wokrplace safety bizsafe audit preparation special report

8/10/2019 Wokrplace Safety Bizsafe Audit Preparation Special Report

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What you would need to be certified BizSAFE 3!

BizSAFE level 3 is a voluntary scheme to promote Workplace safety and Health (WSH)

at the Small-Medium Enterprise (SME) level.

For a company to be certified bizSAFE 3, it first has to complete level 1 and 2. Just

like a climbing a ladder, you need to follow the proper steps to achieve level 3.

BizSAFE 1 is top management commitment to implementing WSH in their workplace.

The participants are usually top management such as the directors and general

manager. They would have to attend a half-day workshop by an Approved Training

Provider (ATP). After attending the workshop, you would be awarded a Certificate of

Attainment and you can now register your company as bizSAFE 1.

BizSAFE 2 is where your nominated risk management champion (typically a

supervisor/manager) will learn how to do a Risk Assessment. By attending the 2 day

course, your risk champion will learn on how to identify, assess and control risk at

your workplace. After attending the course, you would be awarded a Certificate of

Attainment and you can now register your company as bizsafe 2.

BizSAFE 3 is the implementation and maintenance of your companys Risk

Assessment. To properly implement and maintain the risk assessment, you would

need :

1)A Risk Management (RM) Manual

2)RM Champion and Team Appointment

3)Risk Register Coversheet

4) Inventory of Work Activities

5)Risk Assessment

6)Safe Work Procedure

7)Risk Control Implementation Schedule

8)Training/Briefing Record

After Completion of the audit, your company can register as bizSAFE 3 and upon

approval of the council, receive and use the bizSAFE 3 logo.


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Explanation and Checklist for bizSAFE level 3 audit

There are a few things the MOM-Approved (WSH) auditor will look for and check to ensure that

you are ready and can be certified to become bizSAFE level 3. The following documents should befiled in the respective order. Please make sure that you have ticked all the items in the checkpoint

1. Risk Manual

A Risk Management Manualis a technical communication document intended to give assistance

to people using a particular system in this case, Risk Assessment (RA). The manual should be

written with the intention to let new users eg. employees understand how to read and do the RA if

necessary. Think of a risk management manual as an operating instruction/procedures that can be

learned/understand by anyone who reads it.

Below are some details on how you can go about preparing your risk manual.

A Risk Manual should contain a content page this is like any other document/proposal

where you will have outlined the sub heading of each topic to make for easy reference

It should contain your company profile. This is to give the reader an overview of the scope

of work your company does. This is especially important if the company is a corporation

with business units (BUs)/companies using the same brand identity. If the company has

various subsidiaries and they operate a variety of operations, each unit/company must be

individually certified because there is a difference in the scope of work. This would allow

the auditor to better understand your scope of service/work and will also affect your risk

assessment.

It MUSTcontain your company policy towards Risk Management and Workplace Safety.

It should show a commitment to the reviewing, implementing of a policy that is

communicated to all your stakeholders. It can be an amendment from your existing policy,

vision, mission statement or can also be the policy created from the bizSAFE level 1 class.

It must be acknowledged and signed by Top Management

It MUSThave an explanation on the roles and responsibilities of the employer, employee,risk assessment champion and team. This is to ensure that all employees are aware of the

responsibilities they have towards workplace safety

It MUSTexplain the risk management process i.e. how to go about doing risk assessment.

The importance of risk management, communication towards the employees, records

keeping and implementation. This portion should also include details such as the

explanation of technical details like hazards, measurement of severity, likelihood and the

risk prioritisation number (RPN). This section tends to be more technical in nature and will

require a glossary as part of the explanation. The objective of this explanation is for a new

user to understand how to read the risk assessment form and if possible do it themselves.


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Records such as risk assessment training and briefing records pertaining to workplace

safety MUST be kept for references and evidence. Necessary information for the risk

assessment to be valid can be found later in this report under section 3. Risk Assessment.

The manual MUSTstate the implementation and review procedures of the company. This

can be a simple statement/paragraph detailing when reviewing /implementation should be

taken and the support of management to implement any control measures that are

reasonably practical.

The manual MUSThave a communication policy with regards to workplace safety. This

can be a paragraph that details who, what and how the company disseminates any

information regarding safety to all its stakeholders such as employee to sub-contractors.

The auditor will look at the manual and assess whether it contains sufficient procedures for risk

management. If it is satisfactory, he will photocopy the coverpage of the risk manual where there

should be the signature of the person preparing the manual and the top management representative

and the company policy.

Checkpoint

No. Items

1. RISK MANUAL1.1 Company policy

1.2 Roles and Responsibility

1.3 Risk Management Process

1.4 Record keeping

1.5 Implementation and review

1.6 Communication Procedure

1.

Risk Management Team Appointment

As part of the requirement for managing risk in the workplace, a team/committee is to be formed to

address these issues. This team is normally called the Risk Management team/safety committee.

The Risk Management team is led by a risk champion/leader whom must be of a managerial

position to authorised the implementation of the control measures. The risk champion MUSTbe the

person who has attended the bizSAFE level 2 course by an Approved Training Provider (ATP).

The risk champion will be supported by a team which should comprise of at least a person from

every department in your company. This is to ensure that the risk of every job scope is assessed by a

person familiar with the job. The member of this team need not attend the course by the ATP but


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has to be trained by the risk champion/consultant in how to do risk assessment and understand the

risk assessment process.

Beside the RM team, smaller Risk Assessment (RA) teams can also be created to assess specialisedhazard. The team leader of the RA team must be a member of the RM team.

All these appointments should be endorsed by top management and a record kept for further

reference.

The auditor will ask for the training records of the risk management champion and team and the

appointment letter of the risk management champion.

Checkpoint

No. Items

2 Appointment letters2.1 Risk Management Champion

2.2 Risk Management Team Member

2.3 Risk Assessment Team Leader

2.4 Risk Assessment Team Member

2. Risk Assessment

The risk assessment contains the hazard analysis done by the risk management and assessment

team. The risk assessment form is only a portion of the risk assessment that needs to be done. Other

document required for the risk assessment to be complete are the:

i) Risk Register Coversheet.

This is similar to a content page. The below table shows a sample of what a risk register

should look like. Important things to note is that there must be a risk assessment number,

risk assessment approval date, next review date and the risk management leader.

Just by looking at this page, you should know which risk assessment number refers to an

activity, when the risk assessment was approval, when is the next time you should review

the risk assessment and who conducted the risk assessment. For example

RA

Ref

No.

Department Location :

Process/Activities

RA Approval

Date

Next Review

Date

RM Leader /

Designation

Remarks

1. Production Woodcutting 1-Sep-11 31-Aug-14 Mr.Tan/Manager

The auditor will photocopy this form as it is the coverpage of all the risk assessment.

ii) Inventory of Work Activity Form


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When conducting a risk assessment, it is important and useful to have an inventory of work

activities. This helps you to identify the work activities that pose a significant hazard. The

inventory of work activity helps the auditor understand the job scope/done by your

company.

When writing the inventory, it should be a detailed and sequential process of all your work

activities including non-routine. When you have written all the steps, you can look through

and eliminate those that have little or no hazard.

RA ref Location Process Work Activity Remarks

1 Office Admin work Start computer

Use computer

The auditor will require a copy of this form as it reflects all the work activities that poses ahazard. With this, they are able to get a feeling of the type of hazard that is in the workplace

and the key work activities that poses a hazard.

iii)Risk Assessment Form

The risk assessment form shows all the risk and hazard associated with the workplace. It

MUSTfollow the work activities as stated in the Inventory of Work Activities. The risk

assessment should include Hazard Identification, Risk Evaluation and Risk Control.

Key work activities of the company should have their hazard properly identified and

evaluated.

The auditor will look through all the risk assessment to check if it was done properly. He

will ask for a copy of 1 risk assessment which has the highest risk level.

Beside the hazard identification, risk evaluation and risk control, the auditor will check to

see that all risk levels at medium and above have additional controls and they have been

implemented. The risk assessment has to be also signed by the risk champion and the team

that conducted the risk assessment. All the risk assessment has to be signed by a top

azard Identification Risk Evaluation Risk Control

Work

Activity

Hazard Possible

Injury /

Ill -

health

Existing

Risk

Controls

S L RPN Additional

Controls

S L RPN HOC* Implementation

Person

Due

Date

Remarks

Use of

power

drill

Noise

above

85dbA

Loss of

hearing

Ear plugs 4 3 12 Implement

hearing

conservation

plan

3 3 9 AC Mr Tan 1-Sep-

11

-

Drill

into

hand

Loss of

finger

Gloves 4 2 8 Use

screwdriver

for routine

work

1 1 2 SB Mr Tan 1-Sep-

11

-


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management representative; this need

not be the person who attended the level 1

bizSAFE course.

iv)Risk Control Implementation

Schedule

The risk control implementation schedule

is a form which allows the auditor to see all the control implementation that your company

has done and what is the due date for them.

The person who is to implement the additional control measures, the action officer should be

someone of managerial/supervisor level.

The auditor will make a copy of this page as it is a summary of all the risk control measures

that your company has taken.

v) Photo Evidence.

Photo evidence helps the auditor verify that the control measures have been taken.

Sometimes the auditor is unable to go down to the site to personally evaluate that the risk

controls have been implemented. Having Before and After photos help to ensure that

the hazards were properly stated and the control measures have been implemented.

vi)Safe Work Procedures (SWP).

SWP are documents that helps employee understand the safest and efficient way to perform

a certain task. It must contain the steps taken during the process, the hazards involved, the

control measures in place and the proper way to use the equipment or perform the task.

Serial No.

RA Title

Work Activity Additional Control

Measure

Action

Officer

Start

Date

End

date

Remarks

1.3 Use of power drill Use screwdriver Mr Tan 1-sep-

11

6-Sep-

11

5.2 Use of crane Barricade area to

prevent entry

Mr Wong 1-sep-

11

15-Sep-

11

Checkpoint

No. Items

3. Risk Assessment (RA)

1. Risk Register Coversheet

2. Inventory of Work Activity


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3. Records

Training and briefing records of all risk management/assessment team and all other stakeholder that

comes into contact with the hazard at their workplace should be recorded and kept. This records

shows that you have trained and informed your stakeholders of the risk in your workplace.

The risk management champion must be a competent and able person. A way to show this

competency is for him/her to have documented certification, such as training certificate for

bizSAFE level 2 course. The company should have a training session where the risk management

champion imparts/disseminate his risk assessment knowledge to the team. The rest of the

stakeholders also need to be briefed about the hazard in the workplace and the safe working

procedure that they have to follow.

3. RA form

4. Risk Control ImplementationSchedule

5.Photo Evidence

6. Safe work Procedure

Checkpoint

No. Items

4. Records

1. Certificate

2. Training records

3. Briefing records


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Checklist for bizSAFE level 3 audit

No. Items Explanatory notes

1. RISK MANUAL Instructions on how to do and understand the Risk assessment1. Workplace Safety and Health

(WSH) policy

A policy that is signed by top management showing that they will

implement WSH in the company.

2. Roles and Responsibility Explain the roles and responsibility of all stakeholder, it shouldinclude the Risk management team, leader, employees, employer and

all contractors and suppliers

3. Risk Management Process How to identify hazard, evaluate risk and control.How to read the risk matrix and do the risk assessment

4. Records What are the procedures, policy, retention and amendment forkeeping WSH records

5. Implementation and review Procedures for implementing and reviewing the risk assessment.

6. Communication How is the risk assessment being communicated down to yourstakeholders.

2. Risk Management (RM) Team Appointment letters

1. RM Champion The designated team leader for the company (the person who hasattended level 2)

2. RM Team This should comprise of one employees from every department.

3. RA Leader Team leader for the RA team (must be a member of the RM team)

4. RA member Assisting in the identifying and implementation of hazards and riskcontrols

3. Risk Assessment (RA) A form that shows the risk associated with your workplace

1. Risk Register Coversheet A content page that shows all the RA forms

2. Inventory of Work Activity The process/details of your work activities.Ex. Open door, Walk to desk, Sit on chair, Use of computer

3. RA form A form that shows the risk associated with your workplace.It must have:

1) RA number

2) RM Champion, team members name and signature

3) Endorsed by top management

4) Key work activities have been addressed

5) Addition risk control are done for medium and high risk

6) Additional controls should be effective and reduce the

risk

4. Risk Control ImplementationSchedule

Who is going to ensure that the measures taken to reduce the riskhave been done ( Must be at least a person of supervisory position)

5. Photo Evidence To show the control measures taken with before and after photos

6. Safe Work Procedure Safe working instructions that describe the safest and most efficientway to perform a task

4. Records Records that show courses, meeting associated with RiskManagement attended by employees

1. Training records This should include the topic, agenda and discussion of the training

2. Certificate Level 1 and 2 certificate

3. Briefing records Attendance list of who attended the talks and the briefing given

wokrplace safety bizsafe audit preparation special report

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