The FINE ART of WIC

2016WIC Training and

Educational ConferenceMay 10-11, 2016

Grand Traverse Resort and SpaR EG IS T R AT I O ND E AD LI N E:A PR I L 12

ExhibitorProspectus

YOUR AUDIENCEMeet the participants who make or infl uence the purchasing decisions about your products or services: nurses, health educators, dietitians, technicians, clerks, coordinators, and administrators.

Take this opportunity to form new relationships or renew established ones with your customers.

By participating at the Michigan WIC Training and Educational Conference, the WIC program staff and community will see your commitment to helping them serve low income and at-risk families.

PARTICIPATIONThere are four levels of participation:

• PARTNERSHIP• EXHIBITING• MOBILE APPLICATION ADVERTISING • DISTRIBUTION OF MARKETING

MATERIALS

DISTRIBUTION OF MARKETING MATERIALS

Unable to attend the conference? Let us distribute it for you. Send 400 copies of your materials or product samples to The Grand Traverse Resort and Spa no earlier than 5 days prior to the conference.

Please note that you may incur additional freight charges.

Contact Jamie Ralph @ (517) 324-8339or jralph@mphi.org before shipping.

Marketing Materials - $200

The 2016 Michigan WIC Training and Educational Conference is a two day training event. Attended by more than 750 staff from every local WIC agency in Michigan, participants come ready to learn about how to provide the best services to families seeking nutritional care for their children. Participants hear the most up-to-date educational information and learn new skills in keynote and breakout sessions. As part of their educational experience, participants enjoy networking with, learning from, forming relationships with, and buying products and services from vendors like you.

About the MICHIGAN WIC CONFERENCE

The FINE ART of WIC R EG I S T R AT I O N D E A D L I N E: A PR I L 12

Each conference attendee will receive a high quality Participants Guide to all the scheduled events. Advertising space is available in the Participants Guide through a mobile application.

Advertising Rates:Banner Advertisement - $300

Ad Specifi cations: JPEG or PNG fi le format (recommended: 300 x 50; less than 30 KB).

Email Your Color Advertisement to:jralph@mphi.org by April 12, 2016.

ADVERTISING

EXHIBITOR PARTICIPATION

The FINE ART of WIC R EG I S T R AT I O N D E A D L I N E: A PR I L 12

Platinum Level($3,000+) includes:• Recognition and banner ad in the

conference materials• Five complimentary registrations to

attend the conference• Level listing on conference website• State of Michigan WIC Division

Workshop• Recognition slide during each general

session • Exhibit booth (3 tables) with signage

Bronze Level($1,000) includes: • Recognition in the conference

materials• Two complimentary registrations to

attend the conference• Level listing on conference website• State of Michigan WIC Division

Workshop• Exhibit booth table with signage

Silver Level($1,500) includes: • Recognition and banner ad in the

conference materials• Three complimentary registrations

to attend the conference• Level listing on conference website• State of Michigan WIC Division

Workshop• Exhibit booth (2 tables) with signage

Gold Level($2,000) includes: • Recognition and banner ad in the

conference materials• Four complimentary registrations to

attend the conference• Level listing on conference website• State of Michigan WIC Division

Workshop• Exhibit booth (2 tables) with signage

WIC PLAZA – PARTICIPATION Attending the Michigan WIC Training and Educational Conference provides you with a great value for your time and eff ort. There are four levels of participation available: Platinum, Gold, Silver, and Bronze. You may also choose to participate in a specifi c aspect of the conference. The following benefi ts are off ered:

ExhibitingYour exhibitor booth consists of:• 6’ x 3’ covered and skirted table,

with two chairs• Sign with your company’s name• One complimentary registration• Ability to attend any of the sessions

off ered• Networking with participants

Your cost:• Exhibit Fee $500• Exhibit Fee w/Electricity $550• Non-Profi t Organization Fee $200• Non-Profi t Organization Fee

w/Electricity $250• State of Michigan Programs $100• Additional Table $100• Additional Staff $100

Specifi cally, you may want to participate in:• Cyber cafe• Keynote session speaker• Network reception • Hotel room key card holders• Workshop speaker• Physical activity • Refreshment break

The State of Michigan WIC Division would like to invite you to register for a “One on One” educational workshop opportunity as part of your level of participation. This event will take place on Monday, May 9th @ 6:30 p.m. in the WIC Plaza.

PARTNERS IN WIC

The FINE ART of WIC R EG I S T R AT I O N D E A D L I N E: A PR I L 12

EXHIBITOR INFORMATION

EXHIBIT HOURSExhibits will be open on Tuesday, May 10, from 8:30 a.m. to 6:00 p.m. and Wednesday, May 11 from 8:00 a.m. to 1:00 p.m. Networking will take place before and after sessions and during the evening reception.

ASSIGNMENT OF SPACE

Space will be assigned in the order in which registrations are received. Payment is due before the conference. You will receive a letter confi rming your exhibit space within two weeks of the conference. Additional tables are available at an additional charge of $100 (if space allows). Unless otherwise requested, all exhibitors will receive one 6’ x 3’ table.

FEES AND RESERVATIONS

To reserve exhibit space, complete and return the enclosed form with payment. Checks should be made payable to MPHI. Please note: There are no refunds for cancellations or no-shows. Space does sell out.

INSTALLATION AND REMOVAL

The exhibit area will be open for installation on Monday evening from 5:00 to 7:00 p.m. and Tuesday morning from 6:00 to 8:30 a.m. All exhibits should be operational by 8:30 a.m. on Tuesday. Dismantling should NOT begin before 1:00 p.m. on Wednesday.

SHIPPINGArrangements and expenses for the shipment of materials are the exhibitor’s responsibility. A shipping form will be provided upon request. Contact our offi ce for additional information.

LIABILITY Michigan Public Health Institute assumes no responsibility for any loss, injury, or damage occurring to an exhibitor or his/her property.

RECEPTION AND DOOR PRIZES

There will be a reception on Tuesday, May 10 from 4:45 to 6:00 p.m. in the exhibitor area, providing time for participants to network and share information with exhibitors. All attendees are invited. The WIC Division will hold a Door Prize drawing at the reception. Exhibitors are asked to donate a gift for this drawing. Donations can be provided at check-in during the fi rst day of the conference.

EXHIBITOR CHECK-INAll exhibitors must register at the exhibitor area before setting up their exhibit. Table location will be assigned and packets provided upon check-in.

Please Note: No weapons, alcohol, drugs, and/or drug paraphernalia may be sold or displayed by any exhibitor/vendor during the conference. Exhibits and vendor’s purpose or goals must not confl ict with that of the conference. Displaying items that are culturally inappropriate or disrespectful is not acceptable.

MONDAY, MAY 9• Exhibit set-up

5:00 - 7:00 p.m.

TUESDAY, MAY 10• Exhibit set-up

6:00 - 8:30 a.m.• Exhibits open

8:30 - 6:00 p.m.• Attendee breaks

10:00 - 10:30 a.m.12:00 - 12:15 p.m.1:30 - 1:45 p.m.3:00 - 3:30 p.m.

• Reception4:45 - 6:00 p.m.

WEDNESDAY, MAY 11• Exhibits open

8:00 a.m. - 1:00 p.m.• Attendee breaks

10:30 - 11:00 a.m.12:15 - 12:30 p.m.

• Exhibit tear down1:00 p.m.

Checks and registration forms can be mailed to:

MPHIAttn: WIC Conference2436 Woodlake Cr., Ste. 300 Okemos, MI 48864Fax: (517) 324-6080

Please make checks payable to:MPHI (Fed I.D. #38-2963835)

Credit card payments can be made by calling Annette Curtis at (517) 324-6033.

PAYMENT INFO

EXHIBIT SCHEDULE

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ACCOMMODATIONSThe host hotel for the 2016 Michigan WIC Training and Educational Conference is:

Grand Traverse Resort and Spa100 Grand Traverse Village BoulevardAcme, Michigan 49610800.748.0303www.GrandTraverseResort.com

$109.00 single/double (excluding applicable taxes and fees)

Reservations must be made by April 12, 2016 to receive the special conference rates. To obtain the special overnight rate, you must call the Grand Traverse Resort and Spa to make your reservation and mention that you are with the 2016 WIC Training and Educational Conference.

Conference attendees are responsible for their own individual room reservations and cost.

NOTE: The WIC Division will not pay for additional lodging, travel expense costs or the hotel fi tness center.

HOTEL RESERVATION DEADLINE:APRIL 12, 2016

SCHEDULE OF EVENTSWe invite you to attend the 2016 Michigan WIC Training and Educational Conference. Join us for an exciting two day conference format that brings together all WIC clinic staff from across the State of Michigan. Conference Day One off ers an opening plenary followed by an informative block session. After lunch, all participants will attend two out of the three concurrent sessions. Conference Day Two starts things off with a highly motivated morning activity which will lead into the Kellogg Breakfast. Conference Day Two will also allow participants the opportunity to choose a third concurrent session based on their interests. We then end our educational experience with the closing block session.

CONFERENCE REGISTRATION DEADLINE:APRIL 12, 2016

The FINE ART of WIC R EG I S T R AT I O N D E A D L I N E: A PR I L 12

HOTEL LODGING

If you’d like to explore after the conference sessions there are plenty of activities available in Traverse City. Big-city excitement and natural splendor. Cultural sophistication and small-town warmth. Fun for families and coolness for couples.

Traverse City off ers the best of all worlds - so you don’t have to settle for either/or. You can put your own special edge on your trip. Be sure to explore the Traverse City Convention & Visitors Bureau for information on activities!

TRAVERSE CITY

2016 WIC TRAINING AND EDUCATIONAL CONFERENCEGRAND TRAVERSE RESORT AND SPATo ensure inclusion in the conference marketing materials, your commitment must be received by April 12, 2016.

OrganizationName: ________________________________________________________________________________________________________

Contact name: _______________________________________ Organization website: _______________________________________

Address: ____________________________________________ City, State, ZIP code: ________________________________________

Telephone: __________________________________________ Email: ____________________________________________________

Booth staff 1. Name ______________________________________ Email ___________________________________________ Vegetarian

2. Name ______________________________________ Email ___________________________________________ Vegetarian

Advertising Opportunity

Ad specifi cations: Please email a copy of your color advertisement in a JPEG or PNG fi le format (recommended: 300 x 50;