Working Group 1: IPPOG Membership

Pedro Abreu, Alberto Ruiz Jimeno, Uta Bilow, Ken Cecire, Bruce

Kennedy, Kyrzstof Wozniak, Jacek Szabelski

Working Group 1: IPPOG Membership

Group Instructions1. Consolidate benefits of IPPOG membership

2. Consolidate expectations (of new members)

3. Draft procedure to invite new members

4. Identify contents of new member package

5. Suggest next steps

1. Benefits for new members• Sharing (ideas, experiences, cultural perspectives,

knowledge, resources, contact databases, content in databases)

• Visibility (in & out) in: promotion (in the members community)out: to a larger audience

• Influence– Decisions / new programs/core activities– awareness of needs– Strategies/Policies– Calendar, etc.

2. Expectations of New Members

• Active participation• Shares networks of information, resources

(mainly knowledge & manpower) etc.• Increased engagement in outreach activities

(e.g. working with teachers/ students)

Prioritization of Core Activities for New Members

1. Ongoing support & information exchange2. Master classes (adapted to needs)3. Discovery packages (adapted to needs)4. IPPOG Database5. New IPPOG Webpage

3. Draft Procedure to invite new members

Outstanding questions• Is there an IPPOG constitution/mandate for inviting

new members, and is this being followed? Answer: Yes, but only for members states & experiment/lab representatives.

• Are there categories of membership (levels, countries, organizations/groups (or), lab’s / experiments, field of physics? Answer: Not formalized

• Target new members: who?

4. New Member Package

• Virtual!• Invitation letter (+ “constitution”)• What is IPPOG & Members/contact List • Access to Resources, Databases• IPPOG Page 1

5: Next Steps

• Create a working group to address the issues of membership, including:– procedures for inviting new members– New member package

Working Group 2: Methodologies

Michael Kobel, Nicolas Arnaud, LaurenzWidhalm, Catia Peduto, Maiken Pedersen, Konrad Jende

Working Group 2: Methodologies

Group Instructions1. Describe projects existing already (core activities) & what is common

between them = what is IPPOG’s role

2. Identify tasks necessary to reach these goals

3. Which tasks could IPPOG contribute to?

4. Some projects already have sufficient organization / structure but for those that don’t how could it be best organized (e.g. steering group)

5. What resources are

1. Existing?2. Needed? Where to get them from?

Website – 100% IPPOG activity

• Target audience(s)?• Structure/flexibility• Technical issues: use DRUPAL, hosted at CERN?• Need webmaster(s), editor(s), contributors• Maintenance Work (“x” % static, “y”% to be kept up to date)

• Need two parts:– Public (inc. database, disco packages, masterclasses)– Internal (inc. meeting minutes etc., working areas, wiki?)

• Two Steps: 1. Setting up, 2. Maintaining

Discovery Packages – 50%?• Need to define who we are working with, who does what etc.

– i.e. Memorandum of Understanding (with EPPCN, CERN, FNAL, Interactions, IPPOG, and?)

– Is there a Principle Investigator?– Steering group of all?

• Role of IPPOGNo: produce professional graphics, animationsYes: – collect & collate existing materials– develop new concepts & ideas – “atoms” for the packages (both pieces or

whole stories)– translations– keep packs up to date! (including pointing to discovery info if happened)– proliferate in countries (English language, local languages)

Database – 100% IPPOG (?) + LHC Experiments(?)

• Needs a web interface• Maintenance of entries• Advertisement, making it known to target

audience• Synergy with Discovery packages (collect best

practices in Database!)

Masterclasses – 100% IPPOG

• Video conference optimization• Iterations on measurements/analysis, etc.• DVD• Website (x2: Global of project, measurement/analysis)• Tools (ispy, Hypathia, …)• React on new physics results• All masterclass materials should go into the IPPOG

database• Some materials to use in discovery packages

Organizational Structure

• “Model” is the Masterclass Set-up• Establish Project Steering Committee– EVO meetings regularly throughout the year– Well defined tasks• DVD• Measurements• Website

– Possible external resources

Website Working Group

• Concept Group – 100% IPPOG• Persons to DO the work– Short term – 3-6 months – need external funding– Long term for maintenance – should be able to

find some of this from IPPOG members

Next Steps

• IPPOG members should sign-up to core projects with a realistic %age of your working time

• Identify more resources– Money – grants etc.– Person power (perhaps some in-kind)

• Prioritize the projects after seeing the available resources

Working Group 3 – Discovery Packages

Everyone else!

Working Group 3 & 4: Discovery Packages

Group Instructions1. List the audiences

2. Identify key messages (by audience?)

3. Identify what the audience needs and wants

4. What do all of these imply about the design of the website?

Topics

• Process of discovery as the foundation to everything• Higgs, SUSY, String theory, QGP, unification,

compositeness, Z’, W’, technicolor, gravity- black holes/ extra dimensions, fourth generation of particles, dark matter, matter-antimatter

• Non-discovery is as important!• Big questions are perhaps more important than

definite discoveries (setting limits, understanding statistical significance, What does it mean?, Who?, How?, What are the new

questions?, Why is it important?)

Audiences• IPPOG’s role is to provide the depth for the various

audiences. We will not produce press releases, etc.• Press/media (written, video, radio, media)

• Teachers (age appropriate)• Students (age appropriate)• Public• Politicians• Funders• Other Scientists• Science Communicators

Key Messages

• Teachers and Students = Process of Discovery

• Media & Press = Importance of Discovery & non-discovery & precision measurement

• Main Audience – General Public = Topic: What is mass?-Concept-Series of Questions-Very short text-Animations- shortSUBJECT QUESTIONS MATERIAL

What textHow animationWho photosplots

shor

t

Next Steps

• Brainstorm with teachers & students: what should a package for students look like? Propose draft.

• Sketch of a web-page (questions, answers, importance)

• Recommend to EPPCN that they have a focus group with the Press

• Form an IPPOG working group for Disco Packs!

Side Notes from Disco Packs

What it means

Physics Topics

Tools (Accelerators & Detectors)

Process of Discovery

Subjects---

Questions---

Public- -- -- -

Material (??)---

Press

Public

Teachers

Press (News)• press release•Video ideas•Text•Background•Who to interview•photos

IPPOG

Next StepsIPPOG Expansion• Create a

working group to address the issues of membership, including:– Invitation– Member

package– Etc.

Methodologies• IPPOG members

should sign-up to core projects with a realistic %age of your working time

• Identify more resources– Money – grants etc.– Person power

(perhaps some in-kind)

• Prioritize the projects after seeing the available resources

Disco Packages• Brainstorm with

teachers: what should a package for students look like?

• Sketch of a web-page (questions, answers, importance)

• Recommend to EPPCN that they have a focus group with the Press

• Form an IPPOG working group!