word2007 draft

Microsoft Word is a word-processor that lets you create a varietyof different documents such as letters, single-file reports, multi-filereports, books, brochures, newsletters, and web pages.

Word processing software lets you create, edit, format, store,retrieve, and print a text document. Creating is writing andcomposing the document. Editing refers to making changes tothe document to fix errors or improve it. Formatting is making thedocument look attractive. Storing means saving it on a disk.Retrieving is opening the saved document from disk intocomputer memory. Printing is producing the document on paper,using a printer connected to the computer.

Microsoft Word provides powerful and easy-to-use tools. A few ofits capabilities are: checking and correcting spelling andgrammar, handling page organization such as page numbers,headers and footers, having auto texts, symbols and clipart,working with tables, and formatting text by one button clicking.

Microsoft Word can be used at home, at school and at work. Athome, one can write notes, memos, letters, labels, envelopes,create cards, stickers or flyers. In schools, Word may be used forwriting homework, theses, research notes, time tables orcertificates. People working in business may use Word to set upfaxes, reports, contracts, business cards or mail mergedocuments. It is also easy to prepare a resume or CV using Word.

Word can create complex or specialized documents that arenormally created by more specialized software applications suchas:

Web pages: Easier to use than Microsoft FrontPage, Word hasWeb publishing features that let you create Web pages with ease.

Brochures, newsletters, and other documents with complex pagelayouts: Microsoft Publisher might be able to do a better job atcreating short, layout-intensive documents. However, Word'simproved drawing and layout features make it a highly viable toolfor creating these kinds of documents.

Printer-ready publications: Dedicated desktop publishingpackages (such as Adobe PageMaker, or Quark Press) do a

Uses of Word

Introduction

Introduction to Microsoft Word

6 W O R D

W O R DIntroduction to Microsoft Word

7

superb job of creating printer-ready publications with precise pagelayouts, cross-references, indexes, tables of contents, and so on.Word is ideal for the initial organizing, writing, editing, andproofreading of a publication. However, you can also do quite agood job in Word of preparing the final printer-ready publication.If your page layout needs are a bit demanding for Word's tools,you can always transfer your Word document to a dedicateddesktop publishing program to create the final layout.

Tables of numbers or other data: Clearly, Microsoft Excel is thetool of choice for working with numbers, and Microsoft Access forworking with databases. However, Word tables can be used tostore and display reasonable amounts of numeric or textual data.Word even provides mathematical functions for working withnumbers in tables, as well as database tools for working with datafields and records in tables.

Why use Word for a task that can be performed with a morespecialized software program, perhaps one which is alreadyinstalled on your computer? The main reason is that you probablyalready know how to use Word, and the extra features of a morespecialized program might not be worth the time required to learna new software package, especially if you createonly an occasional Web page, brochure, or otherspecialized document. You might also haveexisting Word documents that you can quicklyconvert to Web pages or other specializedformats. You can thus use Word to improve notonly your current skills, but also your existingcollection of documents.

Starting the Word Program

On the Windows taskbar, click the Startbutton at the bottom left corner of yourscreen.

Select All Programs and point to MicrosoftOffice.

Move the mouse pointer over and click onMicrosoft Office Word 2007.

Practice

3

2

1




8 W O R D

Insertion Point (Cursor)Shows where the text will bewritten.

Print Layout is Word. Documentsbe on a printed pa

Status Bar Displaysinformation about acommand or toolbarbutton, an operation inprogress, or the location ofthe insertion point.

The Fulgives moscreen fo

Word Window - General Overview

The Office button opensrelated tasks.

The Ribbon consists ofseries of tabs.


9

the default view ofs appear as it wouldage.

Outline view enables you tosee the sections of adocument text.

Scroll BarScroll to another part of thedocument.

Document BrowserLets you navigate throughyour document by letting youmove between objects. Tospecify the type of objectclick the round circle andselect the object.

Minimize-Maximize-CloseCloses or changes the Wordprogram windows.

HelpShows help for the written text.

Draft view essentially sameas Print Layout view butdisplays only the text in adocument.

Web Layout view displays thedocument as it would appear ina web browser.

l Screen Reading viewre space on the computerr reading documents.

The Zoom slider letsyou choose betweenzoom levels.

Split box allows you to workin two parts of yourdocument at the same time

Title Bar Shows the nameof the document and theprogram name.

The Ribbon and Office ButtonThe Ribbon is located at the top of the document area in Word. Itconsists of series of tabs.

Each tab are organized into groups and shows differentcommands.

To switch between tabs;

Click on each tab name.

Or use the turn scroll button of your mouse

Practice

1


10 W O R D

The Ribbon

The Ribbon showing contextual tabs.

The Ribbon is context sensitive. It changes depending on selectedtab, object or the task.

For instance; when a table is selected, the Ribbon showsContextual tabs related to tables.

The diagonal arrows in the groups launch dialog boxes.

Each command on the ribbon has its own shortcut keys. If youdon't know to use which key to activate a command, press the Altkey on the keyboard to show Key Tips. Pressing the associatedkey on the keyboard activates the command.

To change the orientation of the document using shortcut keys;

Press the Alt key on your keyboard. 2

Press P key to open the Page Layout tab, and then O to openOrientation menu.

The Office button opens the Office menu that contains file relatedtasks; such as open, save, printing, and also Word options. It islocated in the top left corner of the ribbon.

The Office menu has two panels. The left panel displays the majorfile tasks. When you move your mouse pointer on a task, the rightpanel displays a menu related to selected task.

In this exercise, you will type a letter to the President. MicrosoftWord is a good choice for this kind of task. But before starting,there are a few things you need to know first;

The short, vertical, blinking line at the top of the document is theinsertion point (cursor). The insertion point indicates where textwill be entered as you type.

When typing long lines of text, you do not have to press Entereach time you want to start a new line. Word will automaticallystart a new line for you when you reach the right side of the page.

This feature is called word wrapping.

Creating a New Document

3


11

Short-cut keys

The Office button opens the Office menu.

By default, Microsoft Word functions in insert mode. That meansthat any new text you enter in the middle of a line is insertedbetween existing texts. But if you turn on the overtype mode youcan overwrite existing text with any new text that you type in. Youcan double-click OVR on the status bar or press the insert key onthe keyboard to turn overtype on or off.

To create a new document;

Click the Office button and then selectNew.

The left side of the New Document dialogbox contains templates for creating newdocuments. A preview of the document isdisplayed in the right pane of the window.

In the left pane, click Blank and recentand click Blank Document.

Click Create.

Or press Ctrl + N

Type “Dear President” and press Entertwice.

Type “I am a student at the InternationalHigh School”. Press Enter twice.

Continue your letter by typing thefollowing text and at the end of eachparagraph press Enter twice.

Practice

6

5

4

3

1

2


12 W O R D

The New Document dialog window opens.

Creating a new document

TemplatesA template is a document; such as brochures, memos, reports,and business letters, which provides a preformatted layout forcontent with text and graphics. You can customize the content inthe template to create your own document.

If you are connected the internet you can use a variety of onlinetemplates that are stored on the MicrosoftOffice Online Web site.

In the following exercise, you will download atemplate from Microsoft Office Online. Youwill need a connection to internet to completethe task.

Create a new document.

In The New document dialog window,select Flyers.

Select a template in the Event pane, and then clickDownload.

Word downloads the template and opens it in a newdocument.

After you've created a document, you must give it a name andsave it to a permanent storage device, such as the hard disk, or aflash disk, for future use. Save your document not only at the endof your work but shortly after you first create and as you work onit.

In this exercise, you will save your document with the name MyLetter in your Documents folder.

From the Office Menu, choose Save.

Or press Ctrl + S

Or click the Save button on the Quick Access toolbar.

The Save As dialog box opens because it is the first time that youare saving the document.

Practice

1

Saving a Document

4

3

2

1


13

Choosing a template

Word opens the template

In the File name box, type “My Letter”.

Click the Save button to save your document.

To save the file in a new folder;

Click the New Folder button in the Save As dialog box.Name the new folder.

Your file is saved with the name My Letter.docx in yourdocument folder.

4

3

2


14 W O R D

The Save As dialog box

The Save As dialog box

If you want to save your document under a different file name or

to a different location, or in a different file format, you can use the

Save As option. For example, the Word 97-2003 Document

command saves the current document so that it can be viewed in

previous versions of Word.

In this exercise, you will save your document My Letter with the

name on a Flash drive or another hard disk.

From the Office menu, choose Save As.

Or press F12.

In the Folders pane, click the Computer icon, and then select

your Flash drive.

Use the New Folder icon to create a folder named “MyWork”.

In the File name box, type “My First Letter”.

Click Save to save the file and the dialog box closes.

Your document is saved with the name My First Letter.docx on

your Flash drive.

5

4

3

2

1

Word 2007 provides different kind of file types. The .docx fileextension is for basic documents with text and graphics. Thedocuments with this extension blocks scripts and macros, makingit safe from viruses.

A document with .docm file extension contains macros orprogramming code. Previous versions of Word cannot open .docxand .docm file types.

When you work with Word you will sometimes need to create anew document from scratch. More often, you will need to work onan existing document that you or someone else has previouslycreated. Also it's often easier and more efficient to create adocument by modifying one that already exists, instead of havingto retype a lot of information.

To open an existing document,

Press Ctrl + O

Or select the Open command on the Office menu.

The Open dialog box displays Documents folder of thecurrent user.

Double-click the My First Letter file to open.

Or select the file name and click Open.

2

1

Opening a Document

File Types


15

The Open dialog box

Basic documents with text and graphics

Web documents

Documents with macros or programmingcode

The documents you have opened recently are displayed on theright pane of the Office menu. You can pin a document to fix itspalace on the Recent Documents pane.

Click on the file name to open it.3


16 W O R D

Opening Recent Documents

When you open a document created in a previous version ofWord, the title bar displays the name of the document, followedby the words Compatibility Mode. Word 2007 contains someformatting features that cannot be available in previous Wordversions. Converting documents enables you to use of these newfeatures.

Converting a Document

Compatibility Mode Title Bar

A menu with most commonly used commandsopens.

Customizing Quick Access Toolbar

The Quick Access ToolbarYou can easily access and run a command by clicking itsbutton on the Quick Access toolbar. The Quick Accesstoolbar contains most commonly used commands. Bydefault, it has three buttons, save, undo, and redo. You cancustomize the Quick Access toolbar to display thecommands you use most often.

To customize the Quick Access toolbar;

Click the down arrow next to the Quick Access toolbar.

Click on the Open command. If you don't see acommand on the menu, click the More Commands…command.

The Open button appears on the Quick Accesstoolbar. Now, you can open your documents quicklywithout using the Office button and menu.

3

2

1

When you have only one document open,clicking the Close button on the title bar willclose both the document and the Wordprogram.

On the Office menu, choose Close.

Or press Ctrl + F4.

The Close button closes just the document and leaves the Wordprogram open.

When you attempt to close an unsaved document or made anychanges to an existing document, Word asks whether you wouldlike to save the document.

The Exit Word button in the lower right corner of the Office menuand in the Title bar close all documents and exits the Wordprogram.

Click the Exit Word button to close both your document andthe Word.

2

1

Closing a Document

Click the Office button.

The Office menu displays the Convert command whenever adocument with previous version is open.

Click the Convert button. The document is replaced with theconverted version.

Save the document.4

3

2

1


17

Converting documents

Save Confirmation

The Close button

Word 2007 has five different documents views, Print Layout, FullScreen Reading, Web Layout, Outline, and Draft. Each view hasits own purposes and advantages.

In order to change the document view;

Click the View tab; choose one of the Document Views in theDocument views group.

Or click the document view buttons in the Status bar.

Print Layout is the default view of Word. Documents appear as itwould be on a printed page. Print Layout view displays asgraphics, tables, and headers, footers, and the other objects. Livepreview works in Print Layout view.

The Full Screen Reading view gives more space on the computerscreen for reading documents.

Web Layout view displays the document as it would appear in aweb browser. It is used to prepare documents for digitalpublishing on the internet and not suitable for printing pages.

Outline view enables you to see the sections of a document text.It is ideal for working with long documents with several chapters.

Draft view essentially same as Print Layout view butdisplays only the text in a document. It is useful whenyou quickly want to write and edit text.

The Zoom commands let you choose between zoomlevels. Zooming in makes words easier to read andhelps prevent eyestrain. Zooming out makes scrollingfaster and helps you to see several pages at once.

In order to change zoom levels,

In the View tab, click the Zoom button in theZoom group.

Or click the number next to the Zoom slider atthe right bottom of the Word screen

Select between predefined zoom levels or enter anew value in the Percent box.

Or use the Zoom slider to change zoom level.

2

1

1

Document Views


18 W O R D

The Document Views group

The Zoom group

The Zoom dialog box opens.

The Document View buttons

You can share your documents by sending them inan e-mail message. You need an Internetconnection to use this feature. If Microsoft Outlookis installed and configured, Word uses it as adefault e-mail program.

In order to sent a document by an e-mail;


Point to the Send command; click E-mailcommand on the right side of the Officemenu.

Default email program opens.

The document is in the attach field. Type inthe email address you want to sent.

Click Send.

The Help feature allows you to learn to use the basic andadvanced features of Word. If you have a connection to theinternet you can get up-to-date on line help from Microsoft OfficeOnline.

To get help;

On the Ribbon, click the button with a question mark.

Or Press F1.

Or if you see an information box on a button on the Ribbon,press F1.

In the text box at the top, type “Save a document” and thenclick the Search button.

Click on a topic to get help information.

Click the Back, Forward, Stop, Refresh, and Home buttonson the toolbar to move around in the Word Help.

4

3

2

1

Sending and Sharing Documents

4

3

2

1

Getting Help


19

The Word Help window opens.

Sending Documents


20 W O R D

Opening, editing and saving a document

Step-1 Run the Word Program.

On the Windows taskbar, click the Start button at the bottom left cornerof your screen.

On the Start menu, point to All Programs.

Move the mouse pointer up and point to Microsoft Office.

Move the mouse pointer over and click on Microsoft Office Word 2007.

Step-2 Type the text.

Type your name, surname, telephone number and address.

Step-3 Save the document to your floppy disk using the name Case Study 1.

On the Quick Access toolbar, click the Save button. The Save DialogBox will opens on the screen. Type the file name in the file name box andclick Save.

Step-4 Close the document.

On the Office menu, click the Exit button.

Step-5 Open the document again.

Open your document from the Recent Documents pane on the Officemenu.

Step-6 Change the telephone number.

Change the document by adding a new telephone number or changingthe old one. You can insert other text like your birth date or your email.

Step-7 Re-save the document as an HTML formatted file.

On the Office menu, choose File, Save As. The Save As dialog boxopens on the screen. In the Save As type box, click the drop-down arrowand select Web Page (HTML). Click Save.

Step-8 Close the document.

When the document is closed without being saved, the Word programwill ask you whether you want to save the document.

Click Yes on the dialog box and save the document.

Step-9 Try to repeat steps above without using the mouse.

Case Study


21

1. Microsoft Word is ____________________ that lets you create a variety ofdifferent documents such as letters, single-file reports, multi-file reports,books, brochures, newsletters, and web pages.

2. Click save or press ____________________ shortcut to quickly save thedocument.

3. The short, vertical, blinking line at the top of the document is ____________.

Fill in the blank

1. If you want to save a saved document to a different location, you can useSave As.

True False

2. The shortcut key for the Help command is F1.

True False

3. You can convert a Word 2007 file to Word 2003 file end keep all theformatting

True False

True or False

1. Birthday Card� Create a new file. � In the Templates pane select Greeting Cards.� Choose Occasions and events, and then download a Birthday Card

template.� Change the text in the template with your own.� Save the document, and then e-mail it to your friend as Birthday Card.

Projects


22 W O R D

1. What can you create with the Wordprogram?

a. Letters b. Web Pagesc. Tables d. All of the above

2. Which of the following option provides adocument with preformatted layout forcontent with text and graphics

a. Dialog Launchers

b. Templates

c. Saving As commandd. Word Help

3. Choose the sentences that true about theRibbon. (Choose two answers)

a. The Ribbon is context sensitive.

b. You can easily add your favoritecommands to the Ribbon.

c. Pressing Alt key shows short cut keys onthe Ribbon.

d. The Ribbon contains major file taskssuch as Open, and Save.

4. What is the meaning of the text"Compatibility Mode" after a documentname in the title bar?

a. The document is compatible with allOperating Systems.

b. You need to save the file immediately.

c. The document was created with aprevious version of Word.

d. The document contains advancedfeatures of Word.

5. Which of the following can you do on theMicrosoft Office Online?

a. Download templates in differentcategories.

b. Convert a document to up-to date Wordversion.

c. Get up-to-date help about a Word topic.

d. Download documents views such as pagelayout, and draft view.

6. Which one does not start a newdocument?

a. Ctrl + N keyboard shortcut.

b. Open a document from a flash drive.

c. Click New command on the Office menu.

d. Start the Word program.

7. What is the correct order to save a newWord document to a floppy disk?

Choose Flash drive from Save In box.

Write the file name.

Click the Save button on the QuickAccess toolbar.

Click Save on the Save dialog box.

8. A document; you just open; displays verysmall in the Word screen. How can youmake it bigger to read or work on it?(Choose two answers)

a. Switch to Full Screen Reading.

b. Use the Zoom dialog box and Zoom Out.

c. Use the Zoom Slider in the Status bar toZoom In.

d. Close the document and open it again.

9. Which of the following dialog boxesopens when a document is saved for thefirst time?

a. Save All b. Save

c. Close d. Save As

10. How can you insert a text inside a textline without deleting the existing text?

a. Start typing in the overtype mode.

b. Locate the insertion point after the line.

c. Start typing in the Insert mode.

d. Enable the Word Wrapping by pressingEnter key.

Multiple choice questions

Working With Text

24 W O R D

You move through a document to see text and objects that's offthe screen, to set the insertion point at a new place, or to selecttext and objects for changes. There are several ways to move theinsertion point in your document: you can use the mouse, thekeyboard, or several commands, most notably the Go Tocommand.

To move the insertion point to a specific place;

In this exercise, you will move the insertion point to the secondline.

Click Page Number on the Status bar at the bottom of the

Word screen

Or press Ctrl + G.

Select a type of place to go. In the Go to what list, select Line.

Type or select a specific item. In Enter line number type “2”.

Click the Go To button.

The insertion point moves to the second line.

Practice

4

3

2

1

Moving Through a Document

Moving the insertion point to thesecond line

Up or Down arrows One line up or down.

Left or Right arrows One character left or right.

Home Start of the line.

End End of the line.

Page Up or Down One screen up or down.

Ctrl+Left or Right One word left or right.

Ctrl+Home To the beginning of the document.

Ctrl+End To the end of the document.

Ctrl+Page Up or Down One page up or down

When you want to perform an action with the text (forexample edit, format, or copy), you must first select it.Word makes text selection quick and easy.

Selecting Text

W O R DWorking With Text

25

Selecting a Paragraph

Selection Techniques

Right Pointing Arrow

TO DO

Select a word Double click on the word

Select a linePosition the mouse pointer in the selection bar before the lineyou want to select. When the right-pointing arrow appears,click the mouse.

Select a paragraph Or

Triple click on any word in the paragraph

Position the pointer in the selection bar to the left side of theparagraph; when the right-pointing arrow appears, double clickthe mouse.

Select a wholedocument Or

Position the pointer in the selection bar, when the right-pointingarrow appears, triple click on the document.

Press Ctrl + A

In the Editing group, click the Select button and then clickSelect All.

Select any amount oftext

Click where you want the selection to begin. Then, whileholding down the shift key, click where you want the selectionto end.

Select multiple textareas

Hold down the Ctrl key on the keybord and with the mouseselect different texts

Selectionbar

There are several ways to copy and move text and graphics fromone place to another. Dragging text is the most efficient way tomove or copy text and graphics, as long as you can see thedestination location on your screen.

Copy and Move with drag and dropIn this exercise, you will move a text with drag and drop.

First of all, you need to open the letter (My Letter or My FirstLetter) that you created in the previous chapter.

Scroll down until you can see the date and the text “DearPresident”.

Position the mouse pointer in the selection, before the date.The mouse pointer changes to a right-pointing arrow.

Click to select the date. The selected text changes to whitetext on a darker background.

Position the mouse pointer over the selected text. The pointerturns into a left-pointing arrow.

Click and hold down the mouse button. A small, dotted boxand a dotted insertion point appear.

Drag up until the dotted insertion point is before the text“Dear President” and then release the mouse button.

Click anywhere outside of the selected text to cancel theselection.

Copy and Move with other techniquesThe keyboard shortcuts are the quickest and easiest to use theCut, Copy, and Paste editing commands.

Practice

7

6

5

4

3

2

1

Practice

Copy and Move

Working With Text

26 W O R D

Moving a Text

In this exercise, you will copy the whole letter into a newdocument.

Select the whole letter.

On the Home tab, click the Selectbutton in the Editing Group and thenchoose Select All.

Or press Ctrl + A.

Copy the selected text.

Click Copy button in the Clipboard group.

Or press Ctrl + C.

A copy of the selected text is placed on the Clipboard.

Create a New Document.

Insert a copy of the letter from Clipboard.

Click Paste button in the Clipboard group.

Or press Ctrl + V.

To move the selected text;

Click Cut button in the Clipboard group.

Or press Ctrl + X.

The Clipboard is an area of memory in which you can store textor graphics temporarily. If you cut or copy text, graphics or otheritems they will be temporarily stored in the Clipboard ready for useelsewhere in the document.

To see the Clipboard contents;

Click the Clipboard dialog box launcher in the Clipboardgroup. Clipboard pane displays left to the document.

The Undo feature allows you to reverse, or undo a recent action.The redo command allows you to repeat a recent action.

Undo and Redo

1

1

5

4

3

2

1


27

Selecting all documents

The Clipboard Group

Undo the last actionYou can undo your last action;

On the Quick Accesstoolbar, click Undo button.

Or press Ctrl + Z.

Redo the last actionYou can redo your last action;

On the Quick Accesstoolbar, click Redo button.

Or press Ctrl + Y.

Or press F4.

11

Working With Text

28 W O R D

Undo and Redo buttons

The Editing Group

The Find and Replace dialog box opens.

You can use the Find command to search for specific instances ofa text in a document, and the Replace command to search forspecific instances of text in a document and replace them withnew text. In addition to replacing text, you can use the Replacecommand to replace formats, such as bold and italic. The Findand Replace commands are located in the Editing group.

Finding and highlighting textIn this exercise, you will find and highlight the word "tobacco" inyour document My Letter or My First Letter.

Practice

Find and Replace

On the Home tab, click Find button in the

Editing group.

Or press Ctrl + F.


In the Find what box, type “tobacco”.

To find all the instances of tobacco;

Click the Find in button; and then choose

Main Document on the menu.

All the instances of tobacco in My First Letterdocument are highlighted.

3

2

1

Replacing TextIn this exercise, you will search the word “tobacco”and replace it with the word “TOBACCO”.

On the Home tab, click Replace button in theEditing group.

Or press Ctrl + H.


In the Find what box, type “tobacco”.

In the Replace with box, type “TOBACCO”.Click Find Next.

When Word finds the text; click the Replacebutton.

Click the Replace All button to replace all ofinstances of the text at once.

Word checks for spelling and grammatical errors as you type. Redwavy lines indicate a word that isn't recognized or is misspelled.Green wavy lines indicate a possible grammatical error. Blue wavylines indicate correctly spelled words in the incorrect context.

Spelling and Grammar

Practice

5

4

3

2

1


29


Grammar checkingYou cann use the Find command to search for specificinstances of a text.

Spell checkingYou can uses the Find command to search for specificinstances of a text.

Contextual Spell CheckingYou cane use the Find command to search for specificinstances of a text.

Use the Spelling and Grammar CheckerIn this exercise, you will use the Spelling and Grammar Checkerto correct spelling and grammar errors.

Type “stard” instead of start and press spacebar.

Practice

1

Working With Text

30 W O R D

The Spelling and Grammar dialog box opens.

Spell checking

The Research task pane.

A red wavy line appears under the word stard,because you have typed it incorrectly.

In the Review tab; click Spelling & Grammarbutton in the Proofing group.

Or press F7.

The Spelling and Grammar dialog box checkseach underlined word in your document.

In the Suggestion list box, click and select thecorrect word.

Click the Change button to change the wordstard with start.

3

2

4

You can also right click on the word once the red underliningdisplays. A pop-up dialog box displays suggesting alternative,correctly spelled words.

Word uses a default dictionary file. If a word isn't in the dictionary;it is also underlined with a red wavy line. You can add a word todefault dictionary;

Click on the misspelled word.

Choose Add to Dictionary option from the popup menu.

The Research panel provides links to Internet research tools thatyou can use from within Word.

To open the Research panel;

Click Review tab, and click Research button in the Proofinggroup.

Or press the Alt key and click anywhere within the document.

To display the search results, you can either click the StartSearching arrow in the green box, or select a type of referencematerial from the list box below.

1

Research Task Pane

2

1

Use the drop-down menu at the top of the Research taskpane to choose references such as Thesaurus.

Enter the key words or phrase in the Search for box in thetask pane, and click the Start searching button.

A quick way to search for materials for a word in thedocument is to press the Alt key and then click the word.The last service used, Thesaurus or Translation, will displayresults for the word you clicked.

To close the Research task pane, click the Research buttonin the Proofing group.

The Thesaurus provides a list of synonyms for the text which youlook up.

To use the Thesaurus;In this exercise, you will find a synonym for a word.

Right-click the word Eventually in My Letter.docx.

Point to Synonyms on the pop-up menu.

Click to select a synonym.

If you need more search, the Thesaurus option in theResearch task pane provides more details;

Click Review tab, and click Thesaurus button in the Proofinggroup.

Or press Shift + F7.

The Research task pane opens. A list of suggested synonymswill display. Move your mouse pointer on a suggestedsynonym in the list and click the arrow next to it. SelectInsert.

5

4

3

2

1

Practice

The Thesaurus

4

3

2


31

Finding synonyms

Word 2007 can easily translate a word into another language,such as Arabic, English, French, or Spanish.

To translate a word;

Click on the word you want translate.

Click the Translate button in the Proofing group.

Or right click the word, select Translate option from the pop-up menu, and choose Translate.

Select the languages in the From and To boxes in order tochange languages. The results display in the Research taskpane under Translation.

You can simply move your mouse over a word and a screentip will show up and translates the word. By default, theoption is turned off.

To enable the Translate screen tip option;

Click the Translate ScreenTip button in the Proofing group

Select the language you want to translate into.

Move and hold your mouse on the word you want totranslate.

Translating the whole document doesn’t necessarily give thewhole meaning of a document. It should rather to be used to getan idea about the document.

In the following exercise you will translate the whole document toFrench. You need a connection to internet to complete the task.

To translate all the text in a document;

Open My First Letter.docx file.

Click the Translate button in the Proofing group.

Choose the languages you want to translate in the From andTo boxes.

Click the arrow under Translate the whole document. Aconfirmation window displays, click Yes.

4

3

2

1

3

2

1

3

2

1

Translating Text

Working With Text

32 W O R D

The Translation displays in the Researchtask pane.

Translation Screentip

The Translation displays.


33

1. To select a whole document, press________________

2. To copy with drag and drop you must hold down_____________ while you are dragging theselected text.

3. To Move, press____________

Fill in the blank

1. If you want to undo your last action, press Ctrl + Z

True False

2. You can select a paragraph by double-clicking anywhere in the paragraph.

True False

3. If you want to correct spelling and grammar errors you can use the Spelling and Grammarchecker.

True False

True or False

The Document is translated and displays in French in a browserwindow.

Online document translation

Working With Text

34 W O R D

1. How can you quickly recover a text that you justaccidentally deleted? (Choose two answers)

a. Use the Clipboard.

b. Press Ctrl + Z.

c. Use the Undo button on the Quick Access toolbar.

d. Open the Find and Replace dialog box, and thensearch for deleted text.

2. If you want to Copy a text and Paste it to anotherplace, which shortcut keys should you use?

a. Ctrl + Z and Ctrl + X

b. Ctrl + C and Ctrl + V

c. Ctrl + C and Ctrl + P

d. Alt + C and Alt + P

3. Select the spelling and grammar checking optionsavailable in Word. (Choose three answers)

a. Contextual spell checking

b. Spell checking

c. Style checking

d. Grammar checking

4. How can you find correct all the instances of a placename you mistyped in a document?

a. Create an entry in the AutoCorrect options.

b. Use the Research pane, and look for all the instancesof the word.

c. Select the all text and the Spelling & Grammarbutton.

d. Use the Replace dialog box, and then Replace All.

5. Select the ways you look for synonyms for a word.(Choose three answers)

a. Enable the Translation ScreenTip and hold yourmouse on the word.

b. Right click the word, and then select Synonyms onthe menu.

c. Hold down Alt key and click on the word

d. Select the Thesaurus in the Research pane, type theword in the Search for box, and then press Enter.

6. You can replace a word in your document withanother word that is more suitable and has nearly thesame meaning;

a. By using the Spell Checking

b. By using the Grammar Checking

c. By buying a dictionary

d. With the Thesaurus feature

7. A spelling error in a document is identified by:

a. A green highlight

b. A red wavy underline

c. A green wavy underline

d. A blue wavy underline

8. What are options available Find and Replace Dialogbox?

a. Find b. Synonyms

c. Replace d. Go To

9. How can you select all the text and the objects in adocument? (Choose all that apply)

a. Drag your mouse from the beginning to the end ofthe document.

b. Press Ctrl + A

c. In the Editing group, click the Select button, andthen Select All.

d. Triple-click any word in a paragraph.

10. As you read through an astronomy document, youencounter an astronomer named Galileo. How canyou get an online help about the astronomer withoutleaving the document and the Word screen?

a. Open Google in an internet browser, and make asearch.

b. Use the Thesaurus, in the Research pane.

c. Hold down Alt key and click on the word.

d. Open the Find and Replace dialog box, and click theSearch on internet option.


Formatting Characters and Paragraphs

36 W O R D

Font Formatting enables you to give the text in your documentsdifferent looks and styles. You can change the font face, font size,underline text, and change the color and the spacing betweenletters.

A font is a set of characters and letters of the same look andstyles. Each font has a particular design. The size of a font iscalled font size. The most preferred fonts are Times New Roman,Arial, and Courier New.

Formatting text in Bold and ItalicIn this exercise, you will select the text that you wish to format asbold or italic in your document. (My Letter or My First Letter)

Select the text Date.

On the Home tab, click Bold button in the Font group.

Or on the Mini toolbar, click Bold button.

Or press Ctrl + B.

Click anywhere outside the selected text to cancel theselection.

Select the text Sincerely,

Click Italic button in the Font group.

Or on the Mini toolbar, click Italic button.

Or press Ctrl + I.


Whenever you select a text; the Mini toolbar displays just abovethe selection. It contains a set of formatting commands forchanging fonts and paragraphs.

6

5

4

3

2

1

Practice

Font Formatting

The Font Group

The Font Group

Formatting text in Bold

Formatting text

To display the Mini toolbar;

Select the text and move the mouse pointer just above theselection.

Click the buttons on the Mini toolbar to apply formatting tothe selection.

When you move the mouse away from the text it fades slowlyand disappears.

Change the Font and Font SizeIn this exercise, you will change the font and font size of the text.

Select the text John Doe.

On the Home tab, click the arrow next to Font box and in theFont group.

Or use the Mini toolbar.

Scroll down and select Lucida Handwriting in the list.

The selected text changes to the Lucida Handwriting fontface.

In the Font group or on the Mini toolbar,

Click the arrow next to Font Size box and, and then click 10in the list.

Or use the Grow or Shrink Font buttons to change font sizegradually.


5

4

3

Practice

2

1

2

1

W O R DFormatting Characters and Paragraphs

37

The Mini toolbar displays.

Changing font

Changing font size

TO DO THIS

change the font color of a text, Orclick the arrow next to Font box and in the Font group.

use the Mini Toolbar.

underline the text, select the style of underline from the Underline style list.

apply any text effect, select them from the Effects in the Font dialog box.

increase or decrease character spacing, use the Character Spacing tab in the Font dialog box.

Live PreviewLive Preview enables you to see formatting of a text without havingto apply it first.

Select the Date.

In the Font group, click the arrow next to Font Color button.

Move your mouse on the colors under the Theme Colors.

Clear FormattingYou can clear formatting of a text in one step;

Select the text.

Click the Clear Formatting button in the Font group.

Or press Ctrl + Space.

Dialog Box Launchers In the lower-right corner of some command groups, there areDialog Box Launcher buttons. The Dialog launchers open dialogboxes with more commands.

Change the font color, the space between characters and applytext effect.

In this exercise, you will change the font color of a text, underlinethe text, apply text effect and increase the space betweencharacters.

Select the text Dear President.

In the Font group, click the Font dialog box button.

Or press Ctrl + D.

The Font dialog box opens.

Click the arrow next to Font Color and select the color red.

Click the arrow next to the Underline Style box and selectWords only.

4

3

2

1

2

1

3

2

1


38 W O R D

Live Preview

The Font dialog box

Formatting a Text

Click the Character Spacing tab.

Click the arrow next to Spacing box and select Expanded. Inthe By box, select 5 pt. and click OK.

Change CaseThe Change Case command changes the capitalization of aselected text.

Select an Uppercase text.

Click the Change Case button in the Font group.

Format PainterAt the end of your document My Letter.docx, there is a second textPresident. If you want to format this one like the first one, youmust repeat the steps in the previous topic, or you can use acommand that copies formatting from text, then pastes it onto theother text selection. This feature is called Format Painter.

In this exercise, you will apply formatting using the Format Painter.

Click on the text Dear President.

In the Font group; double-click the Format Painter button ifyou're going to copy the formatting to several locations

Or just click if you're going to copy the formatting only one time.

Click the Format Painter button.

Move your mouse pointer to the second text President.

Click or drag on the text.

Format Painter pastes the formatting to the destination textand turns off.

The format of a paragraph can be changed by setting tabs,indenting, aligning, changing line spacing within and betweenparagraphs, controlling page breaks etc. All these features allowyou to enhance the appearance of your document.

Paragraph Formatting

5

4

3

2

1

2

1

6

5


39

Format Painter

Microsoft word Sentence casemicrosoft word lowercaseMICROSOFT WORD UPPERCASE Microsoft Word Title CasemICROSOFT wORD tOGGLE cASE

Change Case options

Paragraph AlignmentThere are four ways to align a paragraph.

In this exercise, you will justify the text in yourdocument.

Select the whole document

Click the Justify button in the Paragraphgroup.

Or press Ctrl + J.

Or click the Paragraph dialog box button inthe Paragraph group

In General area; click the Alignment drop-down arrow and select Justify.

Click OK.4

3

2

1


40 W O R D

The format of a paragraphcan be changed by settingtabs, indenting, aligning,controlling page breaks.


The format of a paragraphcan be changed by setting

tabs, indenting, aligningcontrolling page breaks


LEFTEach line of text is aligned

left.

CENTEREach line is centered.

RIGHTEach line is aligned right.

JUSTIFYEach line aligns with theboth sides of the typing

area.

Justifying Text

NormalThe format of a paragraph can be changed by setting tabs, indenting,aligning, controlling page breaks etc.

Left: 1.25 cmThe format of a paragraph can be changed by setting tabs,indenting, aligning, controlling page breaks etc.

Right: 1.25 cmThe format of a paragraph can be changed by setting tabs,indenting, aligning, controlling page breaks etc.

First lineThe format of a paragraph can be changed by setting tabs,

indenting, aligning, controlling page breaks etc.

HangingThe format of a paragraph can be changed by setting tabs,indenting,

aligning, controlling page breaks etc.

IndentingIf you do not want all paragraphs to align with the borders of thetyping area, you can use the indentation options to indent the text.

To further customize the indentation of the paragraphs, you canalso set the following special indentation types;

Indenting Text.

Select the paragraph starting with the text “I am veryconcerned”.

In the Paragraph group, click the Increase Indent button.

Or click the Paragraph dialog box button;

Or on the Page Layout tab, use the Paragraph group.

Under the Indentation, specify the indentation from the leftand right margins.

Type in the left box: 1.2 cm.

Type in the right box: 1.2 cm.

Click OK in the Paragraph dialog box.

Paragraph spacingYou can change the amount of spacing betweenlines in a paragraph or between paragraphs byusing the Spacing section in the Paragraph dialogbox.

To change line spacing;

In this exercise, you will change the amount of spacing betweenlines in a paragraph.

Select the paragraph or click anywhere in the paragraphstarting with the text “I am very concerned”.

Click the Line Spacing button in the Paragraph group. Onthe menu; select 1.5.

Or on the Line Spacing menu, click the Line SpacingOptions command.

The Paragraph dialog box opens.

2

1

3

4

Practice

2

1


41

The Paragraph dialog box opens.

Indenting text

Select the Indents and Spacing tab.

In the Line Spacing box, click the arrow andselect 1.5 lines.

Click OK.

The line spacing changes to 1.5 lines.

5

4

3


42 W O R D

Option Description

Widow/Orphan control Prevents the last line of a paragraph from being printed at the top of a page (widow) orthe first line of a paragraph from being printed at the bottom of a page (orphan).

Keep with next Keeps the paragraph and the following paragraph on the same page.

Keep lines together Keeps all lines of a paragraph on the same page.

Changing Line Spacing

Changing paragraph spacing.In this exercise, you will change the amount of spacing betweenparagraphs.

Select the first four paragraphs in your document.

In the Paragraph group, click the Paragraph dialog boxbutton;Or on the Page Layout tab, use the Paragraph group.

In the Spacing section, click the up arrow until 6 pt. in theBefore box.

In the Spacing section, click the up arrow until 6 pt. in theAfter box.

Line and Page BreaksThere are other useful paragraph rules that you can apply byclicking the Line and Page Breaks in the Paragraph dialog box.Such as Widow/Orphan Control, Keep Lines Together etc. Theseoptions are summarized as follows.

4

3

2

1

Practice


43

Bulleted and Numbered lists make your document more readableand enable you to point out important parts of a document.

Use Numbers when the ordering of the paragraphs and items isimportant (i.e. legal documents, instructions, manuals).

Use Bullets when the ordering doesn’t matter (i.e. a shopping list)

The Numbered documents are easy to edit. When you add orremove paragraphs or items, the Numbered list renumbersautomatically. For instance, a new paragraph at the end of the listgets the next consecutive number.

Creating bulleted and numbered listsIn this exercise, you will create a list from scratch.

Locate the insertion point where you want to create the list.

Click on the Numbering or Bullets button in Paragraphgroup.

Word indents the line.

Type the first item and press Enter.

To end a Bulleted and Numbered List;

Click on the Numbering or Bullets button in Paragraphgroup.

Or press Enter twice at the end of the list.

You can create space between the list items as you do onparagraphs spacing.

Bullets Special characters, symbols, and pictures

Numbers Numerals, roman numerals and letters

1

3

2

1

Practice

Bulleted and Numbered List

The Paragraph group

Bulleted list

Numbered list


44 W O R D

Customizing Bulleted and Numbered ListIn a bulleted list, instead of using regular bullets you can select adifferent character, a picture bullet, or change indents. You cancustomize Numbered lists and choose different number styles andfonts like in a bulleted list.

In this exercise, you will customize a bulleted and numbered list.

Select the list or list items.

In the Paragraph group, click the arrow next to Bulletsbutton;

Choose a new bullet from the Bullet Library.

There are seven bullet styles but Word offers you more;

Click the Define New Bullet command on the menu.

Use the Symbol or Picture button to select a bullet style.

Click the Font button, and change the color of the bullet.Click OK.To convert the bulleted list to a numbered list,

Select the list.

Click the Numbering button in the Paragraph group.

Multilevel ListsA Multilevel List format enables you to organize documents withhierarchical content such as law and scientific literature. In orderto create a multilevel list, the paragraphs must be indented.

Creating a Multilevel List

Click Increase Indent button in the Paragraph group.

Or use Tab key.

Select the paragraphs. Click the arrow next to Multilevel Listbutton in the Paragraph group.

From the List Library menu, choose a list style.

Each indentation level gets a different number formatting.

2

3

Practice

1

2

1

6

5

4

3

2

1

Practice

The Define New Bullet dialog box.

Bulleted list

A Multilevel List

You can add borders and shading around pages and textselections to emphasize a section or to enhance the look of thedocument.

Apply a Border and ShadingIn this exercise, you will apply a border around aparagraph.

Click the paragraph starting with the text“Did you know that”.

In the Paragraph group, click the arrow nextthe Borders button;

From the menu, choose Outside Bordersoption.

Click the arrow next Shading button in theParagraph group.

Under the Theme colors, click the colorblue.

The background of the paragraph is filledwith blue shading.

Change the Border and apply ShadingIn this exercise, you will change the color, style and width of aborder and apply shading to a paragraph.

Click the paragraph starting with the text “Did you knowthat”.

In the Paragraph group, click the arrow next to the Bordersbutton;

Click Borders and Shading command on the menu.3

2

1

Practice

4

3

2

1

Practice

Borders and Shading


45

Applying a Border

Applying a Shading

You can add a background to your document such as Watermark,color or a texture.

Page background colors are applied by using Page Color buttonin the Page Background group. Fill effects command at thebottom of the Page color menu allows you to select effects fromfour different categories.

A watermark is a faint graphic image at the background of adocument.

Page Backgrounds

The Borders and Shading dialog box enables you tocreate, modify paragraph and page borders, andshadings. By customizing line styles and colors you canget different border effects.

In the Width section, select 3 pt.

In the Color section, select the color Dark Blue.

Click OK.6

5

4


46 W O R D

The Borders and Shading dialog box opens.

Change the Border and apply Shading

Adding a Page BorderIn this exercise, you will add Page Borders toyour document.

In the Borders and Shading dialog box ,click the Page Border tab.

Or on the Page Layout tab, click the PageBorders button in the Page Backgroundgroup

In the Art section, select any art picture.

In the Apply To section, select WholeDocument.

Click OK.

Practice

4

3

2

1

Applying WatermarkIn this example, you will insert a watermark and applya page color to your document,

Click the Page Layout tab

In the Page Background group, click theWatermark button.

Click one of the options. Word inserts thewatermark on every page of the document. Youcan also create a custom watermark or insertpicture watermark.

Click the Page color button in the PageBackground group.

Choose a color on the menu. Word applies the backgroundcolor to the document.

To print the background color;

Click the Office button; open the Word Options from theOffice menu.

Click Display on the left side of the menu.

Under the Printing Options; check in the boxPrint Background Color and Images.

3

2

1

5

4

3

Practice

2

1


47

The document has a page color and a watermark.

The document has a page color and a watermark.

You can change the number of columns in adocument or a section of a document. You cancreate newspaper columns, parallel columns anduneven columns before entering text or you canapply columns to existing text.

Columns

Creating columnsIn this exercise, you will create two columns in a section ofyour document.

Select the paragraph starting with the text “Well over5.000.000 people”.

Click the Page Layout tab.

Click Columns button in the Page Setup group; selectTwo on the menu.

The Columns dialog box enables you to create and modifythe columns with several options.

Click Columns button, and then click More Columnsoption.

Check the Line between box to apply a line between thecolumns.

Click OK.

Practice

3

2

1

3

2

1


48 W O R D

The Columns dialog box

Texts aligned with the space key are displayed improperly whenthe document is reformatted or transferred to other computers.By using the Tab key and Tab stops you can create and formatdocuments easier and faster.

Tab StylesIn Word, there are several Tab types: left, right, center, decimal.Left align tabs are the most used Tab style. By default, Word setleft aligned tabs every 1.25 cm.

The following example shows how to use tab stops. The dashedline indicates the location of the Tab stop.

Tabs


49

Setting Tab StopsThere are two ways to create tab stops, you can set tabs using theTabs menu or using the ruler. For more accurate and precisesettings use the Tabs dialog box.

In this exercise, you will set tab stops using the Tabs dialog box.

Create a new document.

Locate the insertion point where you start typing.

In the Page Layout tab, click the Paragraph Dialog BoxLauncher, and then click Tabs button.

In the Tab stop position text box, type the tab position as2 cm. Make sure the left alignment checkbox is selected.

Click Set. Repeat the steps for 6 cm, and 10 cm.

Click OK.

Every time you press the Tab key, the insertion point moves fromone Tab stop the other one.

Press Tab key, type “CPU”, press Tab key, type “Speed”, pressTab key, type “Year”.

Enter the data in separate lines.

To set Tabs stops using the Ruler;

When you set a tab stop, you can see it on the Ruler and changeits location by dragging it.

Practice

8

7

6

5

4

3

2

1

Setting Tab stops

Item Price

CPU 255$ Left Aligned

Mainboard 125$ Right Aligned

HDD 100$ Center Aligned

RAM 35.4$ Decimal Aligned

Left Aligns text on the left at the tab position

Right Aligns text on the right at the tab position

Center Centers text at the tab position

Decimal Aligns a column of numbers with thedecimal at the tab position

Bar tab Inserts a vertical bar at the tab stop.

Setting Tabs

CPU Speed Year8086 30 MHz 198480486 75 MHz 1995Pentium I 90 MHz 1999Pentium IV 3 GHz 2003


50 W O R D

Locate the insertion point where you start typing.

If the horizontal ruler is not visible, click the View ruler buttonat the top of the vertical scroll bar.

Set the tab stops by clicking on the ruler. You can drag tabstops left or right along the ruler to a different position.

The horizontal ruler with different tab stops.

To change the tab style click on the Tab style button that islocated on the far left of the Ruler.

Removing TabsTo remove existing tabs, simply drag them from the ruler to thedocument area or on the tabs dialog box; select the tab you wantto remove and click the Clear button.

A style is a group of paragraph and character formats storedunder a name. Style is a time saving feature that you can apply toa text or a document at once.

Quick StylesWord provides a gallery with sets of Quick Styles. A gallery is agroup of built-in styles and formats. You can simply apply any oneof these quick styles by clicking over it.

Styles

3

2

1

The Style gallery window displays.

Applying a StyleBy default, Word applies the Normal style to thetext you enter. In order to apply a different stylethan the Normal style;

In the Home tab; move your mouse overone of the styles in the Quick Style galleryin the Styles group.

Live preview shows how it will look if youapplied the highlighted style.

1

Practice


51

Click More button next to the Quick Style gallery.

Select and click to apply a style.

Creating a Quick StyleIn this exercise, you will create your own paragraph quick style.

Select a paragraph with formatting information; such as fontcolor, size, Align left and italic etc.

In the Styles group, click More button next to the QuickStyles.

Click Save Selection as a New Quick Style command.

Create New Style from Formatting dialog box opens.

The current name will be highlighted. Type a new style namein the name box.

Click OK.

ThemesA theme applies to the entire document. The purpose of a themeis to change the fonts or colors in a consistent way across adocument without redefining the individual styles.

Click the Change Styles button in the Styles group. Point toColors or Fonts menu.

Or on the Page Layout tab; click the Theme Colors or ThemeFonts buttons in the Themes group.

Select a built-in Theme font or Theme Color.2

1

5

4

3

2

1

3

2

Creating a Quick Style

Themes Gallery

The Themes Group


52 W O R D

Opening, editing and saving a document

Step-1 Display the formatting marks by clicking the Show/Hide button in the Paragraph group.Step-2 Type the text "Happy Birthday"Step-3 Select the text "Happy Birthday" and the paragraph mark.Step-4 To copy text, press Ctrl + C or click the copy button in the Clipboard group.Step-5 Paste the text two times; press Ctrl + V two times or click the paste button two times in the

Clipboard group.Step-6 Select the first "Happy Birthday" and open the Font dialog box:Step-7 Click the Font dialog box launcher in the Font group.

Apply the following formats to the first "Happy Birthday" text:

Step-1 Font: Arial; Font Style: Bold; Size: 24 pt.; Font Color: redEffect: Double StrikethroughCharacter Spacing: Scale: 150%

Step-2 Select the second "Happy Birthday" text

Align the selected text at center.

Step-1 Click the center alignment button in the Paragraph group.Open the Font dialog box.Apply the following formats to the second "Happy Birthday"" text:Font: Font Style: Italic, Size: 26 pt., Font Color: blue, Effect: Small CapsCharacter Spacing: Spacing: Expanded by: 3 pt.

Creating Customized Lists

Step-1 Open a blank word document.Step-2 Type the document title as "World Cup 2010 Countries and Players"Step-3 Create an imaginary group list of World Cup 2010 football games. There should be 4 different

countries.Step-4 For each country type four player names just below their country names.Step-5 Select all the country names and player names together.Step-6 Click the Numbering button in the Paragraph group.

A numbered list appears from number 1 to number 20.Step-6 Select players of the first country in the numbered list.Step-7 Press the Tab key on the keyboard or click the Increase Indent button in the Paragraph group.

A Multilevel list is created and the players get letters instead of numbers in the list.

Case Study


53

Step-8 Save the document as "Sports.doc"Step-9 Repeat the steps for the remaining countries in the list.

Setting Tab Stops

Step-1 Display the Ruler at the top of your document.Step-2 On the Ruler, create tab stops at 2 cm, 7 cm, 12 cm, and 17 cm.Step-3 Connect to the Internet.

1. You can display formatting marks such as paragraph marks and space on your screen by clickingthe_____________ button.

2. To display the Tabs dialog box, click________________ and then click Tabs.

3. A dot or other symbol positioned before text is called a_______________.

4. You can set tabs using Format, Tabs or using the______________.

Fill in the blank

1. Superscripted texts are those that appear raised above other text on a line.

True False

2. Borders can be applied on all the edges of a paragraph.

True False

3. When text is formatted into a bulleted or numbered list, one bullet or number is assigned toeach line.

True False

4. The Tab key is used to align text in a document.

True False

5. You can use images, symbols or special characters to create bulleted list.

True False

True or False


54 W O R D

1. Which of the format property of paragraphs shouldbe set before applying a multilevel list?

a. Tab stops b. Indents

c. Lines d. Styles

2. What are the advantages of using tab stops? (Choosetwo answers)

a. The documents aligned with tab stops displayimproperly when transferred to other computers.

b. Tab stops make text alignment very easy.

c. Documents are created more accurately.

d. Tab stops with the space key make typing faster.

3. How can you end numbering in a list? (Choose twoanswers)

a. Press enter twice at the end of the list.

b. Restart the computer.

c. Click the Numbering button at the end of the list.

d. Press the Tab at the end of the list.

4. When a new paragraph is inserted in a numberedlist_________

a. A new numbering sequence starts from the insertionpoint.

b. Word asks you to enter a number for the newparagraph.

c. The paragraph automatically takes a number in thelist.

d. Word starts a new paragraph without a number.

5. A_________ is a list that contains several levels ofitems, with each level displaying a different numeric,alphabetic, or bullet symbol.

a. Bullet level list

b. Multilevel list

c. Table list

d. Style list

6. Which one of the following statements is false?

a. Numbers are useful for items in a particular order.

b. You can change the color of the bullets in your list.

c. You can separate items in a list by beginning eachitem with a bullet or number.

d. Bullets are useful for items in a specific order, such asa recipe.


1. Create an outlined, bulleted document about computer parts, both hardware and software. Giveexamples about the software and hardware in the list. (Ask your teacher about software's andhardware's.)

2. Create a list about four famous writers from your country. Write down their names and theirbooks. Use tab stops in the list.

Projects


55

7. How can you remove a tab stop from the ruler?

a. Double-click on the tab stop.

b. Drag and drop the tab stop on the Standard toolbar.

c. Drag and drop the tab stop on the document area.

d. Right click on the tab stop and choose clear.

8. Which of the followings are true? (Choose threeanswers)

a. A Tab stop is a position you set for placing andaligning text on a page.

b. A Tab stop is a place at which one page ends andanother page begins.

c. You can easily move a tab to a different position onthe ruler.

d. When you no longer need a tab, you can remove itfrom the ruler.

9. Which of the following text alignments are done withtab stops? (Choose two answers.)

a. Left Tab style aligns text on the left at the tabposition.

b. Right Tab style aligns text to the right side of adocument page.

c. Center Tab style aligns text at the tab position.

d. Justify Tab style aligns text on both sides of tabstops.

10. Which of the following properties can be formattedusing the Paragraphs dialog box? (Choose threeanswers)

a. Line space between paragraph lines

b. Space between paragraphs

c. Indent space of paragraphs

d. Page size of documents

11. Select the statements that are true about paragraphborders. (Choose two answers)

a. You can apply borders to all sides of a paragraph.

a. Paragraphs cannot contain border and shadingtogether.

a. Borders should be applied to each paragraphseparately.

a. A paragraph can have different border line styles andcolors at a time.

12. Which of the following actions change the formattingof a paragraph? (Choose two answers)

a. Clicking the Show/Hide button in the Paragraphgroup.

b. Clicking the Format Painter in the Clipboard group.

c. Aligning the paragraph with Align Text Right buttonin the Paragraph group.

d. Indending the paragraph.

13. Which of the following indents all the text in aparagraph except the first line?

a. Hanging indent b. First line indent

c. Right paragraph indent d. Decrease indent

14. Select the properties you can set in the Columndialog box. (Choose two answers)

a. Set the number of columns.

b. Change the spacing between columns.

c. Change the font formatting of column text.

d. Set the paragraph alignments in columns.


56 W O R D

15. What is the Orphan Control?

a. It keeps the paragraph and the following paragraphon the same page.

a. It keeps all lines of a paragraph on the same page.

a. It prevents the first line of a paragraph from beingprinted at the bottom of a page.

a. It suppresses the line numbering.

16. Which feature of Word enables you to see formattingof a text without having to apply it first?

a. Paragraph dialog box

b. Format Painter

c. The Mini Toolbar

d. Live Preview

17. Select the sentences which are true about Fontformatting. (Choose two)

a. The Format painter copies the format of a text toother text.

b. Applying a new font type to an Italic text, clears it'sItalic formatting.

c. You can change the capitalization of a selected text.

d. You cannot apply more than two formatting to a text.

18. Which of the following happens after apply Ctrl + Uand Ctrl + I short-cuts to a format clear text?

a. The text becomes bold.

b. The text becomes italic.

c. The text becomes italic and underlined.

d. The text becomes underlined.

19. How can you change the case of a text with all capitalletters to sentence case without retyping it?

a. Edit, Undo end Redo

b. Select the first character of the text and Insert, DropCap.

c. Select the text and choose Edit, Change Case.

d. Use Tools, Autocorrect.

Page Setup

58 W O R D

Page Setup group in the Page Layout tab contains commands forpage formatting such as margins, page orientation and papersize.

MarginsMargins are the white areas between text and the edges of a page.Margins can be changed to make more text fit on a page, or toadd extra space for binding documents.

Changing MarginsIn this exercise, you will change the page margins.

Click Page Layout tab.

Click the Margins button in the Page Setup group.

Select the Moderate option.

To set custom margins;

Click the Page Setup dialog box launcher in the Page Setupgroup;Or click the Custom Margins button on the Margins menu.The Page Setup dialog box opens.The Page Setup dialog box is used to define the margins,paper options, and layout properties of pages in thedocument.

Under the Margins; change the size for the Top, Bottom, Leftand Right margins to 3 cm. Click OK.

2

1

3

2

1

Practice

Page Setup

The Page Setup group

The Margins gallery.

The Page Setup dialog box.

Moderate margins Custom margin settings

W O R DPage Setup

59

OrientationPortrait (vertical) orientation is used for traditional printing likeletters, reports and notes. Landscape (horizontal) orientation canbe used for slides, title pages or for the objects which don't fit inthe document using portrait orientation.

To set the page orientation as landscape;

Click Orientation button in the Page Setup group.

Or in the Page Setup dialog box;

Select the Landscape option.

Paper SizeA document can be printed on different sizes of paper. Differentpaper types like flyers, envelopes and poster papers can be usedfor printing. A4 (21 cm x 29.7 cm) is one of international standardsize papers. Letter is the standard size for the North Americancountries.

In order to change the paper size of a document;

Click Size button in the Page Setup group.

Select “A4” size on the Size menu.

Or on the Size menu, click More Paper Sizes option. ThePage Setup dialog box opens.

Click the Paper tab and then select the new size under Papersize.

2

1

2

1

Landscape layout

Paper Size gallery

LayoutThe Layout tab allows you to change the location of headers andfooters in the margin area. You can also align the whole text in apage.

Changing the alignment of the page.

Click the Layout tab in the Page Setup dialog box.

In the Page section, click the vertical alignment drop-downarrow and select "Bottom".

Click OK.

Practice

3

2

1

The text moves to the bottom of the page.

Page Setup

60 W O R D

Print Preview enables you to see your document on the screenexactly as it will look when it is printed. It should be used beforeprinting any document. The printing process is expensive; it needspaper, ink, and time. To save them, Print Preview is a very goodcommand.

By default Print Preview button is not visible on the Ribbon. Toprint preview a document;

Click the Office button, move to Print command, and selectPrint Preview.

Or customize the Quick Access toolbar;

Click the arrow next to the Quick Access toolbar; select PrintPreview command on the menu.

The Quick Access bar displays the Print Preview button.

Click the Print Preview button.3

2

1

Print Preview

The Print Preview

The document opens in the Print Previewwindow and the ribbon changes to displaythe Print Preview tab which lets you to view,change page properties, and print thedocument.

Use the Two Pages button to see twopages in the Print Preview window.

Use the Zoom group to zoom in orzoom out, and to displays severalpages at a time.

Shrink One Page button helps you fit adocument with two pages into a singlepage.

To return to editing, click the Close PrintPreview button in the Preview group.

6

5

4

The Print pane opens in the Office menu.

W O R DPage Setup

61

Control Panel

Adding a Printer

Settingup a PrinterOne of the most important functions of Word is printing a finisheddocument. The computer must be connected a local and networkprinter device to print documents. To see the available printers;

Click the Start button on the taskbar

Open Control Panel, and then click the Printer link.

If the printer device is not available in the Printers window, use theAdd Printer Wizard to add the Printer.

Click the Add a printer button in the Printers window. Followthe steps.

Printing documents in Word is very easy. You can print all pages,just the page containing the insertion point, or selected pages Inthe Print dialog box. Clicking the Quick Print button in the Printmenu prints the entire document. By default Quick Print button isnot visible on the Ribbon. Customize the Quick Access toolbar todisplay Quick Print button.

Printing Specific Pages and Selecting the Number ofCopies.

In this exercise, you will print pages 3, 5, 6 and 7 twotimes.

Open a document with more than one page.

Click the Office button, click to Print on the Officemenu.OR press Ctrl + P.If you have more than one printer;

In the Printer section from The Name drop-down list,select the target printer.

In the Page range section, select the Pages option andtype 3, 5-7

In the Number of copies box, in the Copies section type 2.Click OK.

Practice

5

4

3

2

1

Printing

1

2

1

Printing specific pages

Page Setup

62 W O R D

1. Select the commands in which you can switch pageorientations. (Choose three answers)

a. Under orientation in the Page Setup dialog box.

b. Print dialog box

c. Page setup group in the Print Preview window

d. The Orientation button in the Page Setup group

2. Which of the following shortcut keys opens the Printdialog box?

a. Ctrl - V b. Ctrl - P

c. Ctrl - C d. Shift - P

3. How can you switch a Letter-size document to an A4-size paper?

a. Select Shrink to A4 size in the Print Preview.

b. Change the orientation to A4 size.

c. Switch to paper size to A4 in the Size menu in PageSetup group

d. Open Print dialog box, and then select Print to A4size.

4. Which of the following can be customized to displaythe Quick Print and the Print Preview buttons?

a. The Ribbon

b. The Print Preview window

c. Page Setup group

d. The Quick Access toolbar

5. A document in portrait mode prints:

a. Fewer characters per line than the same document inlandscape

b. The same characters per line with the samedocument in landscape

c. More characters per line than the same document inlandscape

d. Smaller fonts in order to fit the same amount ofcharacters per line as landscape

6. How many margins are on a page?

a. Two (header and footer)

b. Four (top, bottom, right, left)

c. Two (landscape and Portrait)

d. Two (top and bottom)

7. A text document with two pages has a small amountof text on the second page. How can you print it ona single page? (Choose all that applies)

a. Click the Shrink to fit button in the Print Preview.

b. Change the Page alignment in the Page dialog box.

c. Set custom margins and reduce the margin spaces tofit all the text on the first page.

d. Zoom out in the Print Preview.

8. On the Printing dialog box, you can change the_________. (Choose two answers)

a. Page margins

b. Number of copies of a print document

c. Size of a document

d. Printing range of a document

9. Your document consists of 6 pages. Which of thefollowing page ranges prints page1, page2 page3,page5, and page6 of the document?

a. 1-3, 5-6 b. 1-6, 4

c. 1-6 d. 1, 2, 3-6

10. The printer properties button on the Print dialog boxprovides. (Choose two answers)

a. Print Quality b. Print Range

c. Paper Source d. Number of copies


Inserting and Formatting Objects

64 W O R D

Word includes an Equation editor which enables you to use andinsert mathematical equations, and scientific functions indocuments.

Creating an EquationIn the following exercises you will create anequation object.

Place the insertion point where you wantto insert the equation.

On the Insert tab, click the arrow next tothe Equation button in the Symbols group.

The Equation gallery displays commonly usedequations on which you can click to insert in adocument.

Scroll down on the menu and click to insert the QuadraticFormula.

The selected equation is inserted in an equation text box atthe location of the insertion point

Use the Symbols and the Structures on the Equation ToolsDesign tab. You can edit an equation as an ordinary text.When you are done, click anywhere inside the document,and outside the equation object.

To create an equation from scratch;

Place the insertion point where you want to insert theequation.

On the Insert tab, click the Equation button in the Symbolsgroup.

A blank equation box is inserted.

Type the equation by using the mathematical symbols,structures in the Symbols and Structures groups on theEquation Design Tools tab.

3

2

1

5

Practice

4

3

2

1

Equation

The Equation gallery displays.

Quadratic Formula

Equation box

To change the symbols displayedin the Symbols group;

On the Equation DesignTools tab, click the Morebutton in the Symbolsgroup.

Click the down arrow next toBasic Math to view all thecategories.You can add your equation into the Equation gallery;

Click the equation, and then click the arrow next to theequation.

Select Save as New Equation on the menu.

Click OK.

The equation is now available in the Equation gallery.To edit an equation;

Click the equation.

Use commands Equation Design Tools tab to edit theequation object.To remove an equation from a document;

Select the equation by clicking on it. Press Delete key.

You can insert characters and symbols which are not present onthe keyboard such as a copyright© or trademark TM symbols intodocuments. You can format the symbols just like any other text ina document.

Insert Special SymbolsIn this exercise, you will insert a copyright symbol into adocument.

Practice

Symbols

1

2

1

3

2

1

2

1

W O R DInserting and Formatting Objects

65

The Create New Building Block dialogbox.

The Symbol gallery displays commonlyused symbols

Entering Symbols

Equation box

On the Insert tab, click Symbol button in the Symbols group.

Click the copyright© symbol.

The copyright symbol is inserted at the location insertionpoint. The Symbol dialog box enables you to select fromvarious symbol types.

Click More Symbols in the Symbols menu.

Select a symbol and click Insert button to insert into yourdocument.

Depending on the number of Fonts installed on your computer,there are many symbols available to use such as:

Windings: Includes decorative symbols which you can use for abulleted list.

Webdings: Small pictures specifically designed to be used on WebPages.

On the Symbols tab of the dialog box, click the arrow next tothe Font box, and click Webdings in the list. The Symbolsdialog box displays symbols available in Webdings font face.

Drop Cap is an enlarged, decorative capital letter that appears atthe beginning of a paragraph. Drop caps are suitable fornewspaper or magazine styles, and multiple columned texts.

Applying a Drop CapIn this exercise, you will apply a Drop Cap to a paragraph.

Click over the paragraph where you want to apply a DropCap.

On the Insert tab, click Drop Cap in the Text group.

Click Dropped or In Margin commands.

1

3

2

1

Practice

Drop Cap Letters

5

4

3

2


66 W O R D

The Symbol dialog box

Drop Cap gallery

Drop Cap

The Cover Page button provides 15 different templates for coverpage designs

Click the Insert tab.

Click the Cover Page button in the Pages group.

Choose a template from the Built-in menu.

Practice

Cover Pages

3

2

1


67

Page Numbers gallery

Cover Pages gallery

The Pages group

The Cover page is inserted as the first page of the document.

Type in and replace the text in the page with your own text.

Removing a Cover Page You can remove a cover page or insert a different one;

Click Cover Page in the Pages group.

Click the Remove Current Cover Page command at thebottom of the Built-in menu.

4

2

1


68 W O R D

Page numbers will be very helpful to identify each page in thedocument which is longer than one page. You can insert pagenumbers in different formats and place them at the top orbottom or margins of each page.

Inserting Page Numbers

In this exercise, you will create a simple page numbering;

On the Insert tab, click the Page Number button in theHeader & Footer group.

Specify the position and alignment of the page numbers.Each option on the menu displays a gallery.

Select Bottom of Page option and click Plain Number2 inthe gallery.

A page number is inserted at the bottom of each page inthe document.

The Page Numbers dialog box enables you to furtherformat the page numbers.

Click the Format Page Numbers command on the PageNumber menu.

The Page Numbers dialog box opens.

Click the Number format arrow and click the numberformat you want in the list.

You can insert the today's date and time as regular text or asa field into a document. A field is a placeholder forinformation that is inserted and updated from another source.Word gets the today's date and time from the computer'sclock.

Date and Time

1

Practice

Page Numbers

2

4

3

Page Numbers gallery

Page Number Format dialog box


69

Inserting Date and TimeIn this exercise you will insert a data which updates itselfwhenever the document is opened;

Locate the insertion point where you want the date ortime to appear,

On the Insert tab, click Date & Time button in the Textgroup.

The Date and Time dialog box opens.

In the Available formats list, choose a Date and Timeformat. The Update automatically option inserts the date andtime as a field.

Click Update automatically checkbox. Whenever you openthis document, Date and Time in the field will be updatedand show the current date and time.

Click OK.5

4

3

2

1

Practice

1. _____________changes the capitalization of a selected text

2. _____________is used to identify pages in a document

3. _____________are small pictures specifically designed to be used on Web Pages

Fill in the blank

1. You can format the function inside the Equation editor and the text outside the Equation edit ortogether.

True False

2. You cannot use special characters in a document, such as "©", if they are not present on thekeyboard.

True False

3. A Drop Cap can be applied to more than one line in a paragraph..

True False

True or False

The Date and Time dialog box


70 W O R D

1. A ____________ is a large dropped capital letter thatyou place at the beginning of a paragraph.

a. Graphical start letter

b. Starting letter

c. Drop letter

d. Drop cap

2. Which of the following options can be changed in thePage Numbers dialog box? (Choose three answers)

a. Page number format

b. Page number alignment

c. Chapter number

d. Starting page number

3. How can you add an equation into the Built-inequation gallery?

a. Use the New Equation command on the equation.

b. Type the equation in the Built-in equation gallery

c. Open the symbols gallery and select Add Equationcommand.

d. Use the commands on the Structures group.

4. Select the locations in which a page number isdisplayed. (Choose tall that applies)

a. In the left and right margins

b. At the top and bottom of a page

c. In the first line of the document

d. On the title bar

5. A time field shows the incorrect time in a Worddocument. What should you do to correct it?

a. Open Date and Time dialog box and select anothertime format.

b. Manually type the time in the field.

c. On the field right-click; and select Update Fieldcommand on the pop-up menu.

d. On the Internet or News; learn the current time, andset the correct time in computer's clock.

6. If you want to update an inserted date to the currentdate each time you open a document, you need to

a. Right click over the date and choose update.

b. Check the "update automatically" option when youinsert the date for the first time.

c. Use Windows, and Word update.

d. Change the date settings of your computer.

7. Which of the following are true about the Drop Capmenu? (Choose two answers)

a. You can use more than 3 lines for a Drop Cap.

b. Dropped text can be placed in the margin area of adocument.

c. A Drop Cap has a fixed format so its font color neverchanges.

d. You can use up to 3 Drop Caps in a page.

8. Select the sentences true about Symbols? (Choosetwo answers)

a. Symbol only can be formatted in the Symbols dialog box.

b. Special symbols such as ? can be inserted by typingwith the keyboard.

c. All the fonts have the same symbol characters.

d. You can insert symbols with short-cut keys.

9. Which of the following is true about an equationobject?

a. Double click over an equation to modify it.

b. Use the symbols menu to create specialmathematical characters inside the Equation editor.

c. You can continue typing in a document as youcreate an equation.

d. You can right click over an equation object andchange its font color.


Tables

72 W O R D

A table enables you to arrange text, data, and numbers incolumns and rows. The items in a table are easier to edit and areprecisely positioned on a document.

By using tables you can create forms, sort data, track informationand to make mathematical calculations.

Creating a TableWord lets you create a table in several ways. Before creating atable, you must plan your table: how many columns and rows youwill need, if you will use functions, what the table borders will looklike, etc.

In the following exercises, you will insert atable into a document in different ways.To insert a table by using the insert tablebutton;

Position the insertion point where youwant to insert a table

Click the Insert tab; click the Table buttonin the Table group.

The Table button enables you to create a table using severalmethods, such as selecting the number of rows and columns ona grid, or using Insert Table dialog box.

Move your mouse on the grid to select the table size. Wordhighlights the cells as you drag across them. Make aselection of 4 rows and 4 columns. Live preview shows thetable at the insertion point in the document.

Click the lower-right cell in the selection. A blank table by 4rows and 4 columns is inserted in your document.

4

3

2

1

Practice

Tables

Tables button

Table with 4 rows and 4 columns

The Table Tools Design tab and Layout tab

Creating a Table

To insert a table by using the Insert Table dialog box;

The Insert Table dialog box is useful when creating large tables, ortables that require a specific number of columns and rows beyondthe scope of the Insert Table menu.

Click the Insert tab; click the Table button in the table group.

Select Insert Table command on the menu.

The Insert Table dialog box opens.

Enter the number of columns and the number of rows.

Click OK.The table is inserted in the document.

Entering Data into a TableYou may enter data in a table by keyboard, or copy it from anotherdocument or table. To enter data into a cell, click in the cell andtype the data. Use Tab key and arrow keys or the mouse to switchbetween cells. Pressing the Tab key moves the insertion point onecell to the right.

Formatting the Text of a TableYou can apply all text formatting options; font formatting, textalignment etc.; to a table's text like any other text in a Worddocument.

Selecting TablesIn order to modify the table contents or borders you need to knowhow to select tables, cells, rows, and columns.

On the Table Tools Layout, click the Select button in theTable group. Click a command.

1

4

3

2

1

W O R DTables

73

The Insert Table dialog box.

Selecting tables

Entering data into a table

TO DO THIS

select a table click the table move handle

select a cell click on the left side of the data in the cell

select a columnclick the outside area of the table just abovethe column

select a rowclick the outside area of the table to the leftof the row

select multiple cellsclick the first cell, hold down the Shift key,and press the arrow keys to select adjacentcells in a column or row.

To select a cell

To selecta table

To selecta row Selection techniques

To selecta column

�

The Table Styles gallery is the quickest way to format a table andenables you to choose from many built-in styles.

In this example you will apply a preformatted style to your table.

Click the table to apply a style and click the Table ToolsDesign tab. You can simply apply a style to your table byclicking one of the styles in the Styles gallery

To see all the available styles;

Click the More button next to the Style gallery.

To select a style, click the mouse on the option.

The style of the table changes.

Modifying Table StylesYou can change some of the style options, such as colors andborders, apply additional formats, and create your own style.

Select the table, and then click the More button next to theStyle gallery.

Select Modify Table Style command. Modify Styles boxdisplays currently applied style.

Use the Formatting area to change the border color, fill color,font formatting, etc. Click OK.

Word automatically creates ½ point black borders around everycell of a table. Editing and customizing table borders are prettymuch same as editing paragraph borders.

Changing BordersIn the following exercise, you will change a table's borders.

Select the table, and then click the down arrow next toBorders button.

1

Practice

Table Borders

3

2

1

3

2

1

Table Styles

Tables

74 W O R D

The Table Style gallery

Table borders

Applying Styles

Click the Borders and Shading command.

The last border option under Setting enables you todefine custom borders. To set custom borders, youneed to click the custom button then select borderlines in the preview window.

Click OK.

Apply ShadingYou can use shading to emphasize some parts of atable. Shading enhances a table's design.

To apply shading;

Select the cells where you want to apply shading.

Click the down arrow next to the Shading button in the TableTools Design tab.

You can choose different colors or create a custom shadingcolor.

Click your mouse to select a color.

The Cell Size group enables you to change the height and widthof rows and columns. You can enter size by using the Width andHeight boxes.

Click inside a cell.

On Table Tools Layout tab.; type the new cell size in the boxesin the Cell Size group.

The cell adjusts to its new size. You can also resize a row orcolumn, by dragging its border.

Use the Distribute Rows and Distribute Columns buttons toset all rows or columns to the same height or width.

3

2

Resizing Columns and Rows

1

3

2

1

3

2

W O R DTables

75

Border and Shading dialog box

The Cell Size group

A table can be resized or moved. A four headed moving arrow anda resizing handle will displays on the corners of the table when itis selected.

To move the table, click and drag the four sided arrow to theplace where you want the table to be, and then release yourmouse.

To resize the table drag the resizing handle.

Inserting / Deleting Cells, Columns, and RowsAs you edit the information in a table, you might need to add anddelete cells, rows and columns.

Inserting CellsIn this exercise, you will insert new cells into your table.

Click in a cell.

On the Table Tools Layout tab, and click the arrow button toopen Table Insert Cells dialog box in the Rows and Columnsgroup.

Choose the Shift cells right option.

Click OK.4

3

Practice

2

1

1

1

Resizing and Moving Tables

Tables

76 W O R D

The Insert Cells dialog box

Inserting new cells

Resizing Tables

Inserting columns

Insert Rows and ColumnsIn this exercise, you will insert a column to a table.

Place your insertion point in the cell you wantthe new column or row to be adjacent to.

On the Table Tools Layout tab; click the InsertRight button in the Rows and Columnsgroup.

Practice

2

1

Type “Average Speed” in the first cell of the column.

Delete Cells, Columns and RowsTo remove empty or unwanted cells, rows or columns, or a table;

Select the cells, columns or rows that you want to delete.

In the Rows & Columns group, click the Delete button andthen select a command.

Merge and Split CellsThe Merge Cells command combines several cells into a singlecell.

To merge cells;

Select the empty cells in the “Average Speed” column.

On the Table Tools Layout tab, click Merge Cells button in theMerge group. The selected cells become a single cell.

The Split Cells command does the opposite of the MergeCells and divides a single cell into many cells.

Select the cell you've created with the Merge Cell command.

Click the Split Cells button in the Merge group.

In the Number of columns box, type “1” and in the Numberof rows box, type “3”. Click OK.

The selected cell splits into 3 cells.

You can calculate values and use functions such as functions likeSum and Average in a table. However, it is better to use aworksheet program such as Excel to carry out more complicatedfunctions.

Calculating Tables

3

2

1

2

1

2

1

3

W O R DTables

77

Inserting columns

Deleting columns

The Merge group

Merging Cells

The Split Cells dialog box.

Calculating Values in a CellIn this exercise, you will calculate values in a cell;

Click in the cell at the end of the second row.

On the Table Tools Layout tab, click the Formula button inthe Data group.

A formula consists of an equal sign followed by a functionname such as SUM, AVERAGE.

Click the Paste function down arrow, and select “AVERAGE”from the list.

Type “LEFT” between the parentheses for the location of thecells on which you want to perform the calculation.

Click OK.

Calculate the average of the remaining rows.

Word has the ability to sort items in a table. You can easilyreorganize and reorder your data; sort paragraphs and numericvalues by alphabetical, numerical or chronological order.

Sorting Data in a ColumnIn this exercise, you will sort values in a column of your table.

In the table, click inside the column you want to sort.

On the Table Tools Layout tab, click Sort button in the Datagroup.

The Sort dialog box opens.

Under Sort by, and select “Average Speed”.

Click the arrow next to Type box, and select “Number”.

Select the sort order as Ascending. Click OK.5

4

3

2

1

Practice

Sorting Tables

4

3

2

1

Practice

2

1

Tables

78 W O R D

Creating a Formula

Sorting data

Sorting tables

Calculating Tables

W O R DTables

79

Creating, Editing and Calculating a Table.

Step-1 Use the Insert Table button to create a 6×5 table (6 rows, 5 columns).

Step-2 In the first row of the table, define the column titles as Cities, January, March, August, andNovember.

Step-3 In the Cities column, enter the names of 5 cities in your country.

Step-4 Connect to the National Weather Service site of your country on the Internet. Get the averagetemperature of each city for the given months. Enter these data to your table.

Step-5 On the Tables and Borders toolbar, select Insert Columns to insert a new column on the rightside of the table. Name the title as "Average".

Step-6 Use functions to calculate the yearly average for each city in the Average column.

Step-7 Insert three more rows at the bottom of your table. Name the rows as Country average,Minimum average, and Maximum average.

Step-8 Format the table borders using Table AutoFormat, select Table Contemporary style.

Step-9 Calculate country averages, Minimum averages, and Maximum averages in the related cells.

Step-10 Save the document as Mytable.doc.

Case Study

1. In the Insert Table dialog box you can enter the number of ________ and the number of _________2. When additional columns or rows are needed, place your insertion point _________ you want your

column or row adjacent to3. A _________ is the intersection of a column and a row in a table.

Fill in the blank

Tables

80 W O R D

1. Which of the following cell formulas is valid?

a. Average (right) b. =Sum (average)

c. =Sum (all) d. =Sum (left)

2. What is the quickest way to format a plain table?

a. The Table Styles gallery

b. The Borders and Shading dialog box

c. The Format Painter

d.

3. How can you sort items in a table?

a. Select Format, Sort from the menu.

b. Select Tools, Sort from the menu.

c. Click the Sort Ascending (A to Z) button on theStandard toolbar.

d. Select Table, Sort.

4. To merge cells in a table, use the ______ on theTables and Borders toolbar.

a. Merge tables command

b. Table command

c. Merge cells button

d. Merge rows and columns button

5. Select the sentences that are true about tables.(Choose all that apply)

a. You can resize and move tables.

b. A table can be converted into a text list.

c. You cannot insert and delete rows or columns from atable that contains data.

d. Formulas are used in tables.

6. What is the minimum number of rows and columnsthat a table can have?

a. 2 Rows and 1 Column b. 2 Rows and 2 Columns

c. 1 Row and 1 Column d. 1 Row and 2 Columns

7. Which option should you use to delete a cell andmove the rest of the cells up in a table?

a. Delete cells up b. Shift cells up

c. Delete cells down d. Shift cells down

8. Select the ways to make cell, row, column, and tableselections.

a. Click the table move handle.b. Use the Select button in Table group.c. Double-click in the cell.d. Press Ctrl + A in the table to select all the cells.

9. Which are the methods that you can use to create atable? (Choose three answers)

a. Click the Table button, and drag the table size on themenu.

b. Click the Table button, click Insert Table commandand then enter the table dimensions.

c. Click the Table button, click Draw Table commandand then draw the table

d. Click the Table button, and select Convert to Listcommand.

10. Which of the following commands convert a table toa list or via verse? (Choose three answers)

a. Convert Table to Text

b. Draw a List to Table

c. Converts Text to Table

d. Auto Convert Text to Table


1. Create the weekly lesson schedule of your class.

2. Design a table to list and sort the hobbies of your classmates.

3. Design a table for a student's report card. Show each term's marks and averages on the table.

Projects

Pictures and Drawings

82 W O R D

Pictures and drawings make your documents interesting, easy toread, and well-supported. There is a lot of difference between adocument with only text, and a document with pictures anddrawings.

Most of the tools you need for working with pictures and drawingsare located in the Illustrations group in the Insert tab. The stepsfor inserting and formatting drawings are basically the same forPictures, Clip art etc.

Word comes with its own Clip Art gallery of images, sounds, andanimations. All the clips are categorized to make them easy tofind. The Clip Art task pane enables you to search online forvarious clips.

Inserting ClipArtIn this exercise, you will insert Clip Art from the Clip Art task pane.

Click the Insert tab; click Clip Art on the Illustrations group.

In the Search for box, type a Clip Art category or the specificClip Art name that you want to use.

Click Go button.

There are also online clips on the Microsoft Office Onlinewebsite. If it is the first time you use search on the Clip Artpane, Word displays a confirmation message.

If you have a connection to the Internet, then click Yes toinclude online search results.The search results matching the search criteria displayes inthe Clip Art task pane.

4

Practice

3

2

1

Clip Art


Searching for ClipArt

ClipArt

The Picture Tools Format tab

The art is inserted atthe location of theinsertion point.

Use the scroll bar to move through search result. Hold yourmouse on a ClipArt to get information about it.

Double-click the Clip Art that you want to insert.

Or click the large down arrow next to the clip art and thenselect Insert.

Microsoft Clip OrganizerClip Organizer contains all of your images, sounds, and videos inone place. You can catalog and organize your clips, create newcategories, and search for more clips on your computer or on theInternet with Clip Organizer.

Click the Organize clips command on the Clip Art task pane.

Pictures are graphics that is created outside of Word.You can insert pictures created with other programssuch as Paint, Adobe Photoshop, and Adobe Illustrator.There are photo galleries on the internet where you cansearch for pictures. You can also use a digital cameraas your picture source.

Inserting a pictureIn the following exercise, you will insert a picture in adocument.

Locate the insertion point where you want to insertthe picture.

Click the Insert tab; click Picture button on the Illustrationsgroup.

Select the file location and name and then click Insert.

The picture is inserted in your document.

To insert a picture from a digital camera;

Click the Picture button; in the Insert Picture dialog box, andselect the location of the digital camera.

6

5

1

3

Practice

2

1

1

Inserting Pictures

W O R D 83Pictures and Drawings

Insert Picture

The Insert Picture dialog box opens.

Clip Organizer

The Adjustments group enables you adjust picture colorproperties, compress the pictures in a document, and remove theall applied formats from pictures.

Picture Brightness & ContrastThe ratio of light to dark in a picture is called brightness. You canadjust the brightness level of a picture;

Practice

Picture Adjustments


84 W O R D

The Adjust group

Brightness

The Format Picture dialog box opens.

Contrast

Click a command to increase or decrease the contrast levelof the picture.Picture Corrections Options command on the Brightness or

Contrast menu allows you more precise adjustments.

Click the Picture Corrections Options command on theBrightness menu.

Use the Brightness and Contrast sliders to get your desiredeffect. Click Close.

If you want to restore the original picture, click Reset Picture todiscard any changes you have made.

4

2

3

Double-click the picture to select andactivate the Picture Tools Format tab.

In the Adjust group, click theBrightness button.

To increase the brightness, choose acommand up on the menu; todecrease it, choose a command downon the menu.Contrast is the difference between lightand dark.

In the Adjust group, click Contrastbutton.

1

3

2

1

The Compress Pictures button decreases a documents file size bycompressing and reducing the quality of the pictures in thedocument.

Click the Compress Pictures button in the Adjust group. Usethe Options button to change compression setting.

Click OK.

A picture is displayed in its full size when inserted into adocument. Sometimes the size is too large to fit into yourdocument, or cannot be seen clearly. Sometimes you need to useonly part of the picture. To change the size of a picture, resize it,and to change the amount of the picture displayed, crop it.

Resizing a PictureIn this exercise, you will resize a picture.

Select a picture by clicking over it. The Sizing handles will bedisplayed on the borders of the picture.You can resize your picture by dragging any of the sizinghandles on the borders of the picture.

Position your mouse over one of the sizing handles.

To increase the size, drag your mouse away from the centerof the picture, to decrease the size, move the mouse towardsthe center of the picture.As you resize the picture, both the original sized image and afaint copy of the new size is displayed.

Release the mouse when you get the desired size.

To specify the size of the picture precisely;

Click in the Height and/or Width boxes in the Size group.

Type the new width or height value.

Resizing pictures doesn't change the documents file size.

Click the Reset Picture button which removes all formattingon the picture and returns it to its original size in Adjustgroup.

1

2

1

3

2

1

Practice

Resizing and Cropping Pictures

2

1


Compressing Pictures

Compression Settings

The Size group

Resizing a picture

Cropping a pictureIf you need only some part of a picture;

Select the picture that you want to crop.

Click the Crop button in the Size group.

Drag a cropping handle. When you are done, release themouse.

Press Enter to finish cropping.

You also use the Size dialog box dialog box for resizing,rotating, scaling, and cropping pictures.

Click the Size dialog box launcher in the Size group.

The Size dialog box opens.

Use the boxes in the dialog box.

To rotate a picture;

Select the picture and click the Rotate button in the Arrangegroup.

Click Rotate Left 90 command.

You can adjust the picture to any angle with free rotating.

To free rotate the picture;

Position your mouse on the green handle on the top edge ofthe picture.

The mouse pointer changes to a curved arrow.

Drag your mouse to rotate the picture.

You can move a picture by dragging and dropping anywherein the document. If you hold down the Ctrl key whiledragging a picture, you can get a copy of the picture.

To move a picture;

Select the picture.

Drag it to the location where you want it.

2

2

1

4

3

2

Rotating and Dragging Pictures

1

1

4

3

2

1


86 W O R D

Cropping a picture

The picture rotates 90 degrees to left

The picture rotates 90 degrees to left

The Arrange group

World inserts pictures with Inline with the Text option which placesa picture in a separate line from the text. Positioning enables youto position a picture to a different location than default.

The Text Wrapping button is used to control how text is placedaround a picture in the document.

Positioning a Picture

Insert a picture in a paragraph.

Click the Position button in the Arrange group.

Click More Layout Options.

Click the Square wrapping style.

In the Wrap text area, select the Both sides option. The textwraps the picture on both sides

The commands on the Picture Position tab control thelocation of the picture in the document.

Under Horizontal, select the Alignment command. In thebox, select Right.

Under Vertical, change the Absolute position setting to 0".

Click OK.

The picture is positioned so that it is aligned with the top and rightof the paragraph.

3

2

1

4

Practice

3

2

1

Positioning Pictures


Position menu

The Advanced Layout dialog box opens

Wrapping a picture in a paragraph Aligning a picture

The Picture Styles Gallery provides a variety of different styles.

Select the picture.

Or Double-click the picture to select and activate the PictureTools Format tab.

Click the More button.

As you move through the options, Live preview displays thenew style of the picture.

Select Rotated, White option.

You can apply additional effects to your picture by using thePicture Effects tool. With the combination of Picture Styles,you can get thousands of effects on the picture.

Select the picture.

Click Picture Effects button in the Picture Styles group.

Apply a shadow effect to your picture

Word provides basically the same formatting tools for allillustrations, such as Pictures, Clip Art, Shapes, and WordArt.

A drawing is an object such as a shape, a diagram, a line, that youcreate using drawing tools within Word.

Word is a word processor program, so it has limitations in drawingdetailed graphics. To draw detailed graphics you need to use anadvanced graphic drawing program such as Corel Draw or AdobeIllustrator.

Inserting Shapes

In the Insert tab, click Shapes button in the Illustrationsgroup. The Shapes gallery enables you to insert a severalpreformatted shapes.

1

Practice

Drawings

3

2

1

3

2

1

Picture Styles and Effects


88 W O R D

The Picture style gallery

Shapes gallery

The Picture Styles group

Click the Can shape under Basic Shapes in the Shapesgallery

Click the document where you want the drawing object

Or drag the mouse on the document to create it.To draw a shape with keeping its proportions, down the Shiftkey while you drawing.

By default, a drawing floats over the text. If necessary;position the drawing in the Arrange group

When you finish drawing a shape, it is selected and the Ribbondisplays Drawing Tool Format tab.

4

3

2


Creating shapes

Adding Text

Drawing Tool Format tab

The Drawing Tool Format tab enables you to fill color, change theborder properties, apply 3-D effects and etc.

Add Text to DrawingsYou can convert a drawing object to a textbox to display text inside it.

In this exercise you will insert a text inside a drawing object.

Click on the drawing.

Click the Edit Text button in the Insert Shapes group.

The drawing is converted to a text box and the insertion pointis located inside the object.

Type in the text. You can format the text inside a shape likeany other text in a document.

Drawing CanvasIf you work with several drawings, the Drawing canvas helps youto keep all the drawing objects together and separates them fromthe rest of the document.

In the following exercise, you will create a program algorithmusing Flowchart shapes.

4

3

2

1


90 W O R D

Drawing Canvas

Drawing Canvas

Drawing Canvas

Drawing Canvas Drawing Canvas

Click inside the Drawing canvas to add to shape.

Add a second shape Flowchart: Data and draw a linebetween the two shapes.

Click on the arrow shape. Drag the up handle to the firstshape. The arrow shape attaches to the first shape. Drag andattach the second handle to the second shape.

Add the shapes to finish your drawing as you see in thepicture.

6

5

4

3

Place the insertion point in a blank line where you want toinsert the drawing canvas.

In the Insert tab, click Shapes button in the Illustrationsgroup and then click the New Drawing Canvas.

The Drawing Canvas displays with a frame like boundary. The areainside the frame is the drawing area.

Adding ShapesTo add a shape to the Drawing Canvas;

Click Drawing Tools Format tab. In the Insert Shapes group,click the More button.

In the Flowchart section, click Flowchart: Preparation shape.2

1

Practice

2

1

Hold Ctrl key and click on each shape to select them.

Or hold down the left mouse button and drag a rectanglearound the drawings.

In the Shape Styles group, apply a style to the shapes.

Select the first shape in the Drawing Canvas.

In the Insert Shapes group, click Edit Text button. Type in theshape.

4

3

2

1

Applying Shape Styles


The Shape Styles group

Selecting shapes Typing in shapes

Click the Advances Tool dialog box launcher in the ShapeStyles group.

Or right click on the shape, and select Format AutoShape.

The Format AutoShape dialog box opens. You can resize, changeline and fill colors, and the layout of a drawing in the FormatAutoShape dialog box.

1

Formatting Shapes

Format Autoshape dialog box

Ordering Pictures and DrawingsPictures or drawing objects might obscure each other.

Click the drawing object that you want to change its ordering.

Right-click the drawing; select Order, and then click SendBackward.

Grouping and Ungrouping Pictures and DrawingsYou can group several shapes so that you can treat them as asingle object.

To group and ungroup drawing objects;

Select all the drawings that you want to group.

Click the Group button in the Object group.

Or right-click on the selection; select Grouping and thenclick Group command.

You can ungroup objects so that you can modify eachseparately. Select the group.

Click the Group button in the Object group, and then selectUngroup command.

Click Drawing Tools Format tab and apply a shape style fromthe Shape Styles group.

4

3

2

1

1

2


92 W O R D

Ordering shapes

Grouping shapes Two shapes as a shape Formatting shapes together

W O R DPictures and Drawings

93

1. Draw the floor plan of your school. It should be a full page in size. Label all of the items that youcreate. Show the fire exits with large arrows. Print this page and place it on the bulletin board ofyour class.

2. Create two business cards that represent your ideas. The cards should have the name of thebusiness, your photo, phone number etc…

3. Create an imaginary business flyer. Your flyer should have: The business logo of your company,something to get people's attention, the list of products you sell and their names.

Projects

1. _________ contains all of your images, sounds, and videos in one place.

2. The ratio of light to dark in a picture is called _________ .

3. _________ is an object such as a shape, a diagram, a line, that you create using drawing toolswithin Word.

Fill in the blank

1. Word doesn't let you draw outside the drawing canvas.

True False

2. You cannot insert a ClipArt from Internet into a document.

True False

3. In order to select several drawing objects click CTRL key.

True False

True or False


94 W O R D

1. How can you resize the width or height of a picture ina document? (Choose three answers)

a. Use the sizing handles that appear at the edges ofthe picture.

b. Change values in the height and width boxes in theSize group.

c. Drag the green handle at top of the picture.

d. Right-click on the picture and choose the Sizecommand.

2. What happens when a picture is inserted in a textdocument?

a. Text is wrapped around the image.

b. The image is treated as text and stays in line with thetext.

c. The image appears behind the text

d. The image floats over the document

3. Select the options which are use to change the layoutof a picture. (Choose two answers)

a. Picture Position b. Picture Styles

c. Text Wrapping d. Picture Effects

4. How can you select several drawing objects in adocument? (Choose two answers)

a. Hold down the Ctrl key as you select each drawing.

b. Hold down the left mouse button and drag arectangle around the drawings.

c. Use Edit, Select all drawings.

d. Press Alt and then click on the drawings.

5. Choose the sentences which define Brightness andContrasts commands. (Choose two answers)

a. The ratio of light to dark in a picture is calledbrightness.

b. Brightness reduces a documents file.

c. Contrast is the difference between light and dark in apicture.

d. Contrast changes a picture to Black and White.

6. What does Cropping command do?

a. It changes the size of a picture

b. It is a color adjustment command.

c. It changes the amount of a picture displayed.

d. It positions a picture to a different location.

7. How can you minimize the size of a document withpictures for sharing on the internet?

a. Resize each picture.

b. Crop the pictures.

c. Use Compress Pictures command.

d. Recolor pictures to Grayscale.

8. What is a Drawing object?

a. It is an object that you create using drawing tools withinWord.

b. It is drawing is graphic that is created outside of Word.

c. It contains all of your images in one place.

d. It provides a variety of different styles.

9. How can you resize, or move more than one drawingobject together? (Choose two answers)

a. Select and group the drawing objects.

b. Select and order the objects.

c. Create the objects in a drawing canvas.

d. Select and use Shape Styles gallery.

10. Select the formatting which you can apply on adrawing object.

a. 3-D effects

b. Shadow effects

c. Brightness and Contrast

d. Shape Styles


Charts and SmartArt Graphics

96 W O R D

A chart or a Diagram can make a document more understandableand capture the interest of readers. Microsoft Graph Chartprovides a wide variety of chart options from Bar graphs to 3-Dgraphs.

Creating a Chart

A chart consists of two parts: a graphic chart and a datasheet.

In the following exercise, you will create a chart that showspersonal computer sales in 4 different cities.

Place the insertion point where you want to insert the chart.

In the Insert tab, click the Chart button.

Or click Object button in the Text group.

The Object dialog box opens.

Select the Microsoft Graph Chart in the Object type.

The Insert Chart dialog box displays different types of chartstyles.

Select a chart style and click OK.

The graphic chart displays in Microsoft Word to the leftthe screen; the datasheet is opened in Microsoft Excelto the right of the screen.

The datasheet is made up of columns and rows andcontains sample data. In the Datasheet, rowsrepresent a label or category; columns containnumerical values for each label. As the data change inthe cells; the data points in the chart is updated.

In the datasheet, enter your own data by typing it in.

Click on the cells, and type in your data.

Close Excel program.2

1

4

2

3

1

Practice

Charts

The Illustrations Group

The Object dialog box

Insert Chart dialog box opens.

Inserting a chart

W O R DCharts and SmartArt Graphics

97

Typing data into the datasheet Creating a chart

The Data group

The Type group

Editing Chart DataIf you want to update the data for a chart, you will need to reopenthe datasheet.

Click the Chart Tools Design tab.

In the Data group, click the Edit Data button.

The datasheet opens in Excel on the right side of the screen.

Edit and update the chart the data.

Close Excel to return the document.

Changing Chart TypeWord offers many different chart types for different presentations.If you want to change the type of chart, you do not need to createit from scratch.

Click on the chart.

Click the Chart Tools Design tab, and Change Chart Typebutton in the Type group.

Select the new chart type and click OK.

3

3

2

1

4

2

1

The data you enter is stored in an Excel 2007 worksheet thatis incorporated into the Word file.

Microsoft Graph redraws the chart. The Ribbon displaysChart Tools Design, Layout, and Format tabs. Use the ChartTools tabs to edit the chart.

The Change Chart Type dialog box

Chart Tools Layout tab displays tools for changing the layout ofthe chart elements, such as the chart title, the legend, and thedata labels.

Customizing the Chart Layouts and Formats


98 W O R D

Chart Tools Layout tab

Chart Tools Format tab

The Chart Tools Format tab enables you to change the formats ofthe chart elements, such as you can apply WordArt effect to thelegend, or change the fill color of data series. In a chart, all thechart elements can be formatted;

In this exercise, you will format a data series in your chart.

Click on the chart and click the Chart Tools Format tab.To customize a specific element, you first need to select it.

Click the arrow next to the Chart Elements box in the CurrentSelection group.

Select the chart element by clicking the on it. Or in the chart, click the chart element.

Click "Year 2006" data series.

In the Style shapes group, click the More button. Select astyle on the menu.

Click the Chart Layout tab. In the Labels group, click theLegend button.

Select None on the menu.Or select the Legend and press Delete key on the keyboard.The Legend is removed from the chart.

Practice

7

6

5

4

3

2

1

The Shape styles group

Formatting data series

The SmartArt feature enables you to insert preformatteddiagrams. A SmartArt diagram is a special type of graphic withtext that represents an item, such as the manufacturing steps of aproduct or to illustrate hierarchical relationships.

Creating a SmartArt GraphicIn the following exercise, you will create a SmartArt fora Volleyball tournament.

Place the insertion point where you want to insertthe SmartArt.

In the Insert tab, click SmartArt button in theIllustrations group.

The Choose a SmartArt Graphic dialog boxopens.

The left side of the dialog box displays the categories. The Listpane displays the diagrams in a category. A preview of thecurrently selected SmartArt appears on the right side of thegallery.

Click the Hierarchy option.

Select the Labeled Hierarchy and click OK.

The Ribbon displays the SmartArt Tools Design tab and Formattab. Design tab enables you to edit the style of the diagram, andthe Format tab enables you to format with specific components ofthe diagram.

To enter text for the SmartArt diagram;

Click in the Text Pane and start typing.

Or type it directly in the diagram.As you type the Text Pane, text is displayed in thecorresponding SmartArt component.

Click outside the diagram to return your document.2

1

2

1

2

1

Practice

SmartArt Graphics


99

The Illustrations group

The Choose a SmartArt Graphic dialog box

The SmartArt diagram with a Text pane

Entering text in a SmartArt

You can add and delete shapes and edit its text by makingchanges in the text pane.

To insert new shapes into the diagram;

Click the shape that you want to add a new shape after, orbelow.

In the SmartArt Tools Design tab, click Add Shape button inthe Create Graphic button.

Select Add Shape After command.

The Shape is inserted into the diagram.

Type in the text in the shape.

To delete a shape; simply click on it and press the Delete key.

You can format components of the diagram such as changecolors, add shading and 3-D effects.

In the following exercise, you will change the diagram style andcolors.

Click the diagram to select it.

Click the More button in the SmartArt Styles group.

Select a 3-D effect in the gallery.

Click the Change colors button in the SmartArt Style group.

Select a theme color in the gallery.

WordArt enables you to create special text effects. WordArt isactually a graphic text, so you can bend, add shadows, stretch, orrotate it.

In the following exercise, you will create a WordArt text.

Position the insertion point where you want to insert WordArt.

4

1

WordArt

5

4

3

2

1

Formatting a Diagram

3

2

1

Add and Delete SmartArt Shapes


100 W O R D

SmartArt

The Create Graphic button

The Create Graphic button

Changing SmartArt style

Changing SmartArt color

The Text group

On the Insert tab, click WordArt button in the Text group.

On the WordArt style gallery, click a style.

Replace the sample text with your own. 4

3

2


101

Creating WordArt

The WordArt style gallery

Replacing the WordArt Text

Select a Font type and Font size. You can later edit andchange these options.

Click Ok.

The WordArt object is inserted in the document. The Ribbondisplays WordArt Tools Format tab. You can format properties ofthe WordArt using WordArt Tools Format tab.

Editing a WordArt TextYou can edit the WordArt text such as change the text spacing,alignment, and orientation, and add special effects such asshadows and 3-D.

In this exercise, you will change the shape of a WordArt text.

Click on the WordArt.

Click the Change WordArt Shape button in the WordArtStyles group.

Under Warp, click a shape style.

6

5

3

2

1

The WordArt styles group

WordArt shapesChanging WordArt shape

Start typing your text in the Text box. A Text box's text andparagraphs can be formatted just like text anywhere in aWord document. The Text box automatically resizes to fit itscontents.

Position the text box using the Position button in the Arrangegroup.

To create a text box from scratch;

Click Draw Text Box command at the bottom of the menu.

Click and drag your mouse to draw your text box. 6

5

4

3

A text box is a moveable box is used to change the text directionor rotate text or add text to a drawing. The text inserted in a textbox can effectively highlight a key point of the document. Textboxes can be formatted as drawing objects.

Creating a Text BoxIn this exercise, you will create a text box.

On the Insert tab; click Text Box button in the Text group.

The Text Box gallery opens.

Select a preformatted style. Depending on the styles format,the text box is positioned in the document.

The Text box is created and floats in the document.

Text Boxes

2

1

Practice


102 W O R D

The Text Box gallery

The Text box

Aligning a text box

The Text Box Tools Format tab enables you to format t a text box.


103

From the Menu bar, select Picture, Charts menu.

Step-1 Open the Mytable.doc document you created in the previous chapter.Step-2 Use the data to create a chart. Enter the field names and data in the datasheet.Step-3 Return to your main document.Step-4 You should have a 3-D chart object in your document.Step-5 Change the page layout to landscape from the Page Setup menu.Step-6 Resize the chart to fit a full page.Step-7 Save the document as Mychart.doc.

Case Study

1. Connect to the Internet. Search for the Olympic Games. Find the top three medal winningathletes in the latest Olympic Games. Create a chart that shows this data.

2. Create a list of your monthly expenses. Create a Pie style chart using 5 items in the list. Showthe percentage of each item in the chart.

Projects

1. ______________is a graphic that you create using drawing tools in Word.2. The Drawing helps you to arrange and resize a drawing in your document.3. ______________ allows you to position text with a different orientation from the other text in the

document.

Fill in the blank

1. A WordArt object can be formatted like any other text in a Word document..

True False

2. In a chart datasheet, columns represent a category and rows represent data points for eachcategory.

True False

3. In a chart, you can only format the data points and the chart background.

True False

True or False


104 W O R D

1. Which of the following format features can be used ina text box? (Choose three answers)

a. Font b. Page Numbers

c. Indent d. Alignment

2. Select the basic parts of a chart object. (Choose twoanswers)

a. A Graphic Chart b. A Legend

c. A Datasheet d. Data Labels

3. Which of the following program opens to enter datawhen you create a new chart object?

a. Microsoft Word

b. Microsoft Excel

c. Microsoft Graphic chart

d. Microsoft SmartArt

4. Which of the following is not true about WordArtobjects?

a. You can format a WordArt like any other text in adocument.

b. WordArt lets you create vertical text.

c. You can fill WordArt text with a picture.

d. You can format the text of a WordArt object in WordTools Format tab.

5. In order to resize, angle, or rotate a WordArt object,you can use______.

a. Rotation handles

b. WordArt Gallery

c. Sizing handles

d. Object order and grouping

6. Which of the followings are true about chart objects?(Choose two answers)

a. To rotate a chart, click over it and use the rotatehandles.

b. You can create custom chart types of your own.

c. To change the chart type, first double-click over thechart.

d. For all chart types 3-D view is available.

7. To show the yearly growth in sales of a product, thebest illustration is____ .

a. A WordArt Text

b. A SmartArt diagram

c. A 3-D Column Chart

d. A Bulleted List

8. How can you enter text for a SmartArt diagram?(Choose two answers)

a. Click in the Text Pane and start typing.b. Convert the diagram into a text box.c. Use the WordArt Text dialog box.d. Type it directly in the diagram.

9. What can you do with a Text box? (Choose all thatapplies)

a. Apply 3-D and shadow effects to the text.b. Change the text direction.c. Add a text to drawing objects.d. Create special graphic text.

10. Select the formatting you can apply on a WordArt.(Choose two answers)

a. Change the text direction.

b. Rotate the text.

c. Apply 3-D and shadow effects.

d. Link Text to other WordArt objects.


Tables

106 W O R D

A Header or Footer is information such as text or graphics that isdisplayed at the top or bottom of every page in a document. Youcan use the same header and footer throughout a document orhave different header and footer for a part of the document.

Inserting Headers and Footers

In the following examples, you will insert Headers andFooters to your document.

Click the Insert tab.

Click Header button in the Header & Footergroup.

The built-in Header Style gallery opens.

Select the Blank style.

The insertion point is placed in the Header areaand the rest of the document content isdimmed. You can enter information in theheader and footer areas the same way you enteran ordinary text.

Click the Date & Time button in the Insert group.Select a Date and Time format and click Ok.

Scroll down to bottom of your page. The footerarea is located at the bottom of your page. Clickinside the Footer area.

Click the Page number button in the Header &Footer group. Select the Current position, andclick Accent Bar 2 option.

6

5

4

2

3

1

Practice

Headers and Footers

Inserting Headers and Footers

Creating Header

Creating Footer

W O R DTables

107

Double-click anywhere outside the Footer area.

Or click the close Header and Footer button in the Closegroup.

The current Date and Time is displayed on the top and thepage numbers is displayed at the bottom of each page in thedocument.

To edit the Header area;

Double click inside the Header area.

Or select Edit Header command at the bottom of the Headermenu.

To remove a header and footer;

Click Header or Footer button in the Header & Footer group.

Choose Remove Header or Remove Footer at the bottom ofthe menu.

Footnotes and endnotes are used to explain, comment on, orprovide references in a text document. Footnotes appear at thebottom of each page in a document, while endnotes appear at theend of a section or document.

Inserting Footnotes

In this exercise, you will insert a footnote into your document.

Place the insertion point after the text you want to footnote.

On the References tab, click Insert Footnote command in theFootnotes group.

A reference mark with a superscript number indicates that afootnote is inserted. The insertion point moves to the bottom ofthe page.

Type the footnote text.3

2

1

Practice

Footnotes and Endnotes

2

1

1

7

Header & Footer

Footnotes group

Footer

Header

Reference Mark & Footnote

Footnote

Reference Mark

Formatting Footnotes and EndnotesYou can format your footnotes and endnotes in the Footnote andEndnote dialog box.

Click the Footnote & Endnote dialog box launcher in theFootnotes group.

You can change the style and location of the Footnotes &Endnotes numbers in the Footnote and Endnote dialog box.

Under Format, click the Number format arrow, and thenselect the number format you want.

You can apply different formatting such as different header andfooter, numbers of text columns, and margin and orientation todifferent parts of your document. Use section breaks to divide adocument into sections, and then format each section in the wayyou want.

Breaking a document into sections

To insert a section break follow these steps;

Locate the insertion point where you want the new section tobegin.

On Page Layout tab; click breaks button in the Page Setupgroup.

Choose the Next Page break type on the Page Breaks menu.

A section break is inserted and the next page starts after thesection break.

You can only see section break as a double-dotted line withthe words Section Break in Draft view.

3

2

1

Practice

Breaks

2

1

Tables

108 W O R D

The Footnote and Endnote dialog box

The Page Breaks gallery

To apply a different layout to new section;

Click anywhere inside the new section.

Click Orientation button in the PageLayout group, and select Landscapeorientation.

Word changes the layout of the pages inthe new section.

A Hyperlink is a text or a graphic which is linked toa file, a page, a location in a document, or a pageon the internet or intranet. A hyperlink is usuallyindicated by a colored and underlined text. You cancreate both text and graphic hyperlinks.

To create a text hyperlink;

Select the text you want to use as hyperlink.

On the Insert tab; click the Hyperlink button inthe Links group.

The Insert Hyperlink dialog box opens.

Type"http://en.wikipedia.org/wiki/Health_effects_of_tobacco_smoking" in the Address area. Click OK.

The Hyperlink is inserted at the location of the insertionpoint.

Press Ctrl key and click the mouse on the Hyperlink to followthe link.

A Bookmark is a link to different section within the samedocument. Bookmarks are quite helpful when browsing contentin a long documents.

1

4

3

2

Hyperlinks and Bookmarks

2

1

W O R DTables

109

Each section enables you to apply different page orientation.

Inserting a hyperlink

Hyperlink in the document

Hyperlink

To create a bookmark;

Position the insertion point at the location or select the textthat you want to jump.

On the Insert tab; click Bookmark command in the Linksgroup.

Type a new name to create a bookmark.

Click the Add button.

To go to a bookmark;

Open the Bookmark dialog box from the Links group.

Or click the Page in the status bar. Click Go To tab. Enter thebookmark name, or browse it in the drop down menu. ClickGo To.

A comment is a reference mark, a note, or a suggestion that anauthor or reviewer adds to a document. Word displays commentsin a balloon in the margin of the document or in the ReviewingPane.

To create a comment;

Place the insertion point where you want to insert acomment. Click the Review tab;

Click New Comment button in theComments group.

The selected text is highlighted. In theright margin, the markup area displays.

Type the comment in the commentballoon in the markup area.

To remove a comment from a document;

Click on the comment, and click the Delete button in thecomments group.

Or right click on the comment, use the pop-up menu.

1

2

1

3

2

1

Making Comments

1

4

3

Tables

110 W O R D

The Bookmark dialog box opens.

Inserting Comments

Comments group

When two or more people work on a document as a team, thechanges made by each user can be recorded without the originaltext being lost. The document displays all the changes in a specialformat. In the end, an administrator accepts or rejects thechanges to create a final document.

By default, the changes appear in a different color from theoriginal text. To track changes;

Open My Letter.docx document. Click the Review tab;

Click Track Changes button in the Tracking group.

Word keeps both words. Deleted text is displayed by strikethough.

Share your documents with your friends. Allow them to makechanges.

Tracked changes made by different authors appear indifferent colors.

Accepting and Rejecting ChangesYou may or may not agree with some of the changes other peoplemake in the document. To accept or reject changes,

Click the lower part of the Accept button in the Changesgroup.

To accept all the changes, click Accept All Changes inDocument.

Or click Accept Change to approve the changes one by one.

2

1

3

2

1

Tracking Document Changes

W O R DTables

111

Tracking

Accept button

Or right click on the change. Select Accept or Reject Changeon the menu.

When you accept or reject a change, Word removes themarkup formatting, the vertical bar from the left margin andassociated balloon, and moves to the next change.

Final document after accepting changes

Mail Merge is used to send identical documents to different peopleat once except for certain information such as name, surname,and address. By using Mail Merge, you can create mass e-mail andletter distributions, envelopes, labels, and faxes.

A Mail Merge requires two documents: A Main Document and aData source.

The Main Document contains the information that is the same foreach merged document.

The Data List contains the information, address lists, or records,to be inserted into the Main Document during Mail Merge.

Selecting the Document TypeIn this exercise, you will select a document type that you will useto merge with your data source.

Create a blank document.

Click the Mailings tab; and then click the Start Mail Mergebutton in the Start Mail Merge group.

Click Step-by-Step Mail Merge at the bottom of the menu. 3

2

1

Mail Merge

Tables

112 W O R D

Starting Mail Merge

The first step allows you to identify the document to be usedas the main document.

Select the Letters document type.

This menu also enables you to select E-mail messages,Envelopes, Labels, and Directory document types. The MailMerge Task Pane follows the same steps for each thesedocuments.

Click Next: Starting document link to move on to the nextstep.

Select Starting DocumentThe Main Document contains the content that is the same oneach letter you send. You can create the Main Document fromyour current document, from a template, or use an existingdocument.

Select Use the current document.

Click "Next: Select Recipient".

Select RecipientsIn the third step, you need to select the recipientsfor the mail merge.

You can get recipients from an existing data list,from outlook contacts, or type a new list.

Select Type a new list.

The Create link appears in the Type a new listsection.

Click the Create... link.

The New Address List dialog box opens.

9

8

7

6

5

4

W O R DTables

113

Mail Merge Task Pane opens to the right to the document.

Selecting document Selecting recipients

Enter the recipient's First Name, Last Name,and Address in the first row. To create a fullprofile, fill the remaining cells in the same row.

The recipient is entered in the Data List.

Click the New Entry button to add anotherrecipient. Enter the data for each recipient. ClickOk.

Save the Recipient list. By default, Word savesthe file in your My Data Sources folder.

The Mail Merge Recipients dialog box opens.

The Mail Merge Recipients dialog box allows youselect, sort, and filter the recipients that will beused in your Mail merge. You can include ordeselect recipients by clicking the check box bythe name.

Click Ok.

The Edit Recipients List button and some otherbuttons displays in the Ribbon. When you clickthe Edit Recipients List, The Mail MergeRecipients dialog box displays.

Click Next: Write your letter at the bottom of theMail Merge.

15

14

13

12

11

10

Tables

114 W O R D

Entering recipients information

Mail Merge Recipients dialog box

The Ribbon showing Mail Merge commands

W O R DTables

115

Write Your LetterThis step is used to type body of your letter and to addfields that include recipient's information to the letter.

Place the insertion point where you want to startyour letter.

Type the text "Dear" and press the space bar.

The Write & Insert Fields group allows you to insert fields formerging with the recipients list.

The Address Block button opens a dialog box; you can selector customize one of the preformatted address elements.

The Greeting Line allows you to insert and modify a greetingline.

The Insert Merge Field opens a menu to select various fieldssuch as First Name, and Last Name.

Click the Insert Merge Field button.

Select the First Name field. Click Insert.

The << First_Name>> field appears next to the text "Dear".

Click Close to return the document.

Press the Space bar. Insert the Last Name of the recipientfrom the Insert Merge Field.

Press the Enter key a couple of times. Start typing the bodyof the letter.

You can format the fields like a text in a document. When youare finished with typing, click "Next: Preview your letters" onthe Mail Merge pane.

Preview Your LettersThe Preview Results enables you to view the merged documents,navigation thorough recipients, and checking for errors. Byclicking the Preview Result button, you can switch between thepreview view and merge field view.

7

6

5

4

3

2

1

The Write & Insert Fields group

Typing the letter

Inserting fields

Click the Navigation buttons to the right of Preview Resultsbutton to switch between merged letters.

Or click the buttons in the Preview your letters section on theMail Merge pane.

In the make changes section, click Exclude this recipientbutton to remove the current recipient from mail merge.

Click "Next: Complete the merge" on the Mail Merge pane.

Or click the Finish & Merge button in the Finish group.

Complete the MergeIn the last step, you can print, send, or save your letters. If youwant to print all merged letters;

Click Print on the Mail Merge pane.

Merge to Printer dialog box will display so you can choose theletters you want to print.

Click All option to print all the Letters. Click Ok.

3

2

1

2

1

Tables

116 W O R D

Preview Results group

Merge to PrinterPreviewing and comleting Mail Merge

Mail Merge letters

W O R DTables

117

Creating Merged Letters

Step-1 Open a Blank document.

Step-2 Open Mail Merge on the Task pane.

Step-3 Select the Letters document type. Click Next: Starting Document

Step-4 Select Use the current document. Click Next: Select Recipient.

Step-5 If you don't have an existing data list, select Type a new list otherwise select Use an existinglist. Click Write your letter

Step-6 Write a letter to celebrate your friends New Year. Leave the First Name,

Step-7 Last Name, and Address areas empty. Click more items on the Mail

Step-8 Merge pane and insert these fields. Click Next: Preview Your Letter.

Step-9 Move between the merged letters, using the previous and next navigation buttons on the MailMerge pane. Click Next: Complete the

Step-10 Merge.

Step-11 Print your letters.

Creating Sections

Step-1 Open a blank document.

Step-2 Title the document "Environment Issues". Save the document as "Sections.docx".

Step-3 Write a text with three paragraphs about Air, water, and Water pollution.

Use the same names as titles for each section.

Step-4 Use a different Heading 2 style on each title except the main document title "EnvironmentIssues".

Step-5 Insert Section breaks after each paragraph.

Step-6 Format each section with different margins, page layouts, and Headers and Footers.

Case Study

1. Open the Business Flyer document you created in a previous chapter. Send this document as apromotional letter. Create a list for 20 customers.

2. Include their addresses, home phones, and e-mail addresses in the letter.

3. Create a birthday party invitation. Send this letter to your classmates by email.

Projects

Tables

118 W O R D

1. Which of the following document contains all datarecords for mail Merge?

a. Source document b. Data List

c. Directory d. Data document

2. Select the documents which are needed to create amail merge.

a. Outline document

b. Main document with the content for each mailmerge

c. Data List with recipients information

d. Body Document

3. Which of the following is not a document typecreated by using Mail Merge?

a. Faxes b. Folders

c. Envelopes d. Letters

4. ______ contains the information that is the same foreach merged document.

a. Merge document b. Data source

c. Main document d. Form letter

5. Each data field has a unique name, called a______.

a. Data source b. Primary name

c. Field name d. Title

6. Why are Headers and Footers used in a document?

a. To enhance the overall appearance of the document

b. To mark the starting and ending of a page

c. To make large documents more readable

d. To allow Page headers and numbers to appear onthe document when it is printed

7. What happens when a text deleted or added in TrackChanges mode? (Choose all that applies)

a. Added text is underlined.

b. Deleted text is mark up by strike through

c. A vertical bar appears in the left margin.

d. A change is explained in a red balloon.

8. Which of the features provide references at the end ofa page or at the end of a document

a. Headers and Footersb. Endnotes and Footnotesc. Sections and Page Breaksd. Main document and Data List

9. Select the options you can use in a Header. (Choosethree answers)

a. Date and Time b. Page Numbers

c. Page breaks d. ClipArt

10. When you type an e-mail address or web site link ina document, the text is converted to a______.

a. Hyperlink b. Bookmark

c. Cross-Reference d. Footnote

11. Which of the following enables you to display allreference sources in a document?

a. Bookmarks b. Hyperlinks

c. Track Changes d. Citations and a Bibliography

12. How can you create links between different sectionsof a document?

a. Track Sections b. Inset Endnotes and Footnotes

c. Use Bookmarks d. Use comments

13. Which of the following feature enables you to createlinks to internet pages?

a. Bookmarks b. Hyperlinks

c. Anchors d. Jumpers


Customizing Word and Securing Documents

120 W O R D

You can customize Word to change how document content isdisplayed on your screen, autocorrect and format options,save options and etc…


At the bottom of the Office menu, click Word Options.

The Word Options dialog box opens.

The left panel displays the major file tasks. Popular, Display,and Advanced command change how document content isdisplayed on a screen.

In the Popular window, uncheck the Enable Live Previewcheckbox.

The Live Preview feature is disabled.

You can change the colors of Word screen such as theRibbon, document area, scroll bars, and etc…

Click the arrow next to the Color scheme box.

Select Black on the menu.

Word applies black color scheme.

Click the Save command.

Click the arrow next to Save files in this format box.

Select Word 97 -2003 Document (*.doc) to save newdocuments with previous version of the Word.

AutoCorrect EntryThe AutoCorrect feature corrects the most common typingerrors as you work through your document. For example, themost common misspelling of "the" is "teh". AutoCorrect willautomatically fix this error as soon as you press the spacebaror begin a new paragraph after the misspelled word.

You can also add your own AutoCorrect entries and use it toreplace abbreviations or codes that you create to automatetyping certain words, i.e. "eu" becomes "European Union".

3

2

6

5

4

1

2

1

Customizing Word

The Word Options dialog box.

Changing color scheme

Customizing Save menu

W O R DCustomizing Word and Securing Documents

121

Adding an entry to the list of AutoCorrectIn this exercise, you will add an AutoCorrect entry to automateinsertion of often-used text.


Click the Word Options button at the bottom of the Officemenu. Select Proofing.

Under AutoCorrect options, click the AutoCorrect Optionsbutton.

In the Replace box, type “eu” and press the Tab key.

In the With box, type “European Union”.

Click Add and then OK. Return to your document.

Type eu and press spacebar. The text automaticly “eu”changes to “European Union”.

Trust CenterA Word document containing programming code (macros) canbe harmful to your computer. Documents that are downloadedfrom internet or not from a trusted source may have maliciousprogramming code. Before you realize someone may delete yourfiles or reads your personal information such as credit cards. Bydefault Word 2007 does not open word documents withprogramming code (.docm extensions).

To change the default setting to open .docm files;

Click the Office button, and then click the Word Options.

The Word Options dialog box opens.

Click the Trust Center command on the Word Options dialogbox.

Click the Trust Center Settings… button under the MicrosoftWord Trust Center section.

Select the Enable all macros under Macro Settings.4

3

2

1

7

Practice

6

5

4

3

2

1

Adding a new entry

The Trust Center

Changing Macro settings


122 W O R D

You can inspect a document for any remaining private orinappropriate information; restrict access, or add a digitalsignature. The Prepare menu on the Office menu providesnecessary options to make documents safe for sharing anddistributing.

Protecting Documents from Changes

You can give other users limited access on your documents to editsuch as tracking changes, comments.

To set restrictions on a document;

Click the Review tab.

Click the Protect Document button in the Protect group.Select Restrict Formatting and Editing command on themenu.

2

1

Securing Documents

The Prepare menu

Restrict Formatting and Editing pane

Protect Document menu The Editing restrictions and Start enforcement sections showmore options.

Click the arrow button next to No changes (Read only) boxand then from the menu select Comments.Start Enforcing Protection dialog box opens.

Enter a password for protection.

The users will only be able to edit comments in thedocument.

Click Yes, Start Enforcing Protection to apply restrictions.

To stop the protection;

Click Stop Protection button on the Restrict Formatting andEditing pane.

Enter the password.2

1

6

5

4

The Restrict Formatting and Editingpane opens to the left side of the Wordwindow. The Pane shows threesections.

Check the Allow only this type ofediting in the document under Editingrestrictions section.

3


123

Inspecting DocumentsWhile you work on your document, Wordautomatically saves personal information andhidden data.

The Document Inspector finds and removes allextraneous and potentially confidentialinformation.

Click the Office Button; click Prepare, andthen Properties.

The Document Information Panel shows theinformation saved with the file. The name of theauthor is saved to the file by Word.

1

Displaying document properties

Close the Document Information Panel.

In order to remove personnel information from thedocument;

Click the Office Button, point to Prepare, and then clickInspect Document.

The Document Information Panel shows the information savedwith the file. The name of the author is saved to the file by Word.

Close the Document Information Panel.

In order to remove personnel information from thedocument;

Click the Office Button, point to Prepare, and then clickInspect Document.

By default all the options are checked in the DocumentInspector dialog box.

Click Inspect.

To remove the Document Properties and Personal Informationfrom the document;

Click the Remove All button next to that line.

3

2

8

7

6

5

4

The Document Inspector dialog box

Removing Document Properties andPersonal Information


124 W O R D

The Signature Setup dialog box

Signing Documents DigitallyA Digital Signature is an electronic certificate of authentication ina Word document. You must have a digital ID from thecommercial web sites use a digital signature. Otherwise a digitalsignature can only be confirmed on the computer it is issued.

In the following exercise, you will add a digital signature into adocument;

Click the Signature Line button in the Text group.

Or on the Office menu; point to Prepare and then click Adda Digital Signature command.

Fill the boxes in the Signature Setup dialog box.

Click OK.3

2

1

Finalizing DocumentsBefore you share a document with other people, you can use theMark as Final command to make the document read-only andprevent changes to the document.

Click the Office Button, point to Prepare, and then click Markas Final.

1

Conformation window

Finalizing document

A window shows that document will be markedas final and then saved.

Click OK.

A message tells you that the document hasbeen marked as final and that typing, editingcommands, and proofing marks are turned off.

Click OK.

Word disables the commands on the Ribbon.

3

2


125

A Sign box is inserted at the location of the insertion point.

Double-click on the Sign box. Select an image such asscanned image of your signature or a logo.

Click Sign.

After you sign a document, the document is locked for editinguntil the signature is removed. The signature becomes invalid ifthe document is modified.

2

1

Digital Signature

Selecting an image as signature

1.

Fill in the blank

1.

True or False


126 W O R D

1. What is a Digital Signature?

a. It is a faint image which appears on the backgroundof a document.

b. A scanned image of a signature inserted in adocument.

c. It is a special character on the Symbols dialog box.d. It is an electronic certificate of authentication in a

document.

2. What are the hazards of opening word documentswith programming code (*.docm)? (Choose twoanswers)

a. You can save your files quickly.

b. Intruders may have access to your personalinformation.

c. A document with programming code provides lessformatting options.

d. A malicious program may have gain access to yourfiles and delete them.

3. How can you give other people limited control suchas editing comments on your documents?

a. By Finalizing documents.

b. By using Restrict Formatting and Editing command.

c. By changing Trust Center settings.

d. By using Document Inspector.

4. What should you do to remove your personalinformation from your documents?

a. Run Trust Center.

b. Customize Word not to include any personalinformation.

c. Use Prepare-Inspect Document command toremove personal information.

d. Save your documents with .docm extensions.

5. You want Word to auto replace your abbreviations.How can you achieve this?

a. Use Prepare menu and add new abbreviations.

b. Use the AutoCorrect and enter abbreviations andtheir replacement.

c. Use the Synonyms.

d. Create hyperlink for each abbreviation.
