woodburn school district regular meeting agenda january 19, 2017 · 2017-01-01 · woodburn school...

Woodburn School District

Regular Meeting

Agenda

January 19, 2017

WOODBURN SCHOOL DISTRICT 103

Regular Meeting Agenda

Woodburn School District Office

January 19, 2017 - 7:30 PM

Work Session 6:30 pm

Work Session:

Re-schedule Walk-through

ASC & Intervention (MTSS)

Regular Meeting: Agenda

1) CALL TO ORDER:

1) 1. Pledge of Allegiance

1) 2. Adoption of Agenda

2) STAFF STUDENT RECOGNITION:

2) 1. Nellie Muir Elementary School

2) 2. Valor Middle School

2) 3. School Board Recognition Month

3) REPORTS:

3) 1. BAAC Report

3) 2. Bond Update

Presenter: JJ Henri

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3) 3. Valor Middle School

Presenter: Danny Nañez

4) PUBLIC FORUM:

5) CONFIRMATION ITEMS:

5) 1. Regular Board Meeting Minutes of December 1, 2016

Special Meeting Minutes of January 5, 2017

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5) 2. Personnel 16

5) 3. Financial: Revenue & Expenditures 17

5) 4. Acceptance of Gift/Donations 21

5) 5. Surplus Property Disposal Report 23

5) 6. Funding Proposals & Applications

5) 6. 1. Oregon Active Schools grant

Awarded to:

Lincoln ES $1,500.00

30

Washington ES $1,500

Nellie Muir ES $1,500

Heritage ES $1,500

5) 6. 2. Stand Up for Kids grant

French Prairie Middle School

31

5) 6. 3. Thomas R. Brown Athletics Grant

French Prairie Middle School

32

6) BOARD ACTION ITEMS:

6) 1. OLD BUSINESS

6) 1. 1. WCAT at BAAC Meetings

6) 2. NEW BUSINESS

6) 2. 1. Resolution No. 17-001

Affirming Student Safety and District Mission

35

6) 2. 2. Inclement Weather School Closure Days 37

6) 2. 3. Policy Review: KG, KG-AR (1), KG-AR (2) 41

6) 2. 4. First Reading: 2017-2018, 2018-2019 Calendar

Presenter: Laurie Cooper

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7) BOARD ANNOUNCEMENTS

January 23, 2017: Oregon Department of Education Community Forum at 6:30 pm

Location: Woodburn High School

February 2, 2017: Board Work Session at 6:30 pm

February 16, 2017: Board Work Session at 6:30 pm

8) FUTURE AGENDA ITEMS:

9) ADJOURNMENT:

Woodburn School District 2015 Capital Improvement Bond Program

Project Information Sheet

Welcome Center and New District Office Project Status Report December, 2016 Project Status:

.

Project Schedule: Temporary Occupancy

Project Start: December, 2105

Final Completion: June 16th, 2016

Initial Project Estimate: $2,958,527.00

Amended Budget: $3,614,527.00

Current Status: Over Budget

Forecast: $4,255,537.00

Project Arch.: BBL Architects

Project Arch.: Lang Bates

CM/GC: Triplett Wellman Contractors

Construction Manager: Steve Duch

Welcome Center New District Office Welcome Center and New District Administration Office District Training and Conference Center

After School Program Offices

PROJECT MANAGEMENT: Project Management Company: J.J. Henri Co., Inc.

Bond Project Manager: John O. Henri Telephone: (503) 981-9555 Email: [email protected]

Project Activity

December Activities:

• Complete Structural Review of Screen Wall connection components

o Coordinated Effort between the following Companies: Triplett Wellman Constructors, Robert Lloyd Sheet Metal, City Scape Manufacturing, Red-Built, the structural engineer of record: SCE and BB&L

• Review Rooftop screening with the

City Officials.

Upcoming Activities

• Install Rooftop Screen Wall • Complete Project Close-out

4



Success Alternative High School Project Details Project Status Report December, 2016

s .

Project Schedule: Behind Schedule\ Project Start: May, 2016 Final Completion: August,2017 Amended Budget: $6,103,024.00 Current Status: At Budget Forecast at Completion: $ 5,700,000.00

Project Arch.: Opsis Architecture Project Arch.: Mark Stoller

CM/GC: Triplett Wellman Contractors Construction Manager: Steve Duch

December Activities:

Solar Array • Develop Design Build RFP Document • Coordinating with Energy Trust of

Oregon • Submitted a utility permit request to

cross Goose Creek with Conduit for the Solar Array, Fire Water and Sanitary Sewer Service

• Continued effort to support the Access Easement Activity

New Success Alternative High School: Alternative High School Program Continuing Education Program Community Meeting Space

PROJECT MANAGEMENT: Project Management Company: J.J. Henri Co. Inc.


Project Activity

Upcoming Activities:

Completion of the Access Easement Appraisal • Issue Design -Build RFP for the Solar

Array project. • Resubmit Conditional Use Application

to the City upon approval of the Emergency and Vehicle Access Easement.

• Issue Revised drawing to the CM/GC For development of the GMP

• Respond to any Question regrading the Goose Creek crossing permit application.

5



Washington Elementary School Project Details Project Status Report December, 2016

Project Schedule: Behind Schedule Project Start: June, 2016 Final Completion: August,2018 Amended Budget: $ 11,328,962.00 Current Status: Over Budget Forecast: $ 11,800,00.000

Project Arch.: Soderstrom Architects Project Arch.: Henry Fitzgibbon/ Marlene Gillis

GC: TBD Construction Manager: TBD

Washington Elementary School: Classroom Addition New Gymnasium New Media Center Upgrade Building Support Systems

(HVAC, intercom, Fire Systems)



Project Activity

December Activities

• Complete Modular Relocation • Disconnect electrical and low voltage

systems. • Disconnect ADA ramps and Stairs • Excavate new foundations • Develop weather work around

Schedules • Coordinate crews for snow and frozen

conditions • Construct new foundations • Relocate modular classrooms • Final set of modular classrooms • Electrical and low voltage

reconnections • Coordinate with the City and Civil

Engineer the current capacity of the city storm water system located under Hardcastle Street. To verify total storm water capacity.

Upcoming Activities

• Complete Modular classroom project Closeout.

• Coordinate with Civil and the City a complete analysis of the site storm water management plan

• Develop New Facility Expansion permit

drawings set and submit for building permit application review.

• Complete Qualifications based RFP for

the New Classroom Building and Classroom Expansion projects.

6



Woodburn High School Fire Damage Renovation Project Details Project Status Report December, 2016

Project Schedule: Development Project Start: July, 2016 Final Completion: August,2018 Amended Budget: $ Current Status: Forecast:

Project Arch.: BBL Architects Project Arch.: Lang Bates


Fire Damage Renovation Projects Phase I:

Fire Suppression Design and Installation Phase II:

Classroom Renovation Phase III

Planning and Design of a Career & Technical Education Center



Project Activity

December Activities

• Phase I: Fire Suppression System Schematic Design.

• Phase II: Classroom Renovation Programming and Design Development

o Confirm Structural Conditions o Confirm Electrical and Fire Detection

Systems and Operation o Confirm Mechanical Upgrades o Confirm Plumbing needs o Develop Engineers Estimate

• Review of Building Structures for Demolition Requirements

• Developed Demolition Drawings • Developed conceptual building plan for the

future build out of the fire damaged areas.

Upcoming Activities

• Develop Fire Suppression RFQ: design build service to complete the installation of fire sprinklers over a 2-3 year period.

• Develop Project Classroom Permit Documents

• Submit permit Drawings to the City of Woodburn.

• Develop Construction Bid Documents • Develop and issue and Request for Bid

for the classroom renovation project.

7



Heritage Elementary School & Valor Middle School Project Details Project Status Report December, 2016

Project Schedule: Development Project Start: July, 2016 Final Completion: August,2018

Budget: $ 19,257,155.00 Current Status: Forecast: $ 19,257,155.00

Project Arch.: TBD Project Arch.: TBD


Heritage / Valor Expansion Project Phase I: Roofing Repair Projects Phase II: Valor Expansion & Heritage Annex Phase III: Capital Projects (Flooring, Boiler and

Water Heater Replacement



December Activities

• Issue Notice of Intent to Award to DOWA - IBI Inc.

Project Activity

Upcoming Activities • Issue Architectural Design Services

Contract for the Roofing Repair Project • Begin Roofing Investigation • Develop roofing repair project drawings

and specifications. • Develop Request for Bid to complete the

Roofing Repair projects

8



Woodburn School District Diversity Program Project Details Project Status Report December, 2016

Project Schedule: Development Project Start: July, 2016 Final Completion: August,2018 Amended Budget: $ Current Status: Forecast:

Project Manger.: John O. Henri Project Consultant.: Stori Jobs

Develop and Implement a diversity outreach program that will support the local Woodburn Community.



Project Activity

December Activities

• Provide Outreach to local Contractors to gain interest in the Bond Program

• Contact local suppliers, vendors and trade contractors to promote the Bond Projects

• Begin the development of small work packages to support small local contractors

Upcoming Activities

• Hold MWESB certification training for interested suppliers, vendors and Contractors.

• Assist local vendors, suppliers and Contractors with the MWESB Certification process

• Begin planning for upcoming training seminar for an explanation of the State of Oregon requirements for Public Works projects

• Public Contracting seminar

• Development of Construction

9

WOODBURN SCHOOL DISTRICT 103 Regular Meeting Minutes

Woodburn School District Office December 1, 2016 - 7:30 PM

The Woodburn School District Board of Directors met for a Regular Meeting at the Woodburn School District Office, Woodburn- OR. The following individuals were present.

Members Present:

Linda Reeves Gustavo Gutierrez Laura Isiordia Chuck Ransom, Superintendent Jenne Garcia, Board Secretary

Regular Meeting: Agenda

1) CALL TO ORDER: 7:30 pm


1) 2. Adoption of Agenda Laura Isiordia moved to approve the agenda as presented. Gustavo Gutierrez seconded the motion. The motion passed.

2) STAFF STUDENT RECOGNITION:

2) 1. Washington Elementary School Students recognized by Principal Larios 5th graders: Bianka Desmond Jazmin Sheryln Liliana Victoria Washington Staff: Creating culture of Community- PLC team Irma and Sherlyn Office Staff recognized: Doris Evelyn Reyna

2) 2. HS Boys Soccer Team Chad Waples, Athletic Director 5A State Boys Soccer Champions Board Presented certificates to the Boys Varsity Soccer Team Coaches, parents, players thanked for their commitment

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3) REPORTS:

3) 1. Washington Elementary School Presenter: Juan Larios Grow Your Own program- student teachers- partnership with Chemeketa and Pacific. Last year we were able to hire grads onto Washington staff. This school year- 6 Seniors graduating- looking to hire 9 Juniors- all WHS graduates Building culture- PUENTE- parent club at Washington Elementary School Organized group- Board- Leaders in the community. Parent Meetings organized by PUENTE Ran, organized and facilitated by parents. Carnivals, open house, monthly movie nights. Parents are building a foundation. First Book, Maker Party, Dia del Niño, fundraisers for Washington.

3) 2. Bond Update Presenter: JJ Henri Washington- contractor on site. Walkway for students, top soil moved for moving portables. Planning Commission meeting on December 8th at 7:00 pm Success- Creek crossing, WC screen on it’s way High School- design phase Juan, Jenne and John will set a ground breaking date and invite Board. Screen for WC has been ordered. Dishwasher is in.

3) 3. High School Student Government Re-Organization Presenter: Joe James Team is documenting and archiving the process. Proposal: Cultural Equity Conversations for WHS Campus was reviewed with the Board by Joe James. Proposal: Student Voice and Diversity Leadership Program draft summary reviewed- consultant brought on to help draft Comprehensive student government did not work well for small school model. Student governments focused on Equity and student voice needs to go beyond student government format. Cohort of about 30-40 students to be taught true leadership skills from an outside consultant. How would we sustain it once it is implemented? Focus on 10th and 11th grade students. Cohort will continue to grow once the students move up in grade. Could we offer a leadership credit? Principals will look into it. In WeBSS leadership they discuss how they can involve other schools. Creating a campus wide cohort of leaders. Will students have a practicum? Extend the goodness of the program to the students? How would students be elected? 2 possible options- if we go in the traditional elections

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sometimes those elections become popularity contests. 2nd option- screening process: application, interview, written essay. If you are applying you are signing on a year long commitment. We are explaining the commitment. If we give credit then writing would become a requirement. Middle School opportunities, community organizations, The associated student body- requirement of our high school. Certain powers in statue. This would be an attempt to build and write a constitution. This would be part of the process. New ABS Constitution for the high school program.

4) PUBLIC FORUM: None

5) CONFIRMATION ITEMS: Gustavo Gutierrez moved to approve the confirmation items as presented. Laura Isiordia seconded the motion. The motion passed.

5) 1. Regular Board Meeting Minutes of November 17, 2016

5) 2. Personnel

5) 3. Financial: Revenue & Expenditures (N/A)

5) 4. Acceptance of Gift/Donations

5) 5. Surplus Property Disposal Report

5) 6. Funding Proposals & Applications (N/A)

6) BOARD ACTION ITEMS:

6) 1. OLD BUSINESS

6) 1. 1. Resolution 16-020 Supporting or Opposing OSBA Resolution 1 Moved by Laura Isiordia moved to support OBA Resolution 1. Gustavo Gutierrez seconded the motion. The motion passed.

6) 2. NEW BUSINESS

6) 2. 1. Division 22 Board and Community Update Section 581 in Oregon Statue to update community about Division 22 report. Statues live in Policy Requirements that we must do. Once per year required to be presented to the Board and Community prior to January 15, 2016. Currently the District is in compliance with all requirements listed in the Division 22 report. 4th year Division 22 has been restored and required by ODE.

6) 2. 2. Resolution 16-021 Resolution to adopt a supplemental budget for unanticipated General Fund revenue and expenditure appropriations of $154,000 each related to

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E-Rate funding. ORS 294- local budget law E-rate rules were changed Approved by USAC for $154,000- requesting to approve supplemental budget Gustavo Gutierrez moved to approve Resolution 16-021 to adopt supplemental budget for unanticipated General Fund revenue and expenditure appropriations of $154,000 each related to E-Rate funding. Laura Isiordia seconded the motion. The motion passed.

6) 2. 3. Position Description Update: 21st Century Program Coordinator Presenter: Casey Woolley Linda Reeves moved to approve the position description as presented. Gustavo Gutierrez seconded the motion. The motion passed.

6) 2. 4. Approve purchase of two new boilers for the Heritage/Valor campus in the amount of $118,922.00 from Viking Engineering & Construction Policy DJ- approve all contacts exceeding $50,000 Gustavo Gutierrez moved to approve the purchase of two new boilers for the Heritage/Valor campus as presented. Laura Isiordia seconded the motion. The motion passed.

6) 2. 5. WCAT at BAAC Meetings Request from BAAC Chair to record the BAAC meetings and have those available as Board Meetings. Lawyers strongly advise against. Superintendent recommending not to have the recording. Board will table request to consult with OSBA and getting a second opinion.

7) BOARD ANNOUNCEMENTS January 4, 2017: BAAC Meeting at 6:30 pm, District Office January 5, 2017: Board Work Session at 6:30 pm, District Office January 19, 2017: Regular Board Meeting at 6:30 pm, District Office January 23, 2017: Oregon Department of Education Community Forum at 6:30 pm Location: Woodburn High School

8) FUTURE AGENDA ITEMS: WCAT recordings Fundraising cards- GoFund me- 2 different groups. Direct solicitation of funds. Not representative in the District event.

9) ADJOURNMENT: 9:13 pm

13

WOODBURN SCHOOL DISTRICT 103 Special Meeting

Minutes Woodburn School District Office

January 5, 2017 - 6:30 PM The Woodburn School District Board of Directors met for a Special Meeting at the Woodburn School District Office, Woodburn- OR. The following individuals were present. Members Present: Linda Reeves, Board Chair Gevin Gregory, Board Member Linda Johnston, Board Member Chuck Ransom, Superintendent Jenne Garcia, Board Secretary Special Meeting: Agenda

1) Call Meeting to Order 6:31 pm


1) 2. Adoption of Agenda Gevin Gregory moved to adopt the agenda. Linda Johnston seconded the motion. The motion passed.

2) Public Input

3) Executive Session moved into 6:33 pm

3) 1. Board of Directors moved into Executive Session at 6:33 pm Per ORS 192.660 (2)(h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. Closed Executive Session 7:27 pm

4) Meeting called back to order: 7:27 pm

4) 1. Board Training for Walkthroughs Laurie Cooper presented and shared with the Board of WSD Walkthrough Protocol Look-fors: Learning targets- collect data Discussion of evidence: anything we say in our debrief we say with the idea that the teacher is sitting in the room. Giving non-judgmental data As District Leaders we look at the Principal- is this principal being a good leader and formulating good feedback. Asking Students: What are you learning and why is it important? Record data Board to re-read chapter 1 of The Art and Science of Teaching and Learning.

4) 2. Dual Language Program Grant update Applied for ODE Grant and received $60,000

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Firmly establish and detail the Dual Language Program Manual Documented and recorded Leading District but also has loose ends. Elementary is the first place. Become consistent District wide. Manual with multiple chapters. Task Force job is to create a Master Plan. Now that we have a plan, how do we implement and discuss what it will look like. All programs are Board Approved. Not a new program but will have substantial changes. Grant will go through June but possibly through September 2017.

5) Board Announcements 1/12/17, 9:30 am, Board School Visit @ Valor Middle School 1/19/17, 6:30 pm, Work Session and Regular Meeting @ District Conference Center 1/23/17, 6:30 pm, ESSA Meeting @ WHS Large Commons 2/2/17, 6:30 pm, Board Work Session @ District Conference Center 2/16/17, 6:30 pm, Work Session and Regular Meeting @ District Conference Center

6) Adjourn 8:19

15

Agenda Item 7) 2. Personnel Actions

Background Information: January 19, 2016

Contact Person: Casey Woolley

Action Requested: It is recommended that the Board approve the following licensed staff. NAME POSITION LOCATION FUNDING DATE

LICENSED HIRING

OTHER PERSONNEL ACTIONS FOR YOUR INFORMATION

HIRING

Hoiland, Mari Career & Service Learning Specialist Success Project STAY OUT 1/9/2017

Inman, Elisha Special Educational Assistant Valor Local 1/4/2017

Ocegueda Legarda, Ashly Special Educational Assistant French Prairie Local 1/4/2017

Ochoa R., Angela Site Supervisor ASC-Valor 21st Century Grant 1/6/2017

Starke, Kyle Nutrition Services II Woodburn High School Local 1/4/2017

RESIGNATION

Pottratz, Daniel Custodian French Prairie Local 12/5/2016

RETIREMENT Beyer, Rita Program Secretary ITS Local 12/30/2016 Claggett, Karen ESOL Teacher Valor Local 12/30/2016 Gerig, Loren Science Teacher WAAST Local 3/31/2017

Sanchez, Demetrio Custodian Woodburn High School Local 12/30/2016

TERMINATION

LAYOFF

CHANGE OF STATUS

16

Woodburn School DistrictBoard of Director's General Fund Budget Report

December 31, 2016 (Unaudited)

REVENUES 2016-2017 BudgetRec'd as of 12/31/16

Budget Balance % Received

Local 8,174,141 7,305,173 868,968 89.4%

County 1,638,565 411,531 1,227,034 25.1%ESD Apportionment

State 48,989,851 28,764,607 20,225,244 58.7%

Federal 28,500 4,560 23,940 16.0%

Beginning Fund 8,444,843 11,577,355 -3,132,512 137.1%

Total $67,275,900 $48,063,226 $19,212,674 71.4%

EXPENDITURES 2016-2017 Budget Spent YTD EncumberedBudget Balance

% Spent/ Encumbered

1111 K-3 Instruction 5,277,418 1,694,670 2,797,004 785,744 85%

1114 Elementary IB 16,250 4,874 8,310 3,066 81%

1121 Middle School 5,461,864 1,956,051 2,802,111 703,702 87%

1122 Middle Extra Curr 170,902 84,428 28,126 58,348 66%

1131 High School 7,209,221 2,360,385 4,010,404 838,432 88%

1132 HS Extra Curr 642,610 252,437 119,063 271,110 58%

1133 IB & Adv Placement 232,238 63,146 111,597 57,495 75%

1134 Intramurals 2,000 0 0 2,000 0%

1140 Creative Lrng Ctr 243,941 83,828 159,090 1,023 100%

1210 Talented & Gifted 412,566 140,772 253,817 17,977 96%

1220 Students with Disabilities 1,166,806 394,042 710,864 61,900 95%

1223 Bridges Program 343,769 131,659 219,601 -7,490 102% Addt'l FTE

1224 Life Skills Program 908,412 313,473 525,395 69,545 92%

1225 Out of District Programs 80,000 0 0 80,000 0%

1250 Resource 2,446,415 875,109 1,561,347 9,959 100%

1260 Early Intervention 1,000 0 0 1,000 0%

1271 Remediation 56,573 360 0 56,213 1%

1280 Alt Education 762,271 189,001 274,242 299,028 61%

1288 Charter Schools 1,030,020 611,979 437,128 -19,087 102% Estimate

1291 ESL 10,345,897 3,549,371 6,223,236 573,291 94%

TOTAL INSTRUCTION $36,810,172 $12,705,583 20,241,335$ $3,863,255 90%

2110 Attendance & Social Work Services $32,298 0 0 32,298 0%

2112 Attendance Svcs 470,540 164,085 268,180 38,276 92%

2113 Social Work Services 2,000 85 0 1,915 4%

2114 Student Accounting Services 363,330 140,112 121,522 101,696 72%

2115 School Safety 165,241 37,842 63,737 63,662 61%

2122 Counseling 1,444,550 440,414 854,190 149,946 90%

2126 Welcome Center 263,035 120,533 116,530 25,972 90%

2134 Nursing Svcs 178,109 45,979 54,143 77,987 56%

2135 Medicaid 700 84 0 616 12%

2139 Other Hlth/Student Ins 2,000 632 0 1,368 32%

2142 Psych Testing 391,511 145,266 275,210 -28,965 107%Hired more expensive person

2143 Psych Counseling 56,322 18,101 36,197 2,024 96%

17




% Spent/ Encumbered

2150 Speech Pathology 410,975 146,858 282,660 -18,543 105%

PERS Waiting Period ended for a new hire.

2160 Other Student Treatment (OT/PT) 23,000 10,346 10,278 2,376 90%

2190 Service Direction, Student Support 993,266 420,170 535,027 38,069 96%

2210 Improvement of Instruction Services 271,944 74,283 109,215 88,446 67%

2211 Curriculum Area Direction 281,534 136,516 116,093 28,925 90%

2213 Curriculum Development 62,801 0 0 62,801 0%

2219 Other Improvement of Instruction 90,317 27,351 0 62,966 30%ASP Supv Resigned

2222 Library/Media 818,832 348,791 505,979 -35,938 104% Addt'l FTE at MS

2223 Audiovisual Svcs 13,400 11,594 545 1,261 91%

2230 Assessment & Testing 52,708 21,358 0 31,350 41%

2240 Instr Staff Development 268,599 162,883 2,549 103,168 62%

2311 Board of Education 179,471 142,863 8,399 28,208 84%

2314 Election Services 1,500 0 0 1,500 0%

2315 Legal Services 25,000 1,609 10,791 12,600 50%

2317 Audit Services 45,000 5,665 39,000 335 99%

2320 Office of Superintendent 376,291 178,535 172,474 25,283 93%

2410 Office of Principal 4,939,119 2,092,494 2,512,216 334,409 93%

2520 Fiscal Services 541,096 289,907 227,878 23,312 96%

2529 Other Fiscal Services 91,100 37,909 15,502 37,689 59%

2541 Direction Operation & Maintenance 349,541 159,848 158,027 31,666 91%

2542 Building Care & Upkeep 3,489,958 1,506,308 1,574,230 409,420 88%

2543 Grounds 628,290 50,500 68,581 509,208 19%

2544 Maintenance 993,261 356,081 378,942 258,238 74%

2545 Veh Purch/Maint 71,950 36,399 8,003 27,548 62%

2546 Security Services 2,810 1,437 1,497 -124 104% Extended Hrs

2552 Transportation 1,787,954 418,884 1,357,000 12,070 99%

2554 Student Transp Repairs & Maint 50,950 38,151 3,490 9,309 82%

2558 SPED Transportation 787,017 239,878 531,100 16,039 98%

2572 Purchasing Services 54,500 22,110 16,082 16,309 70%

2573 Warehousing & Distribution 9,701 4,423 5,628 -351 104% Extended Hrs

2626 Grant Writing 2,500 0 0 2,500 0%

2630 Public Information 88,572 27,351 36,659 24,562 72%

2640 Personnel 486,066 218,019 189,916 78,130 84%

2645 Health Services 14,012 5,480 2,800 5,732 59%

2646 Safety 2,510 190 0 2,320 8%

2649 Other Staff Services 37,224 11,916 15,484 9,824 74%

2660 Technology 1,300,827 720,966 364,458 215,403 83%

2669 Other Technology Services 154,000 98,231 55,000 770 100% E-Rate

2700 Supplemental Retirement Program 58,150 19,644 18,814 19,692 66%

3300 Community Service 1,352 49 0 1,304 4%

4150 Bldg Acq, Construction, Improve 87,500 0 87,500 0 100%

5200 Transfer of Funds 1,400,000 0 1,400,000 0 100%

6110 Contingency 750,000 0 0 750,000 0%

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% Spent/ Encumbered

TOTAL OTHER EXPENDITURES $25,431,937 $9,158,129 12,611,527 $2,912,281 86%

TOTAL ALL EXPENDITURES $62,242,110 $21,863,712 32,852,862 $6,775,535 88%

19

Woodburn School DistrictBoard of Director's Major Maintenance Fund Budget Report


REVENUES2016-2017

BudgetRec'd as of 12/31/16

Budget Balance % Received

Interest on Investments 20,000 13,826 6,174 69.1%

Interfund Transfers 500,000 0 500,000 0.0%

Beginning Fund Balance 514,000 1,040,699 -526,699 202.5%

TOTAL $1,034,000 $1,054,525 -$20,525 102.0%

EXPENDITURES2015-2016

Budget Spent YTD Encumbered Budget Balance% Spent/

Encumbered

4150.322 Repairs & Maintenance 150,000 0 0 150,000 0%

4150.383 Architects/Engineers 0 1,520 0 -1,520 0%

4150.520 Building Acquisition 500,000 0 0 500,000 0%

4150.640 Dues & Fees 3,000 20 0 2,980 1%

7000.800 Unappropriated End Fund Bal 167,000 0 0 167,000 0%

TOTAL ALL EXPENDITURES $820,000 $1,540 $0 $651,460 0%

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Agenda Item: 6) 2. 1.

RESOLUTION NO. 17-001

Affirming Student Safety and District Mission

WHEREAS, angry rhetoric during the recent Presidential Election has made some staff and students fearful about the future. WHEREAS, some students feel their country is a hostile place based on their ethnicity or country of origin. Discussions in the news media about immigration and mass deportations have other students worried about their future and that of their families. WHEREAS, fear, worry and stress is not conducive to student learning and education, which is the purpose of a public school district. WHEREAS, “Education then, beyond all other devices of human origin, is the great equalizer of the conditions of men, the balance-wheel of the social machinery.” -- Horace Mann NOW, THEREFORE, BE IT RESOLVED by the School Board of School District 103, Marion County, Oregon, as elected representatives, we reaffirm our commitment to the safety of all students entrusted to our care. BE IT FURTHER RESOLVED, that we want to reassure the community that the Woodburn School District values diversity as reflected by our school board and student body. BE IT FURTHER RESOLVED, our schools will continue to provide a safe environment for students to learn and staff to teach. BE IT FURTHER RESOLVED, we pledge to offer a safe haven for all our students regardless of where they come from, how they worship, or other factors. BE IT FURTHER RESOLVED, we will not permit harassment or bullying of our students. This includes hate speech because words – as we witnessed in the recent election – can hurt and divide nations. BE IT FURTHER RESOLVED, by law, immigration status is not a condition of attending public schools. We will educate and care for all the children we are given. BE IT FURTHER RESOLVED, by law, we will not share confidential student records, including immigration status (if known). Our students and their families have a right to privacy.

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BE IT FURTHER RESOLVED, by law, we will not allow immigration officials in our schools, or participate in any enforcement activities if it comes to that. Our students should not fear coming to school. ADOPTED BY THE BOARD OF DIRECTORS OF Marion County School District No. 103 (WOODBURN PUBLIC SCHOOLS) ON THE 19 DAY OF JANUARY 2017. Signed by the chair this 19 day of January 2017. Linda K. Reeves, Board Chair Attested by: Charles Ransom, Superintendent

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Instructional Time Rules

Source:CopiedfromSecretaryofState’swebpageon1/19/17:http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_581/581_tofc.html

581-022-1920

Waivers

School districts may request two types of waivers as follows:

(1) Waiver of a specific standard: To address an immediate concern or need, a school district may petition the State Superintendent of Public Instruction for a waiver of a specific standard. A petition shall specify the reason(s) the district is seeking the waiver and other relevant information. If it is determined that the request conforms with the intent of the standards, the State Superintendent shall recommend the waiver to the State Board. Waivers under this provision may be granted for up to one year.

581-022-0102

Definitions

(30)(a) “Instructional time” means time during which students are engaged in regularly scheduled instruction, learning activities, or learning assessments that are designed to meet Common Curriculum Goals and academic content standards required by OAR 581-022-1210, and are working under the direction and supervision of a licensed or registered teacher, licensed CTE instructor, licensed practitioner, or Educational Assistant who is assigned instructionally related activities and is working under the supervision of a licensed or registered teacher as required by OAR 581-037-0015.

(b) Instructional time shall include:

(A) Time that a student spends traveling between the student’s school and a CTE center, internship, work experience site, or post-secondary education facility;

(B) Time that a student spends in statewide performance assessments; and

(C) Up to fifteen minutes each day of the time that a student spends consuming breakfast in the classroom if instruction is being provided while the student is consuming breakfast.

(c) Instructional time shall not include time that a student spends passing between classes, at recess, in non-academic assemblies, on non-academic fieldtrips, participating in optional school programs, or in study periods or advisory periods where attendance is not required and no instructional assistance is provided.

581-022-1620

Required Instructional Time

(1) Each school district shall ensure that at least 92% of all students in the district and at least 80% of all students at each school operated by the district are scheduled to receive annually the following minimum hours of instructional time:

(a) Grade 12 — 966 hours;

(b) Grades 9–11 — 990 hours; and

37



(c) Grades K–8 — 900 hours.

(2) If a school district chooses to offer less than 900 hours of instructional time for kindergarten students, the kindergarten program shall be considered a half-day program for purposes of ORS 327.006(1) and the school district shall ensure that every kindergarten student is scheduled to receive a minimum of 450 hours of instructional time per year.

(3) Upon approval by the local school board, a district may include in its calculation of instructional time required by subsection (1) of this rule the following:

(a) For kindergarten programs offering 900 hours or more of instructional time, up to 60 hours of recess;

(b) For kindergarten programs offering less than 900 hours of instructional time, up to 30 hours of recess;

(c) For grades 1–3, up to 60 hours of recess;

(d) Up to 30 hours for staff professional development;

(e) Up to 30 hours for parent teacher conferences; and

(f) For the 2015–16 school year, up to 14 hours for emergency school closures due to adverse weather conditions and facilities failure.

(4) For students participating in online instruction:

(a) Instructional time includes online instruction supported by a licensed or registered teacher through electronic means.

(b) For online instruction, up to one hour per course per day may be counted as instructional time where the following criteria are met:

(A) Every student has access to a licensed or registered teacher through in-person, telephone, or electronic means for each course taken; and

(B) Every student has regular contact with school personnel for the purpose of attendance and progress monitoring as outlined in the policies maintained by the Oregon Department of Education.

(c) Instructional time may not be claimed for weekends or holidays, per ORS 336.010 and 187.010, or any other day during which a licensed or registered teacher is not available to students.

(5) There shall be no fewer than 265 consecutive calendar days between the first and last instructional day of each school year at each grade level.

(6) No student shall be required to exceed the following number of instructional hours per day:

(a) Grades 9–12 — 8.5 hours;

(b) Grades K–8 — 8 hours.

38



(7) The minimum instructional hours requirement set forth in subsection (1) of this rule shall first apply to the 2015–16 school year but full compliance shall be phased in over a period of four school years. A school district will be in compliance with the requirements of subsection (1) of this rule if the following benchmarks are met:

(a) For the 2015–16 school year, at least 80% of all students in the district must be scheduled to receive the minimum hours of instructional time set forth in subsection (1) of this rule.

(b) For the 2016–17 school year, at least 85% of all students in the district must be scheduled to receive the minimum hours of instructional time set forth in subsection (1) of this rule.

(c) For the 2017–18 school year, at least 90% of all students in the district must be scheduled to receive the minimum hours of instructional time set forth in subsection (1) of this rule.

(d) For the 2018–19 school year, at least 92% of all students in the district and at least 80% of all students at each school operated by the district must be scheduled to receive the minimum hours of instructional time set forth in subsection (1) of this rule.

(8) The State Board of Education shall conduct a public hearing and board discussion relating to instructional time at the 2016, 2017 and 2018 January board meetings. The purpose of the public hearing will be to receive information about and consider the implementation and potential financial concerns relating to required instructional time, OAR 581-022-0102 (definition of instructional time) and 581-022-1131 (credit options).

Stat. Auth.: ORS 326.011 & 326.051 Stats. Implemented: ORS 326.051 Hist.: EB 18-1996, f. & cert. ef. 11-1-96; ODE 25-2008, f. & cert. ef. 9-26-08; ODE 2-2015, f. 1-30-15, cert. ef. 7-1-15

581-022-1131

Credit Options

(1) A school district or public charter school shall grant required and elective credit towards the diploma or a modified diploma, provided the method for accruing such credit is described in the student's personal education plan and the student earns the credit by meeting the requirements of one or more of the options described in this rule.

(2) A school district or charter school may grant credit to a student if the student demonstrates defined levels of proficiency or mastery of recognized standards (e.g., state academic content standards and essential skills, industry-based or other national or international standards) by any one or more of the following options:

(a) Successfully completing classroom or equivalent work (e.g., supervised independent study, career-related learning experiences, project based learning), which meets Common Curriculum Goals and academic content standards required by OAR 581-022-1210;

(b) Successfully completing classroom or equivalent work designed to measure proficiency or mastery of identified standards (knowledge and skills) in class or out of class, where hours of instruction may vary;

39



(c) Successfully passing an appropriate exam designed to measure proficiency or mastery of identified standards (knowledge and skills);

(d) Providing a collection of work or other assessment evidence which demonstrates proficiency or mastery of identified standards (knowledge and skills); or

(e) Providing documentation of prior learning activities or experiences which demonstrates proficiency or mastery of identified standards (knowledge and skills) (e.g., certification of training, letters, diplomas, awards, etc.).

Stat. Auth.: ORS 326.051 Stats. Implemented: ORS 326.051 Hist.: ODE 4-2003, f. & cert. ef. 3-14-03; ODE 2-2009, f. & cert. ef. 4-23-09; ODE 3-2015, f. 1-30-15, cert. ef. 7-1-15

40

Woodburn School District 103Code: KG

Adopted: 5/17/07Readopted: 8/15/13

Orig. Code(s): KG

Community Use of District Facilities

The Board shall make school buildings and other facilities and equipment of the district available to thepublic in a manner that is not in conflict with Oregon Revised Statutes or with their regular use of thedistrict programs and services, and which is fiscally possible.

The district subscribes to the notion that the public schools are owned and operated by and for its patrons,and that the schools become an integral part of the community, in terms of its intellectual and socialexpression and development.

The following categories are listed in priority order for usage:

1. Activities directly related to the required K-12 school program;

2. Activities related to the extracurricular K-12 school program such as sports and seasonal programs;

3. District-sponsored programs such as classes and workshops;

4. Nonprofit community usage of the facilities such as meetings and sports leagues sponsored by localorganizations. Nonprofit youth groups take priority over nonprofit adult groups;

5. Profit-making organizations.

School-sponsored activities shall have first priority. The right to authorize use of school facilities shall beretained by the superintendent through the appropriate district administrators. Such use will be determinedby district policy and will be only at such times as the facilities required are free from district curricularand extracurricular activities.

Approval of use of a facility by an organization for nonschool purposes will not constitute endorsement ofthe organization by the district, nor does it constitute approval or endorsement by the district of the beliefsor purposes espoused by the organization.

The district will not extend use of a facility to any organization or group that promotes illegal racist ordiscriminatory practices.

END OF POLICY

Community Use of District Facilities - KG1-2

41

Legal Reference(s):

ORS 330.430ORS 332.107ORS 332.172

Cross Reference(s):

EDC/KGF - Authorized Use of District Equipment and MaterialsKGF/EDC - Authorized Use of District Equipment and Materials

Community Use of District Facilities - KG2-2

42

http://policy.osba.org/orsredir.asp?ors=ors-330



Woodburn School District 103Code: KG-AR(1)

Revised/Reviewed: 2/18/10; 8/15/13Orig. Code(s): KG-AR

Use of Facilities and Grounds

1. District and school sponsored events and activities will take precedence over all requests fromoutside individuals, groups and organizations in accordance with the following guidelines:

a. District and school events scheduled within the school day (6:00 a.m. – 6:00 p.m.) shall havecomplete precedence over any other events or activities. No outside event shall be scheduledduring this time without prior building administrator approval.

b. For time periods from 6:00 – 9:30pm, weekends, nonschool days etc., a Request for Use ofFacilities and Grounds form must be submitted by the district or school administrator to themaintenance department, who shall coordinate all facility and grounds use.

c. District or school requests will take precedence over a previously scheduled event or activity ofan outside individual, group or organization if it is received two calendar weeks or more priorto the outside event. If not, the outside event will remain scheduled unless it can be moved toanother available and suitable location, as determined by the maintenance department. Exceptions for emergencies may be determined by the district administrator.

d. A school request to use its own facility or grounds will take precedence over another schoolrequest at any time with no minimum notice.

2. Written application for use of district or school facilities or grounds by an outside individual, groupor organization must be submitted on a Request for Use of Facilities and Grounds form (See KG-AR(2)) to the maintenance department. Written notification approving or denying the request will bereturned to the requester. Use of facilities and grounds by outside entities will be in accordance withthe following guidelines. Failure to comply may result in denial of future use.

a. Application for gymnasium or field use shall open on September 15 of each year forscheduling Winter activities (November, December, January, February) and January 15 forSpring, Summer and Fall activities. There must be a minimum of one week with no scheduledactivities prior to the beginning of each school year for the purpose of facility maintenance.

b. All outside entities must accept the possibility that their accepted and scheduled event is/maybe cancelled and/or moved to another location as determined by the district and in accordancewith these regulations.

c. The district reserves the right to deny facility or grounds use requests and/or to determine thelocation of a requested event and its appropriateness for a particular facility.

d. Requests from outside entities for use on school days outside of 6:00 p.m. – 9:30 p.m. will beconsidered on a case by case basis.

e. The outside entity shall provide sufficient adult supervision to ensure the safety of theparticipants and proper treatment of the facility and all other school property for the entirescheduled period. Facilities and/or equipment under the supervision of the outside entity arenot to be left unattended.

Use of Facilities and Grounds - KG-AR(1)1-3

43

f. Requests shall generally be limited to use of facilities, furniture and ground space. Use ofequipment may be requested but must have prior approval of the site administrator. Equipment under the responsibility of the district must have prior approval of the districtadministrator. Any equipment operation costs will be the responsibility of the facility user. Any damage to equipment will be the responsibility of the user.

g. Illegal drugs are not allowed on school grounds or in school facilities at any time.h. Alcoholic beverages are not allowed on school property or in school facilities at any time.i. Tobacco use and firearms are not allowed on school property or in school facilities at any time.j. The sponsoring organization is responsible for all crowd control. Excessive noise must be

controlled as a courtesy to all neighbors.k. A sponsoring group using the grounds is responsible for all clean up of the facility, field,

crowd areas and restrooms, unless custodial time has been paid for as a part of the facility usefee.

l. Vehicles must be kept off the grass areas and out of the fire lane for emergency vehicles.m. The sponsoring organization is responsible and liable for any damage to the district property

caused by participants, spectators or others.n. Use of the kitchen equipment requires the presence of a district cook and the use of the sound

and lighting equipment in the High School Lectorium requires the presence of a districtapproved technician.

o. All keys issued must be returned within two days of facility use.p. Fees for building use will be charged according to the Facility/Grounds Use Fee Schedule.q. Sponsoring organizations are expected to have proof of liability insurance sufficient to cover

accidents to the participants and damage done to the facility or district property.

3. Approved users of the district’s facilities are responsible for the conduct of participants of theiractivities.

a. When in the interest of an orderly program and the safety of a participants it is determined by adistrict employee or authorized facility user that some specific participant or participants shallnot be permitted to enter the school facilities, a district employee or authorized facility usershall advise the person that he/she is refused admission and give the person an explanation forthe refusal.

b. A participant may be directed to leave when a district employee or authorized facility userreasonably believes the visitor has engaged in physical violence, loud or disruptive speech orbehavior, violation of a posted school rule or illegal conduct.

c. A participant may also be directed to leave by a district employee or authorized facility user incharge of an activity if the participant’s presence would be disruptive to the activity or if theparticipant’s course of conduct would conflict with Board policies, district or buildingregulation or would violate the law.

d. A direction to leave revokes any permission to participate in an activity or license to enter. Whenever possible, the direction should be given in writing or followed by written noticewhich identifies the issuer and gives a brief statement of the reason for the direction to leave. The district office should be notified of any direction to leave and given a copy of any writtennotice.

e. Those who insist on remaining despite a request to leave and who thereby create a disruptionof the carrying on of an approved activity are subject to citizen’s arrest and a report made to


44

the Marion County Sheriff’s Department. Failure to leave will render a visitor liable forcriminal trespass pursuant to Oregon Revised Statutes.

f. Any participant who believes that he/she has had a participation in an event unfairly limited,may request a meeting with the superintendent. The latter shall meet promptly with theparticipant, investigate the dispute and render a written decision. The superintendent’sdecision may be appealed to the Board.

g. Anyone who commits a violent act or threatens to commit a violent act toward a student orstaff member while on school grounds, at a school-sponsored event or on the way to and fromschool, shall be reported immediately to the superintendent. The superintendent shallimmediately investigate.

4. Process for Termination of Facilities and Grounds Use

a. If the guidelines listed in point 2 above are not adhered to, an approved Facility and GroundsUse Request may be terminated by the district.

b. The process for termination of an approved Facility and Grounds Use Request is as follows:

(1) A verbal warning will be issued, asking that the violation of the guidelines be corrected.(2) If after the verbal warning the violation persists, a written warning will be issued,

referencing the verbal warning, outlining the violation and asking that the violation becorrected.

(3) If after the written warning the violation persists, a termination of the approved Facilitiesand Grounds Use Request will be issued in writing.


45

Woodburn School District 103Code: KG-AR(2)

Revised/Reviewed: 8/71; 10/90; 11/90; 2/91;1/21/99; 8/15/13; 8/21/14;5/13/15

Orig. Code(s): KG-ARMaintenance Department1091 Newberg Hwy | Woodburn, OR 97071Phone: 503-981-2714 | Fax: 503-981-2718

Request for Use of Facilities and Grounds

Request for use of: (Name of Site)

Grounds needed:

Rooms needed:

Special furniture or equipment needed:

Day of week: Start date: End date: Time: From: to (Specific dates of use - Attach list if needed)

Purpose of facility use:

Estimated number of participants: Is Woodburn School District sponsoring this event? G Yes G No

Sponsoring organization:

Will admission, fees and/or registration be charged? G Yes G No If yes, how much? $

Group category: G A or G B If “B,” attach proof, IRS form 501(c)(3).

Person Requesting:Name Email Phone

Address City State Zip Code

Supervision provided: Name Address Phone

I understand that I, as representative of my organization, am responsible to: 1) abide by the Facility Use Regulations (attached)and 2) pay any costs associated with the facility use (i.e., rental, custodial and maintenance); and 3) will have a copy of theApproved Request on site at all times during the approved event.

Signature of Person Requesting Date

OFFICE USE ONLY

G Accepted G Not Accepted Reason:

Superintendent or Designee Date Processed

CHARGES:

Deposit $

Proof of Liability Insurance:

Insurance Company Name Policy Number

Rent $

Custodial $

Equipment operation $

IRS Form 501(c)(3) received: G Yes G No Other $

Deposit received: $ Rec’d by: Date: Total Due $

Balance due on or before date of use: $ Rec’d by: Date:

Request for Use of Facilities and Grounds - KG-AR(2)1-2

46

Facility/Grounds Use Fee Schedule

For the purpose of charging fees for the use of facilities/grounds, the Woodburn School District recognizesthe following group designations:

GROUP A: 1. Individuals or groups using facilities for the purpose of making a profit.2. Individuals or groups using facilities for purposes other than those listed in Group

B below.

GROUP B: 1. Individuals or groups conducting activities or charging an entrance fee or acceptingdonations or proceeds used solely for the support of civic and welfare causes.

2. Nonprofit and government organizations conducting activities and services solelyfor the benefit of Woodburn students.

*Basic Rental Charges GROUP A GROUP B

1. Use of large areas (gym, kitchen/cafeteria, lectorium, etc.) $20/hour Free

2. Use of kitchen facilities with equipment use $47/hour $47/hour

3. Use of small areas (classroom, commons, etc.) $10/hour Free

4. Playing field $20/hour Free

* Additional fee of $50/hour (minimum of four hours) will be charged to use facilities if a custodian isrequired for opening/closing the facility or cleanup outside of his/her regularly scheduled workhours.

Only a district-approved technician may use the sound and lighting equipment in the lectorium.

Please also note that any equipment operation costs required by the building or district administratorwill be billed to the user at district cost.

For single or multiple events scheduled by an organization within a single school year, a one timecleaning/damage deposit of $50 for both Groups A and B shall be paid upon approval of the Request forUse of Facility and Grounds form. Upon satisfactory completion of the activity, the deposit will becredited to the balance owed. The balance shall be paid within three working days of the event.

For situations where the activities may extend over a period of weeks or months, a deposit of the firstmonth’s use shall be paid upon approval of the Request for Use of Facility and Grounds form. The balancewill be billed to the sponsoring group on a monthly basis.

Request for Use of Facilities and Grounds - KG-AR(2)2-2

47

Calendar Committee 2016-17 Members: Cabinet and Administrative Team Process & Timeline:

October 2016 October 2016 Oct-Nov 2016

Nov-Dec 2016 January 2016 February 2016

Form committee Review 2017-18 and draft 2018-19 calendars Per CBAs, provide calendar drafts to both associations Gather feedback from associations, administrators and parents First read to School Board - note Board feedback Committee meets: Feedback, recommended revisions Recommended calendar to Board for Second Read & Decisions:

● Approve 2017-18 Calendar ● Approve start date of 2018-19 Calendar

Calendar Agreements/Priorities/Information/Checklist:

1. The calendar’s primary function is to support student learning. 2. The calendar follows the Collective Bargaining Agreement:

a. Includes 172 student contact days b. Includes 191 total teacher days c. Includes the required # of work days

3. During bond projects, the calendar should maximize summer non-student-contact periods for the purpose of construction.

4. A minimum of two weeks are necessary after school is out in June for year-end reporting of grades and data, and for extended time for seniors who need to complete credits or essential skills.

5. Two Parent Teacher (PT) Conference sessions, one in Fall and one in Spring, as well as one comp day, are scheduled.

6. Fall PT conferences should happen within the first 6 weeks of the year so that student goal setting can be the focus.

7. October’s state inservice day is a non-contact day, allowing teachers who wish to do so the opportunity to participate in state inservice day events.

8. Placeholders for three days are placed after school is over in June, in the event that we have emergency school closures that the School Board opts to make up.

9. Data gathered during the 2015-16 calendar process showed no significant difference in student and staff attendance between a partial school week and a full school week prior to winter break.

48

https://drive.google.com/a/woodburnsd.org/file/d/0B2Vpp7snZv0FRHRwMTZjWjNJN2c/view?usp=sharing

https://drive.google.com/a/woodburnsd.org/file/d/0B2Vpp7snZv0FczUteFVkU09Nb1k/view?usp=sharing

Calendar Feedback from Cabinet and Administrative Team: ● Conferences for 2017-18 should be adjacent to Spring Break - move them to 21

and 22, comp day on 23. ● 10 days of additional PD days for district professional learning, new teacher

mentor, etc. change color to tan. ● Move curriculum work from August to June, or add June for curriculum work. ● After labor day - we support this. ● HS Supports before labor day because kids and families can get out a little

earlier to provide more time for essential skills. ● Kids are ready to learn in August, and kids are engaged more in August than the

second week of June. ● Potential to move one of the work days to June. ● When we have a different number of days per semester, consider ensuring that

semester 2 has fewer days, as any snow make up days will occur semester 2. Feedback from Site Councils:

● How can we avoid ending the teacher contract day on Monday June for both calendar years.

● Can the winter break start on a Wednesday like the 2016-2017. ● Can we try to align our school calendar to nearby districts (Salem-Keizer, North

Marion, Silverton, Gervais). ● Can we add a student contact day right before Spring Break and move

conferences back a day and move teacher comp day to end of the year( 2017-2018 & 2018-2019).

● Concern about Christmas break beginning on Christmas Eve, we would rather come back earlier in Jan - Wednesday to Wednesday is fine. Prefer more time before Christmas, after the New Year kids/families are ready to get back.

● Like: There doesn't appear to be as many choppy weeks like this year’s week before Winter Break.

● Concern: Worries about student attendance during the last week of December with the short turn around to Christmas.

● Concern: Short time frame between the start of the school year and conferences, particularly for kinder with staggered start and assessment week.

Feedback from Associations:

● Classified - The winter break does not allow enough time prior to the holiday for travel and preparation.

● Certified - Number of contract days is correct on both years, after Labor Day is okay, Winter Break as scheduled is okay (per survey results), October Inservice is correct date, Spring break is scheduled accurately; Correction needed in number of student days in June on 18-19 calendar. We meet with them 10, which is still the correct count for the full year, just needs to reflect correctly.

49

S M T W TH F S S M T W TH F S S M T W TH F S1 1 2 3 4 5 1 2

2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 99 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16

16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 2323 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 3030 31 19

S M T W TH F S S M T W TH F S S M T W TH F S1 2 3 4 5 6 7 1 2 3 4 1 28 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9

15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 1622 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 2329 30 31 26 27 28 29 30 24 25 26 27 28 29 30

19 17 31 16

S M T W TH F S S M T W TH F S S M T W TH F S1 2 3 4 5 6 1 2 3 1 2 3

7 8 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 1014 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 1721 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 2428 29 30 31 25 26 27 28 25 26 27 28 29 30 31

16 19 14

S M T W TH F S S M T W TH F S S M T W TH F S1 2 3 4 5 6 7 1 2 3 4 5 1 28 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 1622 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 2329 30 27 28 29 30 31 24 25 26 27 28 29 30

20 22 11

DAYS Quarters: DaysStudent Contact Days 173 Q1 44* Work Days 5.5 * Q2 41August Inservice Days 2.5 Q3 44Conferences 2 ** Q4 44

2 **Conference Comp Day 1Holidays 5Total Contract Days 191

** Conferences occur on Wednesday 4-8pm and Thursday 12-8pm** Conferences occur on Wednesday 4-8pm and Thursday 12-8pm

MARCH

SEPTEMBER

JUNE

* .5 Work Day occurs on one of the August Inservice days

* Possible School Closure Make Up Days

During the week of Aug. 29th .5 of a day will be reserved for mandatory training.

K-12 Inservice (7:30-12:00) Conference Planning (12:30-4:00) Conferences (4:00-8:00)

NOVEMBEROCTOBER

2017-2018 CALENDAR - DRAFTWOODBURN SCHOOL DISTRICT

new teacher inductionSummer District PD & Curriculum Work

AUGUST

First Day of school is After Labor Day

Apr. 16 - June 14

JULY

Jan. 30 - Apr. 12

Sept. 5 - Nov. 8Nov. 13 - Jan. 26

JANUARY FEBRUARY

APRIL MAY

DECEMBER

50

S M T W TH F S S M T W TH F S S M T W TH F S1 2 3 4 1

1 2 3 4 5 6 7 5 6 7 8 9 10 11 2 3 4 5 6 7 88 9 10 11 12 13 14 12 13 14 15 16 17 18 9 10 11 12 13 14 15

15 16 17 18 19 20 21 19 20 21 22 23 24 25 16 17 18 19 20 21 2222 23 24 25 26 27 28 26 27 28 29 30 31 23 24 25 26 27 28 2929 30 31 30 19

S M T W TH F S S M T W TH F S S M T W TH F S1 2 3 4 5 6 1 2 3 1

7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 814 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 1521 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 2228 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29

20 17 30 31 15

S M T W TH F S S M T W TH F S S M T W TH F S1 2 3 4 5 1 2 1 2

6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 913 14 15 16 17 18 19 10 11 12 13 14 15 16 10 11 12 13 14 15 1620 21 22 23 24 25 26 17 18 19 20 21 22 23 17 18 19 20 21 22 2327 28 29 30 31 24 25 26 27 28 24 25 26 27 28 29 30

17 19 31 13

S M T W TH F S S M T W TH F S S M T W TH F S1 2 3 4 5 6 1 2 3 4 1

7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 814 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 1521 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 2228 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29

21 22 30 11

DAYS Quarters: DaysStudent Contact Days 173 Q1 41* Work Days 5.5 * Q2 44August Inservice Days 2.5 Q3 44Conferences 2 ** Q4 44

2 **Conference Comp Day 1Holidays 5Total Contract Days 191

** Conferences occur on Wednesday 4-8pm and Thursday 12-8pm** Conferences occur on Wednesday 4-8pm and Thursday 12-8pm

* .5 Work Day occurs on one of the August Inservice days

K-12 Inservice (7:30-12:00) Conference Planning (12:30-4:00) Conferences (4:00-8:00)

* Possible School Closure Make Up Days

Summer District PD & Curriculum Wo

JUNE

MARCHFEBRUARY

new teacher induction

During the week of Aug. 29th .5 of a day will be reserved for mandatory training.

Apr. 15 - June 14Jan. 29 - Apr. 11

DECEMBER

Draft

WOODBURN SCHOOL DISTRICT 2018-2019 CALENDAR

Sept. 4 - Nov. 2Nov. 6 - Jan. 25

OCTOBER

JANUARY

NOVEMBER

Begin After Labor Day

AUGUST JULY SEPTEMBER

APRIL MAY

51