MSWord for TeachersModule 1

Module 1 TutorialWelcome to the tutorial for Module 1.

The purpose of this tutorial is to help you create a well-formatted general-use document to help you look professional.

The items addressed in this tutorial are simple and easy to add to many documents.

Objectives:

Type paragraphs using Word Wrap.

Reset page margins using Page Setup.

Check for Spelling and Grammar errors.

Change the appearance of the font using Bold, Underline, and Italics.

Align text using Alignment.

Before we get started . . .

This is just a reminder that the screens of different computers can display items with a slightly different look.

The version of MSOffice that you are using will also display with slight differences, and any additional programs accessed through Office programs will alter the appearance.

Don’t let a slightly different look throw you off!All the basic components are present and have the

same functions.

Let’s begin . . .

Sample Document

I’ve chosen a permission form on which to work.

I adapt this form for lots of math competitions, and it needs some work.

Currently it has no

formatting except for hard returns (enter) at the end of the short lines.

Word Wrap

Word Wrap

You will probably use word wrap more than any other feature in Word.

Word wrap is easy. Just keep typing the text you want. Word wrap works automatically as you type. Word decides where to end one line of text and start the next.

Remember not to hit enter (hard return) at the end of a line until you are ready to start a new paragraph.

Word Wrap – Example

Word wrap – lets you type a paragraph without worrying where each line of text should end

Word Wrap – How To

I only have one paragraph that needs word wrap.

Word Wrap – How To

This is the same paragraph with wider side margins. With word wrap, Word will automatically adjust the paragraph to any new margins that you set.

Word Wrap – How To

In this paragraph, I hit enter (hard return) at the end of each line and later changed the margins. This will take some work to fix.

Margins/Page Setup

Margins/Page Setup

Margins allow for more or less white space around your document.

They can make your document look aligned and professional.

Margins/Page Setup – Example

½ inch margins

1 inch margins

Margins – How To

Move the cursor to the beginning of the document.

Margins – How To

Click on File on the menu at the top left-hand side of the screen.

Click on Page Setup.

Margins – How To

You can change the margins to suit the page and content.

Some documents look lopsided because the margins were not set appropriately.

Margins – How To

This document has the default margins preset by Word.

Default margins are 1.25 inches for Left/Right margins and 1 inch for Top/Bottom margins.

Margins – How To

Since the form I am editing is short, 2 inch margins at the top and bottom will work.

After I make the changes, I click OK.

Margins – How To

Here is the document with the new margins.

The text is now a bit more central on the page.

Spelling & Grammar

Spelling & Grammar

Word alerts the user to possible spelling and grammar errors.

Spelling is indicated with a red underline.

Grammar is indicated with a green underline.

Spelling & Grammar – Example

Spell check (in red)

Grammar check(in green)

Spelling – How To

Birthdate is highlighted in red on my document as a possible spelling error.

You can fix misspelled words by going back into the text and changing them yourself.

This is the easy way for words like Birthdate. Just go in and add a space between Birth and date.

Spelling – How To

With other words, I know I’m close to the right spelling, but I don’t know how close without pulling out a dictionary.

I can right-click while I’m on the word and Word will use its dictionary to provide a list of suggestions.

Spelling – How To

Click on the correct spelling provided in the list.

“Birth date,” replaces the incorrect spelling.

Spelling – How To

So, what do I do if the word is spelled correctly and just not recognized by Word?

Alkanes is spelled correctly, but it isn’t in the MSWord dictionary since it is underlined in red.

Spelling – How To

I place the cursor in the word and right-click the mouse again.

This time, I choose Add to Dictionary.

Spelling – How To

The red underline is gone indicating that Alkanes has been added to the Word dictionary.

The dictionary will now always recognize the word as spelled correctly.

Grammar – How ToOlympics Competition is underlined in green

indicating that Word has found a possible grammatical error.

Grammar – How To

Right-click on the phrase and possible corrections will be shown.

Chose the correction and the text will be changed.

Grammar – How ToPlease note that while spell check is very accurate,

grammar check only offers suggestions. The suggestions may or may not work for your document.

Font Appearance

Font Appearance

Changing the appearance of the font allows for special emphasis for words or groups of words.

Font Appearance – Example

Font – How To

Follow the same basic procedures to change any set of words to Bold, Underlined, or Italics.

First: Use your cursor to highlight the words you would

like to change to Bold, Underline, or Italics.

Bold – How To

For Bold: Click the B button on the toolbar.

Toolbars will look a bit different from computer to computer.

Just look for the B!

Bold – How To

In my document, I want to make the title bold.After I highlight the title, I click the B button on the

top toolbar.

Now the title is bold!

Underline – How ToFor Underline: Click the U button on the toolbar.

Students need to bring lunch money. That seems a good place for an underline as it is certainly information I don’t want anyone to miss.

Underline – How To

After I highlight the title, I click the U button on the top toolbar.

The text reminding parents that students need lunch money is now underlined.

Italics – How To

For Italics: Click the I button on the toolbar.

One more font change. I think it will help if the due date to return the form is Italicized.

Italics – How To

After I highlight the due date, I click the I button on the top toolbar.

The due date is now italicized.

Font Appearance

My document is really shaping up. A few more tweaks and it will be ready to send home to parents!

Alignment

Alignment

Alignment is yet another way to add emphasis to text.

Alignment choices are:- Align Left (default)- Align Right- Center- Justify (this fully aligns the text from left to right margins.)

Alignment – Example

Text alignments

Left

Center

Right

Justify

Alignment – How To

Follow the same basic procedures to change any the alignment of words to Left, Full Justified, Center, or Right.

First: Use your cursor to highlight the words you would

like to realign.

Align Left – How To

For left alignment: Click the button on the toolbar for Align Left.

Left is the default alignment.

We will look at a case later (after Align Right) where text is moved to the left.

Justify – How To

For full alignment/justification: Click the button for Justify.

There is only one paragraph in this form. It would look good justified.

Justify – How ToAfter I highlight the paragraph, I click the Justify

button on the top toolbar.

The paragraph is now justified.

Center – How To

For Center: Click the button for center alignment.

The title and due date in my document should be centered.

Center – How ToAfter I highlight the title and due date, I click the

Center button on the top toolbar.

The title and date are centered!

Align Right – How To

For right alignment: Click the button for Align Right

I wonder how the parent signature area will look if I moved it to the right.

Align Right – How ToAfter I highlight the parent signature area, I click the

Align Right button on the top toolbar.

The Parent signature area is aligned right.

Left Align – How To

Well, that was an interesting thing to try, but I don’t like the way it looks! ICK!

I want to move it back to the left!

Left Align – How ToAfter I highlight the parent signature area, I click the

Align Left button on the top toolbar.

The parent signature area is aligned left. That looks much better.

Finished Product

Finished ProductMy document is

finished, and I’m happy with how it looks.

Now it’s ready to copy and send home!

Review

Review

In Module 1, you learned how to:

Allow Word to use word wrap

Set margins in page setup

Check for spelling and grammar errors

Change a font’s appearance using bold, underline, and italics

Realign text with left align, right align, center, and justify