william paterson university online grade change application...william paterson university online...
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William Paterson University
Online Grade Change Application
February 2, 2010 A. Joseph Alaya | Nina Trelisky
Table of Contents
Table of Contents ................................................................................................................ 2
Overview ............................................................................................................................. 3 Flow Chart .......................................................................................................................... 4 Faculty View ....................................................................................................................... 5 Chair View .......................................................................................................................... 7
Dean View .......................................................................................................................... 9 Provost’s Office View....................................................................................................... 11
Overview
The online grade change application was created to streamline the process for submitting,
authorizing and entering grade change requests. The online grade change application can
be accessed through the employee applications menu under the “Faculty Service’s”
heading.
There are four points of entry into the Grade Change application. The Faculty
application is where the grade change process begins. A faculty member initiates a grade
change by clicking on the “Faculty” link and submitting their grade change request for a
student. The other three access points are for the Chair, Dean and Provost. These entry
points exist to provide access to the different levels of authorization required for a grade
change to be completed.
Flow Chart
Faculty View
The grade change process begins when a Faculty member submits a grade change request
for a student in the Faculty View. The Faculty member will be able to view and review
pending grade change requests on the top of this page. The first step in submitting a
grade change is to select the term for which the grade change will be made. Once the
desired term is selected and submitted, all courses with class rosters will be displayed for
the Faculty member. The faculty member will then need to find the student in their class
and click the “Change Grade” button.
After clicking the Change Grade button, the faculty member will be taken to a second
page which reiterates the course, student and term for which the grade change is being
requested. The faculty member is then presented with the current grade that the student
has in the class. The faculty member must then select the new grade and the reason for
the grade change and then submit the grade change.
Upon submitting the grade change request, an email will be sent to the department Chair
alerting them that there is a grade change request awaiting their approval.
Chair View
Once a grade change is submitted by a faculty member, the Chair will be sent an email
alerting them to accept or decline the grade change request. The Department Chair can
access the grade change application through the employee applications menu under the
Faculty Services section. The Chair will be presented with several pieces of information
including the student BID, student name, term, course, original grade, new grade, the
faculty member name, date of the grade change, and the reason for the grade change.
The chair will have an opportunity to enter a comment and then either accept or decline
the grade change.
If the grade change request is declined, an email will be sent to the faculty member
alerting them that their request has been declined.
If the grade change request was accepted, an email will be sent to the college Dean
alerting them that a grade change request is awaiting their approval.
Dean View
Once a grade change is has been approved by the Chair, the Dean will be sent an email
alerting them to accept or decline the grade change request. The Dean can access the
grade change application through the employee applications menu under the Faculty
Services section. The Dean will be presented with several pieces of information
including the student BID, student name, term, course, original grade, new grade, the
faculty member name, date of the grade change, the reason for the grade change, the
Chair’s name, and the Chair’s comment. The Dean will have an opportunity to enter a
comment and then either accept or decline the grade change.
If the grade change request is declined by the Dean, an email will be sent to the Chair
and Faculty member alerting them that their request has been declined.
If the grade change request was accepted and the request was for a term that is less than
one year ago, the grade change will be made in Banner and an email will be sent out to
the student, the faculty member, the department Chair and the Dean alerting them that the
grade change has been made.
Provost’s Office View
If the grade change is approved by the Dean and the grade change is from a term that is
over one year ago, the grade change request will be sent to the Provost’s Office for
approval. The Provost’s Office can access the grade change application through the
employee applications menu under the Faculty Services section. The user will be
presented with several pieces of information including the student BID, student name,
term, course, original grade, new grade, the faculty member name, date of the grade
change, the reason for the grade change, the Chair’s name, the Chair’s comment, the
Dean’s name, and the Dean’s comment. The Provost’s office will have an opportunity to
enter a comment and then either accept or decline the grade change.
If the grade change request is declined by the Provost’s office, an email will be sent to the
Dean alerting them that their request has been declined.
If the grade change request was accepted and the request was for a term that is less than
one year ago, the grade change will be made in Banner and an email will be sent out to
the student, the faculty member, the department Chair and the Dean alerting them that the
grade change has been made.