xx commonwealth games customs & freight guide · 2014-07-07 · customs & freight guide 8...

1Customs & Freight Guide

Glasgow 2014XX Commonwealth Games

www.glasgow2014.com

Customs & Freight Guide

SEE YOU THERE


Contents1 About this guide 4

2 Key partners 6

3 Key dates 8

4 Key contacts 10

5 Freight – customs information 12

6 Passengers – customs information 18

7 Prohibited and restricted goods 21

8 Alcohol and tobacco 24

9 Food products 26

10 Miscellaneous goods 29

11 Import and Export Procedures 31

12 Contact information 36

13 Glossary 38

Appendix A 42Appendix B 56Appendix C 60Appendix D 63Appendix E 65Appendix F 67Appendix G 69Appendix H 79Appendix I 87Appendix J 92Appendix K 94Appendix L 96Appendix M 99


1About this guide


The Glasgow 2014 Customs and Freight Guide (Imports and Exports) offers official sponsors, contractors, members of the Commonwealth Games family and other organisations a reference tool for importing and exporting equipment and supplies to and from Glasgow and other venues for use in connection with the Glasgow 2014 Commonwealth Games (the Games). In particular, this guide outlines the relevant UK customs regulations, freight policies and shipping procedures.

Any specific queries or concerns should be directed to the Glasgow 2014 Logistics team or the relevant authorities as detailed throughout this document.

About UK CustomsThere are rules about what goods can be brought into or out of the UK without paying duty or value added tax (VAT). Some items are also banned or restricted by law even if passengers are travelling from within the European Union or are a UK citizen who is returning from abroad. These include firearms, offensive weapons, endangered species (including items made from them), and some types of food and plants. See the Prohibited and Restricted Goods sections of this guide for more information. The UK customs authorities (which are HM Revenue & Customs and Border Force working in partnership) enforce the various UK laws and European Community regulations which imports and exports are subject to.

All goods imported into the UK must be declared to the UK customs authorities on arrival in one form or another, and be accompanied by the appropriate licences. Customs involvement with exported goods starts at the time the goods are declared for export. This could be at business premises or the port or airport when they leave the country. The export cannot proceed until clearance is given by customs. Customs works with other departments in order to speed up the clearance of your goods. It is important to get the documents right as errors or discrepancies may cause delays.

About Glasgow 2014Glasgow 2014 Ltd is the official name for the Glasgow 2014 Organising Committee, the company set up to deliver the XX Commonwealth Games.

The Games will take place from 23 July–3 August 2014. Official sponsors, Commonwealth Games Associations (CGAs), contractors and other Games related organisations are responsible for arranging their own freight, unless contracts specify otherwise.

The primary role of the Glasgow 2014 Logistics Functional Area is to ensure that the equipment and supplies needed to stage the Glasgow 2014 Commonwealth Games are identified, received, stored, delivered, recovered and disposed of in the most efficient and cost-effective manner, in the proper quantities and at the required time.

1. About this guide


2Key partners


Border ForceThe Border Force is a directorate of the UK Government’s Home Office and is responsible for securing the UK border and controlling migration in the UK. It manages border control for the UK, enforcing immigration and customs regulations.

HM Revenue & Customs (HMRC)HMRC is responsible for revenue and customs policies and procedures in the UK, and is also responsible for processing all customs import and export declarations for goods entering or leaving the EU via the UK.

Designated freight forwarderGlasgow 2014 has appointed DB Schenker as the Official Logistics Service Provider for the Glasgow 2014 Commonwealth Games. It is able to provide a full solution for freight service support and can assist stakeholders with their freight forwarding requirements.

Stakeholders are under no obligation to use DB Schenker and, if preferred, can use their own agent.

Further information on import and export procedures can be obtained by clicking on the following link:

http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPortalWebApp.portal?_nfpb=true&_pageLabel=pageImport_InfoGuides&propertyType=document&id=HMCE_PROD_008051

2. Key partners


3Key dates


3. Key dates

Freight Forwarder appointed 16 August 2013

Games Warehouse (GWH) operational from 3 December 2013

Guide to delivering to venues published 16 December 2013

Village Bump-in starts 3 March 2014

Village lockdown 21 June 2014 – 6 July 2014

Pre-opening period 8 July 2014 – 12 July 2014

Games Time 23 July – 3 August 2014

Village closes 6 August 2014

Village Bump-out 7 August 2014

Firearms and Ammunition

Section 5 and British Visitor Permit (BVP) applications deadline

14 March 2014

Games Armoury opens 13 July 2014

Games Armoury closes 4 August 2014


4Key contacts


4.1 Glasgow 2014 LogisticsGlasgow 2014 Limited, Commonwealth House, 32 Albion Street, Glasgow, G1 1LH

Contact: Callum Ritchie, Logistics Assistant Phone: +44 (0) 302 014 1272Email: [email protected]

4.2 Village Support OperationsGlasgow 2014 Limited, Commonwealth House, 32 Albion Street, Glasgow, G1 1LH

Contact: Ernie Hasselsjo, Village Operations Phone: +44 (0) 302 014 1851Email: [email protected]

4.3 Temporary admissionsTemporary Admissions Team HM Revenue & Customs Warwick House 67 Station Road RedhillSurrey RH1 1QU

Phone: +44 (0) 300 053 6939Fax: +44 (0) 300 053 7001 E-mail: [email protected]

4.4 BVP application address and informationAll BVP applications and Section 5 Authorisations are to be sent to:

National Small-bore Rifle AssociationCommonwealth BVP DeskLord Roberts HouseBisley CampWoking, Surrey United Kingdom. GU24 0NP

Contact: Alistair AitkenPhone: +44 (0) 148 348 5506Fax: +44 (0) 148 347 6392Email: [email protected]

4.5 Glasgow 2014 logistics service providerDB Schenker Contact: Charlie Kirkpatrick, Project ManagerEmail: [email protected]

4.6 Glasgow Airport animal arrivalsPremier AirPhone: +44 (0) 141 848 4510 Mobile: +44 (0) 7717 752 081

Glasgow Airport BAA Customer Services Manager: Paul Scott Phone: +44 (0) 7786 276 676 Email: [email protected]

Animal Health & Veterinary Laboratories Agency (AHVLA) (covers Glasgow Airport): field vet can be contacted for further information on +44 (0) 1292 291350.

4. Key contacts


5Freight – customs information


Bringing goods into the UK from other EU Member StatesPassengers bringing goods into the UK from another EU Member State do not normally need to declare them to customs officials when entering the UK.

However, certain types of goods, such as offensive weapons, are completely banned in the UK. Other types of goods, such as firearms and live animals, are restricted under UK legislation from entering the UK unless the correct licence or permit has been obtained. Passengers arriving with these types of goods will need to declare the goods to customs officials. For more information, please refer to the later sections on Prohibited and Restricted goods.

Temporarily importing goods from outside the EUFor all Commonwealth Games family members entering the UK from countries outside the EU, most goods and sports equipment for use at the Games can be imported under the simplified Temporary Admission (TA) arrangements that have been put in place to cover Glasgow 2014. These simplified arrangements are not available for the use of individuals or organisations that are not accredited Commonwealth Games family members and are only available for use in the United Kingdom.

Alternatively, where passengersare entering the UK from a country that issues ATA carnets, these goods can be temporarily imported for use at the Games using an ATA carnet. This can help to simplify customs clearance of goods in any countries visited en route to the UK if those countries also participate in the ATA carnet system. See section on ATA Carnets for further information.

Temporary Admission (TA) of goodsTA is a customs procedure that allows goods to be temporarily imported for a specific use, from outside the EU without the need to pay customs charges, provided that after use the goods are re-exported. Simplified arrangements for TA have been put in place for use by Commonwealth Games family members to cover a variety of goods (see examples below). Under these simplified TA arrangements a formal customs declaration or financial security will not normally be required, but UK customs authorities reserve the right to require both, if for example, there is doubt as to whether

the goods being entered under the simplified arrangements will be re-exported. Once this use ceases then the goods must be immediately re-exported as TA is no longer valid. Goods imported using TA must be exported at the point the Games ends in the same condition in which they were imported. If goods entered by TA are not exported, travellers will have to pay the customs charges due on the goods. See the section on Export procedures for details.

A copy of the Temporary Admission form (C21) to be used and completion notes can be found at Appendix M.

Different types of goods allowed under Temporary AdmissionThe following list provides examples of the types of goods that can be temporarily imported for use at the Games under TA:

– Any sports equipment necessary for training or competition at the Games

– Any new or used personal effects – Wheelchairs, including electric wheelchairs – Any professional equipment, such as

broadcasting and press equipment (including vehicles)

– Professional make-up and cosmetics – Medical equipment – Computer equipment – Vehicles – Firearms and ammunition

An illustrative list of Temporary Admission goods can be found at Appendix B.

To reduce the risks of spreading animal and plant pests and diseases, please ensure that any equipment is thoroughly cleaned prior to arrival in the EU. Ensure that there is no soil, seeds or other parts of plants, insects or their eggs attached to the tyres or frames (for example, bicycles and wheelchairs or vehicles operated by media or other organisations; even rugby boots are required to be soil free if coming from outside the EU). Containers or other equipment used for transport should be cleaned in a similar way.

5. Freight – customs information


Value of goods under Temporary AdmissionThere is no maximum value limit to goods brought in for the Games under the simplified TA.

Treatment of goods under Temporary Admission The goods must be exported in the same state they were in when imported. Goods can, however, be repaired to preserve them in the same condition. If they are found to be damaged beyond repair on arrival or accidently damaged while in the UK they can be destroyed, but prior approval is required from the UK customs authorities for permission to destroy. They will not need to be exported but any waste from the destruction that has a commercial value will be liable to UK customs charges based on the value of the waste. This also applies to items imported under Temporary Admission and carried as hand or hold baggage.

If goods are lost or need to be destroyed, please contact the following office:

Temporary Admissions Team HM Revenue & Customs Warwick House 67 Station Road Redhill Surrey RH1 1QU

Phone: +44 (0) 300 053 6939 Fax: +44 (0) 300 053 7001E-mail: [email protected]

Using an agent to declare goods for Temporary Admission on your behalfTravellers using an agent to declare unaccompanied goods or goods that arrive by container must ensure that the agent is given clear written instructions that the goods are to be declared for TA. Travellers should also advise their agent that as a member of the Commonwealth Games family, there are simplified TA arrangements for declaring goods being temporarily imported for use at the Games.

For goods brought by travellers as accompanied baggage, see the Temporary Admission information in the Passenger section at Page 10, and also refer to Appendix B.



ATA carnetAn ATA carnet is an international customs document issued by Chambers of Commerce or other national associations authorised by customs authorities in participating countries. It is not required for goods being imported into the UK from another EU Member State.

An ATA carnet covers goods to be temporarily imported for use without payment of customs charges for up to one year. It will not cover consumable goods or disposable items.

The carnet replaces the normal customs documentation required at the time of importation and exportation. If the goods will be used for longer than one year, a replacement carnet will need to be requested from the association that issued the carnet to cover use of the goods for another year. The issuing association may make a charge for the issue of a carnet and will require the holder to provide them with a guarantee or other security to help ensure that the goods are exported from the country visited.


Albania Hungary Norway

Algeria Iceland Pakistan

Andorra India Poland

Australia Iran Portugal

Austria Ireland Romania

Belarus Israel Russia

Belgium/Luxembourg Italy Senegal

Bosnia and Herzegovina Japan Serbia

Bulgaria Republic of Korea Singapore

Canada Latvia Slovak Republic

Chile Lebanon Slovenia

China Lithuania South Africa

Cote d’Ivoire Macau Spain

Croatia Macedonia Sri Lanka

Cyprus Malaysia Sweden

Czech Republic Malta Switzerland

Denmark Mauritius Thailand

Estonia Mexico Tunisia

Finland Moldova Turkey

France Mongolia Ukraine

Germany Montenegro United Arab Emirates

Gibraltar Morocco United Kingdom

Greece Netherlands United States of America

Hong Kong New Zealand

An ATA carnet is only valid in the following countries which have signed the relevant convention.Those highlighted are currently Commonwealth members.


How does an ATA carnet work?The carnet must be presented to Customs each time the goods are imported, exported or transported through a country. The carnet consists of a cover and vouchers for use during entry and exit from each participating country visited. The cover sheet identifies the holder, their address, the intended use of the goods, which countries the carnet can be used in and how long it is valid for.

If goods on an ATA carnet are imported to the UK directly from a non-EU country and are included in a passenger’s baggage, the carnet must be presented to a UK customs official in the red channel or via the red point phone on arrival.

Goods arriving as freight may also need to be included on a C21 Customs clearance request form quoting Customs Procedure Code (CPC) 00 08 020. Where an IT system exists at the port of arrival, the C21 form is used to clear inventory records, but the carnet must still be presented and stamped. UK customs officials will endorse the carnet’s white importation voucher and stamp the matching counterfoil. The white voucher will be removed and the carnet returned. If the port is non-inventory linked, then only the carnet should be submitted. On departure from the UK the carnet and goods must be presented to the customs officer at the port or airport of departure. Customs officials will endorse the white exportation voucher and stamp the matching counterfoil. The white exportation voucher will be removed and the carnet returned. For ATA Carnet purposes, the EC is considered to be one country. This means that goods from Malta and Cyprus will not normally be able to use an ATA carnet to bring goods to the UK temporarily; and goods imported into another member state from outside the EU will not have to have their ATA carnet presented again on entry to the UK.

For information on ATA carnet system read HMRC Notice 104, at:

http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPortalWebApp.portal?_nfpb=true&_pageLabel=pageVAT_ShowContent&id=HMCE_CL_000202&propertyType=document

Permanent importation/commercial importationPassengers importing goods from a country outside the EU into the UK permanently rather than temporarily (meaning that these goods will not be subject to the above simplified TA arrangements) must lodge an import declaration with the UK Customs authorities and pay any duties and taxes due.

If customs duties or other charges are due on the goods being imported into the UK, then they must be paid, deferred or secured before the goods are cleared by customs officials.

Where there is a clear intention to import give-away goods specifically on a non-commercial basis, there may be alternate customs relief procedures available. Please see section below on Community System of Duty Reliefs (CSDR) and request the freight agent check for eligibility.

Community System of Duty Reliefs (CSDR) procedures available for specific goods.The following procedures are available under CSDR for certain types of goods that will be imported from outside the EU by authorised Commonwealth Games entities to be put to a specific use, where the aim will be to consume those goods at the Games.

Give-away goodsThe definition of give-away goods is a low value item intended as a consumable that will be distributed free of charge to members of the public attending the events that make up Games. These goods can include specific branded items distributed as mementos of the event, for example, badges, pens, and pencils, note-pads, toy flags, carrier bags, and small low-value toys, etc.

For the purpose of the Games, the public may include unpaid/non-salaried Games volunteers and other similar Commonwealth Games family members, providing the distribution of the give-away goods is of an entirely non-commercial nature. If it is intended that the goods being imported will be distributed free of charge at the Games and that they will not be re-exported, this must be made clear on all accompanying customs documents at the time of importation.



Please noteGive-away goods cannot be distributed to competitors and do not include alcoholic drinks, tobacco goods or fuel.

The CSDR Customs Procedure Code (CPC) for importing give-away goods is 40 00 C32 for all third country imports with the exception of those imported from the Channel Islands and other EU Special Territories when CPC 49 00 C32 should be used.

Human and veterinary medicinesCertain medicines may be imported for personal human and veterinary use using CSDR arrangements. However there are controls and restrictions on the types and quantities of medicines which can be brought into the UK for sports events. Teams bringing in medicines will have to comply with certain requirements. Glasgow 2014 will require teams to list all medicines and drugs which will be taken into the village.

The CSDR CPC for importing pharmaceutical products for sports events (both for human and animal use) is 40 00 C19 for all third country imports with the exception of those from the Channel Islands and other EU Special Territories when CPC 49 00 C19 should be used.

For more information on CSDR procedures, see:https://www.gov.uk/duty-relief-for-imports-and-exports

Community TransitCommunity Transit is an EU transit procedure used to move goods on which customs duties and taxes have not been paid, between EU countries. Travellers’ local freight forwarder and customs in the EU country of dispatch will be able to provide advice on where this is required. Please note that Community Transit can also apply to goods that are not moved as freight but as accompanied baggage.

Commercial goodsPassengers cannot bring goods in under the TA, CSDR procedures or using an ATA Carnet to sell for commercial gain while in the UK. Passengers intending to bring in such goods, they will be classified as commercial imports and will be subject to customs duties at the time of importation into the EU.

Other documentationA commercial invoice is the primary document used by the UK customs authorities to determine the value of duty (generally, the price paid) for imported commercial goods. This document will be required regardless of the value of the goods or whether they are being imported temporarily or permanently. For convenience, we recommend using the Glasgow 2014 invoice/packing list as the commercial invoice for the Games. Refer to Appendix L.

This will provide customs with certain mandatory information, including:

– value of the goods and currency; – detailed description of the goods, including all

serial numbers; and – number of packages and total weight.

The Glasgow 2014 invoice/packing list will be used for exporting the goods from the passenger’s origin country and will be used on arrival in the UK, in conjunction with any required customs documents for goods.

Invoices should be completed in English. A properly completed customs declaration is essential in order to ensure the timely release and accurate accounting of equipment and supplies for use in connection with the Games.

Courier clearancesCourier shipments must comply with customs clearance procedures when entering the UK.

All customs regulations outlined previously in this guide apply to courier shipments. Further information will be available from Customs & Freight forwarders.



6Passengers – customs information


This section sets out the procedures to be followed by passengers arriving in the UK with or without goods.

Bringing goods into the UK from inside the EU – general customs proceduresPassengers bringing in goods from an EU Member State normally do not need to declare them to customs officials when entering the UK, unless they are being sent under Community Transit procedures.

However, certain types of goods, such as offensive weapons (e.g. knuckleduster, swordstick or hand claw), are completely banned in the UK. Other types of goods, such as firearms and live animals, are restricted under UK legislation from entering the UK unless you have obtained the correct license or permit. Passengers arriving with these types of goods, they will need to be declared to Customs officials. For more information see the sections on Prohibited Goods and Restricted Goods.

Most UK ports and airports have three different entry channels on arrival (blue, green and red). The channel that should be used will depend on where passengers are travelling from and whether they have any goods to declare.

Arriving in the UK – entry channels at ports and airportsOn arrival from an EU Member State, passengers can enter through either of the following two channels:

Where passengers are aware that they will have items subject to red point controls, they should ensure that your point of entry into UK (port/airport/railway terminal) has this facility.

Some ports and airports may only have one exit with a red point phone where passengers can declare goods.

Traveller’s allowances on goods for own usePassengers travelling to the UK from another EU Member State can bring an unlimited amount of most goods into the country. Any alcohol, tobacco, food or plant products must be for personal use (or intended to be given as gifts) and brought in by the passenger themself.

For more information on traveller’s allowances on goods, see the following Customs Notice 1 (Customs guide for travellers entering the UK).

Importing goods into the UK from outside the EU – general customs proceduresArriving in the UK – entry channels at ports and airportsPassengers arriving from a country outside the EU, or who have simply transited another EU Member State, can enter through either of the following two channels:

6. Passengers – customs information

Entry channel Passengers should use this channel if they:

Blue – Have no prohibited or restricted goods.

Red – Have goods to declare; – Have prohibited or restricted

goods; or – Are not sure about what you

need to declare.

Note: Passengers should not use the Blue Channel if they started their journey from outside the EU.

Entry channel Passengers should use this channel if they:

Green – Have no prohibited or restricted goods; or

– Have no more than the customs allowances.

Red – Have goods or cash to declare;

– Have commercial goods; – Have prohibited or restricted

goods; or – Are not sure about what you

need to declare.


Traveller’s allowances on goods for own usePassengers travelling from a country outside the EU can bring goods into the UK subject to certain limits (see the following sections) without paying duty and/or tax in the UK. These goods must be brought in personally by the passenger and must be for personal use or be intended to be given as gifts.

Alcohol and tobaccoThere are limits on the amount of alcohol and tobacco products that can be brought in from outside the EU. Please see the Alcohol and Tobacco section of this guide for further information.

CashPassengers carrying cash of 10,000 Euros or higher, or the equivalent in other currencies, from a country outside the EU must declare it to customs officials when entering the UK. More information is available via https://www.gov.uk/bringing-cash-into-uk

Other goods (including gifts, perfume, eau de toilette and souvenirs)Passengers can bring in other goods (except alcohol and tobacco) up to a maximum value of £390 without paying duty and/or tax in the UK. If passengers bring in goods worth more than their allowance, they must pay duty and/or tax on the full value, not just the value above £390.

However, passengers travelling by private plane or boat for pleasure purposes are only entitled to a lower allowance of £270.

This monetary limit does not apply to temporarily imported goods from outside the EU which are imported under the simplified TA arrangements in place for Glasgow 2014.

Temporary Admission – documentation (non-EU goods arriving as accompanied baggage)Personal effects and goods for sports purposes (except pets, not firearms or ammunition as these must be declared) do not need a formal customs declaration to claim TA. An illustrative list of qualifying items can be found at Appendix B. Passengers bringing in these goods solely for the Games can go through the green ‘nothing to declare’ channel on arrival in the UK. However, passengers who also have goods other than

personal effects or sporting goods will need to go through the red ‘goods to declare’ channel instead of the green channel. For Guide dogs and assistance dogs refer to the Miscellaneous Section.

Passengers will need to go through the red channel if they are temporarily importing any goods other than personal effects or sports goods, for example professional equipment or goods to be distributed free of charge to the public. For such goods passengers must complete a C108 inventory document (copy one and two) see Appendix I for a copy of the C108 form and completion notes. Listing the goods temporarily imported, Box 5 on the C108 (additional information) must identify that you are a Glasgow 2014 Commonwealth Games family member. All firearms and ammunition must be listed by make, model and serial number. For other goods a full description must be shown including serial numbers. This form must be presented to customs officials at the point of entry into the UK. The goods may be brought in personally by passengers or brought in by a team representative. Please note that other mandatory documents will be required for firearms and ammunition (see Appendix A for Firearms and Ammunition).

On arrival, the C108 form will be checked and stamped by customs officials at the point of entry. Copy one of the form, will be retained by customs officials and copy two will be returned to be retained by the passenger or their representative while in the UK.

Passengers arriving from an EU country with goods (on which customs duties and taxes have not been paid) under Community Transit procedures should have their freight forwarder complete a C21 form to declare the goods. If the goods are firearms or ammunition, please refer to Appendix A on Firearms and Ammunition.

The Import and Export procedures section explains what to do when exporting goods. Also see Appendix M for C21 completion notes.

6. Passengers – customs information


7Prohibited and restricted goods – Glasgow 2014


There are certain goods which passengers are not allowed to bring into the UK regardless of the country from which they are travelling. These restrictions are in place to protect society, animals, public health and the environment. The import or export of goods that are banned or for which passengers do not have the necessary licence or permit is illegal. There are severe penalties, including prosecution, for bringing in such goods.

Goods that are banned completely from entering the UK include:

– narcotic drugs such as heroin, morphine, cocaine and cannabis;

– offensive weapons such as flick knives, gravity knives, knuckledusters and push daggers;

– indecent and obscene material featuring children, images of extreme violence or cruelty and pornography that cannot be legally bought in the UK;

– stun guns; – CS gas or pepper sprays; – personal imports of meat and dairy products

from most non-EU countries; and – counterfeit, pirated and patent-infringing goods

for commercial purposes.

The following are also banned but in certain cases may be brought into the UK if passengers have the relevant licence, permit or defence:

– Firearms, explosives and ammunition – Realistic imitation firearms – Offensive weapons including swords with a

curved blade exceeding 50cms in length. – Live animals – Endangered animals or plants – see section

below on Endangered Species – Certain fur skins and articles made from fur

skins – Certain radio transmitters – Rough diamonds

The following are also banned but in certain cases may be brought into the UK if they are not for commercial use:

– fur skin of harp and hooded seal pups, and products made from such fur

– cat and dog fur and products made from such fur – finished goods of certain fur skins covered for

personal and private use.

For more information on banned and restricted goods, please visit the following links:

https://www.gov.uk/government/publications/travelling-to-the-uk

https://www.gov.uk/importing-animal-furs-skins-and-fish

Please also refer to the following leaflets: ‘Bringing food products into the UK’ and ‘Bringing fruit, vegetable and plant products into the UK’, available via: https://www.gov.uk/bringing-food-animals-plants-into-uk/food

Endangered speciesEndangered species are protected through the Convention on International Trade in Endangered Species (CITES) that is applied in the EU by EU wildlife legislation.

CITES controls apply to the import from non-EU countries of dead or living controlled species, as well as parts or derivatives (such as skin, fur, teeth, shell, feathers or blood and some parts of some plants, including seeds).

Endangered species include: – Plants, such as orchids, cacti, mahogany and

ramin trees; and – Animals, such as elephants, rhinos, whales,

turtles, coral and many reptiles.

Passengers may not be allowed to bring CITES goods into the UK or may need to obtain a permit.

For more information visit: https://www.gov.uk/cites-controls-import-and-export-of-protected-species

7. Prohibited and restricted goods - Glasgow 2014


Plant and plant productsThere are very strict controls on what fruit, vegetable and plant products passengers can bring into the EU. This is because food and plants can carry pests and diseases which can devastate the environment, agricultural and horticultural industries.

Within the EU, passengers can bring in any fruit, vegetables or plant products as long as they are grown in an EU Member State, are free from pests and diseases and are for their own personal consumption.

If passengers are travelling from a country outside the EU, many plant products they may bring in for personal use have weight and quantity restrictions or are banned completely unless they have obtained the relevant official certificate or licence.

Please note that the restrictions will vary depending on where passengers are travelling from, and not where the item was grown or purchased.

For more information, please contact the Plant Health Service of the Food Environment Research Agency (FERA) or visit:https://www.gov.uk/bringing-food-animals-plants-into-uk/food

7. Prohibited and restricted goods - Glasgow 2014


8Alcohol and tobacco


Alcoholic beverages imported by an individual travellerTravellers arriving in the UK from another EU Member State can bring in as much alcohol as they like without paying duty and/or tax in the UK, provided the goods are for own use and brought in personally by them.

Travellers arriving in the UK from outside the EU can bring alcohol into the UK up to the limits set out below without paying duty and/or tax in the UK.

These goods must be brought in personally and must be for own use:

– One litre of spirits or strong liqueurs (over 22% volume); or

– Two litres of fortified wine (such as port or sherry), sparkling wine or any other alcoholic beverage of less than 22% volume.

In addition, you can also bring into the UK: – Four litres of still wine; or – 16 litres of beer.

Alcoholic beverages imported by a freight agent/courierThe rates of duty on alcohol products depend on the type of alcohol product being imported and are the same as for alcohol products produced in the UK.

Tobacco productsPassengers travelling from a country within the EU can bring tobacco products into the UK without paying duty and/or tax in the UK, provided the goods are for personal use and are brought in by the passenger themself.

Passengers travelling from a country outside the EU can bring tobacco products into the UK up to the limits below without paying duty and/or tax in the UK. These goods must be brought in personally by passengers and must be for own use. The limits are:

– 200 cigarettes; or – 100 cigarillos; or – 50 cigars; or – 250g of tobacco.

Own use means for personal consumption or as a gift. Passengers who intend to sell goods or accept any kind of payment (includes travel expenses) for goods brought in will be deemed to be for a commercial purpose.

Goods that are imported by travellers which are deemed to be for a commercial purpose will be seized.

There are no personal allowances for excise goods travelling in freight or excess baggage.

8. Alcohol and tobacco


9Food products


Personal food imports into the UK from countries within the EUPassengers arriving in the UK from a country within the EU can bring in any food product provided it is for personal consumption and is fit for human consumption.

Commercial food imports into the UK from countries within the EUThere are no restrictions on commercial imports of any foods from countries within the EU. Passengers must ensure, however, that all food complies with current EU and UK food safety rules. Visit the website of the Department for Environment, Food and Rural Affairs (Defra) or Food Standards Agency for more information.

https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs

https://www.gov.uk/government/organisations/food-standards-agency

https://www.gov.uk/bringing-food-animals-plants-into-uk/food

Personal food imports into the UK from countries outside the EUWhere passengers are arriving in the UK from a country outside the EU, they will need to carefully check the rules, which can be found on the Directgov website below, before travelling. There are strict EU regulations about which food products can be brought into the UK, even for personal consumption. These rules also apply if passengers have travelled from a country outside the EU, but arrive in the UK on a stopover flight from another EU country.

Under current EU legislation, it is against the law to bring the following food products into the UK from most countries outside the EU:

– Meat and meat products – Milk and dairy products

Passengers can bring in limited quantities of other food products for your own personal consumption. These food products include:

– Eggs and egg products – Fish and fishery products – Honey – Most fruits and vegetables

Passengers may also bring in a limited amount of powdered infant milk, infant food, special foods and special pet feed required for medical reasons.Food supplements and dietary supplements (which are deemed medicines) will be subject to the same import requirements as food products.

The rules apply to any food products brought in personal luggage or sent by post (including those ordered online). These rules relate to the country from which passengers travel, or from which the products are sent, not to the country where the products may have been originally produced or packaged.

Please be aware that illegal food products will be seized and destroyed by customs officials. An illegal product is one that is either banned or has been brought into the UK in an amount that exceeds any weight or quantity limits that apply.

For up-to-date information on what food products can and cannot be brought into the UK, including details of weight or quantity restrictions where appropriate, visit: https://www.gov.uk/bringing-food-animals-plants-into-uk/food

For further information, phone the Defra helpline on +44 (0) 207 238 6951 (open 08.00–18.00 GMT, Monday–Friday).

9. Food products


Commercial food imports into the UK from countries outside the EUPassengers coming from a country outside the EU and wish to bring in larger quantities of food for consumption for the duration of the Games, these will be classified as commercial consignments of food and may be subject to customs duties at the time of importation into the EU.

All food products being imported from outside the EU must comply with food safety and hygiene standards at least equivalent to those in the EU.

Food products of animal origin (for example, meat and meat products and dairy and dairy products, such as whey proteins) and fishery products can only be imported into the EU from approved business premises in certain approved non-EU countries. Products of animal origin should also be accompanied with a veterinary health certificate which provides guarantees about production standards and the health status of the animals the products are derived from.

Prior to import, travellers must notify a Border Inspection Post (BIP) of the consignment by sending in advance to the BIP a Common Veterinary Entry Document (CVED). The consignment will undergo EU veterinary health checks at the BIP on arrival into the UK for which there may be costs involved. Customs clearance will be subject to the successful completion of these required veterinary checks and the issuing of a CVED.

More information on veterinary health check procedures for commercial food imports and a list of BIPs in the UK can be found at:https://www.gov.uk/overseas-veterinary-certificates-and-border-inspection-posts

Food products of non-animal origin can be subject to checks by the Port Health Authorities and passengers may also need to present documents such as health certification and results of tests. Some high-risk products of non-animal origin can only be imported at designated ports and airports. A Common Entry Document (CED) may be required for high-risk food of non-animal origin. Customs clearance is dependent on a successfully completed CED where one is required and for which there may be costs involved.

Food supplements and dietary supplements that are not deemed medicines will be subject to the same import requirements as food products.

Information on food safety import requirements, including for high-risk food products of non-animal origin and fishery products, is also available on the Food Standards Agency website.

Please be aware that the types of food currently subject to restrictions and/or enhanced checks at ports and other points of entry may be subject to variation. Passengers are therefore advised to check the aforementioned websites regularly for up-to-date information.

9. Food products


10Miscellaneous goods


Human medicinesMedicines may be brought in for personal use but there are controls and restrictions on the types and quantities of medicines which can be brought into the UK. Teams bringing in medicines will have to comply with certain requirements. Glasgow 2014 will require teams to list all medicines and drugs which will be taken into the Athletes’ Village. This list should be sent to [email protected] at least one month prior to arrival. See Appendix G.

Veterinary medicinesThere are also controls and restrictions on the types and quantities of veterinary medicines which can be brought into the UK. Teams bringing in medicines will have to comply with certain requirements. Glasgow 2014 will require teams to list all medicines and drugs which will be taken into the Athletes’ Village. This list should be sent to [email protected]. See Appendix G

Commonwealth Games branded goods The Commonwealth Games brand is comprised of all the names, phrases, marks, logos and designs relating to the Commonwealth Games. Glasgow 2014 is required by the CGF and its marketing partners to protect against unauthorised use of the Commonwealth Games brand in the UK.

To ensure this commitment, Glasgow 2014 has the benefit of specific legal protection in the UK under the Copyright, Designs and Patents Act 1988. The UK customs authorities play an important role in enforcing these protections and protecting against counterfeit trade or pirated copyright goods entering the UK. Under international agreements, the UK also has established procedures to assist intellectual property holders in protecting their rights in relation to goods being imported into the UK.

Given this background, goods containing Glasgow 2014 trademarks, symbols, mottos or terminology (or those nearly resembling them) should not be shipped to the UK without proper authorisation. Further information can be obtained at the following links:https://www.gov.uk/intellectual-property-an-overview/registered-designs

https://www.gov.uk/getting-the-right-licences-for-international-trading#protecting-your-intellectual-property-rights

http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPortalWebApp.portal?_nfpb=true&_pageLabel=pageVAT_ShowContent&id=HMCE_CL_000244&propertyType=document

Guide dogs and assistance dogsGuide dogs and other assistance dogs are only eligible to enter the UK, without quarantine, if they comply with the rules of the Pet Travel Scheme (PETS).

PETS allows dogs from qualifying countries to enter the UK without having to go into quarantine on arrival. They must meet the strict rules of the scheme and can only enter the UK using an approved carrier via an authorised route. Checks will be carried out to ensure that they meet the entry rules.The rules of PETS may be subject to change so owners should always check the website before planning their journey.

Further information is available at:https://www.gov.uk/pet-travel-travelling-with-assistance-dogs

Dogs from non-qualifying countries (meaning those countries which are not listed on the Defra website) can enter the UK but only with a quarantine import licence and will be subject to six months’ quarantine on arrival.

For any further guidance regarding assistance dogs arriving at Glasgow Airport please contact:Premier AirPhone: +44 (0) 141 848 4510 Mobile: +44 (0) 7717 752 081

Glasgow Airport BAA Customer Services Manager: Paul Scott Phone: +44 (0) 7786 276676 Email: [email protected]

Animal Health & veterinary Laboratories Agency (AHVLA) (covers Glasgow Airport); field vet can be contacted for further information: +44 (0)129 229 1350

10. Miscellaneous goods


11Import and export procedures


How do I discharge the Temporary Admission arrangements?Goods imported using the simplified TA arrangements (on a C108, C21 or by ATA carnet) must be discharged by UK customs authorities at export. This is normally done at the port of export; however, UK customs authorities may provide special services to verify the export of Games-related goods. Arrangements should be made through our freight forwarder to arrange the export at least 48 hours in advance. The original forms must be presented to a customs official (see

previous sections). The goods may be examined and compared to those listed on the form. Failure to obtain discharge may result in the denial of duty and tax free benefits or any security deposit may be forfeited.

The table below shows how passengers may have imported their goods in to the UK and the different ways in which they may be exported. Freight forwarders can advise on each process to ensure the correct declaration has been made.

11. Import and export procedures

Type of Temporary Admission goods

How they were declared at import

How they are being exported

Personal effects or Glasgow 2014 sporting goods

Accompanied – nothing to declare

Accompanying baggage- no declaration will be required.

Freight – the agent will need to complete C21 customs clearance request form quoting Customs Procedure Code (CPC) 10 00 050.

Freight – customs clearance request form C21 quoting CPC 00 00 045

Accompanying baggage – no declaration will be required.

Freight – the agent will need to complete a C21 customs clearance request form quoting CPC 10 00 050.

Firearms and ammunition

Accompanied – C108 (copy 1 & 2) presented

Accompanied – the passenger or their representative should present the stamped copy 2 of the “C108 form for Importation of Sporting Goods, Professional Equipment including Firearms and Ammunition” completed on import to a UK Customs (Border Force) officer when leaving with the goods (also refer to the ”requirements for exporting all firearms after the Glasgow 2014 Games” in the final departure section of Appendix A on the Firearms and Ammunition section).

UK Customs (BorderForce) officials will complete the export details and return the C108 form copy 2. The passenger or their representative must then send this endorsed copy to the address given on the form.






Freight – the agent will need to complete a C21 customs clearance request form quoting CPC 10 00 050 (also refer to the requirements for exporting all firearms after the Glasgow 2014 Games in the final departure section of Appendix A on Firearms and Ammunition).

The stamped copy 2 of the C108 completed on import will not need to be presented. The agent should note “goods exported using form C21” (together with the C21 entry number and date) on the C108 form before sending it to the address given on the form.


Accompanied – the passenger or their representative will need to complete a paper C21 customs clearance request form quoting CPC 10 00 050 and fax it to the National clearance hub (see also “the requirements for exporting all firearms after the Glasgow 2014 Games” in the Firearms and Ammunition section).

Freight – the agent will need to complete a C21 customs clearance request form quoting CPC 10 00 050 (see also the “requirements for exporting all firearms after the Glasgow 2014 Games” in the Firearms and Ammunition section).

Other TA goods, e.g. professional equipment

Accompanied – C108 (copy 1 & 2) presented

Accompanied – the passenger or their representative should present the stamped copy 2 of the C108 form completed on import to a customs official when leaving with the (also refer to the requirements for exporting all firearms after the Glasgow 2014 Games in the final departure section of Appendix A on Firearms and Ammunition).

UK customs officials will complete the exported details and return the copy. The passenger or their representative must then send this endorsed copy to the address given on the form.







The stamped copy 2 of the C108 completed on import will not need to be presented. Your agent should note “goods exported using form C21” (together with the C21 entry number and date) on the C108 form before sending it to the address given on the form.


Accompanied – the passenger or their representative will need to complete a paper C21 customs clearance request form quoting CPC 10 00 050 and fax it to the National clearance hub +44 (0) 161 261 5425.


ATA carnets When exporting accompanying goods, present the carnet and the goods to UK customs authorities. UK customs officials will stamp the export counterfoil, stamp and remove the export voucher, and then return the carnet to the passenger.

If the goods will be exported direct from the UK as freight, the agent may also need to complete a Customs clearance request on form C21 to clear inventory records. On the C21 form, the agent should quote CPC 10 00 041.

If leaving the EU via another EU country, present the carnet and goods to customs at the port or airport of exit from the EU.

If the TA goods are not exported, a customs declaration to pay customs charges on the goods will need to be made. The agent will need to submit a C88 customs declaration electronically to CHIEF (Customs Handling of Import & Export Freight). In box 37 your agent should quote CPC 40 53 000.


Do I need an export declaration? For TA goods the procedures outlined above apply.

All goods valued at £2,000 or more require a formal export declaration. Exceptions to this requirement include goods that were admitted temporarily. Therefore, if passengers are using the export procedure following TA as outlined above, they do not normally need to submit an export declaration. Export declarations are designed, amongst other things, to ensure accurate trade statistics.

The UK export procedure uses an electronic system to declare exports of all values known as the National Export System (NES).

The NES gives registered exporters or their agents a fast and easy way of reporting exports electronically. Penalties may apply for failure to report applicable shipments, or for declarations that are inaccurate or incomplete.

Customs freight forwarders should be able to provide assistance on the proper completion of the export declaration and advice on when it is required.

For further information visit:https://www.gov.uk/shipping-goods/outside-the-eu

What happens if goods are damaged whilst in the UK?The goods must be exported in the same state they were in when imported. Travellers can, however, repair the goods to preserve them in the same condition. If they are found to be damaged beyond repair on arrival or accidently damaged while in the UK they can be destroyed but they will need prior approval from the UK customs authorities for permission to destroy. They will not need to be exported but any waste from the destruction that has a commercial value will be liable to UK customs charges based on the value of the waste.

If goods are lost or need to be destroyed, you should contact the following office:Temporary Admissions Team HM Revenue & Customs Warwick House 67 Station Road Redhill Surrey RH1 1QU

Tel: +44 (0) 300 053 6939 Fax: +44 (0) 300 053 7001 E-mail: [email protected]



12Contact information


Glasgow 2014 LogisticsContact name: Callum Ritchie Position: Logistics Assistant Phone: +44 (0) 302 014 1272 Email: [email protected]

Service ProviderDB Schenker Contact: Charlie Kirkpatrick, Project ManagerEmail: [email protected]

12. Contact information


13Glossary


13. Glossary

Abbreviation Description

AAD Arrivals and Departures.

Bill of Lading A Bill of Lading is a document that covers the transport of goods by sea. Issued by the carrier to the consignor, it serves as a receipt for the goods, as evidence of the contract of transport and as a document of title to the goods. Bills of Lading are fully negotiable instruments. Transfer of the Bill of Lading transfers ownership of the goods from one party to another.

Bump-in period The bump-in period is the period of time during which freight can be delivered in the most efficient manner without disrupting venue operations. This is because accreditations are not required and Games time security mode does not apply.

Bump-out period The bump-out period is the period of time during which freight can be picked up in the most efficient manner without disrupting venue operations.

BVP British Visitor Permit.

CED Common Entry Document.

CITES Convention on International Trade in Endangered Species (of the United Nations Environment Programme).

Competition Venue The site where a sport event takes place during the Glasgow 2014 Games.

CVED Common Veterinary Entry Document.

CGF Commonwealth Games Federation.

EC European Community.

ECS Export Control System.

EFP European Firearms Pass.

EU European Union.

FSA Food Standards Agency.


13. Glossary


(The) Games Refers to the Glasgow 2014 Commonwealth Games.

Glasgow 2014 Refers to the Glasgow 2014 Organising Committee.

Great Britain Refers to the territory of England, Scotland and Wales.

HMRC Her Majesty’s Revenue & Customs.

IBC International Broadcast Centre.

ICS Import Control System.Lockdown period The period during which Glasgow 2014 venues and

villages are in Games Time security mode and are only accessible by accredited guests and vehicles who will be subject to variable levels of security screening (also known as the Games operation period).

MDS Master Delivery Schedule. The time allocation plan used to control access of delivery vehicles to a specific venue or village.

MPC Main Press Centre.

VDC Venue Dispatch Centre – an off venue security screening facility.

NES National Export System.

Non-competition venue A Games venue that does not host a sporting competition but is used for official Commonwealth Games purposes (e.g. media centres and Commonwealth Games family hotels).

Official sponsor Official sponsor: refers to an organisation (or their representative) that have been granted the right to associate their business with Glasgow 2014 and receive a package of rights and benefits s that have been granted by the Glasgow 2014 Organising Committee, including use of the Glasgow 2014 Commonwealth Games mark; in exchange for money, goods or services.

PETS Pet Travel Scheme.


13. Glossary


RHB Refers to rights-holding broadcaster, which is a corporation or other legal entity that has been granted broadcasting rights in respect of the Commonwealth Games by the Organising Committee.

TA Temporary Admission.

Third Country Refers to a non-EU Member State.

UK Refers to the United Kingdom of Great Britain and Northern Ireland.

VAPPS Vehicle Access and Parking Permit Scheme.

Venue Refers to competition and non-competition sites that feature official Commonwealth Games activities, including the village, media centres and family hotels.


A Appendix A:Firearms and ammunition


British Visitors Permit (BVP) application instructions and procedures Note: The relevant contact details for all firearms and ammunition-related matters can be found at the end of the section.

BackgroundUnder Section 5 of the Firearms Act 1968 the Scottish Office, in conjunction with Police Scotland, has the power to give special authority allowing teams of athletes to possess such prohibited weapons in the UK. The Scottish Office has agreed to grant such authority, subject to security checks, for the Games.

The UK has very strict rules and regulations regarding the import and export of firearms. These procedures and explanatory notes are designed to assist in completing the necessary documents and forms for any organisation / team to enter and exit the country with competition firearms. All overseas competitors who wish to train and compete at the Games must apply for a BVP, in order to be permitted entry into the UK with firearms. This will be issued by Police Scotland in Glasgow.

As the primary organisers of the Games, Glasgow 2014 has delegated the management of the BVP application process to the National Small-bore Rifle Association (NSRA), the national governing body for the Olympic and Commonwealth rifle and pistol disciplines in the UK. The NSRA will act on behalf of Glasgow 2014 to handle the administration of all applications and will liaise with the Police Scotland regarding the issue of BVPs. The normal fee for the issue of a BVP has been waived for the Games, making it free of charge to all competitors and teams. However, any subsequent amendment to an issued BVP may incur a charge to individuals and/or teams of GBP £40 per BVP amendment issued.

BVP (Firearms)As mentioned, all competitors bringing firearms into the UK require a BVP, which can be issued for any period of time up to one year. Competitors should only need one BVP to compete at the Games and any associated training camps or competitions in the UK prior to the Games.

Part of the purpose of the BVP is that it acts as an import and export licence for firearms into the UK. The UK Government will also issue an Open General Import Licence (OGIL) (Sporting Weapons) which will only be valid on the basis that teams competing at the Games have the authority to possess firearms in the UK.

BVPs are required for the following Commonwealth Games firearm types:

– Rifle .308 (7.62mm) single shot target rifles – Rifle .22 (5.6mm) single shot target rifles – Pistol .22 (5.6mm) single shot target pistols – Pistol .22 (5.6mm) five shot magazine rapid fire

and sport target pistols – Shotguns (not to exceed 12 gauge)

BVPs are not required for the following air weapons:

– Rifle .177 (4.5mm) single shot target air rifles – Pistol .177 (4.45mm) single shot target air pistols

Although a BVP is not required for the importation of airguns, it would greatly assist the event organisation to understand how many airguns teams will be bringing – all airguns should be listed in the BVP application for administrative purposes. This allows all of the correct logistic and administrative resources to be put in place. In addition, all athletes must list the ammunition they have obtained and are importing for their firearm(s) on the BVP (if applicable).

Appendix A. Firearms and ammunition


Application procedures and guidelines An individual application is required where an athlete will enter the UK independently of any team or group arrival.

Group applications can be made where the team or group will arrive and depart together. Each individual competitor and their firearms must be listed within each application, and up to 20 individuals can be listed in each group application. If there are more than 20 competitors, a second application must be submitted. The person making the application on arrival at the port of entry in the UK must have access to each firearm for inspection by UK Customs (Border Force). The BVP application form (Form 107) for individual and group applications can be downloaded by clicking on the link below. Guidance notes for completing the forms are available at the end of this appendix.

BVP Form 107All coaches, team managers and support staff must apply for a BVP for ALL team firearms. This will permit those individuals to handle all athlete firearms when necessary.

Supporting documents and European Firearms Permit (EFP)All BVP applications must be accompanied and supported by copies of an individual competitor’s national firearms permit. In countries where no national certification or permit process exists, a letter from a notary (indentified under law for the country of residence) is the minimum requirement.

For European Commonwealth member countries, the UK Government has streamlined the application process so that competitors will be able to produce a copy of their EFP. The necessary Parliamentary process has now been enacted to ensure that a copy of the EFP is acceptable. An EFP is not required for air weapons.

A competitor’s BVP can only last as long as their EFP is valid. Therefore, teams must check that every competitor’s EFP is valid until 30 August 2014 before applying for a BVP on behalf of that competitor.

Prohibited weapons - Section 5 firearm applicationsTeams that wish to import Section 5 firearms (prohibited and controlled by law) must apply to Police Scotland for authorisation to import such firearms. A template letter of application for Section 5 authority is attached to this document on page 16. Only one letter is required for each team, listing the firearms and ammunition to be imported into the UK. This letter must be sent on official national governing body headed paper and signed off by an officer of that body. Section 5 firearms may be imported for the purpose of competing at the Games and designated Games training at the official venue, but not for use at training camps.

Section 5 authority applies to the following Commonwealth Games gun types:

– Pistol .22 single shot target pistols – Pistol .22 five shot magazine rapid fire and

sport target pistols

The application for Section 5 authority should be sent to the NSRA BVP Desk (refer to the BVP Application Address and Information Section) at the same time as the application for BVPs, and by 14 March 2014. The authority will be issued by the Scottish Government via Police Scotland and will be sent to Glasgow 2014 and the NSRA, who will then return it to teams along with their BVPs.

Application dates and deadlinesOnce completed, all BVP and Section 5 applications (accompanied by certified copies of all supporting documents) should be posted, emailed, scanned or faxed to the NSRA BVP Desk (contact details are listed at the end of this section). The application deadline dates by are as follows:

– Associated Training Camps or Pre-Games Competitions - 1 February 2014

– Commonwealth Games Competition - 14 March 2014

These deadlines are the latest date by which Glasgow 2014 can guarantee to process applications.



Therefore, teams are encouraged to submit BVP applications for all those likely to be selected for the Games (long list), along with all firearms likely to be brought to the Games. By doing this, all will be included and the necessity for last minute applications due to any selection issues avoided.It will take a minimum of six weeks from the time of receipt of applications for Glasgow 2014 and the authorities to process and issue BVPs. CGAs, national federations and team mangers should allow plenty of time for this process – there is no guarantee that late applications can be dealt with in time. Applications for a BVP from anyone likely to be selected for the Games should be entered well in advance.

Applications for permits will be open from the time of distribution of the Chefs De Mission Dossier in July 2013.

Team officials and coaches Under British legislation, only those overseas participants in possession of a valid Section 5 authorisation are allowed to carry or handle handguns, and this policy will be applied throughout the Games. Therefore, teams must ensure that all coaches and officials likely to carry or handle Section 5 handguns are in possession of this authorisation. Their names should be added to the application letter (see attached example template on page 16).

Training campsNational teams or individuals who wish to conduct training camps in the UK at any stage in the lead-up to the Games must clearly state this fact, along with the location and dates of the intended camp, to Glasgow 2014 when applying for a BVP. In this instance, one BVP application will cover all contingencies.

It must be stressed that, in the event of a camp taking place immediately prior to either official Games training or the Games, that it is each CGA’s responsibility to ensure that their firearms are transferred to the Games shooting venue in a timely and secure manner. The carriage and storage of firearms outside of official Games activities and arrangements are subject to UK law and the conditions of the BVP. Firearms must not be taken

to or stored at the Commonwealth Games Village (CGV), Shooting Villages or any official Games accommodation.

Any teams unclear on UK rules and regulations, or who require advice or guidance on firearms security and transfer, should contact the NSRA BVP Desk at the email address given later in these instructions.

Early individual arrivals into the UKIndividuals arriving into the UK prior to the 13 July 2014 (when Glasgow 2014 is the responsible authority), or residing outside official team training camps, will be required to follow normal everyday importation procedures as laid down by the UK Home Office.

Team arrivalsThe Official Port of Entry for the Games will be Glasgow International Airport (Glasgow Airport). For teams arriving at Glasgow Airport by air (on either international or domestic flights) all firearms and accompanying ammunition will be taken from them at the designated Glasgow 2014 airport arrivals area and delivered securely to the Shooting Venue Armoury at Barry Buddon Shooting Centre near Carnoustie. The firearms will be moved by secure transport arranged by Glasgow 2014. Team Officials and athletes will not be able to travel with the firearms. The Armoury at Barry Buddon Shooting Centre will be open and ready to receive firearms and ammunition as follows:

Armoury Opens: 12.00 (GMT) on 13 July 2014 Armoury Closes: 12.00 (GMT) on 4 August 2014 Daily Operating Hours (Official Training): 13 – 23 July 2014, from 08.00 – 17.30 (GMT)Games Competition Period: 24 – 29 July 2014, from 07.00 – 18.30 (GMT)



Shotgun and .22 ammunition freight importationTeams who wish to purchase additional .22 calibre ammunition in the UK should ensure that the amount they wish to purchase is stated in their BVP application and in the BVP itself. The NSRA can assist with advice and storage prior to events, if required.

Teams who wish to import their own shotgun cartridges prior to the Games must do so in line with existing UK import procedures for hazardous cargo. The receiving agent/ body in the UK will be present at training camp venues, or at the Barry Buddon Shooting Centre (for the Games). It will be each CGA's responsibility to collect their ammunition from any appointed agent or shooting ground in UK.

For any questions regarding the details of ammunition purchase and/or storage prior to the test event and/or the Games, please liaise with the NSRA. Contact details are given opposite.

BVP application address and informationAll BVP applications and Section 5 authorisations should be sent to:National Small-Bore Rifle AssociationCommonwealth BVP DeskLord Roberts HouseBisley CampWoking, Surrey United Kingdom GU24 0NP

Enquiries contact: Alistair AitkenPhone (office): +44 (0) 148 348 5539Fax: +44 (0) 148 347 6392Email: [email protected]

All other Firearms matters and enquiries should go to:Glasgow 2014 LimitedSport DepartmentCommonwealth House32 Albion StreetGlasgow United KingdomG1 1LH

Enquires contact: Peter UnderhillPhone: +44 (0) 302 014 1505Email: [email protected]



Notes for completion of firearms documentationTo ensure the correct information is submitted to UK firearms agencies, National Shooting Federations representatives are required to complete the following information using the steps detailed.

FIREARMS FORM 107 – Complete Part C in full in type – Underline Family Name – On the BVP, include any person who is required

to handle firearms (team managers, coaches). Officials not included in the BVP WILL NOT be permitted to handle firearms

– Ensure that the quantity of ammunition to be imported is listed at Part C. The quantity of ammunition to be purchased MUST be less than the quantity of ammunition possessed

– Include the details of all airguns in the table at Part C

– European athletes must submit a copy of their European Firearms Pass with their BVP application

Scottish Office authority to import section 5 firearms – Complete the Firearms Section 5 Application

Letter to the Scottish Government using the template provided

– Include any person who is required to handle firearms (team managers, coaches). Officials not included in the BVP WILL NOT be permitted to handle firearms.

Submission of forms and application lettersOnce all forms/applications have been completed, please submit to the Commonwealth Games BVP Desk at the NSRA via email to [email protected]



Firearm instructions to teams – Glasgow 2014 Commmonwealth GamesThis document clearly lays out the physical procedures that athletes and teams must adopt when importing and exporting their firearms and ammunition for the Games.

This process will only operate from 13 July 2014 (official opening of the CGV). At this time the Barry Buddon Shooting Centre near Carnoustie will be open for training and the receipt of firearms and ammunition.

Any teams arriving in advance of this date must make their own arrangements for the safe storage and transportation of firearms under UK law for onward movement to their holding camps or pre-Games competitions.

Athletes travelling with Section 5 firearms may only enter the UK with the firearm on or after 13 July 2014, as there are no provisions for Games-related training in the UK prior to this date.

Pre-departure – Athlete and team official arrival information must

be updated on the Glasgow 2014 AAD (Arrivals and Departures) system through their CGAs.

– Ensure all individual firearms and ammunition cases are identified and clearly labelled with the name of the owner/athlete/competitor and their country.

Departure airport check-in – All firearms and ammunition cases must be

secure and checked-in separately from normal hold luggage.

– Ammunition must not be packed with normal luggage. It should be packed separately, as any luggage with ammunition stored within it will go directly to the Barry Buddon Shooting Centre along with firearms on arrival in Glasgow. Under no circumstances will ammunition or firearms be permitted to enter the secure environs of the CGV. Any ammunition found in hold luggage will be confiscated by Customs or the police at either the home port of departure, Glasgow Airport or the CGV.

– If ammunition is being imported by the athlete, the quantities and types must be listed on the individual BVP.

International arrivals at Glasgow Airport – Upon arrival at Glasgow Airport, each team

and individual should progress to the baggage reclaim area to collect their luggage, and then present themselves to the designated UK Customs (Border Force) desk before the RED customs channel. The Team Manager should make themselves known to UK Border Force. The firearm(s) will be taken from the aircraft and delivered by airline staff directly to UK Border Force officials at the designated desk. At this point, customs officials will inspect all firearms and ammunition, as well as checking all BVP documentation and temporary admission C108 forms against the individual and firearms serial numbers to complete the firearms import. UK Border Force will keep one copy of the C108. The athlete or team manager MUST also retain a copy as this will be required when the athlete(s) leave(s) the country.

– The individual/Team Manager should then proceed with their firearms to an adjacent desk where a representative of the Glasgow 2014 accredited firearms transportation carrier will receive the firearm(s)/ammunition. An official receipt will be issued directly to the athlete or Team Manager (acknowledging safe custody of their firearms with Glasgow 2014) for later production at the Shooting Venue Armoury. The firearm(s) and any accompanying ammunition will be immediately removed to secure storage and transported by the carrier to the Barry Buddon Shooting Centre.

– Once clear of the Customs Red Channel, teams and individuals should progress through to the Terminal Arrivals Hall. Here, they should report to the Glasgow 2014 Reception Desk which will be clearly identifiable via the Glasgow 2014 logo.

– Here they should follow instructions for onward transfer to the CGV in Glasgow for official processing on arrival (as previously arranged by their CGA in conjunction with the Glasgow 2014 AAD team).

– The official firearm(s) and ammunition receipt should be given to armoury staff by the athlete up on their first arrival to Barry Buddon Shooting Centre – but only after Games accreditation has been issued to the individual at the CGV.



Domestic arrivals at Glasgow Airport – Athletes and teams arriving into Glasgow by

domestic carrier will be re-united with firearms at a dedicated UK Border Force desk within the domestic baggage reclaim area. A similar procedure as detailed in paragraphs (a) and (b) above will occur in order for UK Border Force and/or members of Police Scotland to match firearm(s) and ammunition to the athlete. As above, firearm(s) and ammunition will be received by a representative of Glasgow 2014’s accredited firearms carrier, who will issue a receipt for the goods provided to athlete or team manager.

– Once the athlete(s) and teams are clear of the domestic baggage reclaim area, they should convey their luggage to the Commonwealth Games Reception Desk for transportation to the CGV as described above.

Firearms documentation resolution process – Should an issue occur during the documentation/

firearm(s) validation process by UK Border Force or Police Scotland, the firearm/ ammunition in question will be retained by officials and moved to safe storage pending resolution of the documentation or issue. Glasgow 2014 staff will be present at the airport to help facilitate the resolution. In some cases the athlete may have to return to the airport at a later time – once the issue is resolved – to complete the firearm receipt and transportation process as described above.

Land transport arrivals – If a CGA delegation chooses to arrive at the

Games via road transport after already arriving in the UK with their firearms (i.e., Bisley shooting championships or UK mainland nationals), the athletes or team officials must go to the Glasgow 2014 official firearms carrier depot located close to Glasgow Airport in order to surrender their firearms and ammunition for receipt and transportation to the Shooting Venue Armoury. The CGA athlete or delegation will then transfer to the CGV on organised Glasgow 2014 transport to validate their accreditation for processing.

– A representative of Glasgow 2014’s official firearms carrier will receive the firearm(s)/ammunition at their depot’s secure facility and

issue an official receipt directly to the athlete or Team Manager (acknowledging safe custody of their firearms with Glasgow 2014) for later use at the Shooting Venue Armoury. The firearm and any accompanying ammunition will be immediately transferred to secure storage and transported by the carrier to Barry Buddon Shooting Centre.

– Firearms and ammunitions cannot enter the secure environs of the CGV or Shooting Villages. Additionally, firearms and ammunition must only enter Barry Buddon Shooting Centre via means of accredited secure transportation supplied by Glasgow 2014. Teams and athletes cannot transport firearms and ammunition to the CGV, Shooting Villages or Barry Buddon, and instead must utilise the firearms depository (location identified above) situated near Glasgow Airport.

– CGAs arriving by road should still register their estimated time and date of arrival through the Glasgow 2014 AAD systems.

Firearms transportation – Firearms will be transferred by Glasgow 2014’s

official firearms carrier via secure vehicle to Barry Buddon Shooting Centre from its secure holding facility (and in reverse on departure) twice a day. Athletes will have their firearms made available at Barry Buddon Shooting Centre the day following their arrival at Glasgow Airport.



Registering at Barry Buddon Shooting Centre – Athletes will be re-united with their firearms on

arrival at the Shooting Venue Armoury, and only on production of the official receipt provided at the airport or official carrier’s facility. It is very important that athletes clearly label and identify their firearms cases and ammunition boxes prior to leaving from their port of departure. Otherwise delays may be experienced in finding firearms on first arrival at the armoury.

– Athletes will then formally register their firearms by showing their BVPs and Section 5 authorities for verification, along with their validated Accreditation Pass.

– Every athlete will be issued with an individual wrist tag unique to their firearm(s) each time they remove them from the armoury. This tag must be kept by the athlete at all times, and failure to produce this tag will prevent them from withdrawing their firearm(s) from the armoury. This registration process will be conducted by Glasgow 2014 Sport team members. This registration is necessary and should not delay athletes from training or competing in the normal fashion.

Preparation for departure – Athletes will be issued with an envelope

containing information on the athlete departure process, which will include:

– Declaration of Surrender of Firearms Forms – two labels (for attaching to firearms and

ammunition cases)

Final departure from Barry Buddon Shooting Centre

– At the end of competition each athlete must surrender their firearm(s) and remaining ammunition at the armoury and confirm they no longer require access to it. Athletes must ensure that:

– all air cylinders are discharged; – no ammunition (including air pellets) is

contained in the firearms case; – declaration of Surrender of Firearms Forms

are completed in full; and – their two labels are completed in full.

– At this point the UK Border Force will require the second copy of the C108 Customs Form. They will check the firearms serial numbers against the paperwork and clear it for export or domestic

transfer if applicable. The firearms case will be sealed by Glasgow 2014/UK Border Force and the athlete departure details and seal number recorded on each case. A customs release note will also be applied to the case. A firearms receipt will be issued to the athlete by Glasgow 2014 staff.

– All firearms and ammunition must be cleared for export by the armoury team by the 30 July 2014. However, it is recommended that athletes surrender their firearm(s) as soon as their competition is finished.

– Firearms cases will be collected from the Shooting Venue Armoury by the accredited Glasgow 2014 firearms carrier (in line with the athlete departure information held within the AAD system) and conveyed to Glasgow Airport bond facility as cargo cleared for export or domestic flight transfer.

– The firearm case(s) destined for departing flights that day will be taken by the firearms handler directly to the aircraft(s) according to athlete departure information. Upon check-in, airline staff will provide the athlete with a baggage receipt after checking the cargo manifest against UK Border Force data that identifies the firearm case(s) to the athlete. The athlete must produce the official Glasgow 2014/ UK Border Force documentation issued at Barry Buddon Shooting Centre in order to confirm ownership of the firearm case(s). The athlete will check-in their regular luggage and clear security in the normal fashion. Luggage tags will be issued to the athlete via the Athletes’ Departure Pack.

– Athletes who have registered in the AAD as departing Glasgow by road transport must collect their firearms from the Glasgow 2014 official firearms carrier’s depot, by producing the receipt issued at Barry Buddon Shooting Centre. The athlete is responsible for the safe transport and storage of their firearms and must adhere to the respective firearms laws and conditions of the BVP whilst in the UK.



Notes on completion of Form 107 – BVP applicationAll team managers are required to complete Form 107 (BVP) application for all team members and officials.

To complete for an an individual, the following questions in Part B must be completed:

10 Title (Mr, Mrs, Miss, Ms etc)11 Surname/family name – Please type family in CAPITALS and underline12 Forename/given name13 Date of birth – typed as 04 Jan 78, for 4 January 197814 Nationality15 Permanent address (home address of the individual athlete/official)16 Address in UK. If not known please enter ‘Official Team Accommodation – To Be Confirmed’17 Enter NO in this box18 Enter details of firearms, including Calibre, Make, Model, Type, Serial Number, after .22” Pistol 19 Enter ammunition quantities to be possessed and purchased in the UK20 Place X in the NO box21 Enter ‘Competition Target Shooting’22 Place an X in the YES box. Then in box below yes enter ‘2014 Commonwealth Games’ Ignore NO box23 Enter date of arrival in UK24 Enter period of permit – maximum period of 12 months which will cover the Games and any applicable training camp.

The remainder of the form is completed by the NRSA.

If all athletes and officials are being treated as a group, enter details in Part C as follows:

25a Title and name (UNDERLINE family name)25b Date of birth (DD/MM/YYYY)25c Nationality26 Enter details of firearms, including Calibre, Make, Model, Type, Serial Number, after .22” Pistol 27 Enter ammunition quantities to be possessed and purchased in the UK28 Enter NO29 Enter ‘Competition Target Shooting’30 Place an X in the YES box. Then in box below yes enter ‘2014 Commonwealth Games’ Ignore NO box31 Enter period of permit – maximum period of 12 months which will cover the Games and any applicable training camp.

The remainder of the form is completed by NRSA.

If a team official is required to handle any athletes’ firearms, they must apply for a BVP using Form 107. Please ensure all firearms used by the official are included.



Form 107 – (British Visitors Permit)



National Small-bore Rifle Association Insert NGB LetterheadCommonwealth Games BVP DeskLord Roberts HouseBisley campWoking, Surrey GU24 0NP Insert Date

Yours faithfully,

Signature blockName (Position/ appointment)

Application for Section 5 Authority Glasgow 2014 – Insert name of country

In accordance with the firearm procedures issued by Glasgow 2014, covering the use of Section 5 handguns during the Glasgow 2014 Commonwealth Games, authority is requested to import and compete with the Section 5 handguns listed below. We confirm that the firearms listed will be imported and used only by those athletes entered and accredited into these Games and for use only at the Barry Buddon Shooting Centre. All listed athletes are members of their national federation and the International Shooting Sport Federation (ISSF).

Calibre Make Type Model Serial Number

.22 Walther Sport Pistol SP004 123456

In addition, we kindly request that the following team officials be granted permission and authority to handle Section 5 handguns in support of their athletes during the relevant competitions.

Name (as in passport) Passport Number Date of Birth Position/ Appointment

John David Smith 12345678 01/12/1957 Coach

We appreciate and understand that these firearms and their use are subject to the rules and conditions applied by the UK and Scottish authorities during the Commonwealth Games.


B Appendix B:Illustrative List of Temporary Admission Goods


Personal effects Personal items such as: clothing; toilet articles; personal jewellery; personal cameras and accessories; slide/film projectors and accessories; video cameras and camcorders; musical instruments; personal stereo players; radios; televisions; sound recorders and reproducers (including dictating machines); portable typewriters; calculators; personal computers; binoculars;; wheelchairs; fishing equipment; climbing equipment; diving equipment; non-motorised bicycles; tennis rackets; surfboards; windsurfers; hang-gliders and delta wings; golfing equipment; portable dialysis and similar medical apparatus and disposable items imported for use with them; guide dogs and assistance dogs; and any other articles clearly of a personal nature.

Sports goods Track and field equipment such as: hurdles, javelins, discus’, poles, shots, hammers; ball game equipment such as balls of any kind, rackets, mallets, clubs, sticks, etc.; nets of any kind; goal posts; sportswear including shoes, gloves, headgear, etc., of any kind; water sports equipment such as canoes/ kayaks, sail/row boats, sails, oars/ paddles, surf boards and sails; equipment for miscellaneous events such as, archery bows and arrows, fencing equipment, compasses, gymnastic equipment, wrestling mats/tatamis, weightlifting equipment, riding equipment, windsurfers, climbing equipment, music cassettes to accompany performances; auxiliary equipment such as measuring and score display equipment, blood and urine test apparatus; and any other articles clearly of a personal nature.

Professional equipment Equipment for members of the press such as:personal computers; telefax equipment; typewriters; cameras of all kinds; sound or image transmitting; recording or reproducing apparatus (video recorders and reproducers, microphones, mixing consoles, loudspeakers); sound or image recording media (blank or recorded); testing and measuring instruments and apparatus (oscillographs); tape and video recorder test systems; tool boxes and bags; vector scopes; video generators; lighting equipment such as spotlights, converters, tripods; and operational accessories such as cassettes, exposure meters, lenses, accumulators, battery belts, battery chargers, monitors.

Please note that the following list is not exhaustive.

Appendix B. Illustrative List of Temporary Admission Goods



Professional equipment Equipment for members of the press such as:personal computers; telefax equipment; typewriters; cameras of all kinds; sound or image transmitting; recording or reproducing apparatus (video recorders and reproducers, microphones, mixing consoles, loudspeakers); sound or image recording media (blank or recorded); testing and measuring instruments and apparatus (oscillographs); tape and video recorder test systems; tool boxes and bags; vector scopes; video generators; lighting equipment such as spotlights, converters, tripods; and operational accessories such as cassettes, exposure meters, lenses, accumulators, battery belts, battery chargers, monitors.

Sound broadcasting equipment such as:telecommunication equipment such as broadcast transmitter-receivers or transmitters; terminals connectable to network/cable/satellite links; audio frequency production equipment (sound pick-up,recording or reproducing apparatus); testing andmeasuring instruments and apparatus operational accessories (clocks, stopwatches,compasses, microphones, mixing consoles, soundtape, generating sets, transformers, batteries andaccumulators, battery chargers, heating,air-conditioning and ventilating apparatus, etc.); and sound recording media, blank or recorded.

Television broadcasting equipment such as:television cameras; telecinema; testing and measuring instruments and apparatus (as detailed above); transmission and re-transmission apparatus; communication apparatus; sound or image recording or reproducing apparatus (tape and video recorders and video reproducers, microphones, mixing consoles, loud-speakers); lighting equipment (as above); editing equipment; operational accessories (as above); sound or image recording media, blank or recorded (credit titles, station call signs, music inserts, etc.); ‘film rushes’; musical instruments; costumes; scenery and other stageproperties; pedestals; make-up material; hairdryers; fashion goods and accessories for models, etc.;vehicles designed or specially adapted for thepurposes specified above such as television transmitting vehicles; vehicles for televisionaccessories; video tape recording vehicles; soundrecording and reproducing vehicles; slow motion vehicles; and light vehicles.



Professional equipment Cinematographic equipment such as:cameras of all kinds, testing and measuring instruments and apparatus (as above); camera ‘dollies’ and booms, lighting equipment (as above); editing equipment, sound or image recording or reproducing apparatus (as above); sound or image recording media, blank or recorded (as above); ‘film rushes’; operational accessories (as above); musicalinstruments, costumes, scenery and other stageproperties; pedestals; make-up material; hairdryers;and vehicles specially designed or adapted for the purposes specified above.

Other equipment for: erection/testing/, commissioning/ checking/ control/maintenance/ repair of machinery/plant/means of transport, etc., including: tools; measuring, checking or testing equipment and instruments (temperature, pressure, distance, height, surface, speed, etc.); and electrical instruments (voltmeters, ammeters, measuring cables,comparators, transformers, recording instruments, etc.).

Equipment necessary for:doctors, surgeons, veterinary surgeons, andmembers of similar professions (medical instruments, apparatus, etc; entertainers, theatre companies and orchestras, including all articles used for public performances (musical instruments, costumes, scenery, etc).


C Appendix C:Quick reference shipping procedures


Step 1: Local customs authoritiesBefore shipping, check with your local customs authorities for information on any export requirements and on returning goods to your own country.

Step 2: Customs freight forwarding and courier servicesAs far in advance as possible select a freight-forwarder to arrange transportation and customs clearance of Games-related goods. Glasgow 2014's official freight forwarder is DB Schenker.Alternatively, visit the HMRC website for details of other UK freight-forwarding companies.

Step 3: Commodity-specific informationConsult your freight-forwarder before shipping goods such as alcoholic beverages, food, plant and animal products, medical devices and pharmaceutical products as restrictions may apply. Refer to the relevant sections in this guide for further information.

Step 4: Marking and labellingVerify whether your goods require marking for country of origin or have any special labelling requirements. For details, read the relevant section in this guide or consult your freight-forwarder.

Step 5: Customs documentationAs far in advance as possible complete a detailed and accurate list of the goods to be shipped. With the assistance of your freight-forwarder, complete a commercial invoice to document your goods.

Step 6: PackagingGoods should be packed correctly to reduce the risk of damage or loss, and sustainability should be taken into account when selecting packing materials. For example, any wood packaging materials used must conform to the International Plant Protection Convention (for more information, please read the information below on wood packaging).

Step 7: Booking freightContact your freight-forwarder well in advance to ensure UK customs authorities’ requirements for advance cargo notifications are met and that your shipment will arrive on time.

Step 8: Notifying Glasgow 2014 LogisticsGlasgow 2014 Logistics wishes to provide a first-class delivery service to all Games Family members. In order to plan the delivery schedules for Glasgow 2014 venues and villages as efficiently as possible, shippers or their freight agents will be required to notify the team of all shipments due to arrive for the Games. This can be done by emailing [email protected].

Please complete the Inbound Freight Notification Form (See Appendix L) and forward it to:Logistics FA Glasgow 2014 Ltd Commonwealth House 32Albion Street Glasgow G1 1LH You can also contact Glasgow 2014 Logistics via email to [email protected]

Shipping containers can be contaminated with soil, plant materials, insects or vertebrates. Please ensure that any shipping container used to transport equipment or other material to the Games is clean and free from any contaminants both internally and externally.

The presence of such contaminants may lead to the container and its contents being held or exported. See the section below on wood packaging for requirements applying to wood packaging transported in containers.

Step 9: Export proceduresTA goods imported on a C108 or ATA carnet must be discharged by UK customs prior to export. You can find further information on export procedures at https://www.gov.uk/ata-and-cpd-carnets-export-procedures

Appendix C. Quick reference shipping procedures


Wood packagingSpecific requirements of the European CommunityFrom 1 March 2005, wood packaging material (such as packing cases, cases, boxes, crates, drums and similar packing, pallets, box pallets and other load boards/pallet collars) can only be imported into the European Community if they meet the following requirements:

– Wood packing material shall be made from debarked wood.

– Wood is to be subject to one of the approved measures as specified in International Standard for Phytosanitary Measures ( ISPM) 15, notably:

– heat treatment of the wood packaging material that achieves a minimum wood core temperature of 56 degrees Celsius for a minimum of 30 minutes; or

– the wood packaging material should be fumigated with methyl bromide in alignment with requirements described in Appendix 1 of ISPM 15.

– The packaging must display a mark with the two-letter ISO country code, a code identifying the producer and the code identifying the approved measure applied to the wood packaging material as specified in Appendix 2 of ISPM 15.

– In the case of wood packaging material manufactured, repaired or recycled as of 1 March 2005, also the logo as specified in Appendix 2 to ISPM 15.

DunnageSpecific requirements are also in place for loose wood used to wedge or support non-wood cargo (dunnage). It should either be made from bark-free wood that is free from pests/signs of live pests; or should meet the aforementioned ISPM 15 requirements for wood packaging material (this means they should be made from debarked round wood), or be subject to one of the approved treatment measures and display a mark).

For clarity bearers, stickers and spacers that form part of a timber pack (this means the timber pack is the cargo) and are integrated into timber packs do not need to be treated and marked according to ISPM 15 standards. They are certified as meeting our landing requirements via the phytosanitary, industry or mill certificate which accompanies the pack of timber. For further information, visit the following websites:www.ispm15.comwww.forestry.gov.uk

Appendix C. Quick reference shipping procedures

Following this step by step guide will result in goods arriving on time, at the correct location and without any restrictions. The consequences of missing or ignoring any steps may mean the goods will be prevented from entering the country by UK Customs Officials.

Shipping Procedures Flow Chart

Step 1Check with Local Customs

regarding import and export requirements

Step 2Select your

Freight forwarder

Step 3Consult your freight

forwarder regarding restricted products

Step 7Contact your Freight

Forwarder well in advance for a timely delivery

Step 8Notify Glasgow 2014

Logistics of all shipments

Step 9Temporary Admission goods

must be discharged by UK Customs before export

Step 6Ensure all packaging

conforms with International Regulations

Step 5Create a detailed list of all goods to be shipped

(see Appendix L)

Step 4Mark and Label all

products appropriately


D Appendix D:Freight forwarding policies and procedures (non-EU goods arriving as freight)


Freight-forwarding servicesOfficial sponsors, contractors and other organisations may use the services of a freight forwarder of their choice. To avoid any unnecessary delays, freight-forwarders should be selected as far in advance as possible. In the UK, freight-forwarders are licensed to carry out business with the UK Customs authorities on behalf of the importer.

Glasgow 2014's official freight forwarder, DB Schenker, is able to assist you in the preparation of customs and freight documents. Games-related organisations can benefit from using DB Schenker by:

– having accredited representatives present at the Glasgow 2014 Logistics Desk;

– having drivers accredited to make deliveries to all Games venues (including during the lockdown period);

– having material-handling staff present on venue, as required;

– having expertise in all Glasgow 2014 Logistics policies and procedures;

– having expertise in the management of duty and tax remission orders;

– having staff available to answer questions and enquiries 24 hours a day, seven days a week by phone on or via the website (details TBC).

– In the case of wood packaging material manufactured, repaired or recycled as of 1 March 2005, also the logo as specified in Appendix 2 to ISPM 15.

For general information on UK freight-forwarders, visit the HMRC website.

The Official Ports of Entry for the Games are Glasgow International Airport for air freight and the Port of Grangemouth for ocean freight. All cases and crates must be clearly marked and labelled. The case and crate markings must correspond exactly to those on the Glasgow 2014 invoice/packing list, and must show:

– Commonwealth Games Glasgow 2014 – Event – Organisation – Venue (full name rather than code) – Location within venue – Value of the goods – Consignee (the person responsible for receiving

the goods) – Mode of transport

– Case/crate number (for example, case 1 of 6) – Weight in kilograms – Port of origin – Port of destination

Note: For goods entering the UK under the simplified TA procedure, C21 forms and Glasgow 2014 invoice/packing lists must be clearly marked with the information above in order to avoid any delay in customs clearance. Separate documentation is not required.

Games-related organisations are strongly encouraged to arrange for all freight to arrive during the bump-in period for its final destination.It is unlikely that Glasgow 2014’s village, venues and infrastructure teams will be able to support the receipt and unloading of freight containers during the lockdown period, due to space restrictions and operational & security screening difficulties. As such, arrangements should be made for freight containers to be delivered prior to lockdown.

Freight-forwarders should be contacted well in advance to make shipping arrangements. They will advise on transit times for specific shipments and provide updates on port congestion or other issues that may affect these times, as well as storage rates or other issues that may affect costs.

A map displaying the locations of official Games venues can be found in Appendix F.

Freight insuranceIt is the responsibility of each Games-related organisation to provide insurance coverage across the entire journey of their goods, including the duration of the Games. Shippers should ensure they have adequate insurance coverage which includes the transportation, storage and return of containers, goods and packaging, or packing materials. Storage of equipment and supplies is strictly at the owner’s risk.

For more information on freight insurance, contact your freight-forwarder.

Appendix D. Freight forwarding policies and procedures (non-EU goods arriving as freight)


E Appendix E:Delivering to venues


Delivery policies and procedures (also applicable to Edinburgh and Dundee areas) for the entry of freight into Commonwealth Games venues may vary depending on the stage of venue operations, as detailed below:

Bump-in periodPrior to the lockdown of Commonwealth Games venues, delivery of materials by any carrier is allowed provided the carrier is granted the necessary bump-in passes and the deliveries are arranged through the venue Master Delivery Schedule (MDS) controlled by G2014. Carriers must contact G2014 Logistics a minimum of 48 hours prior to delivery in order to be listed on the MDS. Goods, and the vehicles carrying the goods, may be subject to security checks before being permitted to enter Commonwealth Games venues.

From lockdown to the end of GamesDuring this period, venue security will be strictly enforced and access limited to individuals with proper Games accreditation. Deliveries by any carrier are allowed provided the carrier is granted the proper accreditation and the deliveries are arranged through the venue MDS controlled by G2014 Logistics at venues and G2014 Village Support Operations at the Commonwealth Games Village (CGV). Carriers must contact G2014 Logistics at venues and G2014 village operations at CGV, a minimum of 48 hours prior to delivery in order to be listed on the MDS. Goods, and the vehicles carrying the goods, together with their drivers, will be subject to security checks before being permitted to enter Commonwealth Games venues and CGV. The starting date of the lockdown period at the venues and CGV will be confirmed in early 2014, and will be in force until after the conclusion of the Commonwealth Games.

If a carrier is unable to go through the accreditation process, the driver or vehicle will not be allowed to enter the venue or CGV. Deliveries by alternate, non-accredited, freight agents and suppliers must go to a Venue Dispatch Centre (VDC).

Appendix E. Delivering to venues

After screening, vehicles based at the VDC will deliver the goods to the venue or CGV against a rate card fee. Contact must be made in advance for this service, and details will be provided in due course.

Venues and CGV cannot receive freight containers (20ft or 40ft) during the lockdown period due to operational and security restrictions.

Bump-out periodFollowing conclusion of the Commonwealth Games competitions and the end of the lockdown period for venues and the CGV, movement of materials out of Commonwealth Games venues and CGV by any carrier is allowed provided that the carrier is granted the necessary bump-out passes and the pick-up is arranged through the venue MDS controlled by G2014. Carriers must contact G2014 Logistics a minimum of 48 hours in advance in order to obtain bump-out passes and be listed on the MDS. Goods, and the vehicles carrying the goods, may be subject to security checks before being permitted to leave Commonwealth Games venues and CGV. The post-event stage will generally begin immediately following the final competition at a venue.

Guide to delivering to VenuesA detailed guide to delivering to Venues and CGVwill be developed and published in December 2013 by the Logistic Functional Area. This document will be distributed widely amongst all client groups.


F Appendix F:Venue Locations


A814

A8

A761

A77

A749

A730

A74

A89

A82

A7

A92

A80

A8

A81

Clyde Gateway

M77

M8

M8

M74

Follow forEdinburghand M73

M74

M80

01km

02km

03km

04km

05km

DistanceFromCity Centre

70km

152km

18km

11km

17

16

Queen’sPark

PollokCountryPark

BellahoustonPark

King’sPark

TollcrossPark

GlasgowGreen

TrongateTolbooth

DalmarnockTrain Station

GeorgeSquare

GlasgowUniversity

RiversideMuseum

ScienceCentre

BurrellCollection

KelvingrovePark

VictoriaPark

Clyde Arc

FinniestonCrane

SOUTHSIDE

WESTEND

EASTEND

RIVER CLYDE

StrathclydeCountry Park

Holyrood Park

Carnoustie

RiverKelvin

Cathkin Braes Country Park

WEST CLUSTER

SCOTSTOUN SPORTS CAMPUS Squash Table Tennis

SECC PRECINCT The SSE Hydro Clyde Auditorium SECC Exhibition Halls Boxing Netball Gymnastics Wrestling Judo Weightlifting International Broadcast Centre (IBC) Main Press Centre (MPC)

KELVINGROVE LAWN BOWLS CENTRE

Lawn Bowls

SOUTH/SATELLITE CLUSTER

IBROX STADIUM Rugby Sevens

HAMPDEN PARK Athletics Closing Ceremony

CATHKIN BRAES COUNTRY PARK

Mountain Bike

STRATHCLYDE COUNTRY PARK

Triathlon

ROYAL COMMONWEALTH POOL

Diving

BARRY BUDDON SHOOTING CENTRE

Shooting

ROAD COURSE

GLASGOW ROAD COURSE Marathon Road Cycling

EAST CLUSTER

GLASGOW GREEN Hockey

EMIRATES ARENA & SIR CHRIS HOY VELODROME

Badminton Track Cycling

CELTIC PARK Opening Ceremony

DALMARNOCK Commonwealth Games Athletes’ Village

TOLLCROSS INTERNATIONAL SWIMMING CENTRE

Swimming

NON COMPETITION VENUES

HILTON HOTEL Games Family Hotel

GLASGOW INTERNATIONAL AIRPORT Official Port of Entry

Key Venues Map


G Appendix G:Importing and exporting medicines and medical devices for human and veterinary use


IntroductionThis appendix provides information and advice to visiting athletes, members of the teams supporting those athletes and the wider Games Family, regarding the import, export and general use of medicines and medical devices for human use in preparation for and during the Games. All parties are subject to the guidance outlined at the time of their proposed arrival to the UK for the Games, and are expected to comply with the guidance for the entirety of their stay.

Competitors retain the responsibility for checking that any drug or medication they are taking (whether obtained in the UK or personally imported into the UK) is compatible with their participation in competition. This manual takes no account of sports rules, but focuses on medicines can be imported into the country under UK law.

An overview of the legislative requirements governing medicines for human use in the UKUK legislation on medicines includes important regulations on the import, export, sale, supply and administration of all medicines licensed for human use in the UK. The Medicines and Healthcare Products Regulatory Agency (MHRA) is responsible for ensuring compliance with medicines legislation. In the UK, licensed medicines fall into one of three legal categories:

– Prescription-Only (POM); – Pharmacy (P); or – General Sale List (GSL).

These classifications determine how medicines can be supplied to the public. Within the UK, GSL medicines are those medicines which can, with reasonable safety, be sold or supplied without the supervision of a pharmacist and in premises other than a registered pharmacy.

Within the UK, POM and P medicines can only be sold or supplied at a registered pharmacy with a named responsible pharmacist on duty. This guide addresses the arrangements for POM and P medicines.

POMs are subject to the additional requirement that they are sold or supplied in accordance with a prescription written by a qualified healthcare

Appendix G. Importing and exporting medicines and medical devices for human & veterinary use

professional that is eligible to prescribe (and such prescribers are designated in legislation).

Legislation distinguishes between those medicines that are licensed for human use within the UK and those that are not. A UK-registered doctor or dentist can order unlicensed medicines (known as ’specials’) from licensed manufacturers to meet the special clinical needs of their patients. UK registered-nurses, independent pharmacists and supplementary prescribers can also prescribe ’specials’, but must adhere to additional legislative restrictions. However, in general such a ’special’ may not be supplied if an equivalent licensed medicine is available which could meet the patient’s needs.

Please note that all unlicensed medicines can only be supplied to patients in accordance with a prescription, therefore they are classified as POMs.

UK legislation further restricts those drugs that are liable to be misused – known as controlled drugs. Stricter legal controls apply to such drugs to prevent them being misused, obtained illegally, and causing harm. Controlled drugs are classified in two ways, by class and by schedule.

The three classes are: – Class A – includes

methylenedioxymethamphetamine (ecstasy), lysergic acid diethylamide (lysergide; LSD), diamorphine (heroin), cocaine (also known as coke, crack), psilocybin (found in magic mushrooms),amphetamines (if prepared for injection).

– Class B – includes amphetamines, cannabis, methylphenidate (ritalin), pholcodine.

– Class C – includes benzodiazepines (diazepam, temazepam, nitrazepam,lorazepam), buprenorphine, dextropropoxyphene, gamma hydroxybutyrate (GHB), ketamine.

All of the drugs on the list above – whether class A, B or C – are designated as controlled drugs.


The five schedules correspond to therapeutic usefulness and potential misuse are as follows:

– Schedule 1 – the drugs in this schedule have no recognised medicinal use and include hallucinogenic drugs.

– Schedule 2 – includes opiates (for example, morphine and methadone), secobarbital, amphetamine and cocaine.

– Schedule 3 – includes a small number of minor stimulant drugs and other drugs which are less likely to be misused than the drugs in Schedule 2. Examples include temazepam and buprenorphine.

– Schedule 4 – Part 1 includes most of the benzodiazepines and Part 2 includes most of the anabolic and androgenic steroids such as testosterone, and growth hormones.

– Schedule 5 – includes preparations of certain controlled drugs (for example, codeine, pholcodine, morphine) which are exempt from full control when present in medicinal products of low strengths as their risk of misuse is reduced.

An extensive list of controlled drugs can be found on the UK Home Office website and on the website of the Office of Public Sector Information.

Guidance on the import and/or export and the use of medicines for personal useImport of medicines for personal use which are not controlled drugs within the UKIn most situations, medicines legislation does not impose restrictions on the import of medicines for personal use. However, for the purposes of team preparations in the UK leading up to and during the Games, the MHRA proposes to implement a reasonable restriction on the import of medicines for personal use. The quantity of POM and P non-controlled medicine that can be imported and/or exported into the UK will be restricted to a quantity that is equal to or less than three months’ supply.

Prescription-only (POMS), unlicensed medicines (specials) and pharmacy (P) medicinesThe head doctor accompanying a team must provide a list of the medicines and devices the team are bringing into the UK, including dosages and amounts. It is the team’s responsibility to inform the

head doctor of any POM, P and ’specials’ being brought into the UK. The list will be a condition of residing in the villages. Up-to-date information on the legal status of medicines within the UK is available and accessible online via a search page.

Legal status and reclassification : MHRAFor unlicensed medicines, it is advisable, in case any complications arise during your stay in the UK, that team members and their prescribing healthcare professionals discuss whether an acceptable UK licensed alternative is available and should be prescribed instead.

The importation (as well as sale and supply) of unlicensed medicines containing certain specified herbal ingredients (for example, kava-kava) is not permitted. Further information is available on the MHRA website.

Import of medicines for personal use which are controlled drugs within the UKThe arrangements for importing controlled drugs for personal use will vary depending on length of stay in the UK or the quantity of controlled drugs being brought into the UK. These requirements are outlined below.

If staying in the UK for less than three calendar months AND the quantity being brought into the UK is less than three months’ supply, a letter issued by the prescribing healthcare professional is required, containing the following information:

– name; – address; – date of birth; – the outward and return dates of travel; – the country being visiting; – confirmation that the medicine(s) have been

prescribed for personal use; and – a list of the drugs being carried, including

dosages and total amounts.

A UK Home Office licence is not required for a stay in the UK of less than three months where the quantity of controlled drugs to be brought into the UK is less than three months’ supply.



If your stay in the UK is equal to or over three calendar months OR the quantity to be brought into the UK is equal to or over three months’ supply, a letter issued by the prescribing healthcare professional is required, containing the information as outlined above. In addition, a personal licence for importation of controlled drugs listed in schedules 1, 2, 3, and 4 (Part I) is required. A personal import licence will also cover the re-export of any surplus medicine or residue from the initially licensed import.

A licence for the import of any surplus or residue medication into the country being returned to, may have to be obtained from the requisite authorities.

The application form for this licence can be found online, as can guidance for completing this form. To avoid any delays, the application must be filled in accurately and emailed to the UK Home Office. Please allow enough time for the application to be processed. This will take at least six weeks after receipt by the Home Office. A list of controlled drugs can be found on the Home Office website.

Any enquiries should be directed to the UK Home Office.

Certain prohibited drugs cannot be imported into the UK for personal use. This includes, but is not limited to, drugs specified by schedule 1 of the Misuse of Drugs Regulations. For a list of prohibited drugs please visit the WADA website.

Exporting medicines for personal use (non-controlled and controlled drugs) Any medicines not used during a team’s stay must be taken out of the UK on departure or at the end of the Games. No export licences or documentation will be required unless they are controlled drugs and the quantity is more than three months’ supply, when a further licence/authorisation is necessary.

General advice on the use and carriage of medicines prescribed for personal use All medicines imported for personal use must be for that person’s use only. Medicines imported for personal use should not be supplied or administered to anyone else. Medicines should be carried in hand luggage (airline regulations and requirements should be clarified in advance) and in the original packaging. POMs must have been prescribed for the person carrying the medicine and should be used according to the instructions on the prescription.

Prescriptions must have been issued by a healthcare professional qualified and authorised to issue prescriptions in the country where the prescription originated. As an alternative, it is permitted for medicines prescribed for an individual and intended for that individual’s personal use to be transported by the team doctor, coach or a member of the team support staff designated as responsible for the security of the team’s medicines.

If a team member is carrying prescribed medication which is not a controlled drug, they are advised to obtain a letter as stated above. The doctor’s letter and, where required, personal licence should ordinarily be carried in the person’s hand luggage along with the drugs, but as amounts will vary from person to person, the individual should always check with their carrier in advance of travel that carriage of the entire amount of the medication will be allowed.



Overview of guidance for importing pharmacy (P) and prescription-only medicines (POM) for personal use into the UK


Pharmacy medicines

Quantity restricted to equal to or less than three months’ supply. A list of the drugs being brought into the UK, including dosages and amounts, is to be provided by the team doctor.

Prescription-only medicines

Licensed (non-controlled drug)Unlicensed (non-controlled drug)

Quantity restricted to equal to, or less than three months’ supply. A list of the drugs being brought into the UK, including dosages and amounts, is to be provided by the team doctor.

Controlled drugs: Quantity and duration of stay less than three months

Duration of stay is less than three calendar months and quantity restricted to less than three months’ supply. A list of the drugs being brought into the UK, including dosages and amounts, is to be provided in a letter from prescribing healthcare professional containing the following information:

– name, address and date of birth – the outward and return dates of travel – the country being visited – confirmation that the medicine (s) have been

prescribed for that individual’s personal use; and – a list of the drugs being carried including

dosages and total amounts Controlled drugs: Quantity or duration of stay equal to or more than three months

Letter as above and a personal licence for importa-tion and exportation of controlled drugs listed in schedules 1,2,3 and 4 (part 1)


Guidance on the import and/or export and use of stocks of medicines to meet the needs of teams competing in the GamesIt is expected that teams competing in the Games will want to bring a certain supply of medicinal products and medical devices from their home country to treat any ailments that might occur while the athletes, members of their families, or other accredited team support staff are in the UK (extended team).

In this section, ‘team’ is used to describe the extended team. Team doctors, team coaches, or designated members of team support staff may be eligible to carry medicines as stock for their team AND to carry medicines prescribed for named individuals.

Stock medicines are medicines that have not been prescribed for an individual that are held as stock for dispensing by the team doctor when a need arises. Medicines for named individuals are those medicines that have already been prescribed and dispensed for named individuals in the extended team.

This section applies to: – designated team doctor(s); – qualified healthcare professionals; – individuals recognised under the conditions

above as responsible for the security of medicines for their designated team, but not qualified to prescribe, supply or administer medicines; and

– individuals recognised under the conditions above as a person responsible for either prescribing, supplying or administering medicines to their designated team.

Importing medicines for team use which are not controlled drugs within the UK– Licensed prescription-only medicines (POM), unlicensed medicines (specials) and pharmacy medicines (P)Designated team doctors will be required to provide a list of the medicines and devices falling within the categories of licensed prescription only, unlicensed and pharmacy medicines. This list will form a statement on behalf of the CGF and will be kept by the OC medical services. The list will be a condition of residing in the villages.

Up-to-date information on the legal status of medicines within the UK is available and accessible online via a search page.

Legal status and reclassification : MHRAImporting medicines for team use which are controlled drugs within the UKThe arrangements will vary depending on the length of the team’s stay in the UK or the quantity of controlled drugs being brought into the UK as stock. These requirements are outlined below.

If the team’s stay in the UK is less than three calendar months AND the quantity of stock to be brought into the UK is less than three months’ supply, the authority to import supplies of medicines designated as controlled drugs in the UK for the use of a designated team will require a letter issued by a relevant government department, embassy or consulate, confirming that the individual carrying them is the person responsible for medicines for their team’s medicinces (see above). The letter should be the original version on the official headed paper of the relevant government, embassy or consulate, signed by an appropriate official and contain the following information:

– name; – address; – date of birth; – professional qualifications (if appropriate); – confirmation that of being the person

responsible for the team’s medicines (see above);

– the outward and return dates of travel; – the country being visited; and – a list of the drugs being brought into the UK,

including dosages and total amounts.

A Home Office licence is not required for a stay in the UK of less than three calendar months where the quantity of controlled drugs to be brought into the UK is less than three months’ supply.

If an individual team member is personally travelling with a supply of medicines which are controlled drugs they will not require a personal import licence so long as their stay is for less than three calendar months or they are travelling with a supply of less than three months’ medication. However, they will personally require a letter



from their prescribing doctor or drug worker, which should confirm the individual’s name, travel itinerary, names of prescribed controlled drugs, dosages and total amounts of each to be carried.

Similarly, if they are carrying prescribed medication which is not a controlled drug, they are advised to obtain a letter as stated above.

In either case, the personal licence or doctor’s letter should ordinarily be carried in the hand luggage along with the drugs, but as amounts will vary from person to person please always check with the carrier in advance of the travel date that carriage of the entire amount of the medication in handluggage will be allowed.

If the team’s stay in the UK is equal to or more than three calendar months OR the quantity of stock to be brought into the UK is equal to or more than three months’ supply, a letter containing the information outlined in the paragraph above will be required. In addition, a licence for importation of controlled drugs listed in schedules 1, 2, 3, and 4 (Part I) will also be required. A separate licence for the export of any surplus medicine or residue from the initially licensed import must also be obtained. A licence for the import of any surplus or residue medication into the country to which the person is returning may also have to be obtained from the requisite authorities.

The application form for this licence can be found online, along with guidance for completing the form. To avoid any delays, the application must be filled in accurately and emailed to the Home Office. Please allow enough time for the application to be processed. This will take at least six weeks after receipt by the Home Office.

For a list of controlled drugs, visit the Home Office website.

For questions and enquiries, please contact the Home Office.

Certain prohibited drugs (the prohibited list) cannot be imported into the UK. This includes, but is not limited to, drugs specified by schedule 1 of the Misuse of Drugs Regulations. For a list of prohibited

drugs please visit the WADA website.

Exporting medicines (non-controlled and controlled drugs)Any medicines not used by the team during their stay should be taken out of the UK on departure or at the end of the Games. No export licences or any documentation will be required.

General advice on carriage and prescribing of medicines for team useWherever possible, medicines should be carried in hand luggage (airline regulations and requirements should be clarified in advance) and in the original packaging.

Healthcare professionals are not permitted to prescribe, supply or administer prescription only medicines to individuals outside their team(s).

Healthcare professionals found to be prescribing, supplying or administering prescription only medicines to individuals outside their team(s) will be reported to their professional registering bodies.



Overview of guidance for designated persons importing pharmacy (P) and prescription-only medicines (POM) for team use into the UK

Prescription-only and pharmacy medicines

Licensed non-controlled drugUnlicensed non-controlled drugControlled drugs where quantity and duration of stay is less than three months

Letter issued by relevant government department, embassy or consulate confirming that the individual is the person responsible for medicines for team. The letter should be the original version on the official headed paper of the relevant government, embassy or consulate, signed by an appropriate official and contain the following information:

– name, address and date of birth of person designated as responsible for carrying team’s medicines;

– their professional qualifications (if appropriate); – confirmation that they are person responsible for

the medicines for the team; – the outward and return dates of their travel; – the country they are visiting; and – a list of the drugs they are bringing into the UK,


Controlled drugs where quantity or duration of stay is equal to or more than three months

– Letter from relevant government department, embassy or consulate confirming that they are the person responsible for medicines for the team as outlined above;

– (if medicine already prescribed for team member:) letter from healthcare professional as outlined above; and

– personal licence for importation and exportation of controlled drugs listed in schedules 1, 2, 3, and 4 (Part I).



An overview of the legislative requirements governing the import and/or export and guidance on the use of medical devicesThe importation of medical devices into the UK is subject to regulatory control. Manufacturers are required to CE mark medical devices in accordance with the safety, quality and performance requirements of European Directives before they can place them on the UK market. However, these Directives do not relate to any subsequent use of the device after they have been first placed on the market and it is not, therefore, prohibited to bring in non-CE marked devices into the UK for personal use only. However, any onward sale or supply to someone else would be considered to be replacing on the market. In these circumstances, it would be an offence in the UK to place a device which is not CE marked on the market. Therefore, it is recommended that any non-CE marked device brought into the country for personal use at the Games.

Veterinary medicinesIntroduction and legislative backgroundThe rules for the manufacture, distribution, import, export, sale and supply, possession, prescription and administration of veterinary medicinal products in the UK are replaced every year. At the time of the Games (in 2014) the regulations in force will be the Veterinary Medicines Regulations 2011. The Veterinary Medicines Directorate (VMD) is responsible for ensuring compliance with the legislation. A copy of the regulations can be downloaded from here.

Veterinary Medicines Regulations - UK & EU Legislation (VMD)The definition of a veterinary medicinal product is:

– any substance or combination of substances as prevented as having properties for treating or preventing disease in animals; or

– any substance or combination of substance which may be used in or administered to animals with a view either to restoring correction or modifying physiological functions by exerting a pharmacological, immunological or metabolic action, or to making a medical diagnosis.

Veterinary medicines authorised in the UK are assigned to one of four legal distribution categories. These classifications determine how medicines can be supplied to keepers of animals:

– Prescription-only medicines – veterinarian (POM-V)

– Prescription-only medicines – veterinarian, pharmacist, suitably qualified person (SQP) (POM –VPS)

– Non-food animal – veterinarian, pharmacist, SQP (NFA-VPS)

– Authorised veterinary medicines – general sales list (AVM-GSL)

Further guidance is available in Veterinary Medicines Guidance Note 3 (Veterinary Medicinal Products – Prescription, Distribution Categories and Supply) on the VMD website.

A product database of all the veterinary medicines which hold a UK marketing authorisation is available on the VMD website.

UK legislation provides for further restrictions on controlled drugs and associated legislation, covering both veterinary and human medicines. A list of all current veterinary medicines, which hold a UK marketing authorisation and which contain a controlled drug, is available on the VMD website.



Importation of veterinary medicinal products containing controlled drugs where the quantity of controlled drug to be imported AND the duration of the stay in the UK is less than three calendar monthsA letter issued by the relevant government department, embassy or consulate is required confirming that the individual carrying the veterinary medicines is the person responsible for the veterinary medicines for the team. The letter should be the original version on the official headed paper of the relevant government, embassy or consulate, signed by an appropriate official and contain the following information:

– name, address and date of birth of person designated as responsible for carrying the team’s veterinary medicines;

– their professional qualifications (if appropriate); – confirmation that they are the person

responsible for the veterinary medicines for the team;

– the outward and return dates of their travel; – the country they are visiting; and – a list of the drugs they are bringing into the UK


Where the quantity of controlled drug to be imported OR duration of stay in the UK is equal to or greater than three monthsThe above letter is required and a licence for importation of controlled drugs is also required. A separate licence for the export of any surplus medicine or residue from the initially licensed import must also be obtained, and a licence for the import of any surplus residue medication into to the country to which the person is returning, may also have to be obtained from the requisite authorities. The application form for the licence to import controlled drugs can be found online. Guidance for completing the application form can be found at this site as well. To avoid any delays, the application must be filled in accurately and emailed to the Home office. Please allow enough time for the application to be processed. This will take at least six weeks after receipt by the Home Office.

Importation of unauthorised veterinary medicinal productsThe Veterinary Medicines Regulations impose restrictions on the importation of veterinary medicinal products that do not have a UK marketing authorisation. It is an offence to import, supply or possess such products unless these activities have been permitted by the VMD. However, non-UK veterinary surgeons may bring veterinary medicinal to the UK in their medicine bags to treat animals under their care provided that:

– all veterinary medicines imported are transported by the designated veterinary surgeon or by someone authorised by them, in the original manufacturer’s packaging;

– the quantity of medicines does not exceed the expected daily need for the animals to be treated, for a maximum of three months;

– if an animal is likely to need treatment in the UK for a longer period than this then the prescribing veterinary surgeon must use UK authorised veterinary medicinal products or apply to the VMD for the permission to import an additional supply (please refer to the paragraph on import certificates).

Export of veterinary medicinesAny person can export a veterinary medicinal product from the UK. However, it is an offence to export a veterinary medicinal product for use in another EU Member State unless the veterinary medicinal product may be lawfully supplied or administered in that Member State.

It is expected that any veterinary medicinal products that are brought into the UK and not required during the team’s stay will be taken out of the UK. Alternatively, they must be disposed of in accordance with the UK requirements for the type of product concerned.

Most veterinary medicines can be disposed of with domestic waste unless they are clearly marked as hazardous waste, when a specialised contractor will need to dispose of the product. For further advice, please contact the Health and Safety Executive on +44 (0) 845 345 005.



H Appendix H:Games locations postal addresses


Appendix H. Games locations postal addresses

Competition venues

Code Venue name Sport/discipline Postal address Notes

BBS Barry Buddon Shooting Centre

Shooting (Clay Target, Full Bore, Small Bore and Pistol)

Barry Buddon Training CentreCarnoustieAngusDD7 7RY

Main camp address

CBM Cathkin Braes Mountain Bike Trails

Cycling (Mountain Bike) Cathkin Braes Country ParkCathkin RoadGlasgowG45

Main park address

GNH Glasgow National Hockey Centre

Hockey Glasgow Green Football CentreKings DriveGlasgowG40 1HB

Adjacent football centre address

GRC Glasgow Road Courses

GRM Glasgow City Marathon Course

Athletics (Marathon)

GRR Glasgow City Cycling Road Course

Cycling (Road)

GRT Glasgow City Cycling Time Trial Course

Cycling (Time Trial)

HPA Hampden Park Stadium

Athletics (Track and Field) Hampden ParkLetherby DriveMount FloridaGlasgowG42 9BA

HPL Lesser Hampden Athletics (Warm up) Lesser Hampden ParkLetherby DriveMount FloridaGlasgowG42 9BA

HPP Hampden Park Precinct

As above




HPT Toryglen Regional Football Centre

Athletics (Warm up) Toryglen Regional Football Centre480 Prospecthill RoadGlasgowG42 0BY

ISR Ibrox Stadium Rugby Sevens Ibrox Stadium150 Edmiston DriveGlasgowG51 2XD

KLB Kelvingrove Lawn Bowls Centre

Lawn Bowls Kelvingrove ParkOtago StreetGlasgowG3 6BY

Main park address

CAB Emirates Arena Badminton 1000 London RoadGlasgowG40 3HG

CHT Sir Chris Hoy Velodrome

Cycling (Track)

CAV Emirates Arena, including the Sir Chris Hoy Velodrome

N/A

RPD Royal Commonwealth Pool (Edinburgh)

Aquatics (Diving) Royal Commonwealth Pool21 Dalkeith RoadEdinburghEH16 5BB

SCP Strathclyde Country Park

Triathlon Strathclyde Country Park366 Hamilton RoadMotherwellML1 3ED

SCS Scotstoun Sports Campus - Squash

Squash Scotstoun Leisure Centre72 Danes DriveGlasgowG14 9HU

SCT Scotstoun Sports Campus – Table Tennis

Table Tennis




SSC Scotstoun Sports Campus

-

SXC Scottish Exhibition + Conference Centre Precinct

- SECCExhibition WayGlasgowG3 8YW

SXG The Hydro Arena

Gymnastics

SXB SECC (Hall 4A) Boxing

SXJ SECC (Hall 3) Judo and Wrestling

SXN SECC (Hall 4B) Netball (Preliminaries)

SXW Clyde Auditorium

Weightlifting

TIS Tollcross International Swimming Centre

Aquatics (Swimming) Tollcross PoolWellshot RoadGlasgowG32 7QR

Non-competition venues

Code Function Location (Venue) Postal address Notes

COH Commonwealth House

Commonwealth House Commonwealth House32 Albion StreetGlasgowG1 1LH

GHQ Games Headquarters

Commonwealth House

GOC Games Operations Centre

Commonwealth House

TOC Technology Operations Centre

Commonwealth House




DPC Data Process Centre

Commonwealth House

GCC Games Communications Centre

Commonwealth House

VOC Volunteer Centre Commonwealth House

MMC Main Media Centre

SECC SECCExhibition WayGlasgowG3 8YW

IBC International Broadcast Centre

SECC (Car Park Area)

MPC Main Press Centre

SECC (Halls 1 and 2)

SXH Main Media Hotel

SECC (Crown Plaza Hotel)

SXT Media Transport Mall

SECC

UAC Uniform and Accreditation Centre

TBC

GFH Games Family Hotel

Hilton Glasgow Hilton Glasgow Hotel1 William StreetGlasgowG3 8HT

GFA Games Family Hotel (Alternative option)

Marriott Glasgow Marriott Hotel500 Argyle StreetAnderstonGlasgowG3 8RR

MDH Media Hotel Crowne Plaza Crowne Plaza Glasgow Congress Road GlasgowG3 8QT




GWH Main Logistic Warehouse

Hillington John G RussellDeanside RoadHillington Glasgow G52 4XB

LCC Logistic Command Centre

TBC

VDC Venue Dispatch Centre

Dalmarnock Venue DispatchCommonwealth Games VillageSpringfield RoadDalmarnockGlasgow2014 G40 3ET

CPO Opening Ceremony

Celtic Park Celtic Park18 Kerrydale StreetGlasgowG40 3RE

HPA Closing Ceremony

Hampden Park See above

CRV Ceremonies Rehearsal Venue

TBC TBC

PDC Primary Data Centre

Commonwealth House Commonwealth House 32 Albion StreetGlasgowG1 1LH

SDC Secondary Data Centre

Commonwealth House Commonwealth House 32 Albion StreetGlasgowG1 1LH

ROC Redundant Operations Centre (GOC/TOC)

Commonwealth House Commonwealth House32 Albion StreetGlasgowG1 1LH

FDB Transport Fleet Depot (Buses)

TBC TBC

FDV Transport Fleet Depot (Cars)

TBC TBC



Villages

Code Venue name Location (Venue) Postal address Notes

CGV Commonwealth Games Village

Dalmarnock Commonwealth Games VillageSpringfield RoadDalmarnockGlasgow2014 G40 3ET

SVB Satellite Shooting Village

Dundee See below

SVA Satellite Shooting Village – Apex Hotel)

Dundee Apex City Quay Hotel and Spa1 West Victoria RoadDundeeDD1 3JP

SVB Satellite Shooting Village –Carnoustie Golf Hotel

Dundee Carnoustie Golf HotelThe LinksCarnoustieAngusDD7 7JE

Hilton Hotel DundeeEarl Grey PlaceDundeeDD1 4DE

SVO Satellite Shooting Village – Opal Student Accommodation

Dundee Opal 1 DundeeParker StreetDundeeDD1 5RW

DDV Diving Day Village

Edinburgh Pollock Halls18 Holyrood Park RoadEdinburghEH16 5AY

Transport hubs


GLA Glasgow International Airport

Glasgow AirportPaisleyRenfrewshirePA3 2SW

PIK Prestwick International Airport

Prestwick International AirportPrestwickAyrshireKA9 2PL




EDI Edinburgh International Airport

Edinburgh AirportEdinburghEH12 9DN

GCS Glasgow Central Station

Glasgow Central StationGordon StreetGlasgowG1 3SL

GQS Glasgow Queen Street Station

Glasgow Queen Street StationNorth Hanover StreetGlasgowG1 2AF

Grangemouth Port

Port ManagerGrangemouth Port OfficeCentral Dock RoadGrangemouth FK3 8UE


I Appendix I:Temporary Admission form and notes


Temporary AdmissionInventory/document to support an oral customs declaration

Please read the Notes for completion on page 3 before filling in this form.1 Once completed, both copy 1 and copy 2 should be certified by UK Border Agency (UKBA). Copy 1 should be retained by

UKBA then forwarded promptly to HM Revenue & Customs, Temporary Admissions Team. Copy 2 is to be returned to theauthorisation holder.

Commission Regulation (EEC) No 2454/93 Articles 229(1), 497(3) – 2nd subparagraph, 499 – 3rd subparagraph

1

C108 (Original) Page 1 HMRC 04/12

ORIGIN

ALFO

RTH

EOFF

ICEOFEN

TRY

For Customs use only

Remarks of the office of entry

Remarks of the office of discharge

Period of discharge Date of acceptance Relevant Article of CCIP: Commission Regulation 2454/93 Article

Means of identification

Other remarks

Date

The goods have been reexported on

Name Signature Stamp/address

Other remarks

Date


Office(s) of discharge Security

Official use only

UK authorisation reference1 Declarant/holder of authorisation

2 Goods to be placed under temporary admission

Quantity Value (and currency)

a

b

c

d

e

Trade/technical description

3 Nature of use of the goods and place of use 4 Length of stay of the goods (days or months)

5 Additional information 6 Name

Signature Date

6A This is an undertaking to comply with the conditions of

temporary admission and the oral declaration procedure

laid down in Council Regulation (EEC) No. 2913/92 and

Commission Regulation (EEC) No. 2454/93 which lays

down provisions for its implementation.

7A Anyone who gives false information about goods declared under these arrangements may be liable to penalties under theFinance Act 2003.


2

2

Temporary AdmissionInventory/document to support an oral customs declaration

Please read the Notes for completion on page 3 before filling in this form. Once completed, both copy 1 and copy 2 should be certified by UK Border Agency (UKBA). Copy 1 should be retained by UKBA then forwarded promptly to HM Revenue & Customs, Temporary Admissions Team. Copy 2 is to be returned to the authorisation holder.

Commission Regulation (EEC) No 2454/93 Articles 229(1), 497(3) – 2nd subparagraph, 499 – 3rd subparagraph

COPY

FORDEC

LARANT/HOLD

EROFAUTH

ORISAT

ION

For Customs use only

Remarks of the office of entry

Remarks of the office of discharge

Period of discharge Date of acceptance Relevant Article of CCIP: Commission Regulation 2454/93 Article

Means of identification

Other remarks

Date

The goods have been reexported on


Other remarks

Date


Office(s) of discharge Security

Official use only

UK authorisation reference1 Declarant/holder of authorisation

2 Goods to be placed under temporary admission

Quantity Value (and currency)

a

b

c

d

e

Trade/technical description

4 Length of stay of the goods (days or months)

5 Additional information 6 Name

Signature Date

6A This is an undertaking to comply with the conditions of

temporary admission and the oral declaration procedure

laid down in Council Regulation (EEC) No. 2913/92 and

Commission Regulation (EEC) No. 2454/93 which lays

down provisions for its implementation.

7A Anyone who gives false information about goods declared under these arrangements may be liable to penalties under theFinance Act 2003.

3 Nature of use of the goods and place of use

C108 (Copy) Page 2 HMRC 04/12


Notes for completion If you have any queries about the goods you intend toenter by oral declaration or you need help in filling in thisform you should phone the Excise and Customs Helpline on0845 010 9000.

About this formThis form is an inventory document used to support an oralcustoms declaration for temporary admission. It should onlybe used for temporary admission of the following.• Animals that are owned by a person established outside ofthe EU for grazing, seasonal moving of livestock orperformance of work.

• Radio television production broadcasting equipment andvehicles specially adapted for this use and their equipmentimported by HMRC approved public or private organisationsestablished outside of the EU.

• Instruments and apparatus necessary for doctors to provideassistance for patients awaiting organ transplants, importedby either a person established outside of the EU or by anemployee of the owner. The employee may be anEU resident.

See Notice 200 paragraph 3.6

NoteYou should not use this form if the goods mentioned abovewill be used in the UK and then in other EU countries.Use the EU model inventory document referred to inNotice 200 paragraph 3.6 instead. In box 3 of the EU modelinventory document you should state the address and contactdetails in each of the EU countries to be visited after use inthe UK.

This form is not required if you are temporarily importing:• a yacht• other seagoing vessels or• civil aircraft

for private or commercial transport purposes that will only beused within the UK. If such use will be made in the UK andthen in other EU countries, an oral declaration may be madebut you should not use this form. In such cases you should usethe EU model inventory document referred to in Notice 308paragraphs 4.3 to 5.3 instead. In box 3 of the model inventorydocument you should state the address and contact details ineach of the EU countries to be visited after use in the UK.

What to do with this formYou should present completed copy 1 and copy 2 to UK BorderAgency (UKBA) officers for the Remarks of the office of entryto be completed and stamped at import. Copy 1 will beretained and copy 2 will be returned to you. See Notice 200paragraph 3.6 for further information, this is available fromour helpline or on our website at www.hmrc.gov.ukYou are advised to keep certified copy 2 of the form togetherwith any correspondence from the Temporary AdmissionsTeam in Redhill (TATR) with the goods imported at all times.Present copy 2 to UKBA officers to be certified again atreexport and then send the certified copy 2 to TATR.

Who to contact if these details change after thegoods have been declaredThe supervising office for UK oral declarations is theTemporary Admissions TeamWarwick House67 Station RoadREDHILLSurreyRH1 1QU

Phone: 01737 734664Fax: 01737 734650Email: [email protected]

You should contact this office if any details you haveprovided change. For example, change of use/user or addressor if you have any enquiries about goods you have alreadyentered by oral declaration.

If you have any queries about goods you intend to enter byoral declaration you should phone the Excise and CustomsHelpline on 0845 010 9000.

1 Declarant/holder of authorisationState the name and overseas home address of the personwho will use the goods or is responsible for arranging forthem to be imported and used on their behalf. If an agentor other representative is completing this inventorydocument they should show their name, address andEconomic Operator Registration Identity number (EORI) ifapplicable. They should also provide a letter of authority toact on behalf of the applicant for relief and state theapplicant’s details in box 5 Additional information.

3 Nature of use of the goods and place of useState how and where the goods identified in box 2 willbe used.

4 Length of stay of the goodsState how long the goods will be used in the UK.

5 Additional informationState the applicant’s or user’s contact address in the UK, and,if available, their phone number or email address. Whereapplicable identify what evidence of ownership of goodsand/or evidence of nonEU residence is being provided andany other additional information that you consider relevant.

6 Name and signatureThe person who will use the goods or is responsible forarranging for them to be imported and used on their behalfshould sign in this box. If an agent or other representative isacting on behalf of the applicant for relief, the representativeshould sign in this box instead. The representative shouldthen give their status or job title inbox 5 to confirm in what capacity they are acting.

Your rights and obligationsYour Charter explains what you can expect from us andwhat we expect from you. For more information go towww.hmrc.gov.uk/charter

Page 3


Customs use onlyThis form is for temporary admission relief use only, it should not be used for transhipment purposes.

UKBA officers must not accept, complete or stamp this form unless: • the goods are listed below (exceptions for other goods mayonly be approved by the HMRC Excise, Customs Stamps andMoney Temporary Admissions Policy team who will advisethe Temporary Admissions Team in Redhill (TATR) of thecircumstances and conditions applicable)

• boxes 1 to 6 are legible and completed in full• box 3 or box 5 provides UK contact details.

The applicant or their representative must completeboxes 1 to 6.

Period for dischargeEnter the date by which the goods must be reexported fromthe EU. This should take into account the period of time theimporter needs to use the goods and should not exceed amaximum of 24 months.

Relevant article of CCIP Commission Regulation 2454/93

Article Goods

229(1)(a)& 567a

Animals that are owned by a person establishedoutside the EU for grazing, seasonal moving oflivestock or performance of work.

229(1)(a)& 569

Radio television production broadcastingequipment and vehicles specially adapted for thisuse and their equipment imported by HMRCapproved public or private organisationsestablished outside of the EU. Evidence of HMRCapproval must be provided.

229(1)(a)& 569

Instruments and apparatus necessary for doctorsto provide assistance for patients awaiting organtransplants, imported by either a personestablished outside the EU or by an employee ofthe owner. The employee may be an EU resident.

If there are any doubts over eligibility to use this form or theregulation article applicable contactTemporary Admissions Team (TATR)Warwick House67 Station RoadREDHILLSurreyRH1 1QU

Phone: 01737 734664Fax: 01737 734650Email: [email protected]

Means of identificationConfirm how the goods stated in box 2 can be identified,for example, veterinary health certificate, VehicleIdentification number (VIN) – chassis number, registrationnumber, serial/manufacturers number, seal, clip marks,other distinctive marks.

Office(s) of dischargeIf known, state the customs office where the goods will bepresented for reexport.

SecuritySecurity should only be taken where there are concerns thatany conditions or requirements of temporary admission maynot be satisfied. For example:• where evidence cannot be provided to show nonEUownership of an animal, or

• HMRC approval for a nonEU public or private organisationto use form C108 for oral declaration of radio televisionproduction, broadcasting equipment is not held or cannotbe provided.

If security is required do not use this form. Advise the importerthat they will need to complete a C88 (SAD) declaration totemporary admission instead.

Remarks of the office of entryIf boxes 1 to 6 are completed correctly UKBA should stampand sign the office of entry part of the form on both copy 1and copy 2. The stamped, original copy 1 should be retainedby UKBA and forwarded promptly to TATR. The certified copy 2should be returned to the applicant or their representative.

Remarks of the office of dischargeCopy 2, that was certified by UKBA at import should bepresented on reexport. UKBA should verify that the goodsbeing presented are those identified in box 2 and stamp andcomplete the discharge part of the form. If any goodsidentified in box 2 are missing make a note of them underOther remarks. Return the stamped form to the holder andadvise them to send it promptly to TATR.

Page 4


J Appendix J:Import and export forms


The forms can be found at http://search2.hmrc.gov.uk/kb5/hmrc/forms/home.page

Form/Document Description

C1700 Notice of amendment to an import/export licence declaration

C81 Amendment to export declarations

C108 Temporary admission – inventory/document to support an oral customs declaration

C9011 Cash declaration

C3 Bringing personal belongings to the UK from outside the European Community (EC)

C21 Customs clearance request

C1422 Clearance of missing or delayed baggage

C285 Application for repayment/remission

C595 Application for certificate of entry for import or export

C913 Customs declaration – weapons on board aircraft

C88 Single administrative document (SAD) parts 1 - 8

C27 Notice of arrival

C1601 Presentation of goods for export (arrival)

C1602 Departure – notification of exit of goods (departure)

C&E48 Simplified procedures application

Appendix J. Import and export forms


K Appendix K:Invoice Packing List


gggg

Exporter

Consignee

Glasgow 2014 Packing List Appendix K to Glasgow 2014 XX Commonwealth Games

Customs & Freight Guide 23 July—03 August 2014 Final V1.0

Invoice No. and Date Exporter’s Reference

Buyer’s Order No. and Date

Buyer (if other than consignee)

Country of Origin of Goods Country of Final Destination

Pre-Carriage By Place of receipt by pre-carrier

Vessel/Flight No. Port of Loading

Port of Discharge Final Destination

PAYMENT TERMS

Description

PCS

0

G.WT/KG

0.000

N.WT/KG

0.000

P.O. NO. Style No. Colour 6 8 10 12 Total PCS.

PO Qty

Ship Qty

TOTAL NET WEIGHT :

TOTAL GROSS WEIGHT :

TOTAL CUBIC METRE :


L Appendix L:Inbound Freight Notification Form


Notifying G2014 Logistics of inbound freightIn order to ensure the efficient tracking and customs clearance of international freight, G2014 Logistics requires advance notification of all inbound freight shipments of Games related goods.

Shippers or their freight forwarders will be required to complete an inbound freight notification form, according to the instructions provided on the form. G2014 Logistics should be notified as soon as the relevant information (such as the bill of lading number) is available, and no later than the shipping date.

Notifying G2014 Logistics of inbound freight should not be confused with delivering goods to venues.

The Glasgow 2014 Inbound Freight Notification Form can be found on page 95.

Appendix L. Inbound Freight Notification Form


Address

Country

Customs Broker and Freight Provider

Contact Person for Receiving Freight

Exporter

Telephone Number Email Address

Please fill out the form below and return by email to [email protected].

Ship Date Importer Carrier Mode of Transport

Bill of Lading Number

Container Number(s)

General Description Number and Kind of Packages

Weight Destination Village or venue

Appendix L. Inbound Freight Notification Form


M Appendix M:C21 Inventory clearance


Appendix M. C21 Inventory clearance

CPC - 00 00 045 C21 inventory clearance

1. Goods covered Relief under temporary admission arrangements for goods temporarily imported by approved Games Family members for use at the Glasgow 2014 Commonwealth Games.

Note: for temporary imports of firearms and ammunition use CPC 00 00 044.

2. Notice Customs and Freight Forwarding Guide published by the Glasgow 2014 Organising Committee

3. Specific fields in the declaration/notes on completion

Box 1 First sub-division enter ‘IM’, second sub-division enter ‘J’, third sub-division leave blank.

Box 6 Enter the total number of packages.

Box 8 The name and address of the Games Family Member and their EORI number (further information about EORI is available on the HMRC website).

If the member is a non-EU importer they do not require an EORI number. In this instance, enter ‘00500’ in the Id field prefaced by the non-EU country code of the importer (e.g., US00500) followed by their name and address.

Box 30 Enter ‘GB’ followed by the location code, e.g., ‘LHR’ for London Heathrow (see Tariff Volume 3 Appendix C2 or C3) and airway bill where applicable.

Box 31 Enter the description of the goods to enable clear identification, and include details of any packaging. If the goods are containerised, also enter the container number.

Box 37 Enter ‘00 00 045’.

Box 40 Enter the details of the previous document, e.g., for a commercial document enter ‘Z/380/’ followed by the invoice number (see Tariff Volume 3 Part 3 Appendix C2).

Box 44 Enter additional information code ‘GEN45 – temporary import by a Commonwealth Games Family member’.

4. Additional documents required Packing list.

5. Security required Not required.

C21 clearance of temporary admission unaccompanied goods at import



6. Additional information

7. VAT Do not complete a tax line.

8. Post-clearance action -

9. Notes At inventory-linked ports/airports, the C21 should be submitted elec-tronically to Customs Handling of Import and Export Freight CHIEF. At non-inventory-linked ports/airports, a paper C21 form should be completed as above and sent to the HMRC National Clearance Hub in Salford by fax on +44 (0) 161 261 5425 or by email to: [email protected]




1. Goods covered Relief under remporary admission arrangements for goods temporarily imported by approved Games Family members for use at the Glasgow 2014 Commonwealth Games.

Note: for temporary imports of goods other than firearms and ammunition use CPC 00 00 045.

2. Notice Customs and Freight Forwarding Guide published by the Glasgow 2014 Organising Committee.


Box 1 First sub-division enter ‘IM’, second sub-division enter ‘J’, third sub-division leave blank.


Box 8 The name and address of the Games Family Member and their EORI number (further information about EORI is available on the HMRC website).

If the member is a non-EU importer they do not require an EORI number. In this instance, enter ‘00500’ in the Id field prefaced by the non-EU country code of the importer (e.g., US00500) followed by their name and address.

Box 30 Enter ‘GB’ followed by the location code, e.g., ‘LHR’ for London Heathrow (see Tariff Volume 3 Appendix C2 or C3) and airway bill where applicable.


Box 37 Enter ‘00 00 044’.

Box 40 Enter the details of the previous document, e.g., for a commercial document enter ‘Z/380/’ followed by the invoice number (see Tariff Volume 3 Part 3 Appendix C2).


4. Additional documents required Packing listFirearms and ammunition – a British Visitor Permit (see note 9.1)Prohibited Weapons – Section 5 authority (see note 9.3)

C21 clearance of temporary admission unaccompanied firearms and ammunition at import








9. Notes 9.1 Firearms and ammunitionAll athletes bringing firearms, other than air/laser pistols, require a BVP. BVPs are required for the following Commonwealth Games firearms:

– rifle .308 (7.62mm) single shot target rifles; – rifle .22 (5.6mm) single shot target rifles; – pistol .22 (5.6mm) single shot target pistols; – pistol .22 (5.6mm) five shot magazine rapid fire and

sport target pistols; and – shotguns (not to exceed 12 gauge).

All athletes importing ammunition are required to list it on the BVP obtained for their weapon.

9.2 Prohibited weapons – Section 5 authorityIn addition to a BVP, each team manager bringing prohibited weapons on behalf of their team must have UK Home Office Section 5 authority to bring in prohibited weapons. Section 5 authority applies to the following Commonwealth Games gun types:

– pistol .22 single shot target pistols; and – pistol .22 five shot magazine rapid fire and sport target pistols.

9.3 At inventory-linked ports/airports, the C21 should be submitted electronically to CHIEF. At non-inventory-linked ports/airports, a paper C21 form should be completed as above and sent to the HMRC National Clearance Hub in Salford by fax on +44 (0) 161 261 5425 or by email to [email protected]




1. Goods covered Re-export of temporary admission goods by Commonwealth Games Family Members.

2. Notice Customs and Freight Forwarding Guide published by the Glasgow 2014 Organising Committee.


Box 1 First sub-division enter ‘EX’, second sub-division enter ‘K’, third sub-division leave blank.


Box 8 The name and address of the Commonwealth Games Family member and one of the following codes as appropriate:

– ‘1’ if the consignor and consignee are the same person and they are completing the entry;

– ‘2’ if an agent is completing the entry and acting as a direct representative; or

– ‘3’ if an agent is completing the entry and acting as an indirect representative.

Box 30 Enter ‘GB’ followed by the location code, e.g., ‘LHR’ for London Heathrow (see Tariff Volume 3 Appendix C2).


Box 37 Enter ‘10 00 050’.

Box 40 Previous document to enter the goods to temporary admission on arrival in the UK as described below.

Advise and enter import temporary admission clearance number:For personal effects or sports goods, enter ‘Z/ZZZ/NA’ (this will ap-ply where they were imported accompanied or as freight).

For other goods or firearms that were imported accompanied using form C108, enter ‘Z/ZZZ/C108’ (followed by the date of import).For other goods or firearms that were imported and cleared at import using form C21, enter ‘Z/ZZZ’ (followed by the import C21 entry number).


Re-export C21 clearance of temporary admission unaccompanied goods




For firearms and ammunition enter either: – [‘GBSIE’ followed by the licence number] [9104] [EE]; or – [‘OGEL (sporting weapons Commonwealth Games Glasgow

2014)’] [9104] [EE] see 4 below and Note 9.1.

4. Additional documents required Packing listSee information in the Glasgow 2014 Customs and Freight Guide for information regarding the licences required for the export of firearms and ammunition.





9. Notes 9.1 Firearms and ammunition at export – see information in the Glasgow 2014 Customs & Freight Guide for information regarding the licences required for the export of firearms and ammunition. The terms and conditions listed must be met.

9.2 At inventory-linked ports/airports, the C21 should be submitted electronically to CHIEF. At non-inventory-linked ports/airports, a paper C21 form should be completed as above and sent to the HMRC National Clearance Hub in Salford by fax on +44 (0) 161 261 5425 or by email to [email protected]



Glasgow 2014 LtdCommonwealth House32 Albion StreetGlasgow G1 1LHScotland, UK

Tel +44 (0)30 2014 0000 Fax +44 (0)30 2014 0001

www.glasgow2014.com

Alternative formats of this document are available on request. Email [email protected] or call 030 3333 2014.

If you wish to use a text relay service, see www.textrelay.org

© Glasgow 2014 Limited.

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