WorkforceManagement

Powered by MHR International

Workforce ManagementPeople First simplifies the way you record, approve, and manage absence and attendance, allowing you to support a truly modern, mobile workforce.

Time and Attendance

The ability to accurately record the time employees spend at work is essential to any well-run business. Not only do you need to know who’s working when from an organizational and staffing perspective, you also need this data to drive payroll.

This process can become particularly complicated when considering complex shift patterns and overtime, not to mention the move towards flexible and remote working. People First gives you the tools you need to capture time and attendance data quickly and accurately, no matter where and when your people work.

2

Simple, Accurate, and EfficientMany businesses continue to rely on manual processes, paper timesheets, and spreadsheets to record time and attendance. This often leads to inaccurate data, as spontaneous overtime and last-minute changes can be difficult to record.

People First’s Workforce Management solution delivers a streamlined digital experience for recording time and attendance, removing the need for manual processes and reducing the risk of errors. It allows employees to record their time and attendance by giving them access to their own information, freeing up HR staff and line managers in the process.

Simplify the Process

Geolocation

Time Zones

Employees clock their start and end time, including overtime, themselves. They can do this anytime, anywhere, using the People First app. The result is a system that is easy-to-use, accurate, and mobile.

If the employee is unable to record or correct their time, HR Administrators can enter or amend data on their behalf.

With geo-tracking, employees can record their location when checking in. This provides peace of mind that if their health and safety is compromised, their employer can quickly pinpoint their location and provide the necessary assistance.

People First adapts seamlessly to different time zones, so a journey from one zone to another will be recorded correctly. If HR Admin enter the data, the systems still uses the employee’s correct time zone.

3

Swift Approvals

Linking Payroll

Stay Connected

With People First, you can:

Once employees have submitted their time and attendance data, the information is automatically sent to their manager for approval. The People First app allows managers to handle approvals and requests instantly, reducing hours of manager admin time.

The manager has full visibility of the employee’s time zone (if different to theirs), and a link to see their location.

Approved time and attendance information can then be sent directly to payroll via APIs or extract files, creating a seamless link of accurate data, and ensuring that payroll is delivered in time and error free.

The People First app not only allows remote staff to record the time they spend working, it also helps them to stay connected to the organization and their colleagues. This instils a sense of community and togetherness – no matter where your people are based.

/ Take a modern, digital-first approach to time and attendance

/ Simplify the process of capturing time and attendance data

/ Empower your employees to take charge of their own working day

/ Free up managers and HR staff to focus on more proactive work

/ Improve the accuracy of T&A data – and improve payroll accuracy as a result

/ Save time, money, and resources – no more manual processes or paper timesheets

4

Time Off and AbsencePeople First takes an innovative approach to calculating, requesting, and recording time off, allowing employees instant access to the information they need, and speeding up the approval process.

Ask the Bot

Free Up HR

Support an International Workforce

PTO / Annual Leave Policies

Instant Approvals

Link Calendars

Instead of clicking through multiple screens and filling in a clunky online form, employees can check their holiday allowance and book time off in a matter of seconds using the People First digital assistant. This can be done anytime, anywhere, via their smartphones.

By empowering employees and managers to take charge of this process, you free up HR staff to focus on more high-value work.

Our time-off functionality is designed to support employees across the globe, with multiple time zones, public holiday calendars, and location-specific schemes. Even the language can be localized – ‘Paid Vacation’ in the US becomes ‘Annual Leave’ in Singapore.

You can set annual leave allowances, with full and automatic pro-rata for starters, part-time staff, and staff who transition from one policy to another. You can even add extra days’ leave for length of service.

Once the employee has requested time off, the information is sent instantly to their manager for approval – a process that can be completed in seconds.

Upon approval, time off is automatically updated in Office 365, Gmail, Outlook, and any other linked calendars.

5

Policy settings

Allowance Summaries

Working Patterns

Insights

Each employee can see the policy settings that apply to them, covering everything from how their allowance is accrued to how public holidays affect their work. This level of transparency reduces the number of absence-related questions that HR have to handle.

Employees can see how much time they have taken off work, how much time they are yet to take, and exactly how these numbers were calculated. Again, this provides transparency and clarity for employees, reducing the number of questions directed at HR.

People First allows you to define and set a range of working patterns, including part-time, full-time, and flexible working. Employees can be given default calendars or personalized schedules.

Managers and HR staff gain powerful insights into time off and absence at both an individual and departmental level. This data can then be exported for further analysis.

6

people-first.com

Global Head Quarters

People FirstRuddington Hall

Loughborough RoadNottingham

NG11 6LLUK

+44 (0) 1159 456 000

US Head Quarters

People FirstSuite 550

11921 Freedom DriveTwo Fountain Square

Reston, Virginia20190 USA

+1 (703) 397 5182

EMEA Head Quarters

People FirstThe Greenway, Block C

Ardilaun Court112-114 St Stephen’s Green

Dublin 2Ireland

+353 (1) 6532147

APAC Head Quarters

People First9 Raffles Place

Level 6 Republic Plaza 1

Singapore048619

+65 981 57 815

Powered by MHR International

Vers 1.0 August 2019