Workflow Development in Share Point Designer

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<ul><li><p>8/9/2019 Workflow Development in Share Point Designer</p><p> 1/3</p><p>Workflow Development in SharePoint Designer</p><p>Updated: May 2010</p><p>When you author a workflow in a declarative rules-based, code-free workflow editor, such as Microsoft</p><p>SharePoint Designer 2010, you are authoring that workflow directly against, and data-binding it to, a</p><p>specific list or document library in Microsoft SharePoint Foundation 2010. You are using a predefined list</p><p>of workflow activities, and are not using any code. The workflow you design is not compiled as an</p><p>assembly, but is stored as source files until SharePoint Foundation 2010 compiles the workflow the first</p><p>time it runs.</p><p>This approach provides the following advantages:</p><p>y Workflows can be developed and tested rapidly.y Because the workflow is specific to a given list, the following are simplified:</p><p>o The deployment processo Security issues management</p><p>y Because workflows are not compiled into assemblies, workflows created in a declarative rules-based, code-free workflow editor such as SharePoint Designer 2010 can be deployed to servers</p><p>where administrative policy prohibits custom code assemblies.</p><p>NoteWorkflows authored in SharePoint Designer 2010 are assembled from a "safe list" of predefined activitie</p><p>servers.</p><p>y Workflows can be created by users with less developer experience, such as Web designers orknowledge workers.</p><p>Because you author the workflow directly against and data-bind it to a document library, workflows</p><p>authored in SharePoint Designer 2010 differ from those created using the Visual Studio Designer in the</p><p>following important ways:</p><p>y You cannot deploy a workflow authored in SharePoint Designer 2010 to multiple lists. It is onlyvalid for the list for which you created it.</p><p>y Because you are authoring the workflow directly against a list, the workflow is associated with thelist at design time. Therefore, there is no association stage with workflows authored in SharePoint</p><p>Designer 2010.</p><p>y You cannot modify workflows authored in SharePoint Designer 2010.y You cannot author against a content type in SharePoint Designer 2010.</p><p>For a detailed comparison of SharePoint Designer 2010 and Visual Studio Designer, see Workflow</p><p>Development Tools Comparison.</p><p>Running Uncompiled Workflows</p></li><li><p>8/9/2019 Workflow Development in Share Point Designer</p><p> 2/3</p><p>Because they contain no custom code, workflows authored in a declarative rules-based, code-free</p><p>workflow editor such as SharePoint Designer 2010 are not compiled and deployed as assemblies. They are</p><p>stored as their source files within SharePoint Foundation 2010, and only compiled into memory when</p><p>needed.</p><p>For each site, the workflows of this type are stored in a separate document library. This document library</p><p>contains a folder for each workflow authored in SharePoint Designer 2010. The folder contains all the</p><p>source files necessary for the workflow, including the following:</p><p>y The workflow markup filey The workflow rules filey ASPX forms for any custom workflow forms that are needed</p><p>SharePoint Foundation 2010 includes a just-in-time compiler to compile the source files into a workflow</p><p>the first time that workflow is started on an item. SharePoint Foundation 2010 retains the compiled</p><p>workflow in memory until it is called again, much like servers caches compiled ASPX pages to speedexecution performance the next time the page is called.</p><p>Each time a workflow is started on an item, SharePoint Foundation 2010 determines whether the workflow</p><p>was deployed as an assembly or as source files. If a workflow assembly exists, SharePoint Foundation 2010</p><p>calls that assembly to create the workflow instance. If the workflow was deployed as source files,</p><p>SharePoint Foundation 2010 next determines whether or not it already has a workflow compiled from</p><p>those source files in memory. If it has, then SharePoint Foundation 2010 calls the in-memory complied</p><p>workflow to create the workflow instance. If not, SharePoint Foundation 2010 uses its just-in-time</p><p>compiler to compile the source files into an in-memory workflow, which it then calls to create the</p><p>workflow instance.</p><p>Authoring Workflows Using SharePoint Designer</p><p>SharePoint Designer 2010 uses a wizard-driven interface that enables users to assemble sequential</p><p>workflows from predefined activities. Users select activities from a predetermined list, and configure those</p><p>activities using the SharePoint Designer 2010 interface. These activities can be the same activities that are</p><p>present in the Visual Studio 2010 Workflow Designer; there is no difference in activities between the two</p><p>tools.</p><p>In SharePoint Designer 2010, however, each activity appears as an action, represented by a sentence that</p><p>contains variables that the user can configure using drop-down menus and lookup dialog boxes. Userscan also select conditions, which are configurable conditional clauses that direct the flow of the workflow.</p><p>As the user is selecting and configuring conditions and actions in the workflow interface, SharePoint</p><p>Designer 2010 generates the two files that actually represent the workflow class:</p><p>y The workflow markup file, which contains markup language that describes the activities includedin the workflow.</p></li><li><p>8/9/2019 Workflow Development in Share Point Designer</p><p> 3/3</p><p>y The workflow rules file, which contains the business logic of the workflow in declarative rulesform, rather than as code.</p><p>Adding Custom Activities and Conditions</p><p>Because workflow authors in SharePoint Designer 2010 cannot create custom activities for use in their</p><p>workflows, they are limited to the activities and conditions that the developer makes available on the safe</p><p>list (which should also be approved by a server administrator) that appears in SharePoint Designer 2010.</p><p>Developers can create custom activities and conditions, and make them available on the safe list.</p><p>A condition is a custom assembly with a static method that when called, evaluates condition and returns a</p><p>Boolean value.</p><p>To make activities and conditions available on the safe list:</p><p>1. Create the activity or condition, compile it as a strong-named assembly, and deploy it to theglobal assembly cache.</p><p>2. Add the activity or condition to the action safe list in the web.config file.3. In the WSS.Actions file, located in the workflow folder, add rules and parameters for the sentence</p><p>that represents the activity or condition in the SharePoint Designer 2010 user interface. This is</p><p>markup language that specifies how the activity or condition appears and performs in the</p><p>interface, because this information is not present in the activity or condition assembly itself.</p><p>For more information about deploying custom activities and conditions, see the SharePoint Designer 2010</p><p>help.</p><p>Generating ASP.NET Forms in SharePoint Designer</p><p>You can create an initiation stage for your workflow in SharePoint Designer 2010. If you do, SharePointDesigner 2010 uses ASP.NET to automatically generate an initiation form according to your initiation</p><p>specifications.</p><p>Similarly, you can create custom Microsoft SharePoint Foundation 2010 tasks for your workflow. Again,</p><p>SharePoint Designer 2010 automatically generates an ASP.NET form for the task, according to your</p><p>specifications.</p><p>These ASPX forms are stored on the SharePoint site with the workflow source files. You can open and</p><p>customize them as you would any other ASPX form.</p><p>See Also</p></li></ul>