YEAR FOUR ORIENTATION AY2013-2014

WELCOMEClass of 2014

Purpose of the 4th Year

Explore your interestsStrengthen your knowledge,

clinical skills and clinical reasoning

Prepare for residencyBroaden your education

Outline of Year 4

SCCX/USMLE Step 2 (CK and CS)4 week Neurology ClerkshipDoctoring Year 4Geriatrics Doctoring Mentoring Activities30 weeks of elective credit4 week Intensive Clinical Experience4 weeks Basic Science ElectivesElectives in 3 clinical areasResidency applications/interviews

Choosing an Electives Advisor

You may get advice from anyoneOfficial advisor signs off on scheduleThey may have connections/insight.Choose someone you like and respect.Remember everyone on the list is a

volunteer.YOU are responsible for meeting

graduation requirements1st meeting: Schedule well before your

deadline to submit electives. Discuss your goals and have a tentative schedule.

Pathways

FCM, OB/GYN, IM, PEDS, PSYCH, Pathology

Community Outreach and EducationSurgery: Ortho, General, Plastic, ENT12 weeks (non-consecutive)

◦4 ICE; 4 basic science; 4 electiveNo risks/benefitsBragging rights!

Individually-Designed Electives

Must be written in the format of all electives in the catalog

Detailed objectives!Advisor, Faculty, Elective

Coordinator, & Year 4 Director must approve at least 3 weeks before the start date. (ie. Plan ahead)

EXTENDED ELECTIVES5-10 week blocksNot allowed during certain

electives (noted on course description)

Not allowed during Medical Humanities/Doctoring and Neurology Clerkship

No more than one full time and one extended elective at once

THE RULES!

We will run schedules at the deadline. Failure to submit your schedules may mean that you get the leftovers!

NO INTERVIEWING DURING NEUROLOGY

Neurology failures require remediation

SCHEDULE INTERVIEWS FOR VACATION TIME

Pitfalls to avoidPrerequisites:

◦Notify faculty “X” weeks before◦“Successful completion of ……”

◦Not checking these things and following through may cause you last minute changes

Pitfalls to AvoidDeadlines:

◦3 weeks for IDE and extramural◦1 week for add/drop◦Cannot drop once it starts◦Cannot get credit unless enrolled before

it starts

Waivers: Request in writing for a waiver of a policy with relevant information about why you couldn’t meet the deadline…. expect no more than one

Pitfalls to avoid

Communicate! If you need time off of an elective, discuss with faculty far in advance, come with a plan to make it up.

Pitfalls To Avoid

Retake elective only with permission and no waiting list

Graduation Requirements

Evaluations: no credit until done

To take SCCX during a >2 week elective, faculty MUST CONSENT IN WRITING.

YOUR RESPONSIBILITY!

PITFALLS!

Satisfactory with decreased weeks of credit

Incomplete (must be completed before April—or converts to Unsatisfactory)

Unsatisfactory-stays on transcript and triggers review by most medical licensing boards (ie. delays licensure for residency and practice each time you apply!)

PLAN TO TAKE CPR/BLS AND MAYBE ACLSBEFORE YOU START RESIDENCY

Getting Ready for Year Four

First thing…..

Select your Elective Advisor (list in packet and on web)

  After checking with the Advisor to obtain her/his approval, use the online form to register your selection BEFORE April 12th Deadline

Time Requirements in Y4

45.0 weeks = Time available in Y4 -30.0 weeks = Required

Elective Credit (20 On-Campus

Credit) - 0.5 weeks = SCCX (2 days) - 6.0 weeks = Required

Clerkships

8.5 weeks = Open Time

Electives

30 Weeks of Credit◦20 Weeks - On-Campus Credit◦12 Weeks of “Core” Credit

4 Weeks each in 3 Core Clinical Departments (FCM, IM, Ob/Gyn, Peds, Psych, & Surg)

◦ 1 (4-week rotation) – ICE* – from the list

◦ 4 Weeks of Basic Science Elective

*ICE CAN count toward 1of 3 “Cores”

Electives

Vary in Length:◦Full time (1 credit for each week)◦Half-Time: AM/PM (0.5 credit for

each week)◦Extended (consecutive Thursday

PMs)(1 block = 5 weeks = 0.5

credit)

Electives can be…Catalog (Traditional, ICE, or BSE)

◦Approx 190 from every department

Individually-Designed Electives (P&P 6.0)

◦IDE -- Not in the Catalog – something YOU design

Extramural Electives (P&P 7.0)

◦“Away” Electives – other LCME schools

Travel to Foreign Countries:◦Electives requiring travel to foreign countries will not be added to your schedule until you have completed a required meeting with the Associate Dean for Student Affairs AT LEAST six weeks prior to the start date. No credit will be given if this requirement is not fulfilled by the deadline.

Electives

Electives taken during Y3 Option Periods will count toward Graduation Requirements (except Intensive Clinical Elective Requirement)

Before you Register…..Read

◦“Helpful Hints”◦“Student Misconceptions”

Review List of Electives:◦Note the ones you think might be of

interest◦Read the course descriptions in the

Catalog◦Check out past Student Feedback

Before you Register…Make a list of all the electives

you’d like to take

Prioritize that list giving highest priority to those you FOR SURE want to take.◦Over-request--You will not get all of

your priorities; give yourself plenty of options.

◦Try to make sure your Registration Form has enough course requests to fulfill Graduation Requirements.

Registration Process

Registration Process Complete Registration

Form Online 1. Plug in your Neurology

Clerkship & SCCX2. List requested Vacation first3. Selected courses should be

entered in order of priority (See Sample)

Registration ProcessPrint a copy then “Submit” form online

Take printed copy with you to meeting with your Elective Advisor

Bring printed copy signed (by you & your advisor) to Cherie (Note any changes from online entry)

Registration ProcessAll requests are entered into the computer in order of priority

Computer runs all schedules 100+ times

Results: Configuration that gives the most students the greatest number of their highest priorities.

Registration Process

Preliminary schedules distributed

DON’T PANIC!!!

Individually meet with Cherie to ‘fine-tune’ your schedule.(Appointments between May 6 – May 17)

Important Deadlines

April 12:Select Elective Advisor (online)

April 26:Scheduling Requests Online &

Signed Paper Copy to Cherie

Wk of April 29:Computer runs scheduling

requests

Important DeadlinesMay 3: Interim Schedules AvailableMay 6 – May 17:Meet with Cherie to ‘fine-tune’

SchedulesIf out of town, telephone or email May 22:Open Enrollment for Y4 Closes

◦(ADD/DROP Forms Needed for Changes)

Important Deadlines (Throughout the Year)

Add/Drop: 1 week before start date

IDE: 3 weeks in advance of start date

Extramural: 3 weeks in advance of start date (this is in addition to applying on VSAS)

Note: Be sure to have paperwork completed and necessary signatures

(Forms available on website or outside Cherie’s office)

BE SURE To………Check your student mailbox every 2-3

days when in town.

Check email daily – here or away

You are responsible for information sent via email.

BE SURE To………

Read and follow the Year Four Policies & Procedures

◦Copy in your Packet & on the Web

◦Review Important documents (see links in back pocket of packet).

◦All forms & pertinent documents online (See Y4 Website—Class of

2014)

ASSISTANCE

Contact

Cherie ForsythChris Reavis, MSFay Allison, BSJean Afflerbach, MSTracy Lower, MD

QUESTIONS