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Workplace Safety: A 5S Approach By Mr Siew Ying Choy

Senior Productivity Manager

SME Centre@SMF

Championing Manufacturing – Partner in Nation Building

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Content

Introduction of SME Centre@SMF

What is 5S program

Good 5S practices

Government Assistance Schemes

• Productivity Toolkits

• Innovation & Capability Voucher (ICV)

• Capability Development Grant (CDG)

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Introduction of SME Centre@SMF

Established in 2005 as a subsidiary of Singapore Manufacturing

Federation (SMF)

Supported by SPRING Singapore

Provides small and medium enterprises (SMEs) with easy access to

business advisory

Provides business diagnosis, information on government schemes and

capability workshops

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Services of SME Centre@SMF

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Why 5S?

Safety

Ergonomics

Promotes Flow

Reduces Searching

Reduces Unplanned Downtime

Increases Quality

Eliminates Distractions

Reduces inventory and space

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What 5S Is?

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Getting Started

Identify 5S Team

Training

Workplace Scan

– Mark the area

– Create a material spaghetti diagram

– Conduct a 5-S & Safety Audit

– Photograph the existing condition

– Create a Scan Display

– Review Reality documentation

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Seiri - Sort

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Seiri - Sort

Distinguish the level of need for each item.

Store often-used items at the workplace, infrequently-used items away from the workplace and dispose of items that are not needed.

Start in one area, and then proliferate.

Discuss removal of items with persons involved.

Items that cannot be removed immediately should be tagged.

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Seiton – Set In Order

Arrange all necessary items.

Every item should have a designated location and be labelled, shadowed, or colour coded

Items that are used together should be kept in one place.

Shared items should be centralized to eliminate excess.

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Seiso - Shine

Keep the work area clean continuously.

Keep connectors, pipes, wires, straps, etc. in place and in good condition

Floor layouts to identify responsibilities for house-keeping.

A clean work area can

– avoid product contamination,

– eliminate potential health hazards

– relieve stress and strain.

Not just to make things look good — a way to see problems early and keep equipment running

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Seiketsu - Standardise

Develop schedules and checklists to maintain the workplace at the desired level so that problems are made obvious.

Commitment and discipline toward housekeeping is essential.

Continually improve the area by continuous assessment and improvement.

Standardization is the state that exists when Sort, Set in Order, & Shine are fully maintained on a daily basis.

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Shitsuke - Sustain

Development of new awareness skills

Management support

Ongoing communication

Make 5-S a part of daily work

– 5 minute 5-S

– 30 minute weekly 5-S meeting with targets

Total Employee Involvement

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Good 5S Practises – Example

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Good 5S Practises - Example

Floor Marking with Labels and Standards

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Good 5S Practises - Example

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Enterprise Level Productivity

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To encourage SMEs to take the first step towards capability upgrading

$5,000 Voucher

Consultancy Projects

Up to 2 vouchers for each capability area • Innovation • Productivity • Human Resources • Financial Management

Solutions

Up to 2 vouchers in total • Equipment & Hardware • Technical Solutions & Related Training • Design & Renovation

SME may apply for up to 8 vouchers

Paid to Participating Service Providers Reimbursed directly to SME. Purchases must be made after application

approval.

Conditions for using ICV – Consultancy Projects • Current project must be completed before applying for another voucher • Each project to be completed within 6 months

Innovation & Capability Voucher (ICV)

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ICV – Productivity Solutions

Supportable Cost Categories

Supportable Items Non-Supportable Areas

Equipment &

Hardware

• Productivity equipment

• Hardware devices as part of an

Integrated Solution such as Point-of-

Sales (POS)/ mobile ordering and

payment system etc

Operating costs* such as:

1.Set-up Costs

2.Rental

3.Salary

4.Utilities cost

5.Raw materials cost

6.Government licensing and

permit cost

7.Accounting/audit/ legal

fees

*Non-exhaustive

Technical

Solutions

And Training

• POS / mobile ordering and payment

software

• Training as part of an integrated solution

such as user on-boarding training for the

use of the new software

Design &

Renovation

• Renovation work for workflow redesign

and to maximise space usage

• Not applicable for home offices and new

business office/outlet renovation

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ICV – List of Integrated Solutions

Human Resource Management System Project Management System

Human Resource Performance Appraisal System

Queue Management System

Image Recognition and Search Tool Restaurant Wireless Paging System

Inventory Management System School Management System

Mobile Menu Ordering and Payment System

SMS Notification and Auto-Reply System

Online Media Analytics Tool 5S Implementation for F&B Enterprises Only

Point-of-Sales (POS) System Product Display & Store Layout (PDSL) for Retail Enterprises Only

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ICV – List of Integrated Solutions

Accounting Management System Digital Mannequin Simulation for Retail Enterprises Only

Appointment Scheduling and Booking System

Document Management and Mobile Access System

Asset/Worker Identification & Tracking System

Energy Management System

Attendance Tracking System E-Procurement Management System

Audit Management System Face Recognition and Customer Profiling Tool

Clinic Management System Freight Management System

Crowd Video Analytics Tool Fleet Management System

Customer Relationship and Loyalty Management

Human Resource E-scheduling System

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ICV – List of Integrated Solutions

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Capability Development Grant (CDG)

To support SMEs in capability upgrading to compete and grow locally and globally

Up to 70% funding for qualifying costs such as: • Consultancy • Training • Certification • Equipment costs

Simplified application process for smaller projects (Grant < $30,000): • Simplified online application process • Reduced documentation required

New!

Supportable Areas:

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Capability Development Grant (CDG)

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Capability Development Grant (CDG)

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THANK YOU

For more information, please contact SME Centre@SMF

www.smecentre-smf.sg/

http://www.enterpriseone.gov.sg Tel : 6826-3020 (HQ) Email: query@smecentre-smf.sg

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