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with Microsoft Access 2007 Volume 1 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft Access 2007 Volume 1 Chapter 4 Designing and Building a Relational Database

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with Microsoft Access 2007 Volume 1 2008 Pearson Prentice Hall2 Objectives Customize Table Fields Structure Data Input Validate Data Input Create Indexes and Change Sort Order Create Relationships between Tables Create Forms and Reports with Related Tables

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with Microsoft Access 2007 Volume 1 2008 Pearson Prentice Hall3 Customize Table Fields Data types determine type of data stored in a field Field properties ensure data is consistent and correct Caption properties make entry more user friendly Ten different data types Attachment data type used to store pictures, Office files, and small programs

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with Microsoft Access 2007 Volume 1 2008 Pearson Prentice Hall4 Customize Table Fields

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with Microsoft Access 2007 Volume 1 2008 Pearson Prentice Hall5 Structure Data Input Lookup data type or lookup field retrieves values Lookup Wizard fills in correct field property to do a lookup Combo box shows arrow that lists items List box displays values without arrow Row source property specifies table, query, or typed list Multiple column lookup field enables more than one column of data to be seen

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with Microsoft Access 2007 Volume 1 2008 Pearson Prentice Hall6 Structure Data Input

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with Microsoft Access 2007 Volume 1 2008 Pearson Prentice Hall7 Structure Data Input Input property mask controls the structure of entered data Input Mask Wizard: Prebuilt input masks for common formats Input masks can be tested, modified, and created manually Placeholder characters can be replaced during data entry Literal characters are characters that cannot be replaced

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with Microsoft Access 2007 Volume 1 2008 Pearson Prentice Hall8 Structure Data Input

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with Microsoft Access 2007 Volume 1 2008 Pearson Prentice Hall9 Structure Data Input Figure 4.13

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with Microsoft Access 2007 Volume 1 2008 Pearson Prentice Hall10 Structure Data Input Special meanings are assigned to placeholder characters CharacterMeaningCharacterMeaning 0A single digit is required.&Any character is required (spaces are characters). 9A single digit is optional.CAny character is optional. LA single letter is required.PASSWORDDisplays them as asterisks(*). ?A single letter is optional.\The following character will be a literal character. AA single letter or digit is required.>All characters that follow change to uppercase. aA single letter or digit is optional.