windward at lakewood ranch community development district

pfm

Windward at Lakewood Ranch Community Development District

12051 Corporate Boulevard, Orlando, FL 32817 Phone 407-723-5900; Fax 407-723-5901 www.windwardatlakewoodranchcdd.com

The following is the agenda for the Board of Supervisors Meeting for the Windward at Lakewood Ranch Community Development District scheduled to be held Wednesday, January 13, 2021 at 12:15 p.m. at 5800 Lakewood Ranch Blvd, Sarasota, FL 34240. The following is the proposed agenda for this meeting.

Call in number: 1-844-621-3956 (New)

Passcode: 790 562 990 # (New)

BOARD OF SUPERVISORS’ MEETING AGENDA

Administrative Matters

• Roll Call to Confirm Quorum

• Public Comment Period [for any members of the public desiring to speak on any proposition before the Board]

Business Matters

1. Consideration of the Minutes of the December 9, 2020 Board of Supervisors’ Meeting

2. Discussion Regarding Synovus Bank Fees 3. Ratification of Funding Requests 2020-34 – 2020-40 4. Review of District Financial Statements

Other Business

Staff Reports District Counsel District Engineer District Manager

Supervisor Requests and Audience Comments

Adjournment

http://www.windwardatlakewoodranchcdd.com/


Consideration of the Minutes of the December 9, 2020 Board of Supervisors’ Meeting

MINUTES OF MEETING

WINDWARD AT LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING MINUTES Wednesday, December 9, 2020 at 12:15 P.M. 5800 Lakewood Ranch Blvd, Sarasota, FL 34240

Board Members in attendance or via speaker phone:

Pete Williams Chairperson Priscilla Heim Vice Chairperson Dale Weidemiller Assistant Secretary John Blakley Assistant Secretary Sandy Foster Assistant Secretary

Also present or via speaker phone were:

Vivian Carvalho District Manager-PFM Group Consulting, LLC Venessa Ripoll Assistant District Manager-PFM Group Consulting, LLC

(via phone) Ed Vogler District Counsel- Vogler Ashton (via phone) Mike Kennedy District Engineer- Stantec (via phone) Jim Schier Neal Communities John Leinaweaver Neal Communities Misty Taylor Bryant Miller Olive Sete Zare MBS Capital Markets (via phone)

FIRST ORDER OF BUSINESS Administrative Matters

Call to Order and Roll Call

Ms. Carvalho called to order at 12:43 p.m. the meeting of the Board of Supervisors of the Windward at Lakewood Ranch Community Development District and proceeded with roll call. The persons in attendance are as outlined above.

Public Comment Period

There were no members of the public present.

SECOND ORDER OF BUSINESS Business Matters

Consideration of the Minutes of the November 11, 2020 Board of Supervisors’ Meeting

The Board reviewed the Minutes of the November 11, 2020 Board of Supervisors’ Meeting.

1 | P a g e

On MOTION by Mr. Williams, seconded by Ms. Heim, with all in favor, the Board approved the Minutes of the November 11, 2020 Board of Supervisors’ Meeting.

Consideration of Resolution 2021-03, Ratification of Revised Budget for Fiscal Year 2020

Ms. Carvalho explained Resolution 2021-03 is a recap from the initial discussion at the previous meeting. The Board reviewed the Revised Budget for Fiscal Year 2020.

On MOTION by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board approved the Resolution 2021-03, Ratification of Revised Budget for Fiscal Year 2020.

Ratification of Funding Requests 2020-33 – 2020-34

The Board reviewed Funding Requests 2020-33 – 2020-34.

On MOTION by Mr. Williams, seconded by Mr. Weidemiller, with all in favor, the Board ratified Funding Requests 2020-33 – 2020-34.

Review of District Financial Statements

The Board reviewed the District Financial Statements through November 30, 2020.

On MOTION by Mr. Williams, seconded by Ms. Heim, with all in favor, the Board accepted the District Financial Statements.

THIRD ORDER OF BUSINESS Other Business

Staff Reports

District Counsel – No Report

2 | P a g e

__________________________ ___________________________

District Engineer – Mr. Kennedy reviewed the RFP for the next phases of Windward infrastructure. He received 5 bids however the low bid did not include the required bid bond nor did they submit all required information so after discussion with District Counsel and others his recommendation to the Board is to disqualify H & G Contracting and deem them as non-responsive and authorize the Committee to rank and score the four remaining bids. He thinks there is some opportunity to save some money on the project and get whoever is selected a little closer to the budget.

The Committee Meeting is scheduled for Friday, December 11, 2020.

On MOTION by Mr. Williams, seconded by Mr. Weidemiller, with all in favor, the Board accepted the recommendation of the District Engineer to name H & G Contracting non-responsive and authorize the Committee to rank and score the remaining 4 bidders.

Mr. Vogler commented that a notification letter must be sent to H & G Contracting by District Engineer or District Manager. Mr. Kennedy stated he will work with Ms. Carvalho or Mr. Vogler to get the notice out by Monday.

District Manager – No Report

Audience Comments and Supervisors Requests

A request was made to continue the meeting to December 21, 2020.

FOURTH ORDER OF BUSINESS Continuance

There was no additional business to discuss. Ms. Carvalho requested a motion to continue the meeting to December 21, 2020 at 12:15PM at the same location.

On MOTION by Mr. Williams, seconded by Ms. Foster, with all in favor, the December 9, 2020 Board of Supervisors Meeting of the Windward at Lakewood Ranch Community Development District was continued at 12:52P.M. to December 21, 2020 at 12:15PM at the same location.

Secretary/Assistant Secretary Chairperson/Vice Chairperson

3 | P a g e


Discussion Regarding Synovus Bank Fees


Ratification of Funding Requests 2020-34 – 2020-40

WINDWARD AT LAKEWOOD RANCH

COMMUNITY DEVELOPMENT DISTRICT

Funding Request 2020-34 - 2020-40

FR # Description Amount Total

2020-34 PFM Group Consulting $ 143.91

$ 1,666.67

Sarasota County Public Utilities Department $ 83.78

$ 80.16

Solitude Lake Management $695.00

$2,669.52

2020-35 PFM Group Consulting $6.50

Sarasota County Public Utilities Department $826.85

Supervisor Fees $1,000.00

Vglobal Tech $125.00

Vogler Ashton $2,424.00

$4,382.35

2020-36 Stantec $10,418.75

Vglobal Tech $125.00

$10,543.75

2020-37 Developer Funding $5,000.00

$5,000.00

2020-38 Sarasota County Public Utilities Department $30.84

2554 Paradise Plum Dr. $88.74

2657 Star Apple Way $87.10

2674 Butterfly Jasmine $61.76

Sarasota Herald Tribune $242.00

Sarasot Herald Tribune $286.00

Stantec $263.18

Supervisor Fees $1,000.00

$2,059.62

2020-39 PFM Group Consulting $1,666.67

Reimbursables $44.52

Sarasota County Public Utilities Department $179.01

Vogler Ashton $424.00

$2,314.20

I I 2020-40 Supervisor Fees $1,000.00

$1,000.00

WINDWARD AT LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT

Funding Request No. 034 11/13/2020

Item No.

1 PFM Group Consulting Legal Advertising Reimbursement DM Fee: November 2020

Vendor

2 Sarasota County Public Utilities Department 2657 Star Apple Way ; Service 10/02/2020 - 11/03/2020 2770 Butterfly Jasmine Tri Flush Mtr ; Service 10/02/2020 - 11/03/2020

3 Solitude Lake Management November Lake & Pond Management

l/~~ Secretary/ Assistant Secretary

Please Return To: Windward al Lakewood Ra nch C DO c/o PFM Group Consulting

Invoice General Number Fund

112315 $ 143.91 DM-1 1-2020-0042 $ 1,666.67

$ 83.78 $ 80.16

PI-A00503882 $ 695.00

$2,669.52

2,669.52

~ Board Member

Fiscal Year

FY 2021

FY 2021

FY 2021

FY2021

FY 2021

FY 2020

FY 2021

12051 Corporate Boulevard Orlando, FL 3281 7 (407) 723-5900 II [email protected]

[RECEIVED ] '----_ ____.... By Amanda Lane at 9:48 am, Nov 16, 2020



Item Vendor Invoice No. Number

1 PFM Group Consulting October Postage OE-EXP-11-50

2 Sarasota County Public Utilities Department 3051 Laceleaf Blvd ; Service 10/09/2020 - 11/09/2020

3 Supervisor Fees -11/11/2020 Meeting Priscilla Heim Sandy Foster Dale Weidemiller Pete Williams John Blakley

4 VGlobalTech November Website Maintenance 2095

5 Vogler Ashton General Counsel Through 10/31/2020 6269

~IL

General Fund

$ 6.50

$ 826.85

$ 200.00

$ 200.00 $ 200.00 $ 200.00 $ 200.00

$ 125.00

$ 2,424.00

$ 4,382.35

Secretary I Assistant Secretary Board Member -

Please Return To: Windward at Lakewood Ranch CDD Clo PFM Group c onsumng 12051 Corporate Boulevard Orlando, FL 32817 (407) 723-5900 II LaneA@pfm_com

Received via email on Monday, November 30, 2020 - ALane



Item No.

1 Stantec

Vendor

Phase 2 Engineering Services Through 11/27/2020

2 VGlobalTech December Website Maintenance

Secretary / Assistant Secretary

Please Return To: Windward at Lakewood Ranch COD c/o PFM Group Consulting 12051 Corporate Boulevard Orlando, FL 32817 (407) 723-5900 II [email protected]

Invoice Number

General Construction Fund Fund

1730726 $10,418.75

2173 $ 125.00

$ 125.00 $10,418.75

TOTAL $10,543.75

~ / Board Member

[RECEIVED ] -----· _ _____. By Amanda Lane at 9:35 am, Dec 07, 2020

. [RECEIVED ] ----

By Amanda Lane at 3:17 pm, Dec 11, 2020



Item Vendor No.

1 Sarasota County Public Utilities Department 2554 Paradise Plum Dr. ; Service 11/03/2020 - 12/02/2020 2657 Star Apple Way; Service 11/03/2020 -12/02/2020 2770 Butterfly Jasmine Tri Flush Mtr; Service 11/03/2020 - 12/02/2020 2674 Butterfly Jasmine Tri Flush Mtr; Service 11/03/2020 - 12/02/2020

2 Sarasota Herald-Tribune legal Advertising on 09/02/2020 legal Advertising on 12/02/2020

3 Stantec Engineering Services Through 11/27/2020

4 Supervisor Fees -12/09/2020 Meeting Priscilla Heim Sandy Foster Dale Weidemiller Pete Williams John Blakley

Secretary I Assistant Secretary

Please Return To: Windward at Lakewood Ranch COO c/o PFM Group Consulting

Invoice Number

Acct: 457713-636114 Acct: 457713-636116 Acct: 457713-636118 Acct: 457713-636120

SC55G0S45Z SC55G0S6SJ

1732050

TOTAL

General Fund

$ 30.84 $ 88.74 $ 87.10 $ 61.76

$ 242.00 $ 286.00

$ 263.18

$ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00

$2,059.62

12051 Corporate Boulevard Orlando. FL 32817 (407) 723-5900 // [email protected] [RECEIVED ]

---· --

By Amanda Lane at 3:18 pm, Dec 14, 2020



Item No.

1

2

Vendor

PFM Group Consulting OM Fee: December 2020 Reimbursables: November 2020

Sarasota County Public Utilities Department

Invoice Number

DM-12-2020-0051 OE-EXP-12-53

General Fund

$ 1,666.67 $ 44.52

3051 Laceleaf Blvd ; Service 11/09/2020 - 12/10/2020 Acct: 457713-635530 $ 179.01

3 Vogler Ashton General Counsel Through 11/30/2020

Secretary / Assistant Secretary

Please Return To: Windward at Lakewood Ranch COD c/o PFM Group Consulting 12051 Corporate Boulevard Orlando, FL 32817 (407) 723-5900 II [email protected]

6369 $ 424.00

TOTAL $2,314.20

[ ___ R_Ec_E_IVi_E_o ________ ]

By Amanda Lane at 9:30 am, Dec 23, 2020



Item No.

Vendor

1 Supervisor Fees - 12/21/2020 Meeting Priscilla Heim Sandy Foster Dale Weidemiller Pete Williams John Blakley

Secretary I Assistant Secretary

Please Return To: Windward at Lakewood Ranch CDD c/o PFM Group Consulting 12051 Corporate Boulevard Orlando, FL 32817 (407) 723-5900 II [email protected]

Invoice Number

TOTAL

$ $

$ $

$

General Fund

200.00 200.00 200.00 200.00 200.00

$1,000.00

~ Board Member

[ RECEIVED ] By Amanda Lane at 11:55 am, Dec 24, 2020


Review of District Financial Statements

Windward at Lakewood Ranch CDD

Statement of Financial Position

As of 12/31/2020

Current Assets

General Checking Account

Accounts Receivable - Due from Developer

Debt Service Reserve (Series 2020-A1)

Revenue (Series 2020-A1, A2)

Acq/Constr (Series 2020-A1, A2)

Acq/Constr (Series 2020-A3)

Cost of Issuance (Series 2020-A1, A2)

Cost of Issuance (Series 2020-A3)

Total Current Assets

Investments

Amount Available in Debt Service Funds

Amount To Be Provided

Total Investments

Total Assets

Current Liabilities

Accounts Payable

Deferred Revenue

Total Current Liabilities

Long Term Liabilities

Revenue Bonds Payable - Long-Term

Total Long Term Liabilities

Total Liabilities

Net Assets

Current Year Net Assets - General Government

Current Year Net Assets, Unrestricted

Current Year Net Assets, Unrestricted

Total Net Assets

Total Liabilities and Net Assets

General Fund Debt Service

Fund

Assets

$3,820.99

3,314.20

$88,878.75

0.55

$7,135.19 $88,879.30

$0.00 $0.00

$7,135.19 $88,879.30

Liabilities and Net Assets

$2,135.19

3,314.20

$5,449.39 $0.00

$0.00

$5,449.39

$0.00

$0.00

1,685.80

88,879.30

$1,685.80

$7,135.19

$88,879.30

$88,879.30

Capital Projects

Fund

$12,960,010.54

3,316,612.99

16,406.98

294.63

$16,293,325.14

$0.00

$16,293,325.14

$0.00

$0.00

$0.00

16,293,325.14

$16,293,325.14

$16,293,325.14

Long-Term Debt

Group Total

$0.00

$3,820.99

3,314.20

88,878.75

0.55

12,960,010.54

3,316,612.99

16,406.98

294.63

$16,389,339.63

$88,879.30

16,836,120.70

$16,925,000.00

$88,879.30

16,836,120.70

$16,925,000.00

$16,925,000.00 $33,314,339.63

$0.00

$2,135.19

3,314.20

$5,449.39

$16,925,000.00

$16,925,000.00

$16,925,000.00

$16,925,000.00

$16,925,000.00 $16,930,449.39

$0.00

0.00

1,685.80

0.00

88,879.30

0.00

16,293,325.14

$16,383,890.24

$16,925,000.00 $33,314,339.63

Page 1 of 1

https://16,293,325.14

https://16,293,325.14

https://16,293,325.14

https://16,293,325.14

https://16,293,325.14

https://16,406.98

https://3,316,612.99

https://12,960,010.54

Windward at Lakewood Ranch CDD

Statement of Activities

As of 12/31/2020

General Fund Debt Service Capital Projects Long-Term Total

Fund Fund Debt Group

Revenues

Developer Contributions

Debt Proceeds

Developer Contributions

Debt Proceeds

Total Revenues

$24,517.97

$24,517.97

$88,878.75

$88,878.75

$10,418.75

16,497,621.25

$16,508,040.00 $0.00

$24,517.97

88,878.75

10,418.75

16,497,621.25

$16,621,436.72

Expenses

Supervisor Fees

Public Officials' Liability Insurance

Management

Engineering

District Counsel

Postage & Shipping

Legal Advertising

Web Site Maintenance

Dues, Licenses, and Fees

Pond Contract

General Insurance

Irrigation Parts

Engineering

Contingency

Total Expenses

$4,000.00

2,250.00

5,000.01

1,468.18

2,848.00

51.02

931.33

375.00

175.00

1,390.00

2,750.00

1,593.63

$22,832.17 $0.00

$10,418.75

204,398.50

$214,817.25 $0.00

$4,000.00

2,250.00

5,000.01

1,468.18

2,848.00

51.02

931.33

375.00

175.00

1,390.00

2,750.00

1,593.63

10,418.75

204,398.50

$237,649.42

Other Revenues (Expenses) & Gains (Losses)

Interest Income

Interest Income

Total Other Revenues (Expenses) & Gains (Losses) $0.00

$0.55

$0.55

$102.39

$102.39 $0.00

$0.55

102.39

$102.94

Change In Net Assets $1,685.80 $88,879.30 $16,293,325.14 $0.00 $16,383,890.24

Net Assets At Beginning Of Year $0.00 $0.00 $0.00 $0.00 $0.00

Net Assets At End Of Year $1,685.80 $88,879.30 $16,293,325.14 $0.00 $16,383,890.24

Page 1 of 1

Windward at Lakewod Ranch CDD

Budget to Actual

For the Month Ending 12/31/2020

Year to Date

Actual Budget Variance

FY 2021

Adopted

Budget

Revenues

Developer Contributions $ 24,517.97 $ 60,489.75 $ (35,971.78) $ 241,959.00

Net Revenues $ 24,517.97 $ 60,489.75 $ (35,971.78) $ 241,959.00

General & Administrative Expenses

Supervisor Fees

Public Officials' Insurance

Trustee Services

Management

Engineering

Dissemination Agent

District Counsel

Assessment Administration

Audit

Postage & Shipping

Legal Advertising

Miscellaneous

Web Site Maintenance

Dues, Licenses, and Fees

General Insurance

$ 4,000.00

2,250.00

-

5,000.01

1,468.18

-

2,848.00

-

-

51.02

931.33

-

375.00

175.00

2,750.00

$ 3,000.00

562.50

1,500.00

11,250.00

3,750.00

1,250.00

5,000.00

1,875.00

1,500.00

75.00

250.00

125.00

675.00

43.75

687.50

$ 1,000.00

1,687.50

(1,500.00)

(6,249.99)

(2,281.82)

(1,250.00)

(2,152.00)

(1,875.00)

(1,500.00)

(23.98)

681.33

(125.00)

(300.00)

131.25

2,062.50

$ 12,000.00

2,250.00

6,000.00

45,000.00

15,000.00

5,000.00

20,000.00

7,500.00

6,000.00

300.00

1,000.00

500.00

2,700.00

175.00

2,750.00

Total General & Administrative Expenses $ 19,848.54 $ 31,543.75 $ (11,695.21) $ 126,175.00

Project Maintenance Expenses

Well Pump Maintenance

Wetland Maintenance

Wetland Contract

Pond Maintenance Contract

Pond Maintenance

Irrigation Pump Maintenance Contract

Irrigation Pump Maintenance

Drainage Maintenance

Curb Replacement

$ -

-

-

1,390.00

-

1,593.63

-

-

-

$ 1,125.00

6,250.00

9,000.00

3,771.00

5,000.00

800.00

1,250.00

1,250.00

500.00

$ (1,125.00)

(6,250.00)

(9,000.00)

(2,381.00)

(5,000.00)

793.63

(1,250.00)

(1,250.00)

(500.00)

$ 4,500.00

25,000.00

36,000.00

15,084.00

20,000.00

3,200.00

5,000.00

5,000.00

2,000.00

Total Project Maintenance Expenses $ 2,983.63 $ 28,946.00 $ (25,962.37) $ 115,784.00

Total Expenses $ 22,832.17 $ 60,489.75 $ (37,657.58) $ 241,959.00

Net Income (Loss) $ 1,685.80 $ - $ 1,685.80 $ -

Page 1 of 1

windward at lakewood ranch community development district

Documents