winter issue, february 2017 editor: weldon l. merritt,...

From the President’s PenFrom the President’s PenFrom the President’s PenFrom the President’s Pen My theme for this year has been: PREPARE - Prepare with knowledge and

skills to be a more effective member, leader,

and consultant. In earlier newsletters, I've suggested you could prepare by:

• individual study of NAP's Body of Knowledge (www.nap2.org/documents/#Governing);

• reading WSAP newsletters' educational articles (members.wsap.us/newsletters);

• going to NAP's and WSAP's workshops;

• serving in WSAP; and

• preparing for the next level of NAP membership.

As we approach the April 1, 2017 annual meeting, let me suggest additional ways to prepare.

Improve Your Bylaw Skills: Read the bylaw and rule amendment proposals in this newsletter. Write down whether you support or oppose each one and why, any questions you have, and any amendments to them that could improve them.

Improve Your Meeting Skills: At the annual meeting, use your notes (see above) to speak in debate, propose amendments, and make requests for information (parliamentary inquiries).

Improve Your Presiding Skills: Write a script for presiding over one proposed amendment, and an amendment to it from the floor. Advanced: add script for a point of order

PresidentPaul McClintock, PRP 820 Cady Rd, #B307 Everett, WA 98203-5077 [email protected] 206-696-0689

Vice PresidentJohn R. Berg, PRP PO Box 112 Southworth, WA 98386 [email protected] 206-414-2547

SecretaryCathyRaye Hyland 1405 South 40th Street Tacoma, WA 98418 [email protected] 253-230-1795

TreasurerJohn Strander 415 W. Mercer Street #703 Seattle, WA 98119 [email protected] 206-286-3936

Send address and e-mail corrections to:

Yearbook Editor K. Ann McCartney, PRP [email protected]

Contact WSAP: www.wsap.us 206-696-0689

that the floor amendment is not within the scope of the notice, and how the chair responds. Add an appeal, too, if you wish.

Improve Your Minutes Skills: At the annual meeting, take notes and write your own minutes. Save them and compare them with the official minutes once they are published. Speaking of preparing for the April 1st annual meeting, I am super grateful for all those working hard to prepare for it, especially Annual Meeting Coordinator K. Bradley Kampsen; Bylaws and Rules Committee Chairman Matt Schafer, PRP; Education Committee Chairman John Berg, PRP; and Newsletter Editor Weldon Merritt, PRP. Thank you! Finally, I thank each of you who renewed NAP & WSAP membership for 2017! And I encourage all others to RENEW or REINSTATE immediately. NAP & WSAP dues were due to NAP HQ by January 1. “Membership shall be delinquent if dues are not paid by February 1 and forfeited if dues are not paid by March 1.” You can renew online before March 1; after that, check with HQ for reinstatement form, fee and procedure. I look forward to seeing you at the April 1st annual meeting!

INSIDE Educational Article: “Appealing Appealing” 2 Welcome New Members! 3 Darlene Allen to Attend Annual Meeting 3 Coming Events 3 Unit Representative Selections Due 3 In Memoriam 3 Nominating Committee Report 4 Candidate Statements 4 Annual Meeting Reports Due 5 Sample Annual Meeting Report Format 5 Are Your Dues Current? 5 Call to Annual Meeting 6 Annual Meeting Registration Form 7 2017 Proposed Amendments to the WSAP Governing Documents 8

Winter Issue, February 2017 Editor: Weldon L. Merritt, PRP

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APPEALING APPEALING

JOHN R. BERG, PRP

Somehow appealing is not very appealing. Appealing the Decision of the Chair is not utilized frequently in most organizations. Some members don’t even know that they can appeal or they feel that it is too confrontational and they do not want to introduce contention into the meeting. However, an appeal can be an effective way to expedite the business of a meeting or to clarify policy. Often members who are not familiar with all the rights available to them do not realize that a ruling of the chair can be appealed. As the character Sir Joseph Porter said in Gilbert and Sullivan’s H.M.S. Pinafore, “It is one of the happiest characteristics of this glorious country that official utterances are invariably regarded as unanswerable.” Some may feel that the decision of the chair is final and there is nothing that the members can do about it other than electing a new presiding officer in the next election. Some unscrupulous presiding officers would prefer it that way and do not want the members to know otherwise. As a recently elected precinct committee officer, I was contacted by two competing candidates for election to the position of county chairman of the party. Not being familiar with either candidate, I had one question that I posed to each of them. The question was: “Suppose that you are presiding at a meeting and a member raises a point of order; you disagree and rule that the point is not well taken; when the member continues to disagree with the ruling, what do you do?” Their answers not only revealed their knowledge of proper parliamentary procedures, but their leadership style as well. The wrong answer, both from a parliamentary and leadership standpoint, would have been, “I am the chairman and I made my ruling. You are out of order to disagree. If you don’t shut up, I will expel you from the meeting.” The correct answer, a variation of which I received from only one candidate, was “I would ask if the member wished to appeal the decision of the chair and would then entertain an appeal.” The other candidate’s answer was, “I honestly don’t know, I need to learn more about parliamentary procedure.” If the reader wonders why I did not inquire about the political leanings of each prospective candidate, see Robert’s Rules of Order Newly Revised (11th ed.) (RONR) p. 449, ll. 7-8. When a ruling of the chair is appealed, the final decision rests with the membership. It is debatable unless it relates to indecorum in debate, priority of business, or a non-debatable motion is pending (RONR, p. 257, ll. 33-36). When an appeal is made and seconded, the chair first gives the reason for the decision, the matter is debated, the chair make the final remarks in debate and the

assembly votes on the question, “Will the decision of the chair stand as the decision of the assembly?” The majority decides, with a tie vote sustaining the decision of the chair. Note that an affirmative vote sustains the decision of the chair. (RONR, pp. 255-260.) Appealing the Decision of the Chair can be a useful tool for organizations and need not be shunned as confrontational. Care must be taken to make it clear that it is not the presiding officer that is being disagreed with, but the decision of the chair. It is quite possible that the chair may not personally be in favor of the effect of the ruling, but, properly acting in an unbiased manner, made what was believed to be the correct ruling on the parliamentary situation at hand. I still remember that the first time I appealed a ruling of the chair over fifty years ago, the chair put it to a vote as if it were a personal issue between the two of us. Because a member has no right to criticize the decision of the chair without appealing it (RONR, p. 256, ll. 4-5), the process can have the effect of reducing contention. The chair’s response to a parliamentary inquiry is not debatable until a ruling is made and appealed (RONR, p. 293, l. 5; p. 259, ll. 1-9). The chair’s proper response to any criticism of the chair’s ruling should be, “Does the member wish to appeal the decision of the chair?” The first time I first heard this addressed to me was from the NAP president at my first NAP Convention. I paused, responded “No” and humbly sat down. I recall more recently at the last NAP Convention a point of order was raised by one of the authors of RONR. The chair ruled that the point was not well taken and the author promptly appealed it. His appeal was supported by another of the authors and the decision of the chair was not sustained. An appeal can clarify a bylaw or other rule interpretation and make it a matter of record in the minutes. A point of order and any subsequent appeal should be entered in the minutes (RONR, p. 253, ll. 24-27). Just as a pending motion focuses debate, a pending appeal can focus the assembly on a specific issue. Because of the limited debate allowed on appeals, an appeal could even resolve an issue quicker than amending a main motion to reflect the will of the assembly. The chair can avoid an appeal by referring a point of order directly to the assembly rather than making a controversial ruling that would likely be appealed anyway. This way the chair can maintain impartiality. However, the chair should not abdicate the responsibility to rule when the correct ruling is obvious. In fact, if there cannot possibly be two reasonable opinions, an appeal would be dilatory and is not allowed (RONR, p. 256, ll. 34-36). As can be seen, an appeal has appeal.

Washington State Parliamentarian Winter Issue, February 2017

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DARLENE ALLEN TO ATTEND

WSAP ANNUAL MEETING

WSAP has been notified that Director-at-Large Darlene T. Allen, PRP, will be the official NAP Representative to the 2017 WSAP Annual Meeting, A member of NAP since 1998, Darlene is a past president of the District

of Columbia Association of Parliamentarians, the Sartwell-Tunstall Unit, and the District of Columbia Registered Parliamentarians Unit. She was a member of the NAP Membership Examiners Committee (2005-2007) and the NAP Registration Examiners Committee (2009-2011). Darlene has presented workshops at past NAP biennial conventions, training conferences, district conferences, and association and unit meetings. She also is an instructor for the Professional Qualifying Course and Professional Recertification Course. She currently serves as the chairman of the Professional Development Committee. Outside of NAP, Darlene has held various board and leadership positions in several community, state, and national organizations and associations. She also is a member of the American Institute of Parliamentarians. WSAP is pleased to welcome Darlene to our Annual Meeting.

COMING EVENTS

Oregon Association of Parliamentarians Annual Meeting, March 18, 2017, Portland, OR Look for information on the OAP web site at www.oregonap.org.

WSAP 56th Annual Meeting, April 1, 2017, Issaquah, WA. See the Call to Meeting and Registration Form at pages 6-7 of this issue.

NAP District 7 & District 8 Joint Conference, June 2-3, 2017, Salt Lake City, UT. For more details, contact NAP Dis t r ic t 7 Dir ector Kevin Connelly a t [email protected] or 206-850-3114.

Parliamentarians of British Columbia Spring Workshop, May 27, 2017, Langley, BC. Look for details on the PABC web site at www.parliamentariansbc.ca.

NAP Biennial Convention, September 8-11, 2017, Lombard, IL (Chicago area). Look for details in the June 2017 National Parliamentarian and on the NAP web site at www.parliamentarians.org.

UNIT REPRESENTATIVE SELECTIONS DUE

Has your unit selected its representative to the 2017-2019 WSAP Board of Directors yet? If not, the unit should do so prior to the close of the WSAP Annual Meeting on April 1. As provided in Article VII, Section 2 of the WSAP Bylaws, the unit may select any primary or affiliate member of the unit as its representative, except that no one may serve as a representative of more than one unit, and no WSAP elected officer may serve. Once the unit has selected its representative, the WSAP secretary must be notified of the selection before the close of the annual meeting. If the unit fails to notify the secretary of its selection, the unit representative position for that unit will remain vacant until the unit does notify the secretary. Don’t let your unit go unrepresented! If you have not already done so, select your unit representative at your next meeting, and promptly notify the WSAP secretary of your selection. Note that effective with the close of the 2017 WSAP Annual Meeting, unit representative terms are to be for two years. If your unit bylaws currently provide a one-year term for the unit representative, they should be amended as soon as possible to be consistent with the WSAP requirement for two-year terms.


WELCOME NEW MEMBERS!

Name City Month Joined Unit/MAL Isabella Robertson Auburn December 2016 MAL Micah Rowland Lynwood December 2016 EastSide Jessica Castaneda-Escobar Seattle January 2017 MAL Cheryl Xanthos Redmond January 2017 MAL

IN MEMORIAM

Wilbur Theodore “Willie” Bourlet, a WSAP member-at-large from LaCenter, Washington, died on March 18, 2016. In response to the November newsletter mailing, Editor Weldon Merritt received a message from one of Bourlet’s children notifying him of Bourlet’s death. The message noted that Bourlet “valued being a parliamentarian for many years.”

Margaret “Peggy” McCormick, died April 11, 2015, at age 84. A PRP, and later an RP, she was at one time the president of the former Washington PRP unit. She was a member until 2010, but did not renew in 2011. WSAP President Paul McClintok recently was contacted by McCormick’s daughter, Katherine, who informed him of McCormick's death and arranged to donate her parliamentary materials.

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JOHN R. BERG, PRP CANDIDATE FOR PRESIDENT

John Berg joined WSAP in 2007, has been a unit treasurer, secretary and vice president, WSAP Treasurer and Vice President. He serves on the NAP Edit and Review Committee and has attended the last two NAP Biennial

Conventions. He has written educational articles for the WSAP Newsletter, the NAP’s National Parliamentarian

and AIP’s Parliamentary Journal. He serves on the boards of two national organizations, and as president of another state organization. With a lifelong interest in parliamentary procedure, he was an officer and board member of a non-profit corporation while still in high school. He is active in church and civic organizations and has run for a county elected office. He is a retired real estate appraiser with seventeen grandchildren.

LYNDA SCHRAM

CANDIDATE FOR SECRETARY

I have been a member of NAP and EastSide Parliamentary Law Unit since 2011. I am extremely grateful for the assistance I received from Kevin Connelly. I committed to take my RP exam during 2017, so I also

joined the Point of Order and Evergreen Research units. I want to give back to WSAP, and therefore am excited to run for secretary. I will do my best to serve the members who have invested their time and talents with me. I majored in Physics at Wheaton College, was a product planner for integrated circuits with Motorola, Texas Instruments, and Hewlett Packard, chaplain with Boy Scouts, homeschool teacher for 23 years. I enjoy time with my five children and 7½ grandchildren.

CATHYRAYE HYLAND

CANDIDATE FOR VICE PRESIDENT

CathyRaye Hyland first joined NAP around 1995. Studying under Robert Sherron, she and her mother, Lucille, became Registered Parliamentarians and members of Evergreen Research PLU. CathyRaye stepped away from NAP in

2002, and returned as a guest of EastSide PLU in 2012. She again passed the membership test in 2013. She was EastSide PLU Vice President for one year and is its current President, and is Vice President of Evergreen Research PLU. She currently is serving her third term as WSAP Secretary. CathyRaye is a Board member and Gifted Youth Coordinator of Mensa of Western Washington and the Secretary of the Hilltop Business Association. She has served as Treasurer and Secretary, and in many other roles, in several organizations.

JOHN STRANDER

CANDIDATE FOR TREASURER

The Treasurer’s position should inspire assurance in the members and thoughtfulness in the incumbent. I am grateful to my fellow members for having given me opportunities to learn and to challenge myself in a different setting

during the last ten months. Banking, bookkeeping, tax compliance, membership updates and scheduling are receiving my utmost attention. Thus, I am asking you to entrust me with the Treasurer’s office for a term of two years (in accordance with our revised bylaws), or until my successor is elected.


REPORT OF THE WSAP NOMINATING COMMITTEE

The Nominating Committee submits the following nominations for officers of the Washington State Association of Parliamentarians for the 2017–2019 term:

OFFICE NOMINEE President John Berg, PRP Vice-President CathyRaye Hyland Secretary Lynda Schram Treasurer John Strander

Each nominee satisfies the qualifications for office as stated in the bylaws and has consented to serve if elected.

Weldon L. Merritt, PRP, Inland Northwest PLU, Chairman Kevin Connelly, PRP, East Side PLU Matt Schafer, PRP, Member-at-Large

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WASHINGTON STATE ASSOCIATION OF PARLIAMENTARIANS ANNUAL BUSINESS MEETING

APRIL 1, 2017

REPORT OF THE [TITLE OF OFFICE, OR NAME OF COMMITTEE OR UNIT]

Use half-inch top and bottom margins, and one-inch left and right.

Use Microsoft Word for writing the report, or if you use a different word processing program, save the file as Rich Text Format (RTF). If your version of Word saves the document as a docx file by default, please save it in a Word 97-2003 (doc) format.

Use the heading and title format as illustrated above (three-line centered heading, with the report title centered two lines below the heading, all in boldface type).

Use 12-point Times New Roman for the text, with italics for emphasis where appropriate.

Single-space within, and double-space between, paragraphs.

• Points may be off-set in a bulleted list where appropriate.

• Single-spacing may be used within a bulleted list.

Limit your report to a single page. Officers or committees who are required to present specific items (such as the Treasurer’s Report or the proposed budget) that are impossible to include in a single-page report may submit the additional information as an attachment to the report.

The name, and credentials (RP or PRP) if applicable, of the person submitting the report should be right-justified two lines below the last line of the report text, with the title of the submitter also right-justified one line below the name (as illustrated below).

[Name, Credentials] [Title]


ANNUAL MEETING REPORTS DUE MARCH 13

Officer, committee, and unit reports should be submitted by March 13 to Annual Meeting Coordinator Kay Bradley Kampsen ([email protected]) for inclusion in the Annual Meeting materials. A sample report format appears below.

ARE YOUR DUES CURRENT?

Have you paid your NAP and WSAP dues for 2017? If not, you have about two weeks in which to do so, to avoid forfeiture of your membership. According to the NAP Bylaws, membership is forfeited if dues are not paid by March 1. WSAP primary members pay both NAP and WSAP dues to NAP, which can be done online by going

to http://www.bit.ly/nap-renew, and following the instructions. Or you may call NAP at 816-833-3892 or 888-627-2929. Affiliate members pay their NAP and primary association dues to NAP, but must send their WSAP dues to the WSAP Treasurer. WSAP provisional members pay no NAP dues, but must send WSAP dues to the WSAP Treasurer. WSAP Treasurer John Strander may be contacted at [email protected] for mailing instructions.

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2017 CALL TO WSAP ANNUAL MEETING

THE WASHINGTON STATE ASSOCIATION OF PARLIAMENTARIANS

56TH ANNUAL MEETING

APRIL 1, 2017

All WSAP primary and affiliate members who attend may vote!

Meeting Venue

University House – Issaquah, Gilman Auditorium, 22975, SE Black Nugget Rd., Issaquah 98029 Tel: 425-654-1485 Website: www.eraliving.com/communities/issaquah

[See directions below]

Opportunities to Help with Annual Meeting

Volunteers needed to serve as registration table assistant, minutes approval committee, pages, tellers, and a timer. Contact Paul McClintock ([email protected]) or Kay Bradley Kampsen ([email protected]).

Meeting Agenda, Saturday, April 1

7:30 A.M. Registration opens – Continental Breakfast 8:00 A.M. Board of Directors meeting 9:00 A.M. General Session for all WSAP members Noon Lunch 1:00 P.M. Workshop #1: “Killing Me Softly: Postpone Indefinitely,” by Darlene Allen, PRP. 2:00 P.M. Workshop #2: Demonstration by Fife High School FBLA Parliamentary Procedure Team. Get a taste of judging a youth parliamentary procedure competition, while the team gains valuable experience and critique. 3:00 P.M. Workshop #3: Q&A Session with PRP Panel. Bring your parliamentary questions and see if you can stump the experts. 4:00 P.M. General Session continued (if needed) 5:00 P.M. Session ends 6:00 P.M. Dinner and Installation of 2017-19 officers 7:30 P.M. Meeting of 2017-19 Board of Directors 9:30 P.M. Meeting adjourns

Driving Directions:

Eastbound I-90:Take exit 17, East Lake Sammamish Parkway SE/Front Street Turn left on Front Street Turn right on SE Black Nugget Road End at 22975 SE Black Nugget Road, on the right

Westbound I-90:Take exit 17, East Lake Sammamish Parkway SE/Front Street Turn right on Front Street Turn right on SE Black Nugget Road End at 22975 SE Black Nugget Road, on the right

Staying overnight? Contact these Issaquah hotels directly to make room reservations:

Holiday Inn Seattle-Issaquah, 1801 12th Ave. NW, Issaquah 425-392-6421 sgl/dbl $139-159 Hilton Garden Inn Seattle-Issaquah, 1800 NW Gilman Blvd, Issaquah 425-837-3600 sgl/dbl $159-179 Motel 6 Seattle East, 1885 15th Place NW, Issaquah 425-392-8405 sgl/dbl $83-89

[Room tax 12.4%]


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WSAP ANNUAL MEETING REGISTRATION

Mail this form with your check made payable to: WSAP Annual Meeting

To: Kay Bradley Kampsen E-mail: [email protected] WSAP Annual Meeting Registrar Phone: 206-854-6315 24302 23rd Avenue S Des Moines, WA 98198

Name (please print): __________________________________________________________ ____________

Unit/MAL: _____________________________________________________________________________

Check all that apply: � Member � RP � PRP � RP-R � PRP-R � Provisional � Guest

� State Officer � State Committee Chair � Unit President

� Past State President � NAP Officer � District Director

� Other_____________________________________________________________

Your Mailing Address: ____________________________________________________________________

(City, State, ZIP) _________________________________________________________________________

Phone: (H) ________________________(W) ________________________(C)_______________________

E-mail: _________________________________________________________________________________


Registration fee (add late fee, below, if applicable) $70.00

Late fee (if Postmarked after March 16 or for on-site registration) $10.00

Continental Breakfast: Fresh Squeezed Orange Juice, Coffee and Tea Station, Fresh Bakery Display [Fresh baked Scones, Muffins and Danish with Whipped Honey Butter], Display of Sliced Fresh Fruit and Berries [Apricot Cream and Grand Marnier Infused Chocolate Sauce].

Lunch: Soup Du Jour, Green House Salad [Crisp Hearts of Romaine with Cucumber, Cherry Tomato, Olive, Shredded Carrot, Red Onion and Rosemary Garlic Rubbed Croutons with Choice of Three Housemade Dressings], Sandwich Bar [Thin Sliced Black Forrest Ham, Honey Roasted Turkey and Roasted Vegetables with Artisan Bread], Lemon Bars.

GUEST FOR DINNER: Please list guest’s name and dinner preference, and include dinner cost here. $21.00

TOTAL ENCLOSED $

Please list any special dietary needs here:

Meals for Meeting $50.00

Saturday Dinner – select one:

��xStuffed Airliner Breast of Chicken: Stuffed with Ricotta and Parmesan Cheese, Sautéed Spinach and Roasted

Red Pepper. Served with a Pesto Beurre Blanc. Paired with Wild Rice Pilaf and Sautéed Green Beans and Tomato Confit.

��xCod Oscar: Fresh Longline Cod, Pan Seared and Topped with Lump Crab Meat and Sauce Hollandaise. Paired

with Scalloped Potatoes and Asparagus.

��xVegan Roasted Vegetable Napoleon Stack: Roasted Portabella Mushroom, Eggplant, Zucchini, Squash and

Tomato Topped with Housemade Marinara Sauce.

Dessert: Fresh Baked Apple and Pear Cobbler .

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2017 PROPOSED AMENDMENTS TO THE WSAP GOVERNING DOCUMENTS

Notice is hereby given of the proposed amendments to the governing documents to be considered by the members at the annual meeting on April 1, 2017, in Issaquah, Washington.

Advance notice of the proposed amendments allows all of us to consider the proposed changes and to discuss them at unit meetings. In keeping with President McClintock’s theme for this term, we should all come to the annual meeting well-prepared and ready to handle these amendments efficiently during the annual meeting.

Each proposed amendment is presented in a formal manner and also in a three-column format. The first column shows the text as it currently appears (Current Wording). The middle column shows the changes to be made (Proposed

Amendment) by showing words to be removed with strikethrough and words to be inserted or added with underline. The third column shows the text that will appear if the proposed amendment is adopted (If Adopted Will Read). Below this is the identity of the proposer, the rationale as provided by the proposer, and the bylaws and rules committee recommendations, which may include one or more amendments to the original proposal.

Several of the proposed amendments are given formally as a substitution, which is a complete replacement of the original paragraph or section with new text. The middle column of the three-column format may show less than the entire paragraph or section struck out, instead showing individual words or phrases. This was done to assist the presiding officer and the assembly when determining the scope of notice. Robert’s Rules of Order Newly Revised provides the following guidance:

Sometimes a more extensive change is proposed involving the substitution of an entire section, group of sections, or article. In such a case, often only a few separated passages are actually involved in the changes, and they are offered in the form of a single proposed substitute in order to avoid time-consuming separate action on each change. The text of the substitute should then be given with the notice of proposed amendment, or the notice should delineate each of the actual changes, and only changes within the scope of those contained in the substitute can be considered. Portions of the substitute which remain as in the existing version cannot be amended, since they involve areas for which no notice of proposed change was given. [RONR (11th ed.), p. 593, ll. 1–14.]

The proposed amendments are presented here in the order that it is anticipated they will be considered at the annual meeting. The proposals have been grouped by topic, and conflicting amendments are arranged with the least inclusive change first and the most inclusive change last, as recommended in RONR (11th ed.), pp. 593–94. Conflicting amendments are also arranged so that an amendment presented as a substitute is considered earlier so that it does not eliminate a later amendment that inserts words.

It should be noted that the actual proposal—and therefore the motion to be debated and on which the vote is taken—is the

formal statement of the amendment, not the text in the three-column format. The three-column format is provided merely as a tool to assist the reader in visualizing the proposed change. The formal wording of some of the proposals is crafted specifically with this in mind.

2016–17 Washington State Association of Parliamentarians Bylaws and Rules Committee

Matt Schafer, PRP, Chairman

Andrew Kouklis, RP Loren Lee

Paul McClintock, PRP, ex officio

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AMENDMENT 1: AUDIT COMMITTEE COMPOSITION Amend Bylaws Article IX, Finances, Section 3, Audit Committee, by striking out “In addition, if the treasurer is a unit member, no more than one member may be from the same primary unit as the treasurer.”

CURRENT WORDING PROPOSED AMENDMENT IF ADOPTED WILL READ

Section 3. Audit Committee. The audit committee will consist of three members, none of whom may be current or immediate past members of the budget and finance committee. In addition, if the treasurer is a unit member, no more than one member may be from the same primary unit as the treasurer.

Section 3. Audit Committee. The audit committee will consist of three members, none of whom may be current or immediate past members of the budget and finance committee. In addition, if the treasurer is a unit member, no more than one member may be from the same primary unit as the treasurer.

Section 3. Audit Committee. The audit committee will consist of three members, none of whom may be current or immediate past members of the budget and finance committee.

Proposed by: Bylaws and Rules Committee

Rationale: Because the officers compose the budget and finance committee, at least four, and as many as eight, active WSAP members are eliminated from serving on the audit committee. Why restrict even further the possible candidates?

Allowing audit committee members to be in close geographical proximity to the treasurer can be beneficial.

Finally, the provision is ambiguous. It is not clear whether the restriction is on primary members of the unit of which the treasurer is a primary member or if the restriction is on all members of the unit of which the treasurer is a primary member.

Bylaws and Rules Committee recommendation: Amendment BE adopted.

AMENDMENT 2: STANDING AUDIT COMMITTEE Amend Bylaws Article VIII, Committees, Sections 1 and 2 by substituting:

Section 1. Standing Committees. The WSAP standing committees are audit, budget and finance, bylaws and rules, education, membership, and youth. Section 2. Special Committees. Special committees will be the nominating committee and such other special committees as may be created by the assembly at the annual meeting or at a special meeting called for that purpose.


Section 1. Standing Committees. The WSAP standing committees are budget and finance, bylaws and rules, education, membership, and youth. Section 2. Special Committees.

Special committees will be the audit committee, the nominating committee, and such other special committees as may be created by the assembly at the annual meeting or at a special meeting called for that purpose.

Section 1. Standing Committees. The WSAP standing committees are audit, budget and finance, bylaws and rules, education, membership, and youth. Section 2. Special Committees.


Section 1. Standing Committees. The WSAP standing committees are audit, budget and finance, bylaws and rules, education, membership, and youth. Section 2. Special Committees.

Special committees will be the nominating committee and such other special committees as may be created by the assembly at the annual meeting or at a special meeting called for that purpose.


Rationale: With the recent changes to the timing of audits and the terms of officers and committees, there will always be at least two audits during the president’s term. If a new treasurer is elected at an annual meeting, there will be three audits.

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Since the board of directors must confirm the president’s nominations for committees, it makes more sense to do this once during the term instead of two or three times.


AMENDMENT 3: INCREASE DUTIES OF AUDIT COMMITTEE

Amend Standing Rule 6, Financial Audit, Paragraph B, Records Included, by adding: “In addition, the audit shall include verification whether an appropriate tax return for WSAP has been filed with the Internal Revenue Service (IRS) for the immediately preceding year, preferably in the form of an IRS acknowledgment of receipt of the filing.”


B. Records Included. The audit will include all WSAP bank statements, check registers, vouchers, itemized bills, all other records of receipts or disbursements since the most recent previous audit, and all known pending receipts or disbursements.

B. Records Included. The audit will include all WSAP bank statements, check registers, vouchers, itemized bills, all other records of receipts or disbursements since the most recent previous audit, and all known pending receipts or disbursements. In addition, the audit shall include verification whether an appropriate tax return for WSAP has been filed with the Internal Revenue Service (IRS) for the immediately preceding year, preferably in the form of an IRS acknowledgment of receipt of the filing.

B. Records Included. The audit will include all WSAP bank statements, check registers, vouchers, itemized bills, all other records of receipts or disbursements since the most recent previous audit, and all known pending receipts or disbursements. In addition, the audit shall include verification whether an appropriate tax return for WSAP has been filed with the Internal Revenue Service (IRS) for the immediately preceding year, preferably in the form of an IRS acknowledgment of receipt of the filing.

Proposed by: Point Of Order PLU

Rationale: As a 501(c)(3) tax-exempt organization, WSAP is required to file an appropriate tax return with the Internal Revenue Service (IRS) annually. (Typically, this is the Form 990-N filed electronically, with an electronic acknowledgment from the IRS.) Under WSAP’s current Standing Rule 2.D.5, the treasurer has this responsibility. This has not been done for several years, due to various circumstances. It is thus apparent that as a safeguard, WSAP needs an internal and independent checkpoint to verify that this is being done.

Bylaws and Rules Committee recommendations:

1. Insert “fiscal year-end” before “audit shall include”. 2. Insert “fiscal” before “year”.

Rationale: These amendments make it clear that the tax return verification should only occur during an audit at the end of the fiscal year, which is when the tax return will be filed.

3. Amendment, as thus amended, BE adopted.

AMENDMENT 4: MINUTES APPROVAL COMMITTEE

Amendments 4A, 4B, and 4C must be considered in gross, and the question cannot be divided without creating absurdity or inconsistency.

Amendment 4A: Minutes Approval Committee Amend Bylaws Article VIII, Committees, Section 2, Special Committees, by inserting “the minutes approval committee” before “the nominating committee”.

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Section 2. Special Committees.



Special committees will be the audit committee, the minutes approval committee, the nominating committee, and such other special committees as may be created by the assembly at the annual meeting or at a special meeting called for that purpose.


Special committees will be the audit committee, the minutes approval committee, the nominating committee, and such other special committees as may be created by the assembly at the annual meeting or at a special meeting called for that purpose.


Rationale: Adds the minutes approval committee to the list of special committees.


Amendment 4B: Minutes Approval Committee Description

Amend Bylaws Article VI, Membership Meetings, by adding a new section:

Section 6. Minutes Approval Committee. A. Duties. The minutes approval committee will approve the minutes of the meeting on behalf of the assembly

and report to the members at the next annual meeting and the board of directors at its next regular meeting. B. Composition. The minutes approval committee will consist of three members. C. Appointment. The presiding officer will appoint the minutes approval committee. D. Each Meeting. The minutes approval committee will be appointed at each meeting of the members, even if

the notice for a special meeting does not include the committee’s appointment as one of the purposes of the meeting.


Section 6. Minutes Approval

Committee.

A. Duties. The minutes approval committee will approve the minutes of the meeting on behalf of the assembly and report to the members at the next annual meeting and the board of directors at its next regular meeting.

B. Composition. The minutes approval committee will consist of three members.

C. Appointment. The presiding officer will appoint the minutes approval committee.

D. Each Meeting. The minutes approval committee will be appointed at each meeting of the members, even if the notice for a special meeting does not include the committee’s appointment as one of the purposes of the meeting.

Section 6. Minutes Approval

Committee.

A. Duties. The minutes approval committee will approve the minutes of the meeting on behalf of the assembly and report to the members at the next annual meeting and the board of directors at its next regular meeting.

B. Composition. The minutes approval committee will consist of three members.

C. Appointment. The presiding officer will appoint the minutes approval committee.

D. Each Meeting. The minutes approval committee will be appointed at each meeting of the members, even if the notice for a special meeting does not include the committee’s appointment as one of the purposes of the meeting.


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Rationale: Current practice at WSAP meetings is not authorized in the bylaws. Bylaw VIII.2 allows the assembly (and only the assembly) to create a special committee; in the past, we typically haven’t adopted a motion to create the committee. Bylaw VIII.3.A requires the board of directors to confirm the president’s nominations for committee membership; any deviation from this practice must be in the bylaws. The board cannot create a special committee (Bylaw VIII.2) and would need to confirm the president’s nominations before the committee has been created. This is a classic chicken-and-egg problem.

These provisions formalize WSAP practice of appointing a minutes approval committee at each annual meeting. The minutes approval committee will also be appointed during a special meeting, even if the notice for the meeting fails to include it as one of the purposes.


Amendment 4C: Appointment In Special Rule

Amend Special Rule of Order for Membership Meetings 3, Appointments by Chair, Paragraph A, Minutes Approval Committee by substituting:

A. Minutes Approval Committee. The chair will appoint a minutes approval committee as specified in Bylaws Article VI, Section 6.


A. Minutes Approval Committee.

The chair will appoint a committee of three to approve the minutes of the meeting.


The chair will appoint a committee of three to approve the minutes of the meeting minutes approval committee as specified in Bylaws Article VI, Section 6.


The chair will appoint a minutes approval committee as specified in Bylaws Article VI, Section 6.


Rationale: If the appointment of the minutes approval committee is described in the bylaws, that should be the only place it is described. The special rules of order should simply refer back to the bylaws.


AMENDMENT 5: BYLAW AMENDMENTS

Amend Bylaws Article XIII, Amendments, Section 1, Submission of Proposed Amendments, Paragraph A, Who May Propose, by striking out “a unit, or any three members-at-large” and inserting “or any three members”.


A. Who May Propose.

Amendments to these bylaws may be proposed by the bylaws committee, the board of directors, a unit, or any three members-at-large. In addition, any standing or special committee may propose amendments relating to the committee’s structure or function.

A. Who May Propose.

Amendments to these bylaws may be proposed by the bylaws committee, the board of directors, a unit, or any three members-at-large or any three members. In addition, any standing or special committee may propose amendments relating to the committee’s structure or function.

A. Who May Propose.

Amendments to these bylaws may be proposed by the bylaws committee, the board of directors, or any three members. In addition, any standing or special committee may propose amendments relating to the committee’s structure or function.

Proposed by: Point Of Order PLU

Rationale: Assume that a particular unit has five members, with three members present at its meeting (a quorum). At the meeting, a proposal to amend the WSAP bylaws is supported by two unit members (a two-thirds majority). Under the current provision, this proposal could be effectively adopted by two unit members, whereas the same action would require the support of three members-at-large (MALs).

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In another circumstance, assume that two unit members and an MAL want to propose an amendment to the WSAP bylaws. Under the current provision, they are not able to do it. The MAL must obtain the support of two other MALs, and/or the two unit members must persuade their unit.

Thus, the current provision allows two unit members to do something that two MALs may not. It allows three MALs to do something that one MAL and two unit members (or two MALs and one unit member) may not. In summary, it puts members of the same state organization at a significant disadvantage in exercise of membership rights under certain circumstances.


AMENDMENT 6: MEMBER RIGHTS

The bylaws and rules committee recommends the consideration of amendments 6A, 6B, and 6C in gross.

Amendment 6A: Clarify Right To Make Motions

Amend Bylaws Article III, Membership, Section 3, Membership Rights, Paragraphs B and C, by substituting:

B. Provisional Members. Provisional members: 1. have the right to attend and speak at membership meetings but may not make motions; 2. may serve on (but not chair) any committee except the nominating committee or the audit committee; 3. may attend meetings of the board of directors as stated in Article VII, Section 4, Paragraph D of these

bylaws; and 4. have no other membership rights.

C. Honorary Members. 1. Honorary members who are NAP members have all rights and privileges of WSAP membership. 2. Honorary members who are not NAP members:

(a) have the right to attend and speak at membership meetings but may not make motions; (b) may attend meetings of the board of directors as stated in Article VII, Section 4, Paragraph D of

these bylaws; and (c) have no other membership rights.


B. Provisional Members.

Provisional members have the right to attend and speak at all WSAP meetings and may be appointed to serve on (but not to chair) any committee except the nominating committee or the audit committee, but have no other membership rights.

C. Honorary Members. Honorary members who are NAP members have all rights and privileges of WSAP membership. Honorary members who are not NAP members have the right to attend and speak at all WSAP meetings, but have no other membership rights.


Provisional members: 1. have the right to attend and

speak at all WSAP membership meetings but may not make motions; and

2. may be appointed to serve on (but not to chair) any committee except the nominating committee or the audit committee;

3. may attend meetings of the board of directors as stated in Article VII, Section 4, Paragraph D of these bylaws; and but

4. have no other membership rights.

C. Honorary Members.1. Honorary members who are

NAP members have all rights and privileges of WSAP membership.


Provisional members: 1. have the right to attend and

speak at membership meetings but may not make motions;

2. may serve on (but not chair) any committee except the nominating committee or the audit committee;

3. may attend meetings of the board of directors as stated in Article VII, Section 4, Paragraph D of these bylaws; and

4. have no other membership rights.

C. Honorary Members.

1. Honorary members who are NAP members have all rights and privileges of WSAP membership.

2. Honorary members who are not NAP members:

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2. Honorary members who are not NAP members:

(a) have the right to attend and speak at all WSAP membership meetings but may not make motions;

(b) may attend meetings of the board of directors as stated in Article VII, Section 4, Paragraph D of these bylaws; and but

(c) have no other membership rights.

(a) have the right to attend and speak at membership meetings but may not make motions;

(b) may attend meetings of the board of directors as stated in Article VII, Section 4, Paragraph D of these bylaws; and

(c) have no other membership rights.


Rationale: The right “to speak” at a meeting is ambiguous. It is not clear whether a member who has a right to speak is allowed to make motions. This amendment would clarify that provisional and honorary members (who are not members of NAP) may speak but may not make motions or vote, which is consistent with the parliamentary authority. [RONR (11th ed.), p. 463, ll. 21–25.]

In addition “all WSAP meetings” could be interpreted to mean meetings of the board of directors or committees. This amendment clarifies that these rights apply to membership meetings and makes explicit the right to attend meetings of the board of directors.


Amendment 6B: Clarify Right To Nominate MAL Rep

Amend Bylaws Article VII, Board of Directors, Section 2, Unit and Member-at-Large Representatives, Subsection B, Selection, Paragraph 2 by striking out “WSAP” and inserting “primary or affiliate”.


2. The member-at-large representative will be elected by majority vote of the members-at-large in attendance at a membership meeting. Nominations will be from the floor and may be made by any WSAP member.

2. The member-at-large representative will be elected by majority vote of the members-at-large in attendance at a membership meeting. Nominations will be from the floor and may be made by any WSAP primary or affiliate member.

2. The member-at-large representative will be elected by majority vote of the members-at-large in attendance at a membership meeting. Nominations will be from the floor and may be made by any primary or affiliate member.


Rationale: There is a conflict between this provision, which allows any member to nominate the MAL representative, and III.3.B and III.3.C, which allow for only a few specific membership rights. The original intent was to specify that while only MALs in attendance may vote on their representative, WSAP members who are unit members may also nominate. This amendment clarifies that only primary and affiliate members may nominate the MAL representative.


Amendment 6C: Clarify Right To Suggest Nominations Amend Standing Rule 3, Nominating Committee Procedures, Section B, Nomination Suggestions, Paragraph 1 by striking out “WSAP” and inserting “primary or affiliate”.


1. Any WSAP member may submit 1. Any WSAP primary or affiliate 1. Any primary or affiliate member

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a suggested nomination, including the member’s own name, to the nominating committee by December 1 of an even-numbered year.

member may submit a suggested nomination, including the member’s own name, to the nominating committee by December 1 of an even-numbered year.

may submit a suggested nomination, including the member’s own name, to the nominating committee by December 1 of an even-numbered year.


Rationale: To be consistent with Bylaws III.3.B and III.3.C, only primary and affiliate members may make suggestions to the nominating committee.


AMENDMENT 7: PROGRAM AND ORDERS OF THE DAY

The bylaws and rules committee recommends the consideration of Amendments 7A and 7B in gross.

Amendment 7A: Program Changes

Rescind Special Rule of Order for Membership Meetings 2, Program Changes.


2. Program Changes. The chair is empowered to effect changes to the annual meeting program for the best interest of the members, except that any changes to the order of business during the business session will require the consent of the assembly.

2. Program Changes. The chair is empowered to effect changes to the annual meeting program for the best interest of the members, except that any changes to the order of business during the business session will require the consent of the assembly.


Rationale: The rule is unnecessary. The second clause requires the “consent of the assembly” for any changes to the order of business. This is exactly what the parliamentary authority requires, except that RONR is specific in that it requires a two-thirds vote to either amend the order of business or to suspend the rules. It is not entirely clear if “consent of the assembly,” as specified here, also requires a two-thirds vote.

The first clause is also unnecessary. If there are changes to be made to the program for events that occur outside of the meeting, the annual meeting coordinator or the president will make the changes (which are usually not in the control of the assembly—for instance, a room or presenter is unavailable for a workshop or the time for serving dinner is changed) and then announce them to the members.


Amendment 7B: Orders Of The Day Rescind Special Rule of Order for Membership Meetings 5, Conduct of Business, Section A, Orders of the Day.


A. Orders of the Day.

1. For the annual meeting, the official program as printed in the meeting notebook or folder, with any amendments announced at the beginning of the meeting, will constitute the Orders of the Day.

2. For a special meeting, the items listed in the Call to Meeting will

A. Orders of the Day.

1. For the annual meeting, the official program as printed in the meeting notebook or folder, with any amendments announced at the beginning of the meeting, will constitute the Orders of the Day.

2. For a special meeting, the items listed in the Call to Meeting will

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constitute the Orders of the Day. constitute the Orders of the Day.


Rationale: For Special Rule 5.A.1, the assembly should adopt its agenda or orders of the day. The agenda should not be dictated to the assembly by the president or the annual meeting coordinator. It is customary to adopt an agenda for organizations that meet less seldom than quarterly. [RONR (11th ed.), p. 372, ll. 2–4.] Therefore, even without an explicit rule, an agenda should be adopted by the assembly for each WSAP annual meeting.

A special meeting is called “only to consider one or more items of business specified in the call of the meeting.” [RONR (11th ed.), p. 91, ll. 28–31.] Therefore, Special Rule 5.A.2 is unnecessary because the items of business listed in the call to meeting are the sole purpose for the meeting itself and are already orders of the day.


AMENDMENT 8: ANNUAL DUES

Amend Bylaws Article III, Membership, Section 4, Dues, Subsection A, Annual Dues, Paragraph 1, by substituting:

1. Annual dues will be as provided in the standing rules with dues for provisional members and for full-time students as defined in the NAP Bylaws to be one-half of the amounts for primary and affiliate members. Dues for new members will be prorated for the remainder of the membership year, with those joining during last three months of the year paying for both the remainder of that year and for the following year.


1. Annual dues will be as provided in the standing rules. Dues for new members will be prorated for the remainder of the membership year.



Proposed by: Board of Directors

Rationale: Ensures that current practices of charging half-price for provisional and student members, and of including dues for the following year with the dues collected during the last three months of a year, can be changed only through a bylaws amendment, and not just a standing rule amendment. The specific amount of the full annual dues still will be provided in the standing rules, with the half-price and pro-rated amounts determined automatically once the full dues are set.

Bylaws and Rules Committee recommendations: 1. Strike out “with dues for provisional members and for full-time students as defined in the NAP Bylaws to be one-half

of the amounts for primary and affiliate members”. Rationale: This provision is already in Bylaw III.4.E.


AMENDMENT 9: DUES AMOUNTS

Amend Standing Rule 1, Dues, by striking the text preceding the table and inserting the following text, and adjusting the amounts in the table accordingly:

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1. Full annual dues for primary and affiliate members are $24.00 annually, with all other dues amounts adjusted as provided in the bylaws. The adjusted amounts are as listed in the following table:


1. Dues. Annual dues are $25.00 for primary and affiliate members, and $12.50 for student and provisional members. Dues for new members will be prorated as listed in the following table:

Month

Joined

Primary/

Affiliate

Student/

Provisional

January $25.00 $12.50

February $22.92 $11.45

March $20.83 $10.42

April $18.75 $ 9.38

May $16.67 $ 8.33

June $14.58 $ 7.29

July $12.50 $ 6.25

August $10.42 $ 5.21September $ 8.33 $ 4.17

October* $31.25 $15.63November* $29.17 $14.58December* $27.08 $13.54

*Includes dues for the following year

1. Dues. Annual dues are $25.00 for primary and affiliate members, and $12.50 for student and provisional members. Dues for new members will be prorated as listed in the following table:


Month

Joined

Primary/

Affiliate

Student/

Provisional

January $25.00$24.00

$12.50$12.00

February $22.92$22.00

$11.45$11.00

March $20.83$20.00

$10.42$10.00

April $18.75$18.00

$ 9.38$ 9.00

May $16.67$16.00

$ 8.33$ 8.00

June $14.58$14.00

$ 7.29$ 7.00

July $12.50$12.00

$ 6.25$ 6.00

August $10.42$10.00

$ 5.21$ 5.00

September $ 8.33$ 8.00

$ 4.17$ 4.00

October* $31.25$30.00

$15.63$15.00

November* $29.17$28.00

$14.58$14.00

December* $27.08$26.00

$13.54$13.00



Month

Joined

Primary/

Affiliate

Student/

Provisional

January $24.00 $12.00

February $22.00 $11.00

March $20.00 $10.00

April $18.00 $ 9.00

May $16.00 $ 8.00

June $14.00 $ 7.00

July $12.00 $ 6.00

August $10.00 $ 5.00September $ 8.00 $ 4.00

October* $30.00 $15.00November* $28.00 $14.00December* $26.00 $13.00



Rationale: Simplifies the math for half-price and pro-rated amounts.

Bylaws and Rules Committee recommendations:

1. Insert “Dues.” as a heading before “Full annual dues”. Rationale: Maintains consistency with the other standing rules.


AMENDMENT 10: BOARD MEETINGS

Amend Bylaws Article VII, Board of Directors, Section 4, Meetings, by substituting:

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Section 4. Meetings.

A. Regular. There will be five regular meetings during each two-year term. The first regular meeting of the term will be held within one day after the close of the WSAP annual meeting in the odd-numbered year. Additional regular meetings will be held in conjunction with each mid-term educational workshop and preceding each WSAP annual meeting.

B. Special. Special meetings may be called by the president or by any three board members with at least five days’ notice to board members. Notice of the special meeting will also be posted on the WSAP web site.

C. Electronic Participation. Members of the board may participate in any meeting of the board by means of a conference telephone or similar communications equipment by means of which, at a minimum, all persons participating in the meeting can hear each other at the same time, and participation by such means shall constitute presence in person at a meeting.

D. Special Rules of Order. The board of directors may adopt special rules of order for its own meetings, so long as such rules do not conflict with these bylaws.

E. WSAP Members as Observers. WSAP members may observe meetings of the board of directors by attending in person or by observing electronically if the meeting is an electronic meeting, except when the board of directors is in executive session.




B. Special. Special meetings may be called by the president or by any three board members with at least five days’ notice. Special meetings may be held in person, by teleconference, or by any other synchronous electronic medium.

C. Special Rules of Order. The board of directors may adopt special rules of order for its own meetings, including telephonic or other electronic meetings, so long as such rules do not conflict with these bylaws.

D. WSAP Members as Observers.

WSAP members may attend board of directors meetings as observers, except when the board of directors is in executive session.



B. Special. Special meetings may be called by the president or by any three board members with at least five days’ notice to board members. Notice of the special meeting will also be posted on the WSAP web site. Special meetings may be held in person, by teleconference, or by any other synchronous electronic medium.

C. Electronic Participation.Members of the board may participate in any meeting of the board by means of a conference telephone or similar communications equipment by means of which, at a minimum, all persons participating in the meeting can hear each other at the same time, and participation by such means shall constitute presence in person at a meeting.



B. Special. Special meetings may be called by the president or by any three board members with at least five days’ notice to board members. Notice of the special meeting will also be posted on the WSAP web site.

C. Electronic Participation.Members of the board may participate in any meeting of the board by means of a conference telephone or similar communications equipment by means of which, at a minimum, all persons participating in the meeting can hear each other at the same time, and participation by such means shall constitute presence in person at a meeting.

D. Special Rules of Order. The board of directors may adopt special rules of order for its own

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C. D. Special Rules of Order. The board of directors may adopt special rules of order for its own meetings, including telephonic or other electronic meetings, so long as such rules do not conflict with these bylaws.

D. E. WSAP Members as

Observers. WSAP members may attend observe meetings of the board of directors meetings as observers by attending in person or by observing electronically if the meeting is an electronic meeting, except when the board of directors is in executive session.

meetings, so long as such rules do not conflict with these bylaws.

E. WSAP Members as Observers.

WSAP members may observe meetings of the board of directors by attending in person or by observing electronically if the meeting is an electronic meeting, except when the board of directors is in executive session.


Rationale: (1) Allows board members who cannot attend a board meeting in person an opportunity to attend and participate. This still allows for full teleconference meetings but also allows one or more members to attend an in-person meeting by telephone in the same manner provided by RCW 24.03.120 for Washington State nonprofit corporation boards. (2) Clarifies that notice is required to be sent only to board members for special board meetings, but that the notice will also be available to other WSAP members on the web site. (3) Clarifies that non-board members may attend board meetings in person only unless the meeting is entirely electronic.


AMENDMENT 11: COMMITTEES OF THE BOARD Amend Bylaws Article VII, Board of Directors, by adding a new section as follows:

Section 5. Committees of the Board of Directors.

A. Board Minutes Approval Committee.

1. The board minutes approval committee is a special committee of the board of directors. 2. The board minutes approval committee will approve the minutes of the board meeting on behalf of the

board of directors and report at the next regular board meeting. 3. The board minutes approval committee will consist of two or more members. 4. The presiding officer will appoint the board minutes approval committee. 5. The board minutes approval committee will be appointed at each meeting of the board, even if the

notice for a special meeting does not include the committee’s appointment as one of the purposes of the meeting.

B. Other Committees. Other committees of the board of directors, standing or special, may be created by the board of directors.

C. Appointment. Except as otherwise provided in these bylaws or in the special rules of order, members of all committees of the board of directors will be appointed by the president.

D. President’s Ex-Officio Membership. The president will be an ex-officio member of all committees of the board of directors.

E. Conduct of Business. The provisions of Article VIII, Section 5, will apply to committees of the board of directors.


Section 5. Committees of the Board

of Directors.

Section 5. Committees of the Board

of Directors.

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A. Board Minutes Approval

Committee.1. The board minutes approval

committee is a special committee of the board of directors.

2. The board minutes approval committee will approve the minutes of the board meeting on behalf of the board of directors and report at the next regular board meeting.

3. The board minutes approval committee will consist of two or more members.

4. The presiding officer will appoint the board minutes approval committee.

5. The board minutes approval committee will be appointed at each meeting of the board, even if the notice for a special meeting does not include the committee’s appointment as one of the purposes of the meeting.



D. President’s Ex-Officio

Membership. The president will be an ex-officio member of all committees of the board of directors.


A. Board Minutes Approval

Committee.1. The board minutes approval

committee is a special committee of the board of directors.

2. The board minutes approval committee will approve the minutes of the board meeting on behalf of the board of directors and report at the next regular board meeting.

3. The board minutes approval committee will consist of two or more members.

4. The presiding officer will appoint the board minutes approval committee.

5. The board minutes approval committee will be appointed at each meeting of the board, even if the notice for a special meeting does not include the committee’s appointment as one of the purposes of the meeting.



D. President’s Ex-Officio

Membership. The president will be an ex-officio member of all committees of the board of directors.



Rationale: There is currently no provision for the president to be a member of committees of the board of directors. This left one such committee without the president’s input during its deliberations earlier this term. There is also no provision for the appointment of the members of committees of the board. This amendment would allow the president to select the best people for the job.

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This amendment also codifies the current practice of a minutes approval committee for board meetings. Because this committee has duties outside of a board meeting, the board cannot establish it in the board special rules of order. (See Bylaws VII.4.C.)


AMENDMENT 12: NAME OF FALL WORKSHOPS

The bylaws and rules committee recommends consideration of amendments 12A and 12B in gross.

Amendment 12A: Change Mid-Term To Fall Amend the WSAP bylaws and standing rules by striking out “mid-term” wherever it appears and inserting “fall” in lieu thereof.

Proposed by: Members-at-large Ann Macfarlane, K. Ann McCartney, and Mary Randolph

Rationale: In April 2016 we revised our bylaws to have officer terms be two years instead of just one year. With the new 2-year terms, the use of “mid-term” is no longer accurate for the October educational workshop and board meeting. Years ago the bylaws used “fall” and we changed it to “mid-term” because back then it didn't always occur in the September 21 to December 21 “Fall” time period, but now the bylaws require it to be in October, which will always be in the fall, so calling it the Fall Workshop and Fall Board Meeting will make perfect sense.


Note 1: The format of the amendment is based on RONR (11th ed.), p. 274, ll. 10–13.

Note 2: The following provisions are affected by this amendment:

• Bylaw VI.2

• Bylaw VI.2.A

• Bylaw VI.2.C

• Bylaw VII.4.A

• Bylaw IX.2

• Standing Rule 2.D.2

• Standing Rule 5.C.4

Amendment 12B: Change Mid-Year To Fall

Amend the standing rules by striking out “mid-year” wherever it appears and inserting “fall” in lieu thereof.


Rationale: There are instances where “mid-year” is used, in addition to “mid-term”. This amendment will ensure that all references to the October workshops and board meeting use the same name of “fall”.


Note: The following provisions are affected by this amendment:

• Standing Rule 5.A.2

• Standing Rule 8.D.2.c(1)

AMENDMENT 13: NEWSLETTER DISTRIBUTION

Amend Standing Rule 8, Newsletter, Section E, Distribution, Paragraphs 1 and 2, by substituting the following new Paragraphs 1 and 2:

1. Copies of each newsletter issue will be sent to: a. all WSAP members; b. all members of the NAP board of directors; c. all NAP district directors; d. all association presidents and unchartered state chairmen in District Seven; and

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e. any youth groups in the State of Washington for which the youth committee has requested copies. The youth committee also may forward copies to youth groups.

2. Copies of no more than two newsletter issues may be sent to other individuals who have requested receipt, except that the two-issue limitation does not apply to:

a. NAP past presidents; b. NAP committee chairmen; or c. editors of other newsletters.


1. Copies of each newsletter issue will be sent to:

a. all WSAP members; b. all members of the NAP board

of directors; c. the District Seven Director; d. all association presidents and

unchartered state chairmen in District Seven; and



a. NAP past presidents; b. NAP committee chairmen; c. NAP district directors; or d. editors of other newsletters.



of directors; c. the District Seven Director; c. all NAP district directors; d. all association presidents and




a. NAP past presidents; b. NAP committee chairmen; or c. NAP district directors; or d. c. editors of other newsletters.



of directors; c. all NAP district directors; d. all association presidents and




a. NAP past presidents; b. NAP committee chairmen; or c. editors of other newsletters.


Rationale: The newsletter editor recently has become aware that many of the district directors would like to receive newsletters from associations outside their own districts. While they currently could request to receive the newsletter, this would allow for automatically providing copies without the directors having to request them. Since the newsletter would be sent electronically, there would be no additional cost to WSAP.


AMENDMENT 14: YEARBOOK LAYOUT

Amend Standing Rule 7, Yearbook, Section C, Content, by striking out “, in the order listed, will appear preceding the unit listings” and inserting “will appear in the yearbook”.


C. Content. The following information, in the order listed, will appear preceding the unit listings: …

C. Content. The following information, in the order listed, will appear preceding the unit listings in the yearbook: …

C. Content. The following information will appear in the yearbook: …

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Rationale: The listing in Standing Rule 7.C is the entire contents of the yearbook, not just the parts preceding the unit listings. Also, the yearbook editor should have discretion on how best to present the information in the yearbook, including the ordering of the content.


AMENDMENT 15: NAME CORRECTIONS

The bylaws and rules committee recommends the consideration of amendments 15A, 15B, and 15C in gross.

Amendment 15A: Correct Committee Name

Amend the bylaws by striking out “bylaws committee” wherever it appears and inserting “bylaws and rules committee” in lieu thereof.


Rationale: Last year’s revision renamed the committee to “bylaws and rules committee,” as stated in Bylaw VIII.1.



• Bylaw XIII.1.A

• Bylaw XIII.1.B (Two instances)

Amendment 15B: Correct Name Of Coordinator Amend the standing rules by striking out “annual meeting chairman” wherever it appears and inserting “annual meeting coordinator” in lieu thereof.


Rationale: Last year’s revision of the bylaws and rules eliminated the annual meeting arrangements committee and created the position of annual meeting coordinator.



• Standing Rule 4.A.5

• Standing Rule 4.G.5

Amendment 15C: Correct Name Of Registrar

Amend the standing rules by striking out “registration chairman” wherever it appears and inserting “registrar” in lieu thereof.


Rationale: Last year’s revision of the standing rules eliminated the registration committee and created the position of registrar.


Note: The following provision is affected by this amendment:

• Standing Rule 4.G.2

AMENDMENT 16: ADD REFERENCES TO SPECIAL RULES OF ORDER

The bylaws and rules committee recommends the consideration of amendments 16A through 16F in gross.

General Description and Rationale: In last year’s revision of the governing documents, special rules of order were created for meetings of the WSAP membership. There are many places that reference only the bylaws and standing rules, however, and should also reference the special rules of order. These amendments correct that oversight.

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Bylaws and Rules Committee recommendation: Amendments BE adopted.

Amendment 16A: Officer Duties

Amend Bylaws Article IV, Officers, Section 6, Duties of Officers, by inserting “the special rules of order,” before “the adopted parliamentary authority”.


Section 6. Duties of Officers. All officers will perform the duties prescribed for their offices in these bylaws, the adopted parliamentary authority, and the standing rules, or as directed by a membership meeting or the board of directors.

Section 6. Duties of Officers. All officers will perform the duties prescribed for their offices in these bylaws, the special rules of order, the adopted parliamentary authority, and the standing rules, or as directed by a membership meeting or the board of directors.

Section 6. Duties of Officers. All officers will perform the duties prescribed for their offices in these bylaws, the special rules of order, the adopted parliamentary authority, and the standing rules, or as directed by a membership meeting or the board of directors.

Amendment 16B: Annual Meeting Purpose Amend Bylaws Article VI, Membership Meetings, Section 1, Annual Meeting, Subsection B, Purpose, by inserting “, special rules of order,” before “and standing rules”.


B. Purpose. The annual meeting will be for the purpose of providing educational workshops and considering such business as may come before the assembly, including receiving reports, amending bylaws and standing rules, and: …

B. Purpose. The annual meeting will be for the purpose of providing educational workshops and considering such business as may come before the assembly, including receiving reports, amending bylaws, special rules of order, and standing rules, and: …

B. Purpose. The annual meeting will be for the purpose of providing educational workshops and considering such business as may come before the assembly, including receiving reports, amending bylaws, special rules of order, and standing rules, and: …

Amendment 16C: Duties Of The Board Of Directors

Amend Bylaws Article VII, Board of Directors, Section 3, Duties of the Board of Directors, by inserting “, the special rules of order,” before “and the standing rules”.


Section 3. Duties of the Board of Directors. The board of directors will transact the business of WSAP between annual meetings and perform such duties as are set forth in these bylaws and the standing rules. Except as specifically authorized in these bylaws or by the assembly at a WSAP membership meeting, no action of the board of directors may be contrary to or modify any action taken at a WSAP membership meeting.

Section 3. Duties of the Board of Directors. The board of directors will transact the business of WSAP between annual meetings and perform such duties as are set forth in these bylaws, the special rules of order, and the standing rules. Except as specifically authorized in these bylaws or by the assembly at a WSAP membership meeting, no action of the board of directors may be contrary to or modify any action taken at a WSAP membership meeting.

Section 3. Duties of the Board of Directors. The board of directors will transact the business of WSAP between annual meetings and perform such duties as are set forth in these bylaws, the special rules of order, and the standing rules. Except as specifically authorized in these bylaws or by the assembly at a WSAP membership meeting, no action of the board of directors may be contrary to or modify any action taken at a WSAP membership meeting.

Amendment 16D: Disbursements

Amend Bylaws Article IX, Finances, Section 2, Budget, by inserting “, the special rules of order,” before “or the standing rules”.

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Section 2. Budget. An annual budget based on the fiscal year will be adopted by the board of directors at its mid-term meeting. Except as otherwise provided in these bylaws or the standing rules, all disbursements must be within the budget for a specifically identified line item, or approved by the board of directors as an out-of-budget disbursement.

Section 2. Budget. An annual budget based on the fiscal year will be adopted by the board of directors at its mid-term meeting. Except as otherwise provided in these bylaws, the special rules of order, or the standing rules, all disbursements must be within the budget for a specifically identified line item, or approved by the board of directors as an out-of-budget disbursement.

Section 2. Budget. An annual budget based on the fiscal year will be adopted by the board of directors at its mid-term meeting. Except as otherwise provided in these bylaws, the special rules of order, or the standing rules, all disbursements must be within the budget for a specifically identified line item, or approved by the board of directors as an out-of-budget disbursement.

Amendment 16E: Amendments Required By NAP

Amend Bylaws Article XIII, Amendments, Section 3, Amendments Required by NAP, by striking out “these bylaws or to the standing rules” and inserting “these bylaws, the special rules of order, or the standing rules”.


Section 3. Amendments Required by

NAP. Any amendment to these bylaws or to the standing rules required by amendments to the NAP bylaws or standing rules may be adopted by the board of directors, by majority vote, within sixty days after the adoption of such amendments by NAP, and will be reported to the WSAP membership in the same manner as required for notice of proposed amendments.


NAP. Any amendment to these bylaws, the special rules of order, or to the standing rules required by amendments to the NAP bylaws or standing rules may be adopted by the board of directors, by majority vote, within sixty days after the adoption of such amendments by NAP, and will be reported to the WSAP membership in the same manner as required for notice of proposed amendments.


NAP. Any amendment to these bylaws, the special rules of order, or the standing rules required by amendments to the NAP bylaws or standing rules may be adopted by the board of directors, by majority vote, within sixty days after the adoption of such amendments by NAP, and will be reported to the WSAP membership in the same manner as required for notice of proposed amendments.

Amendment 16F: Bylaws And Rules Committee Duties

Amend Standing Rule 8, Newsletter, Section D, Content, by striking out “standing” wherever it appears and inserting “other” in lieu thereof.


• Standing Rule 8.D.2.a(4)

• Standing Rule 8.D.2.c(2)

• Standing Rule 8.D.2.d(2)