word commands project

8/3/2019 Word Commands Project

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PROJECT REPORT

ONMS WORD

SUBMITTED TO: SUBMITTED BY:

Mr. Manish Sir Sumit kumar

ROLL NO 56023



ACKNOWLEDGEMET

As a part and parcel of the curriculum of CA students, 100 hours of Information Technology Training has been included. It focuses on applicationsoftware relevant for accounting and auditing. In addition, knowledge of electronic spreadsheets, data base management systems, web technologyand systems security and maintenance are strengthened.

The contents of the curriculum include:

Computer fundamentals

Operating systems MS-Word

MS-Excel

MS-Powerpoint

Databases

MS-Office utilities

Accounting Package

Computer Aided Audit Techniques

Web Technology, Security System and Maintenance

Visual Basic Digital Signatures and Verification Of Electronic Records

This is my endeavour to make a Project on MS-word which is aspreadsheet application.

Hope it will be of help to those who wish to gather some information fromit.



I have prepared the project on MS Word under

the guidance and support of our respected Mr.

Manish Sir, without his guidance it won’t be

possible for me to make this project.



Latest version of Ms-word 2007.



LIST OF KEYBOARD SHORTCUTS FOR WORD

Copy/Move

Description Shortcut KeyCopy text or graphics Ctrl + C

Create AutoText Alt + F3

Move text or graphics F2 (then move the

insertion point and press

Enter)

Paste the Clipboard

contents

Ctrl + V

Paste the Spike contents Ctrl + Shift + F3

Delete

Description Shortcut Key

Cut selected text to the

Clipboard

Ctrl + X

Cut to the Spike Ctrl + F3

Delete one character to the

left

BackSpace

Delete one character to the

right

Delete

Delete one word to the left Ctrl + BackSpace

Delete one word to theright

Ctrl + Delete

Undo the last action Ctrl + Z



Dialog box


Cancel the command and

close the dialog box

Escape

Move between options in

the selected drop-down list

box

Arrow keys

Perform the action

assigned to the default

button in the dialog box

Enter

Perform the action

assigned to the selected

button; select or clear the

check box

SpaceBar

Select the option or select

or clear the check box by

the letter underlined in theoption name

Alt + Letter Key

Switch to the next tab in a

dialog box

Ctrl + Tab or Ctrl + Page

Down

Switch to the previous tab

in a dialog box

Ctrl + Shift + Tab or Ctrl

+ PageUp

Extend selection


Increase the size of a

selection

F8 (press once to select a

word, twice to select a



sentence etc.)

One character to the left Shift + LeftArrow

One character to the right Shift + RightArrow

One line down Shift + DownArrowOne line up Shift + UpArrow

One screen down Shift + PageDown

One screen up Shift + PageUp

Reduce the size of a

selection

Shift + F8

Select the nearestcharacter

F8, and then pressLeftArrow or RightArrow

To a specific location in a

document

F8 + arrow keys

To a vertical block of text Ctrl + + Shift + F8, and

then use the arrow keys

To include the entire

document

Ctrl + A

To the beginning of a

document

Ctrl + Shift + Home

To the beginning of a line Shift + Home


paragraph

Ctrl + Shift + UpArrow

To the beginning of aword

Ctrl + Shift + LeftArrow

To the end of a line Shift + End

To the end of a paragraph Ctrl + Shift + DownArrow



To the end of a window Alt + Ctrl + + PageDown

To the end of a word Ctrl + Shift + RightArrow

Turn extend mode off Escape

Turn extend mode on F8

Fields


Go back one page Alt + LeftArrow

Go forward one page Alt + RightArrow

Go to the next field F11

Go to the previous field Shift + F11

Insert a hyperlink Ctrl + K

Insert an empty field Ctrl + F9

Insert Date field Alt + Shift + D

Insert List Num field Alt + Ctrl + L

Insert Page field Alt + Shift + P

Insert Time field Alt + Shift + T

Lock a Field Ctrl + + F11

Refresh F9

Run a GoToButton or

MacroButton from the

field that displays the field

results

Alt + Shift + F9

Switch between a field

code and its result

Shift + F9

Switch between all field

codes and their results

Alt + F9



Unlink a field Ctrl + Shift + F9

Unlock a field Ctrl + Shift + F11

Update linked information

in a Word sourcedocument

Ctrl + Shift + F7

Update selected fields F9

Format


1.5 line spacing Ctrl + 5

Double line spacing Ctrl + 2

Maximise application

window

Alt + F10

Maximise document

window

Ctrl + F10

Restore application

window

Alt + F5

Restore document window Ctrl + F5

Single line spacing Ctrl + 1

Toggles 12 point spacing

before

Ctrl + 0

Add or remove one line

space preceding a paragraph

Ctrl + 0 (zero)

Apply a style Ctrl + Shift + S

Apply an underline Ctrl + U

Apply bold formatting Ctrl + B



Apply hidden text

formatting

Ctrl + Shift + H

Apply italic formatting Ctrl + I

Apply subscript formatting(automatic spacing)

Ctrl + =

Apply superscript

formatting (automatic

spacing)

Ctrl + Shift + PlusSign

Apply the Heading 1 style Alt + Ctrl + 1

Apply the Heading 2 style Alt + Ctrl + 2Apply the Heading 3 style Alt + Ctrl + 3

Apply the List style Ctrl + Shift + L

Apply the Normal style Ctrl + Shift + N

Center a paragraph Ctrl + E

Change the case of letters Shift + F3

Change the font Ctrl + Shift + F

Change the font size Ctrl + Shift + P

Change the formatting of

characters (Font

command, Format menu)

Ctrl + D

Change the selection to

Symbol font

Ctrl + Shift + Q

Copy formats Ctrl + Shift + CCreate a hanging indent Ctrl + T

Decrease the font size Ctrl + Shift + <

Decrease the font size by 1 Ctrl + [



point

Display nonprinting

characters

Ctrl + Shift + * (asterisk)

Double-space lines Ctrl + 2Double-underline text Ctrl + Shift + D

Format letters as all

capitals

Ctrl + Shift + A

Format letters as small

capitals

Ctrl + Shift + K

Increase the font size Ctrl + Shift + >Increase the font size by 1

point

Ctrl + ]

Indent a paragraph from

the left

Ctrl + M

Insert a footnote Alt + Ctrl + F

Insert an endnote Alt + Ctrl + E

Justify a paragraph Ctrl + J

Left align a paragraph Ctrl + L

Mark a table of authorities

entry

Alt + Shift + I

Mark a table of contents

entry

Alt + Shift + O

Mark an index entry Alt + Shift + XPaste formats Ctrl + Shift + V

Reduce a hanging indent Ctrl + Shift + T

Remove a paragraph Ctrl + Shift + M



indent from the left

Remove manual character

Formatting

Ctrl + SpaceBar

Remove paragraphformatting

Ctrl + Q

Review text formatting Shift + F1 (then click the

text whose formatting you

want to review)

Right align a paragraph Ctrl + R

Set 1.5-line spacing Ctrl + 5Single-space lines Ctrl + 1

Start AutoFormat Alt + Ctrl + K

Underline words but not

spaces

Ctrl + Shift + W

Insert

Description Shortcut KeyA column break Ctrl + Shift + Enter

A field Ctrl + F9

A line break Shift + Enter

A nonbreaking hyphen Ctrl + Shift + Hyphen

A nonbreaking space Ctrl + Shift + SpaceBar

A page break Ctrl + Enter An AutoText entry Enter (when the ScreenTip

appears)

An ellipsis Alt + Ctrl + period

An optional hyphen Ctrl + Hyphen



New paragraphs in a cell Enter

Tab characters in a cell Ctrl + Tab

The copyright symbol Alt + Ctrl + C

The registered trademark symbol

Alt + Ctrl + R

The trademark symbol Alt + Ctrl + T

Mail merge


Edit a mail-merge data

document

Alt + Shift + E

Insert a merge field Alt + Shift + F

Merge a document Alt + Shift + N

Preview a mail merge Alt + Shift + K

Print the merged document Alt + Shift + M

MenusDescription Shortcut Key

Select the first or last

command on the menu or

submenu

Home or End

Move

Description Shortcut KeyBrowse a document Alt + Ctrl + Home

Cancel an action Escape

Close a document Ctrl + W

Create a new document Ctrl + N



Down one line Down Arrow

Down one screen

(scrolling)

PageDown

Find text, formatting, andspecial items

Ctrl + F

First cell in a column Alt + PageUp

First cell in a row Alt + Home

Go back to a page,

bookmark, footnote, table,

comment, graphic, or other location

Alt + Ctrl + Z

Go to a page, bookmark,

footnote, table, comment,

graphic, or other location

Ctrl + G

Last cell in a column Alt + PageDown

Last cell in a row Alt + End

Move between master /

subdocuments

Ctrl + \

Next cell in a row Tab

Next row DownArrow

One cell to the left (in a

table)

Shift + Tab

One cell to the right (in atable)

Tab

One character to the left LeftArrow

One character to the right RightArrow

One paragraph down Ctrl + DownArrow



One paragraph up Ctrl + UpArrow

One word to the left Ctrl + LeftArrow

One word to the right Ctrl + RightArrow

Open a document Ctrl + OPrevious cell in a row Shift + Tab

Previous row UpArrow

Quit Word Alt + F4

Redo or repeat an action Ctrl + Y

Repeat find Alt + Ctrl + Y

Replace text, specificformatting, and special

items

Ctrl + H

Save a document Ctrl + S

Split a document Alt + Ctrl + S

Switch to normal view Alt + Ctrl + N

Switch to outline view Alt + Ctrl + OSwitch to page layout viewAlt + Ctrl + P

To a previous revision Shift + F5


document

Ctrl + Home

To the beginning of a line Home

To the end of a document Ctrl + End

To the end of a line End

To the end of the window Alt + Ctrl + PageDown

To the location of the

insertion point when the

Shift + F5



document was last closed

To the top of the next page Ctrl + PageDown

To the top of the previous

page

Ctrl + PageUp

To the top of the window Alt + Ctrl + PageUp

Undo an action Ctrl + Z

Up one line UpArrow

Up one screen (scrolling) PageUp

Office Assistant


Close an Office Assistant

message

Escape

Close tips Escape

Display the next tip Alt + N

Display the previous tip Alt + B

Get Help from the OfficeAssistant

F1

Make the Office Assistant

balloon active

Alt + F6

See more Help topics Alt + DownArrow

See previous Help topics Alt + UpArrow

Select a Help topic fromthe topics the Office

Assistant displays

Alt + number (1 is the firsttopic, 2 is the second, and

so on)

Select a Help topic from

the topics the Office

Alt + number (1 is the first

topic, 2 is the second, and



Assistant shows so on)

Show or hide the Office

Assistant in a wizard

Tab to select the Office

Assistant button; SpaceBar

to show the Assistant or turn off Help with the

wizard

Open dialog


Add to Favourites Alt + 4

Commands and settings Alt + 9

Details Alt + 6

List Alt + 5

Look in favourites Alt + 3

Preview Alt + 8

Properties Alt + 7

Search the Web Alt + 2Select a folder in the Open

or Save As dialog box

Alt + 0 to select the folder

list; arrow keys to select a

folder

Up one level Alt + 1

Print


Move around the preview

page when zoomed in

Arrow keys

Move by one preview page PageUp or PageDown



when zoomed out

Move to the first preview

page when zoomed out

Ctrl + Home

Move to the last preview page when zoomed out

Ctrl + End

Print a document Ctrl + P

Switch to Print Preview Alt + Ctrl + I

Review


Collapse text under a

heading

Alt + Shift + Minus Sign

Demote a paragraph Alt + Shift + RightArrow

Demote to body text Ctrl + Shift + N

Expand or collapse all text

or headings

Alt + Shift + A or the

asterisk (*) key on the

numeric keypadExpand text under a

heading

Alt + Shift + PlusSign

Go to the beginning of a

comment

Ctrl + Home

Go to the end of a

comment

Ctrl + End

Hide or display character

formatting

The slash (/) key on the

numeric keypad

Insert a comment Alt + Ctrl + M

Move selected paragraphs Alt + Shift + DownArrow



down

Move selected paragraphs

up

Alt + Shift + UpArrow

Promote a paragraph Alt + Shift + LeftArrowShow all headings up to

Heading n

Alt + Shift + n

Show all headings with

the Heading 1 style

Alt + Shift + 1

Show the first line of body

text or all body text

Alt + Shift + L

Turn revision marks on or

off

Ctrl + Shift + E

Save as dialog


Commands and settings Alt + 6

Create folder Alt + 3Details Alt + 5

List Alt + 4

Look in favourites Alt + 2

Up one level Alt + 1

Select


Extend a selection (or

block)

Ctrl + Shift + F8, and then

use the arrow keys

Extend a selection to Hold down Shift and press



adjacent cells an arrow key repeatedly

Reduce the selection size Shift + F8

Select a column Click in the column's top

or bottom cell. Hold downShift and press the

UpArrow or DownArrow

key repeatedly

Select an entire table Alt + 5 on the numeric

keypad (with NumLock

off)Select the next cell's

contents

Tab

Select the preceding cell's

contents

Shift + Tab

Text box

Description Shortcut KeyMove one character to the

left or right

LeftArrow or RightArrow

Move one word to the left

or right

Ctrl + LeftArrow or Ctrl +

RightArrow

Move to the beginning of

the entry

Home

Move to the end of the

entry

End

Select from the insertion

point to the beginning of

Shift + Home



the entry

Select from the insertion

point to the end of the

entry

Shift + End

Select or unselect one

character to the left

Shift + LeftArrow


character to the right

Shift + RightArrow


word to the left

Ctrl + Shift + LeftArrow


word to the right

Ctrl + Shift + RightArrow

Toolbars


Enter text in a text box Enter (when the text box

is selected)Perform the action

assigned to a button

Enter (when a button is

selected)

Select an option from a

drop-down list box or from

a drop-down menu on a

button

Arrow keys to move

through options in the list

or menu; Enter to select

the option you want (when

a drop-down list box is

selected)

Select the next or previous

button or menu on the

Tab or Shift + Tab (when

a toolbar is active)



toolbar

Select the next or previous

toolbar

Ctrl + Tab or Ctrl + Shift

+ Tab

Windows


Carry out the Move

command (document icon

menu, menu bar)

Ctrl + F7

Carry out the Size

command (document icon

menu, menu bar)

Ctrl + F8

Maximize the document

window

Ctrl + F10

Minimize the document

window

Ctrl + F9



ABOUT WAYS TO

VIEW A WORD

DOCUMENT

Microsoft Word has different ways for you to get a

good view of your work, depending on the task at

hand.

PRINT LAYOUTWork in print layout view to see how text, graphics,

and other elements will be positioned on the printed

page.

This view is useful for editing headers and footers,

for adjusting margins, and for working with columns

and drawing objects. If you'd like to type and edit textin this view, you can save screen space by hiding

white space at the top and bottom of the page.



To switch to print layout view, click Print Layout on

the View menu.

WEB LAYOUT

Work in Web layout view when you are creating a

Web page or a document that is viewed on the screen.

In Web layout view, you can see backgrounds, text is

wrapped to fit the window, and graphics are positioned just as they are in a Web browser.

To switch to Web layout view, click Web Layout on

the View menu.

NORMAL

Work in normal view for typing, editing, and

formatting text. Normal view shows text formatting

but simplifies the layout of the page so that you can

type and edit quickly.

In normal view, page boundaries, headers and footers, backgrounds, drawing objects, and pictures

that do not have the In line with text wrapping style

do not appear.



To switch to normal view, click Normal on the View

menu.

OUTLINE

Work in outline view to look at the structure of a

document and to move, copy, and reorganize text by

dragging headings.

In outline view, you can collapse a document to seeonly the main headings, or you can expand it to see

all headings and even body text.

Outline view also makes it easy to work with master

documents. A master document makes it easier to

organize and maintain a long document, such as a

multipart report or a book with chapters. In outlineview, page boundaries, headers and footers, graphics,

and backgrounds do not appear.

To switch to outline view, click Outline on the View

menu.



DOCUMENT MAP The Document Map is a

separate pane that displays a list of headings in the

document. Use the Document Map to quickly

navigate through the document and keep track of

your location in it.

When you click a heading in the Document Map,Word jumps to the corresponding heading in the

document, displays it at the top of the window, and

highlights the heading in the Document Map. You

can show or hide the Document Map at any time.



To switch to the Document Map, click Document

Map on the View menu.

FULL SCREENTo display as much of your document as possible on

the screen, you can switch to full-screen mode.

In this mode, Word removes distracting screen

elements, such as toolbars and scroll bars. If you

want to choose menu commands in full-screen mode,

rest the pointer at the top of the screen, and the menu bar appears.

To switch to full-screen mode, click Full Screen on

the View menu.

To turn off full-screen mode and switch to the

previous view, click Close Full Screen on the FullScreen toolbar, or press ESC.

WEB PAGE PREVIEW

In Web page preview, you can see how your

document will look in a Web browser. If your Web browser is not already running, Word starts it

automatically. You can return to your document in

Word at any time.



To switch to Web page preview, click Web Page

Preview on the File menu.

PRINT PREVIEW

In print preview, you can display multiple pages of a

document in a reduced size.

In this view, you can see page breaks, hidden text,

and watermarks, and you can make editing or formatting changes before you print the document.

To switch to print preview, click Print Preview on

the File menu.



PAGE SETUP

ABOUT PAGE MARGINS

Page margins are the blank space around the edges of

the page. In general, you insert text and graphics in

the printable area inside the margins. However, you

can position some items in the margins — for example, headers, footers, and page numbers.

Microsoft Word offers several page margin

options. You can :

• Use the default page margins or specify your

own.• Add margins for binding. Use a gutter margin to

add extra space to the side or top margin of a

document you plan to bind. A gutter margin

ensures that text isn't obscured by the binding.

• Set margins for facing pages. Use mirror margins

to set up facing pages for double-sided

documents, such as books or magazines. In thiscase, the margins of the left page are a mirror

image of those of the right page (that is, the

inside margins are the same width, and the

outside margins are the same width).



• Add a book fold. Using the Book fold option in

the Page Setup dialog box, you can create a

menu, invitation, event program, or any other

type of document that uses a single center fold.



SELECT PAPER SIZE

On the File

menu, click Page Setup, and then click the Paper

tab.

1. Click a paper size.



PAGE LAYOUT

Specify the direction of sections in right-to-left

documents :

1. On the File menu, click Page Setup, and then

click the Layout tab.

2. In the Section start box, select where you wantthe section to begin.

3. In the Section direction box, click the

appropriate direction, Right-to-left or Left-to-

right.



HEADER AND FOOTER

About headers and footers :

Headers and footers are areas in the top and bottom

margins of each page in a document.

You can insert text or graphics in headers and footers

for example- page numbers, the date, a companylogo, the document's title or file name, or the author's

name that are printed at the top or bottom of each

page in a document.

Insert headers and footers :

1. On the View menu, click Header and Footer toopen the header or footer area on a page.

2. To create a header, enter text or graphics in the

header area.

3. To create a footer, click Switch Between Header

and Footer on the Header and Footer toolbar

to move to the footer area, and then enter text or

graphics.

4. If necessary, format text by using buttons on

the Formatting toolbar. Click close when you

finish on the Header and Footer toolbar.



SPELLING, GRAMMAR,

AND THE THESAURUS

Some of the content in this topic may not be

applicable to some languages.

You can check spelling and grammar automatically

as you type or all at once. You can also use the

thesaurus to check synonyms.

How the spelling checker, grammar checker, and

thesaurus work :

When the spelling checker encounters a word it

doesn't recognize, it determines which words in its

dictionary are similarly spelled and displays a list of

those words, with the most likely match highlighted.

The contents of the list are determined only by

spelling, so any instances of terms that seem

inappropriate in context are completely coincidental.

The thesaurus provides a list of synonyms for the

text you look up, and highlights the one that is closest



to what you have typed. As with the spelling checker,

any instances of seemingly inappropriate terms are

coincidental.

The grammar checker is a "natural language"grammar checker that flags possible problems by

performing a comprehensive analysis of the text. The

grammar checker may not look for all types of

problems; it's designed to focus on those that are

most typical or frequent.



WORD COUNT

About word count:

If you need to know how many words are in your

document, Microsoft Word can count them for you.Word can also tell you how many pages, paragraphs,

and lines are in your document, as well as the number

of characters, either including or not including

spaces.



Use the Word Count toolbar

As you add or delete content, you don't have to click

Word Count on the Tools menu each time you want

a recount. Instead, show the Word Count toolbar ,

and click Recount to update the count any time you

want.

Count footnotes and endnotes

You can include footnotes and endnotes in the count.

If you want to count part of a document rather than

the whole, Word can count the footnotes or endnotes

that refer to the selected text. You can also select

multiple sections of text to count at a time, and thesections do not have to be next to each other.



HYPERLINK

Microsoft Word creates a hyperlink for you whenyou type the address of an existing Web page, such as

www.microsoft.com, if the automatic formatting of

hyperlinks has not been turned off.

An existing or new document, file, or Web page

1. Select the text or picture you want to display as

the hyperlink, and then click Insert Hyperlink onthe Standard toolbar .



BULLETS AND

NUMBERING

Microsoft Word can automatically create bulleted

and numbered lists as you type, or you can quickly

add bullets (bullet: A dot or other symbol placed before text, such as items in a list, to add emphasis.)

or numbers to existing lines of text.



Create bulleted and numbered lists as you type

1. Type 1. to start a numbered list or * (asterisk) to

start a bulleted list, and then press SPACEBAR or TAB.

2. Type any text you want.

3. Press ENTER to add the next list item.

Word automatically inserts the next number or

bullet.

4. To finish the list, press ENTER twice, or press

BACKSPACE to delete the last bullet or number

in the list.



BORDERS AND

SHADINGAbout borders, shading, and graphic fills :

Borders, shading, and graphic fills can add interest

and emphasis to various parts of your document.

You can add borders to pages, text,and table, graphicobjects, pictures, and Web frames . You can shade

paragraphs and text. You can apply colored or

textured fills to your graphic objects.



Page borders

You can add a border to any or all sides of each page

in a document, to pages in a, to the first page only, or to all pages except the first. You can add page

borders in many line styles and colors, as well as a

variety of graphical borders.

Text borders and shading

You can set apart text from the rest of a document by

adding borders. You can also highlight text by

applying shading.



Table borders and shading

You can add borders to a table or individual table

cell, and you can use shading to fill in the background of a table.

You can also use the table AutoFormat feature to

quickly give a table a polished look with a variety of

borders, fonts, and shading.

Web frame borders

You can modify the borders around frames on a Web

page. You can change the size and color of the

borders, and you can specify that no border will

appear, so the frames appear like a unified Web page.

Graphic borders, colors, and fills

When you draw an object, it appears with a border

around it. You can also add borders to text boxes ,

pictures, and imported art. You can fill objects with a

solid color, a gradient , a pattern, a texture, or a picture. If you want a color or fill effect to appear

behind all the text on the page, you may want to use a

watermark , background, or theme.



DROP CAP

Create a large dropped initial capital letter :

1. Click the paragraph that you want to begin with

a "drop cap," a large dropped initial capital letter.

The paragraph must contain text.

2. On the Format menu, click Drop Cap.

3. Click Dropped or In Margin.

4. Select any other options you want.

For Help on an option, click the question mark,and

then click the option.



MAIL MERGE

About mail merge for form letters and mass

mailings:

Use the Mail Merge Wizard to create form letters,

mailing labels, envelopes, directories, and mass e-mail and fax distributions. To complete the basic

process, you:

• Open or create a main document.

• Open or create a data source with individual

recipient information.

•

Add or customize merge fields in the maindocument.

• Merge data from the data source into the main

document to create a new, merged document.

Data source with recipient information, such as

names and addresses

Main document with merge fields that are placeholders for recipient information

Resulting merged document



The wizard guides you through all of these steps. If

you prefer to work outside the wizard, you can use

the Mail Merge toolbar . Either way, the end result is

that each row (or record) in the data source producesan individual form letter, mailing label, envelope, or

directory item.

Note: You can use mail merge to create any type of

document that maps fields to data, not just mailings

or directories.



OFFICE CLIPBOARD

About collecting and pasting multiple items:

The Microsoft Office Clipboard allows you to collect

text and graphic items from any number of Office

documents or other programs and then paste them

into any Office document. For example, you cancopy some text from a Microsoft Word document,

some data from Microsoft Excel, a bulleted list from

Microsoft PowerPoint, some text from Microsoft

FrontPage or Microsoft Internet Explorer and a

datasheet from Microsoft Access, then switch back to

Word and arrange any or all of the collected items inyour Word document.

Office Clipboard works with the standard Copy and

Paste commands. Just copy an item to the Office

Clipboard to add it to your collection, then paste it

from the Office Clipboard into any Office documentat any time. The collected items stay on the Office

Clipboard until you exit Office.



Macro:

It is a small program that allows you to customizeexcel so that it makes your tasks easier.

CREATE A MACRO

Record a macro

1. Set the security level to Medium or Low.

How?

1. On the Tools menu, click Options.

2. Click the Security tab.

3. Under Macro Security, click Macro

Security.

4. Click the Security Level tab, and then selectthe security level you want to use.

2. On the Tools menu, point to Macro, and then

click Record New Macro.

3. In the Macro name box, enter a name for the

macro.

Notes

o The first character of the macro name must

be a letter. Other characters can be letters,

numbers, or underscore characters. Spaces



are not allowed in a macro name; an

underscore character works well as a word

separator.

o Do not use a macro name that is also a cellreference or you can get an error message

that the macro name is not valid.

2. If you want to run the macro by pressing a

keyboard shortcut key, enter a letter in the

Shortcut key box. You can use CTRL+ letter

(for lowercase letters) or CTRL+SHIFT+ letter

(for uppercase letters), where letter is any letter

key on the keyboard. The shortcut key letter you

use cannot be a number or special character such

as @ or #.

Note The shortcut key will override any

equivalent default Microsoft Excel shortcut keys

while the workbook that contains the macro is

open.

3. In the Store macro in box, click the location

where you want to store the macro.

If you want a macro to be available whenever

you use Excel, select Personal MacroWorkbook .

4. If you want to include a description of the macro,

type it in the Description box.



5. Click OK .

6. If you want the macro to run relative to the

position of the active cell, record it using relative

cell references. On the Stop Recording toolbar,click Relative Reference so that it is selected.

Excel will continue to record macros with

relative references until you quit Excel or until

you click Relative Reference again, so that it

is not selected.

7. Carry out the actions you want to record.8. On the Stop Recording toolbar, click Stop

Recording .

Create a macro using Microsoft Visual Basic

1. On the Tools menu in Microsoft Excel, point to

Macro, and then click Visual Basic Editor.2. On the Insert menu, click Module.

3. Type or copy your code into the code window of

the module.

4. If you want to run the macro from the module

window, press F5.

5. When you're finished writing your macro, click

Close and Return to Microsoft Excel on theFile menu.



Create a startup macro

Automatic macros, such as Auto_Activate, are

designed to run when you start Microsoft Excel. For more information about these macros, see Visual

Basic Help.

Copy part of a macro to create another macro


How?


2. Click the Security tab.

3. Under Macro Security, click Macro

Security.

4. Click the Security Level tab, and then selectthe security level you want to use.

2. Open the workbook that contains the macro you

want to copy.


click Macros.

4. In the Macro name box, enter the name of the

macro that you want to copy.5. Click Edit.

6. Select the lines of the macro you want to copy.



To copy the entire macro, make sure to include

the Sub and End Sub lines in the selection.

7. On the Standard toolbar , click Copy .8. Switch to the module where you want to place

the code.

9. Click Paste .

Tip

You can view your Personal Macro Workbook file(Personal.xls) at any time by opening it in the Visual

Basic Editor (Alt+F11). Because Personal.xls is a

hidden workbook that is always open, you must

unhide it if you want to copy a macro.

RUN A MACRO


How?


2. Click the Security tab.3. Under Macro Security, click Macro

Security.

4. Click the Security Level tab, and then select

the security level you want to use.



2. Open the workbook that contains the macro.


click Macros.

4. In the Macro name box, enter the name of themacro you want to run.

5. Do one of the following:

Run a macro in a Microsoft Excel workbook

o Click Run.

If you want to interrupt, press ESC.

Run a macro from a Microsoft Visual Basic

module

1. Click Edit.

2. Click Run Sub/UserForm .

Tip

If you want to run a different macro while you

are in the Visual Basic Editor , click Macros on

the Tools menu. In the Macro name box, enter

the name of the macro you want to run, and then

click Run.

Start a macro from a keyboard shortcut


click Macros.



2. In the Macro name box, enter the name of the

macro you want to assign to a keyboard shortcut

key.

3. Click Options.4. If you want to run the macro by pressing a

keyboard shortcut key, enter a letter in the

Shortcut key box. You can use CTRL+ letter

(for lowercase letters) or CTRL+SHIFT+ letter

(for uppercase letters), where letter is any letter

key on the keyboard. The shortcut key letter you

use cannot be a number or special character such

as @ or #.

Note The shortcut key will override any

equivalent default Microsoft Excel shortcut keys

while the workbook that contains the macro is

open.

5. If you want to include a description of the macro,

type it in the Description box.

6. Click OK .

7. Click Cancel.

Start a macro from a button or graphic control

1. Click the button or graphic control so that sizing

handles appear.



2. With the graphic object selected, right-click a

sizing handle of the button or graphic object to

display the shortcut menu.

3. On the shortcut menu, click Assign Macro.4. Do one of the following:

o To assign an existing macro to the button or

graphic object, enter the name of the macro

in the Macro name box, and then click OK .

o To record a new macro to assign to the

selected graphic object, click Record. When

you finish recording the macro, click Stop

Recording on the Stop Recording

toolbar.

o To write a new macro in the Visual Basic

Editor , click New. To edit an existing

macro, click the name of the macro in the

Macro Name box, and then click Edit.

Note If you assign a macro to a button or other

object that is already in use as a hyperlink , the

hyperlink information is deleted. From then on,

clicking the button or object runs the macro instead.

Start a macro from an area, or hotspot, on agraphic object

1. Draw another object to create a hot spot for an

existing object.



2. With the second graphic object selected, right-

click a sizing handle of the button or graphic

object to display the shortcut menu.

3. On the shortcut menu, click Assign Macro.4. Do one of the following:

o To assign an existing macro to the button or

graphic object, enter the name of the macro

in the Macro name box, and then click OK .

o To record a new macro to assign to the

selected graphic object, click Record. When

you finish recording the macro, click Stop

Recording on the Stop Recording

toolbar.

o To write a new macro in the Visual Basic

Editor , click New. To edit an existing

macro, click the name of the macro in the

Macro Name box, and then click Edit.5. On the Format menu, click AutoShape, and

then click the Color and Lines tab.

6. Under Fill, click No Fill in the Color box. Under

Line, click No Line in the Color box.

7. Repeat these steps for each hotspot you want to

create. You do not need to create a new graphic

object for each hotspot.

Start a macro from a toolbar button

1. On the Tools menu, click Customize.



2. Do one of the following:

o If the toolbar that contains the button is not

visible, click the Toolbars tab, and then

select the check box next to the toolbar name.

o If the button you want to run the macro from

is not on a toolbar, click the Commands tab,

and then click Macros in the Categories

list. In the Commands list, drag the Custom

button onto a toolbar.

3. Right-click the toolbar button, and then click

Assign Macro on the shortcut menu.

4. Enter the name of the macro in the Macro name

box, and then click OK .

STOP A MACRO

Do one of the following:

• If you want to stop a macro that's currently

running, press ESC, and click End in the

Microsoft Visual Basic dialog box.

If you want to prevent automatically running a macrowhen you start Microsoft Excel, hold down SHIFT

d

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