work smarter. not harder. it.approval - sap solutions · work smarter. not harder. it.approval –...
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Work Smarter. Not Harder.
it.approval – a complete solution for managing automatic invoice approval
it.approval
For many companies, managing internal
processes manually is an increasingly time
consuming challenge, as paperwork often
creates less transparency in the organization,
impeding efficient management.
The ability to create good business results is
therefore often synonymous today with your
company’s ability to manage internal process-
es. Companies who know how to manage their
internal processes efficiently also know how to
analyse their critical success factors, streamline
processes and minimise errors.
If your company is able to formulate basic
rules governing business and working proce-
dures, you can use systematics to update and
execute selected procedures automatically.
This optimises your work and transforms your
entire organisation into daily users of sim-
ple business-supporting IT solutions. It frees
up a greater number of resources, while also
valuably reducing errors in relation to your
processes. it.approval is a good example.
It is really quite simpleIt’s a matter of saving time – and therefore simplifying a number of internal working processes.
An increasing number of companies are seek-
ing better opportunities for automating their
business processes, so they can escape the
great administrative burden often associated
with handling a number of internal procedures
manually, on paper.
An obvious way to achieve rapid gains and ef-
ficiency improvements by automating resource-
intensive process is to create an automatic
electronic invoice management system and
flow. There are often a number of unnecessary
working procedures involved in receiving an
invoice. For example, all the information on
incoming invoices has to be entered, in order
to be subsequently processed.
The entire invoice management process
involves receiving, opening letters, copying,
distribution, follow-up, manual account entry,
approval, further distribution, book keep-
ing and payment. In a nutshell, a long chain
of manual procedures. Unless you chose a
smarter alternative.
it.approval – a complete solution for mana ging incoming and outgoing invoices for SAP users. Implemented in less than 30 days.
Automating manual processesit.approval – a complete system for managing incoming and outgoing invoices for SAP users – ensuring traceability and transparency.
The solution automates the entire process,
such that invoices are received and distributed
electronically within the company. Accounting
fi elds are automatically added, as far as pos-
sible, based on information contained in the
invoices.
In practice, this means that the built-in work-
fl ow established using it.approval handles the
entire working procedure. It converts the fi gures
and compares them against the corresponding
purchase order, if it exists.
If there are no inconsistencies between the two,
the workfl ow automatically effects payment,
with no human involvement. Humans are only
consulted if some kind of discrepancy exists.
Otherwise the workfl ow runs the whole process
autonomously, checks all details itself, and
automatically generates a payment proposal for
bank transfer.
In other words, it.approval converts electronic
invoice formats to SAP formats, does book
entry, and handles approval and authorization
fl ows in accordance with your company’s estab-
lished policies.
The module is based on a SAP standard work-
fl ow, with a number of improvements that make
it more fl exible, user-friendly and suited to the
needs and business processes of modern compa-
nies. The solution model means that it.approval
can be implemented in less than 30 days.
» it.approval has been developed in close cooper
ation with our customers. This is yet another
guarantee that we solve actual business prob
lems in the most effective way through our
very comprehensive competences within SAP
and SAP NetWeaver. «
Lars Olesen, Development Manager
The advantages are really quite clear
You save time and resources. You get greater control, and minimise errors. And all in less than 30 days.
The public sector led the way. In Denmark, in
2005, it became a requirement that companies
had to send electronic invoices to government
bodies and organisations. This helped advance
the practice, as all Danish companies are now
able to issue electronic invoices. The next natu-
ral step is for them to also be able to receive and
process electronic invoices.
The results show that the Danish public sector is
saving a lot of money due to the automation. Pri-
vate industry in Denmark and abroad is therefore
watching the development closely. These compa-
nies know this is the future, because automating
the entire incoming invoice process leads to
savings in terms of time and resources, because
employees gain an analysis tool that improves
oversight and minimises errors, and because
it.approval provides you with status information
for a given item flow, thereby ensuring that no
cases can disappear or be shelved.
it.approval – automatic advantages The electronic invoice flow ensures there
is less paper to manage – leading to faster
throughput and savings in interest charges
Automatic book entry means less manual
work, leading to accounts department savings
The built-in analysis tool and improved
user-interface provide a better overview and
ensure efficient usage and fewer errors
The electronic archive provides faster access to
information
The fact that the module uses standard SAP
technology ensures that everything will
dovetail with your existing SAP environment,
leading to lower TCO
We fulfil your expectations. And more.No-one is saying that you have to run wall-to-wall SAP in order to benefit from working with itelligence.
Nor is anyone saying that you need an exclusive
cooperation agreement with itelligence in order
to benefit from our solutions. All we are saying is
that we can make it possible to raise your existing
IT platform and business to new levels – whether
you make use of our entire range of services, skills
and products, or simply pick out the specific solu-
tion elements you believe will have the greatest
immediate benefits to your company. It is pos-
sible, because at itelligence we focus on fast devel-
opment, fast implementation and fast results. On
standard SAP technology, automated processes,
and electronic invoice flows and archiving. On
an improved analysis tool and user interface. In a
nutshell, on giving you access to it.approval.
All this is possible because at itelligence our main
focus is on fast development, fast implementation
and fast results. With it.approval you will get a
standard SAP technology, automated processes, an
electronic invoice and archiving flow, an improved
analysis tool and user interface. In short, with
it.approval, your workflow will be optimized.
Contact usWe are very happy to provide further material and
information showing why it.approval is a perfect
match for your company. We are also happy to
arrange an obligation-free meeting to discuss
your needs and requirements for future IT sup-
port. Whether you have carefully read this entire
brochure, or simply jumped down to our contact
data, we look forward to hearing from you.
Project, documentationand trainingThe following items are supplied
with it.approval:
Product documentation
User guides
Test cases for use during customer testing
Implementation guide
Project template, including template role
with suggested authorisation setup
it.approval requiresfamiliarity with:
Business processes
SAP workflow
SAP ABAP
SAP Content Server /
Archive Link
SAP HR
SAP GUI XT
SAP NetWeaver
a/s Erhvervsbyvej 11 DK8700 Horsens +45 7022 2166 [email protected] www.itelligence.dk