Quick Start Guide

Updated 2017.08.11 1

Associate User

Document Purpose This document contains information on how to associate (or grant access) to a user from one WorkKeys Online testing realm (parent site) to another WorkKeys Online testing realm (child site). Typically Associate User is a way to allow a parent site to log in to a child site to review reports.

Resources We encourage you to visit the ACT WorkKeys Administration page on www.act.org for many resources available to you. The current ACT WorkKeys Administration Manual for Online Testing is posted on this page.

Also, please reference the latest WorkKeys Online Technical Specifications to confirm that your computers (workstations) meet the minimum technical requirements. See the TAO User Guide for instructions on how to check for these on your computers.

Process Overview To Associate a User, the User must give the child site ‘permission’ to add their User ID by generating a token. A token is a set of numbers that is generated at the parent site.

The parent test coordinator (site administrator) logs in to their site, using the User ID that is to be associated with the child site, and generates a token.

The child test coordinator (site administrator) logs in and, on the Associate User screen, enters the User ID that is to be associated to the child site and the token ID or number.

The child test coordinator (site administrator) designates the amount of access the User should have by assigning a role to the new User. Usually, the Portal Manager role is assigned to enable the User to access reports as needed.

The following table shows the overall process for

Stage Procedure

1 Logging into Validus VTC

2 Generating a Token

3 Associating a User to the Child Site

4 Assigning an Appropriate Role to the New User

2

Procedure 1: Logging into Validus VTC The test coordinator (site administrator) logs in to the parent site with the User ID that is to be associated to the child site by following the steps below. 1. Open a web browser on your computer and enter the url for your testing realm,

which will look similar to the example shown below. This can be found in the email you received with realm information.

https://vtc.act.org/123456789 (The number after the last slash represents your site’s realm number.)

2. Enter your User ID and Password and then select the Login button.

Results: If the correct realm url and login credentials were used, your realm’s Home page should appear on screen.

Procedure 2: Generating a Token Generate a token by following the steps below. Note: You must be logged into the parent site with the User ID that is to be associated with the child site. 1. Select My Account on the navigation menu on the left side of the screen, and then the

Security tab at the top of the page.

3

2. Select the Generate Security Token at the bottom of the page.

Result: A window will pop up with the security token, expiration date, and time. You can print this page, if you wish.

Important: The child test coordinator (site administrator) has 15 minutes to enter the security token.

Procedure 3: Associating a User to a Child Site To associate a user to a child site, the child test coordinator (site administrator) logs in to their testing realm and follows the steps listed below. 1. Select User Management from the navigation menu on the left side of the screen.

4

2. Select More Actions, and then Associate User.

3. Enter the User ID of the test coordinator (site administrator) you want to add. Enter the

Security Token.

Procedure 4: Assigning an Appropriate Role to the New User Using the steps that follow, you will now assign a role to your new user so they have the appropriate amount of access to examinees in your site. 1. Select the new registration (1) and Edit (2).

© 2017 by ACT, Inc. All rights reserved. 5 MA70016.OPS2203

2. Select the Roles tab.

3. Select the Role (1) for this User and Submit.

Note: The roles that you see may be different than the ones shown in the example.