writing a formal letter formal letter or email

8/12/2019 Writing a Formal Letter Formal Letter or Email

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Writing a formal letter Formal letter or email

Starting

Dear Mr./Ms. (surname)*

Dear Sir/Madam

Dear Sir or MadamDear Sirs (if writing to a company not a specific person)

* notr Mr. Jack or Mr. Jack Benn

Reason for writing

I am writing to

I am writing with regard to

I am writing on behalf of I am writing to enquire about .

I am writing to apologise for...

I am writing to confirm

I am writing to request ...

Referring to a letter (or telephone conversation)

With reference to your letter of 21 March,

With reference to your telephone call today, ...

Thank you for your letter of 21 March.

Further to our telephone conversation, ...As you started in your letter,

Regarding

Concerning

With regard to

In answer to your telephone enquiry

Requests

I would be grateful if you could

I wonder if you could

Could you (possibly) ?

Could you tell me something about ?I would particularly like to know

I would be interested in having more details about..

I would appreciate it if you could ...

Would you mind ...?

Agreeing to requests

I would be delighted to ...

I would be pleased to ...

Giving bad news

Unfortunately, ...

I am afraid that ...

Complaining and responding

I am writing to complain about

We were supposed to .. whereas we actually

I do apologize for this mistake

Enclosing/Attaching documents

I am enclosing (for letter) /attaching (for email) ...

Please find enclosed/attached ...

Enclosed/Attached you will find ...

Closing remarks

I look forward to meeting you next week.

Please contact me if you have any further

questions.

Please contact us again if we can help in any wayPlease contact us again if there are any problems

Please contact us again if you have any questions.

Should you have any further questions/queries,

please do not hesitate to contact us.

If you need any further information, please contact

us again.

If you require any further information, please do

not hesitate to contact me.

I look forward to hearing from you.

Please contact me if you have any further

questions.

Signing off

Yours sincerely, (If Dear surname)

Yours faithfully, (If Dear Sir/Madam)

Kind regards (email or known business contact)

Regards (email or known business contact)Best regards (email or known business contact)

Signature

First name + surname

Enc. (at foot of letter. Indicates a document is

enclosed)


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Letter of Application / Cover letter

Dear Mr./Ms. (surname), Dear Sir/Madam/Sir or Madam,

Reason for writing

I am writing to apply for the post/position of as advertised in

I am writing with reference/ in response to your advertisement, which I saw

I am writing in connection with your advertisement in the Daily Star on May 11th

With reference to your advertisement

Experience / Qualifications / CV

I gained some experience while

I am currently working as

I have been working for for the last four years. (I still work there)

I worked part-time for three years as (I no longer work there)

At the moment I am employed by My qualifications include

I have a diploma in

I graduated from Barcelona University last year with a degree in

Please find attached / enclosed my CV

As you can see from the attached / enclosed CV

Endings

Please do not hesitate to contact me should you require further information.

I look forward to hearing from you.

I am available for interview at your convenience.I shall be available for interview any day apart from Wednesdays.

Signing off

(If Dear surname) Yours sincerely,

(If Dear Sir/Madam) Yours faithfully,

First name + surname


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Nuts and Bolts

24 High Street

Whitby

23 August 2007

Fred Benn

456 Back Street

Rockville

RE: Bolt Order No. 154/24/0X

Dear Mr. Benn

With reference to our telephone conversation today, I am writing to confirm that we have not yet

received payment for the above order.Please find enclosed a copy of the invoice for this order.

We would be grateful if you could make payment as soon as possible.

Should you have any questions, please do not hesitate to contact us.

Yours sincerely

Kenneth Bran

Director of Nuts and Bolts

Enc.

writing a formal letter formal letter or email

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