STC programs of study at all high school sites

2) Increase faculty recovery cost by $150 to $200 per section for dual

enrollment courses taught by STC faculty at high schools.

3) Conduct a review to accurately calculate the cost of full-time STC

dual enrollment faculty who teach at high schools.

4) Expand the “DEF Candidate Professional Development” program.

5) Develop strategies to promote dual students to transition to STC to

complete a certificate or an Associate Degree.

6) Promote completion of AAS degrees due to HB 505.

1) Completed

2) Completed

3) Carry Over

4) Carry Over

5) In Progress

6) In Progress

DUAL ENROLLMENT ACADEMIES

FY 2015 - 2016 Status

1) Expand Dual Enrollment Criminal Justice Academy to include all of the

McAllen Area School districts

2) Offer Dual Enrollment Criminal Justice Academy at Mid-Valley campus

3) Develop recruitment strategy that includes parent presentations after

interest forms are submitted

4) Assess the development of a Dual Enrollment Business Academy

1) Completed

2) Completed

3) Carry Over

4) Carry Over

P a g e | 19 Revised: 1-13-2016

EARLY COLLEGE HIGH SCHOOLS

FY 2015 - 2016 Status

1) Addition of four new ECHS (overall 30 ECHS)

2) Add a new Coordinator to support the new ECHS

3) Develop a system to monitor the success of the ECHS students enrolled

in STC courses

4) Prepare a cost study to determine financial impact of ECHS on the

College College’s financial structure

5) Recruit ECHS students who have not completed their Associate

Degree to continue at STC.

1) Completed

2) In Progress

3) Carry Over

4) In Progress

5) In Progress

PROFESSIONAL AND

ORGANIZATIONAL DEVELOPMENT

FY 2015 - 2016 Status

1) Expand FOCUS Academy opportunities throughout the year and train

64 faculty

2) Provide a complete automated process regarding departmental

requests

3) Expand Dual Enrollment and Adjunct Faculty professional

development opportunities as well as establish a mentorship program

with FT and DE Faculty

4) Develop in-house Customer Service/Relationship Management

Academy with the intent to deliver to all South Texas College staff and

faculty

1) In Progress

2) Carry Over

3) In Progress

4) In Progress

P a g e | 20 Revised: 1-13-2016

UNIVERSITY RELATIONS, TRANSFER AND

ARTICULATION CENTER

FY 2015 - 2016 Status

1) Develop and implement at least 3-5 articulation agreements,

memorandums of understanding and/or educational alliance

agreements.

2) Assist in the development and implementation of Study Abroad in

United Kingdom program

3) Increase number of transfer partner institutions who host office hours at

URTAC

4) Design and launch the new URTAC website.

5) Develop a process for tracking, communicating and following-up with

prospective transfer students

6) Develop a process for organizing up-to-date contact information for all

college/university representatives

7) Review and update transfer process with newly established UTRGV

8) Establish links to transfer resources/agreements within DegreeWorks

software

9) Review and update expired agreements

1) Completed

2) In Progress

3) Completed

4) In Progress

5) Carry Over

6) Completed

7) In Progress

8) Carry Over

9) In Progress

P a g e | 21 Revised: 1-13-2016

INTERNAL & EXTERNAL COMMUNICATION

FY 2015 - 2016 Status

1) Office of Professional and Organizational Development Information

Booklet

2) Nursing & Allied Health Division Information Booklet

3) Technology Programs Information Booklet

4) STARR Campus Recruitment Information Booklet

5) Valley Scholars STARR Campus Student Profile

6) University Relations, Transfer and Articulation Center Information

Booklet

7) Develop Academic Highlights that highlight student and program

success

8) Develop Bachelor Program Information Booklet

1) Completed

2) In Progress

3) Carry Over

4) In Progress

5) Completed

6) Carry-Over

7) In Progress

8) In Progress

P a g e | 22 Revised: 1-13-2016

STUDENT SERVICES

AND ENROLLMENT

MANAGEMENT

P a g e | 23 Revised: 1-13-2016

Student Affairs


COUNSELING

FY 2015 - 2016 Status

1) Implement a counseling web based management software for

scheduling, case management, reporting, and tracking student

progress.

2) Expand Project Hire Program District-Wide

3) Develop and Implement Student Success Workshops “Succeeding

both in and out of classroom.”

1) In Progress

2) In Progress

3) Complete

COMPREHENSIVE ADVISING

FY 2015 - 2016 Status

1) Implement an automatic sign-in at all Advising Centers to facilitate

tracking of FTIC students participating in advising sessions.

2) Expand Faculty Advising

3) Implement New Faculty Advising Model

4) Develop and implement a consistent documentation process to

facilitate tracking of students.

5) Implement a comprehensive holistic advising program.

6) Conduct a Program Review of Advising Services for Dual students.

7) Implement a “Strategic Scale-Up” Plan for Degree Works, a web based

academic advising and degree audit software.

1) Complete

2) Complete

3) Complete

4) In Progress

5) In Progress

6) In Progress

7) In Progress

P a g e | 24 Revised: 1-13-2016

JUDICIAL AFFAIRS AND CONFLICT RESOLUTION

FY 2015 - 2016 Status

1) Conflict Resolution Training Academy for Students

2) Development and Adoption of an Ombuds Charter

3) Expand Mediation Services

4) Implement Victims Advocate Services (in accordance with Title IX)

5) Offer free Web Conferencing to online students

6) Development a comprehensive Student Code of Conduct

7) 2-1-2 Implementation (5 Year Plan, implement, update during the 3rd

year, implement for 2 years, evaluate need for new updates at end of

5 years)

8) Development of an informational campaign, targeting Faculty

discussing the student code of conduct

9) Policy Development

10) Complaint, Student Code of Conduct, Conflict Resolution

1) Complete

2) In Progress

3) Complete

4) Complete

5) Complete

6) Complete

7) In Progress

8) In Progress

9) In Progress

10) In Progress

STUDENT ACTIVITIES

FY 2015 - 2016 Status

1) Integrate the First Year Connection and Fast Track Initiatives into the

“New Student Orientation Program”

2) Expand the District Intramural Sports Program and facilities

3) Student Travel Opportunities

4) Continue expansion/new strategies for project MALES (Mentoring to

Achieve Latino Educational Success)

1) Complete

2) In Progress

3) In Progress

4) In Progress

P a g e | 25 Revised: 1-13-2016

CAREER AND EMPLOYER SERVICES

FY 2015 - 2016 Status

1) Participate in the Region One ESC SureScore “Campus2Careers”

Project.

2) Increase Professional Development to Credential Career Coaches.

3) Expand Online Career Connection Services to all students.

4) Implement a South Texas College “Career Pathway Program” at the

Intermediate schools in Hidalgo & Starr Counties

5) Develop a plan to establish a “Work and Earn Program”

1) Complete

2) In Progress

3) Complete

4) In Progress

5) In Progress

P a g e | 26 Revised: 1-13-2016

Enrollment Services


COLLEGE CONNECTIONS AND ADMISSIONS

FY 2015 - 2016 Status

Dual2Degree

1) Pilot automated registration

2) Expand Student Success Initiatives

3) Lead Dual2Degree advising sessions

4) Increase DegreeWorks use for dual students

5) Redesign Dual Enrollment orientation

6) Expand Fast Track Dual2Degree Event

7) Increase Internal/External Collaboration & Communication

8) Increase Dual2Degree Matriculation

9) Continue Data Collection of Dual Enrollment Student Success

Traditional

1) Welcome Center redesign including Admissions – Building K

Welcome Center modifications

2) Fast Track: New Student Enrollment Orientation

3) Increase Recruitment/College Connections Initiatives

4) Expand College Access Opportunities

5) Implement a 24/7 Student Call Center Service

6) Counselor Update

7) Expand Adopted Elementary Program

1) In Progress

2) In Progress

3) In Progress

4) In Progress

5) In Progress

6) In Progress

7) In Progress

8) In Progress

9) In Progress

1) In Progress

2) In Progress

3) In Progress

4) In Progress

5) In Progress

6) Complete

7) In Progress

P a g e | 27 Revised: 1-13-2016

STUDENT FINANCIAL SERVICES

FY 2015 - 2016 Status

1) Expand Front line Staff Support Services

2) Establish VA Satellite Centers at the Mid Valley, Starr, and Technology

Campuses.

3) Implement a Capital Equipment Plan for Student Financial Services

4) Space Modification for Pecan K -1808 (Vault)

1) In Progress

2) In Progress

3) In Progress

4) In Progress

STUDENT ASSESSMENT SERVICES

FY 2015 - 2016 Status

1) Create or modify space at the Starr Campus Testing site to create GED

testing site

2) Provide Continuous Workshops of ISD’s on TSI Testing

3) Convert storage room K 2.110 into two offices. There will be a

Director’s and a Coordinator’s office built into that space

4) Place a main door on the west side of the Testing Lab at the Pecan

Campus

5) Increase Profession Development for Student Assessment Center (SAC)

to keep staff up-to-date on new trainings and exams

1) Cancelled (no current

demand for test)

2) In Progress

3) Complete

4) Complete

5) In Progress

DEGREE AND CERTIFICATE COMPLETION

FY 2015 - 2016 Status

1) Increase Number of Reverse Transfer Degrees Certified with Top

Transfer Institutes for College Students.

1) In Progress

P a g e | 28 Revised: 1-13-2016

INDUSTRY TRAINING

AND ECONOMIC

DEVELOPMENT

P a g e | 29 Revised: 1-13-2016

Industry Training and

Economic Development


FY 2015 - 2016 Status

1) Increase ITED trainee enrollment by five percent.

2) Expand the North American Advanced Manufacturing Research and

Education Initiative (NAAMREI) Alliance

3) Establish South Texas College as the first Festo Authorized and Certified

Training (FACT) Center in the United States.

4) Enroll first cohort in the Festo Automation Technology Program and

implement Program

5) Work with German institutes of higher education and Festo to replicate

the German education/industry training model.

6) Launch the Engineering Tooling Academy (First cohort of students)

7) Launch the first annual Robotics and Automation Summer Camp

8) Expand the Manufacturing Skills Standards Council Certified

Production Technician (CPT) Program

9) Certify ITED staff as Lead Auditors for International Standards (ISO)

9001—2008

10) Become authorized to offer ISO 9001-2008 training to industry

11) Develop partnerships with private industry for entrepreneurial tooling

projects

12) Provide National Institute for Metalworking Skills (NIMS) credentials to

trainees

13) Partner with STC Precision Manufacturing Technology Program in the

development and delivery of machining training programs

14) Secure TWC Skills Development Fund Grant 21

15) Secure USDOL training grant

1) Completed

2) Completed

3) Completed

4) Completed

5) In progress

6) Completed

7) Completed

8) In progress

9) Completed

10) Completed

11) Completed

12) Completed

13) Completed

14) Completed

15) Carry-over

P a g e | 30 Revised: 1-13-2016

FY 2015 - 2016 Status

16) Secure USDOL training grant

17) Continue the City of McAllen NAAMREI Manufacturing Partnership

Grant Program

18) Work with the economic development organizations in Hidalgo and

Starr counties to help recruit and retain industry in the region.

19) Conduct annual NAAMREI Manufacturing Summit

20) Launch the Maquiladora Technology Training Program

21) Evaluate and modify district-wide Workforce development Plan to

meet the community’s workforce training needs.

16) Carry-over

17) Completed

18) In Progress

19) In progress

20) In progress

21) In progress

P a g e | 31 Revised: 1-13-2016

CONTINUING,

PROFESSIONAL, AND

WORKFORCE EDUCATION

P a g e | 32 Revised: 1-13-2016

Continuing, Professional,

and Workforce Education


FY 2015 - 2016 Status

1) Enrollment: 13,761 (25% increase)

New Programs 2) CPA Exam Preparation

3) Continuing Nursing Education

4) Dental Assistant

5) Professional in Human Resources

6) Online Defensive Driving

7) Customer Service Representative

8) Real Estate CEUs

9) Others from competition study, Workforce Solutions’ list of demand

occupations, and community survey

New Initiatives 10) Apply for the Texas Adult Completion and Skills Initiative grant from

Texas Workforce Commission.

11) Apply for Accelerate Texas grant No. 1 from Texas Workforce

Commission

12) Apply for Skills Development Fund grant No. 22 from Texas Workforce

Commission for the Healthcare Industry.

13) Apply for the Accelerate Texas grant from the Texas Higher

Education Coordinating Board.

14) Apply for the Literacy grant from Dollar General.

15) Implement the Community Health Worker grant from UT-RGV.

16) Apply for the Career Pathways grant from the Meadows Foundation.

17) Establish a volunteer process to help reduce tuition for basic skills

courses.

1) In Progress

2) In Progress

3) In Progress

4) In Progress

5) Completed

6) Completed

7) Completed

8) In Progress

9) In Progress

10) Completed

11) Completed

12) In Progress

13) Completed

14) Completed

15) In Progress

16) Completed (submitted to Kleberg

instead of Meadows)

17) Completed

P a g e | 33 Revised: 1-13-2016

18) Conduct competition study to determine new programs to develop.

19) Expand training services to agencies that support training for their

clients: DARS, MET, Region One, South Texas Development Council,

Lower RGV Development Council, VIDA, Workforce Solutions, and

various Literacy Organizations.

20) Engage in the Employability and Marketable Skills Program with the

school districts of Sharyland, Mission, Hidalgo, and Vanguard

Academy.

21) Engage in ESL/GED/Computer Parental and Staff Service Program

the school districts of

a. Hidalgo

b. Valley View

c. La Joya

22) Establish a McAllen Business Recruitment, Retention, and Expansion

Consortium made up of McAllen Economic Development

Corporation, City of McAllen, and the McAllen Chamber of

Commerce. Provide corporate training assistance to business and

industry.

23) Engage in Career Pathway Programs with the La Joya school district

24) Implement Ability to benefit for students enrolled in Career Pathway

programs

18) Completed

19) In Progress

20) Completed

21)

a. Completed

b. Completed

c. In Progress

22) In Progress

23) Completed

24) Completed

P a g e | 34 Revised: 1-13-2016

PUBLIC RELATIONS

AND MARKETING

P a g e | 35 Revised: 1-13-2016

Public Relations and Marketing


FY 2015 - 2016 Status

1) Partner with Richards/Carlberg Brand Media to expand media

planning and buying for enrollment flights

2) Convene internal work group to lead digital signage initiative

3) Partner with Facebook to begin leveraging their advertising services

4) Partner with Instagram to being leveraging their advertising services

5) Implement departmental training programs aimed at educating

College of department services and opportunities to market

6) Implement Community Relations component within the department

7) Redesign of Discover website. This entails the ground-up redesign that

we hope to reply in time for Summer/Fall enrollment. Currently working

with copywriters with content

8) Implementation of marketing service intake procedures

9) Reorganize project intake workflow by using Teamwork program

10) Conduct a competitive SWOT analysis of South Texas College and its

competitors

11) Expand usage of Meltwater service to establish monetary value to

media in the marketplace

12) Expand usage of Meltwater service to outreach with specific content

journalists

13) Partner with Telemundo’s education efforts to promote a college

going culture in the Valley

14) Utilize WriterAccess for writing projects

1) Completed

2) In Progress

3) Completed

4) Completed

5) In Progress

6) In progress

7) In Progress

8) In Progress

9) In Progress

10) Carry-over

11) In Progress

12) In Progress

13) In Progress

14) Completed

P a g e | 36 Revised: 1-13-2016

GRANT DEVELOPMENT,

MANAGEMENT, AND

COMPLIANCE SERVICES

P a g e | 37 Revised: 1-13-2016

Grant Development, Management, and

Compliance Services


GRANT DEVELOPMENT

FY 2015 - 2016 Status

1) Promote Collaborative Grant Proposals: Partner with Academic

Advancement and Student Affairs to develop collaborative grant

proposals to increase student success indicators.

2) Enhance School District Partnerships: Cultivate partnerships with local

school districts, on an ongoing basis, to develop grant proposals that

will enhance educational opportunities for students at all educational

levels in Hidalgo and Starr counties.

3) Foster Professional Development: Support faculty/staff professional

development needs by identifying resources, which support

professional development activities.

4) Facilitate Capacity Building: Serve as a resource for faculty, staff, and

administration regarding the grant development process.

5) Support Outreach Efforts: Collaborate with Student Affairs to identify

funding sources to expand services to middle schools and elementary

schools.

6) Support Continuing Education Efforts: Provide support to the

Continuing Education department to identify funding sources to

expand services in adult basic education and workforce training

programs.

7) Collaborate with External Agencies: Strengthen and expand

partnerships with Sylvan, VIDA, WorkForce Solutions, and other external

agencies who are actively involved in supporting college readiness

initiatives.

8) Facilitate Regional Partnerships: Promote collaboration with public

school districts and institutions of higher education to identify funding

sources to address issues that exist throughout the region, state, and

nation.

9) Enhance Use of Grant Teams: Collaborate with other STC divisions to

identify and formalize grant development teams to proactively identify

innovative approaches to facilitate student success.

1) In progress

2) In progress

3) In progress

4) In progress

5) In progress

6) In progress

7) In progress

8) In progress

9) In progress

P a g e | 38 Revised: 1-13-2016

GRANT MANAGEMENT

FY 2015 - 2016 Status

1) Collaborate with the Grants Planning Team to establish a grants

development agenda for the College.

2) Promote collaboration with other Colleges and Universities to identify

funding sources to address issues that exist throughout the State and

Nation.

3) Cultivate partnerships with local school districts to develop grants that

will enhance educational and student services.

4) Maximize resources available to enhance educational and student

services to students of all levels in Hidalgo and Starr Counties.

5) Coordinate grant development activities for South Texas College.

1) In progress

2) In progress

3) In progress

4) In progress

5) In progress

GRANT COMPLIANCE

FY 2015 - 2016 Status

1) Validate Financial and Programmatic Compliance: Enhance grant

compliance procedures to ensure compliance with funding agency,

federal, state, local rules/regulations, as well as, College policies and

procedures.

2) Support Excellence in Fiscal Management: Execute duties of the fiscal

manager for College grants and serve as liaison between the grant

manager and departments, such as Purchasing, Business Office, and

Human Resources.

3) Support Collaborative Partnerships: Serve as liaison between College

departments and external partners to facilitate a seamless contract

process for delivery of programs and services.

4) Expand Professional Development Program: Foster accountability

through quality professional development for grant managers and

grant staff.

5) Enhance Internal Controls: Collaborate with other South Texas College

divisions to strengthen internal controls over programs funded by

external agencies.

1) In progress

2) In progress

3) In progress

4) Completed

5) In progress

P a g e | 39 Revised: 1-13-2016

6) Establish High Expectations: Maintain a current Grant Manager’s

Handbook and offer Grant management/compliance training, which

focuses on the roles and responsibilities over the grant’s process at

South Texas College.

7) Equitable Services and Programs: Support team in maintaining focus

on providing equitable services and programs to students throughout

the two county district.

8) Promote Focus on Student Success: Support team in collaborating with

divisions to expedite processes for executing deliverables that impact

student success with regards to learning, retaining and graduating

within grants/contracts.

6) In progress

7) In progress

8) In progress

P a g e | 40 Revised: 1-13-2016

INFORMATION SERVICES,

PLANNING AND

STRATEGIC INITIATIVES

P a g e | 41 Revised: 1-13-2016

Library and Learning Support Services


LIBRARY SERVICES

FY 2015 - 2016 Status

1) Partner with Office of Professional Development to embed Library

Services and Instructional Technologies in Focus Learning Academies

and other faculty and staff learning academies.

2) Provide training in instructional methods and pedagogy for librarians

and specialists responsible for delivering Library Instruction.

3) Redesign library instruction curriculum.

4) Design new and renovated library facilities using methods based upon

the information seeking behaviors and study habits and preferences of

library patrons

5) Enable remote access to reference and other library services and

tutoring services through use of technology

6) Convene work groups to integrate Centers for Learning Excellence

services with Library Services and Instructional Technologies

departments

7) Develop an integrated online library instruction tutorial that brings

together topics covered in current library instruction classes and in

online video modules.

8) Assess user satisfaction with library services to distance users.

9) Make Library technical services operations more resistant and resilient

to catastrophic disasters and align these for increased use of cloud

environment.

10) Implement a mobile device readiness program that will train and

equip Library staff to help users with access to library digital resources

through mobile devices.

11) Collaborate with Business Office and Purchasing Office to review and

develop processes that enable a closer alignment of asset designation

procedures.

12) Replace Pecan Campus library shelving with compact shelving to

create much needed space for additional study and learning support

areas for student use

1) In progress

2) In progress

3) In progress

4) In progress

5) In progress

6) Completed

7) In progress

8) In progress

9) In progress

10) Complete

11) Complete

12) In progress

P a g e | 42 Revised: 1-13-2016

.

13) Create areas (all campuses) in libraries to house CLE tutors, providing

longer hours for students to have access to tutors

14) Design new Pecan Campus library building

13) Cancelled

14) In progress

CENTERS FOR LEARNING EXCELLENCE

FY 2015 - 2016 Status

1) Convene work groups to integrate Centers for Learning Excellence

services with Library Services and Instructional Technologies

departments

2) Develop and implement standardized training in tutoring methods and

content areas for CLE tutors.

3) Evaluate effectiveness and cost effectiveness of online tutoring

4) Enable remote access to reference and other library services and

tutoring services through use of technology

5) Pilot test the use of Supplemental Instruction to support students who

have repeated a course 2 or more times.

6) Partner with English, Math, Chemistry/Physics, and Biology departments

to enhance communication and partnerships

7) Expand learning commons concepts into Centers for Learning

Excellence computer labs

8) Design new CLE in new Pecan Campus Library building

1) Complete

2) In progress

3) In progress

4) In progress

5) In progress

6) In progress

7) In progress

8) In progress

P a g e | 43 Revised: 1-13-2016

INSTRUCTIONAL TECHNOLOGY

FY 2015 - 2016 Status

1) Partner with Office of Professional Development to embed Library

Services and Instructional Technologies in Focus Learning Academies

and other faculty and staff learning academies.

2) Implement a standardized intake process for Instructional Technologies

project requests.

3) Carry out a cleanup of Library bibliographic records and establish a

plan for subsequent periodic maintenance data cleanups.

4) Implement digital signage system recommendations from the Digital

Signage Task Force

5) Explore alternative classroom instructional technologies equipment

options

1) In progress

2) In progress

3) Complete

4) Complete

5) In Progress

P a g e | 44 Revised: 1-13-2016

Technology Resources


FY 2015 - 2016 Status

New Technology Solutions 1) Degree Works

2) College Scheduler

3) Collaborate

4) Wireless Guest Self-Registration

5) Customer Relationship Management (CRM) system

6) Early Alerts system

7) CE Enrollment software application

8) Parking Citation system replacement

9) Luminis 5 upgrade

10) Desktop/podium virtualization phase II

11) Redundant data center for DR

a. Golden Gate dbase replication

b. Oracle 12c

12) KASE Appliance-based patch management

New Initiatives 13) Advocate STC email accounts as official communication channels for

the STC community; in alignment with single sign-on/Jagnet portal

transformation

14) Robust mobile Services

15) Distance learning and blended modalities

16) Plan ERP transformation to XE

17) Assess current ERP system, conduct needs assessment, and collaborate

with stakeholders to map processes before Banner XE

18) Recommend/plan Time keeping sys replacement

19) Develop framework for analytics and dashboards

1) Complete

2) Complete

3) Complete

4) Complete

5) In Progress

6) In Progress

7) In Progress

8) In Progress

9) In Progress

10) In Progress

11)

a. In Progress

b. In Progress

12) In Progress

13) In Progress

14) Cancelled

15) Carry-over

16) In Progress

17) In Progress

18) In Progress

19) In Progress

P a g e | 45 Revised: 1-13-2016

20) Plan Application upgrades due to Oracle 12c dependency

21) Protect sensitive information and assets

22) Strengthen College’s security posture through the use of next-

generation technologies to provide secure access to data and

services

23) Implement unified identity management services across the district to

support service provisioning and authorization

20) In Progress

21) In Progress

22) In Progress

23) In Progress

P a g e | 46 Revised: 1-13-2016

Research and Analytical Services


FY 2015 - 2016 Status

1) Develop and administer the Faculty Satisfaction Survey (and

administer every three years).

2) Develop an external request protocol and form (in collaboration with

Technology Resources).

3) Support the RAND ABE study.

4) Revise the content and format of external fact book (in collaboration

with IEA and Technology Resources).

5) Convert the IRB forms into fillable PDF forms.

6) Administer the Textbook Survey

1) Completed

2) In Progress

3) In Progress

4) In Progress

5) In Progress

6) In Progress

P a g e | 47 Revised: 1-13-2016

Institutional Effectiveness and Assessment


FY 2015 - 2016 Status

1) 2016 Mid-Biennium IE reports

2) Plan for integration of budget request process with IE process

3) Plan for re-integrating IE and SLO reporting systems (Xitracs & JagPride)

4) Development of new Assessment Tool

5) Revise the content and format of external STC fact book (in

collaboration with RAS and Technology Resources) /the new version of

the STC Fact book (external)

6) Data Calendar (internal to IEA)

7) Add departmental/divisional data to Factbook

8) Data Cube construction

9) Preparation for SACS mid-cycle report

10) Preparation for the STC Institutional Effectiveness Handbook

1) In Progress

2) Complete

3) Cancelled

4) Carry-over

5) In Progress

6) In Progress

7) In Progress

8) Carryover

9) In Progress

10) Carry-over

P a g e | 48 Revised: 1-13-2016

FINANCE AND

ADMINISTRATIVE

SERVICES

P a g e | 49 Revised: 1-13-2016

Office of Accountability Services


FY 2015 - 2016 Status

1) Cost Analysis of the Dual Enrollment Program. Focusing on the following

elements: Enrollment trends, revenue and expenditures and

recommendations based on data analysis of the program

2) Oz Principle Accountability training for Finance and Administrative

Service Division

3) State Auditor’s Office faculty overloads evaluation

4) Evaluation of faculty credentials per Southern Association of Colleges

and Schools Commission on Colleges (SACSCOC)

5) Evaluate the hiring process

6) Lean process improvement methodology training

7) Procedures and controls compliance assessments

8) Special projects

1) In Progress

2) Complete

3) In Progress

4) In Progress

5) In Progress

6) In Progress

7) In Progress

8) Complete

P a g e | 50 Revised: 1-13-2016

Risk Management


FY 2015 - 2016 Status

1) Review and evaluate insurance policies and insurance bid

specifications

2) Complete Phase 2 of the Business Impact Analysis

3) Update a Disaster Recovery plan

4) Develop, implement, and maintain an Environmental Management

Systems (EMS) in conjunction with Facilities Operations and

Maintenance.

5) College-wide facility risk assessments

6) EPA audit – all campuses

7) Coordination of Title IX Training for Supervisors

1) Complete

2) In Progress

3) Complete

4) Carry Over

5) In Progress

6) In Progress

7) Complete

P a g e | 51 Revised: 1-13-2016

Office of Internal Audits


*Pending Hiring Internal Audit Staff

FY 2015 - 2016 Status

1) Develop an Office of Internal Audits Charter

2) Prepare annual risk assessment and audit plan

3) Surprise cash counts

4) Texas Administration Code 202 – Information security standards

5) Student club accounts and procedures

6) Insurance coverage

7) Timeforce Time and Attendance processes

1) In Progress*

2) In Progress*

3) In Progress*

4) In Progress*

5) In Progress*

6) In Progress*

7) In Progress*

P a g e | 52 Revised: 1-13-2016

Business Office


FY 2015 - 2016 Status

1) Implement employee pay card

2) Implement Banner salary planner

3) More use of IDEA for transactions analysis

4) Budget for a Financial Record System consultant

5) Budget and implement Financial Literacy software

6) Budget for online cash handling training software

7) Budget and implement for the automation of 3rd party reconciling

and invoicing

8) Implement unclaimed refunds Tracker Software

9) All 6 cashier’s sites will be Euro card compliant

10) Provide students with capability to apply and pay emergency loans

online

11) Create 3rd party accounting procedures using computer screen

recoding software

12) Implement W9 electronic solicitation to request student social security

numbers in order for the College to prepare an accurate 1098T tuition

statement

13) Train employees on The Oz Principle of accountability, in order to

achieve key results

14) Change Timekeeping system

1) Carry-over

2) Cancelled

3) In Progress

4) Carry-over

5) Carry-over

6) Carry-over

7) Carry-over

8) In Progress

9) In Progress

10) Carry-over

11) Carry-over

12) In Progress

13) In Progress

14) Carry-over

P a g e | 53 Revised: 1-13-2016

Purchasing and Distribution Services


Office of Human Resources


FY 2015 - 2016 Status

1) Increase the existing Board Policies Purchasing Levels

2) Replace receiving department vehicles

3) Purchase four electric pallet jackets

4) Online training programs for staff

1) In Progress

2) In Progress

3) In Progress

4) In Progress

FY 2015 - 2016 Status

1) Online applicant tracking system fully functional with onboarding tasks

2) Online performance evaluation system

3) Enhance marketing of the College and community and advertising

sites

4) Implementation of e-Verify

1) In Progress

2) In Progress

3) In Progress

4) Complete

P a g e | 54 Revised: 1-13-2016

Food Services Department


FY 2015 - 2016 Status

1) Conduct customer service satisfaction survey for all cafeterias

2) Plan and design the equipment needs for new and expansion of

cafeteria areas

3) Strengthen cashiering management systems internal controls review,

training site and implementation

4) Identify Point of Sale (POS) cashiering system to replace current system

to include scan capability

5) Ensure food handlers certification for all employees

6) Plan for new healthy menu items for new cafeterias

1) Completed

2) Completed

3) In Progress

4) In Progress

5) Completed

6) Completed

P a g e | 55 Revised: 1-13-2016

FACILITIES

PLANNING AND

CONSTRUCTION

P a g e | 56 Revised: 1-13-2016

Facilities Planning and Construction


FY 2015 - 2016 Status

1) Coordinate with Bond Construction Program Management consultant

to begin the design and construction of 2013 Bond projects

2) Assist with construction observation for Bond projects to verify that

projects are conforming to college standards and guidelines

3) Update five year projected deferred maintenance plan

4) Implement space/room scheduling software

5) Implement Owner/Insight project management software for bond

projects

6) Assist with the development and use of Building modeling Information

(BIM) software for Bond projects

7) Update district wide College furniture standards

8) Contracting Professional Services and Construction Services for the

Bond 13 Construction Program

1) In Progress

2) In Progress

3) In Progress

4) In Progress

5) In Progress

6) In Progress

7) In Progress

8) In Progress

P a g e | 57 Revised: 1-13-2016

FACILITIES

OPERATIONS AND

MAINTENANCE

P a g e | 58 Revised: 1-13-2016

Facilities Operations and Maintenance


FY 2015 - 2016 Status

1) Develop a plan for a proposed Environmental Health and Safety

Department (EH&S)

2) Develop a new Facilities Operations and Maintenance staffing plan for

new bond facilities that will include three phases

3) Develop a Preventative Maintenance (PM) plan for the new bond

facilities

4) Solicit bids for Preventative Maintenance (PM) service contracts for

new physical plants

5) Develop a custodial equipment plan for new bond facilities

6) Develop an inventory management plan for new bond facilities

7) Develop an energy management plan for new bond facilities

8) Phase I - Acquire additional Facilities Operations and Maintenance

staff due to increased enrollment and facilities

9) Phase I - Acquire and install access control equipment for new bond

facilities

10) Phase I - Acquire additional custodial equipment for new bond

facilities

11) Contact Safety and Operational training for all Facilities Operations

and Maintenance employees

12) Implement new Environmental Health and Safety Department (EH&S)

and hire personnel

1) Carry-over

2) Complete

3) In Progress

4) Carry-over

5) In Progress

6) In Progress

7) In Progress

8) Carry-over

9) Carry-over

10) Carry-over

11) Complete

12) Carry-over

P a g e | 59 Revised: 1-13-2016

RENEWAL AND REPLACEMENT PROJECTS

FY 2015 - 2016 Status

Pecan

1) Resurfacing of asphalt East Loop Road and Entrance

2) Arbor Brick Column Repairs & Replacement

3) Bldg A STC Sign Replacement

4) Upgrade Fence Along 31st Street

Pecan Plaza

1) Resurfacing of asphalt on alley side Back Side of Building B

2) Resurfacing of asphalt on alley side of Building C

Nursing and Allied Health Campus

1) Irrigation System Upgrade

2) West Side Window Waterproofing

3) Water Pump Stations

4) Resurface Parking Lot #2

5) Westside Elevators Refurbishment

Technology Campus

1) West Academic Building Re-Roofing

2) Building D Exterior Metal Siding Repairs

3) Repair Concrete Floors Mechanical Room

4) Building B Domestic/Fire Sprinkler lines replacement

5) Building B Flooring Replacement

6) Building B Concrete Floor Repairs

7) Building B Data Cabling Infrastructure Replacement

Mid Valley Campus

1) Bldg A Carpet Replacement

2) Bldg B Carpet Replacement

3) Building H Data Cabling Infrastructure Replacement

4) Childcare Center Play Ground Flooring Replacement

1) In Progress

2) In Progress

3) In Progress

4) In Progress

1) Complete

2) In Progress

1) In Progress

2) In Progress

3) In Progress

4) In Progress

5) In Progress

1) In Progress

2) In Progress

3) In Progress

4) In Progress

5) In Progress

6) In Progress

7) In Progress

1) In Progress

2) In Progress

3) In Progress

4) In Progress

P a g e | 60 Revised: 1-13-2016

5) Childcare Center Canopy Replacement

6) Resurfacing Parking Lots #3

7) Resurfacing Parking Lots #7

Starr County Campus

1) Irrigation Water Well Installation

2) Building F Site Grading and Sidewalk Replacement

District Wide

1) Marker Boards Replacement

2) Irrigation System Controls Upgrade

3) Interior LED Lighting Upgrade - Phase I

4) Fire Alarm Panel Replacement/Upgrade - Phase I

5) Renewals and Replacements

6) Exterior Walkway LED Lighting Upgrade - Phase I

7) Parking Lot LED Lighting Upgrade - Phase II

8) Air Handler Blower Wheels

9) FOCUS on Active Learning Classrooms

5) In Progress

6) In Progress

7) In Progress

1) In Progress

2) In Progress

1) In Progress

2) In Progress

3) In Progress

4) In Progress

5) In Progress

6) In Progress

7) In Progress

8) In Progress

9) In Progress

P a g e | 61 Revised: 1-13-2016

DEPARTMENT OF

PUBLIC SAFETY

P a g e | 62 Revised: 1-13-2016

Department of Public Safety


.

FY 2015 - 2016 Status

1) Create secure parking for College owned vehicles

2) Ensure operational facility during power outages

3) Develop Texas Law Enforcement Telecommunications System (TLETS)

capability

4) Provide electronic fingerprinting capability

1) In Progress

2) In Progress

3) In Progress

4) In Progress

P a g e | 63 Revised: 1-13-2016

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