where are all of our properties?
DESCRIPTION
Where are all of our properties? Governor Sonny Perdue’s Commission for a New Georgia created two task forces (Space Management and Capital Construction) to evaluate the capital asset management of the State’s real estate portfolio - PowerPoint PPT PresentationTRANSCRIPT
Where are all of our properties?•Governor Sonny Perdue’s Commission for a New Georgia created two task forces (Space Management and Capital Construction) to evaluate the capital asset management of the State’s real estate portfolio
Governor Perdue issued an Executive Order creating the position of the State Property Officer
Senate Bill 158, enacted in 2005, directed all state entities to file inventories of their State-owned and leased real property assets with the Georgia State Properties Commission (SPC)
The result is the State’s consolidated database and comprehensive inventory of real property assets known as BLLIP: Building, Land, and Lease Inventory of Property
•What were the issues and findings? Space management for the state of Georgia was
decentralized and silo-structured by agency Data was limited, as well as fragmented, agency specific
and in multiple formats Requested data was not available for locating all real
estate holdings No single, accountable resource; most agencies handled
their own space management independently and reported only to department heads resulting in little or no opportunity for comprehensive management of real property assets
Property maintenance and asset management were not being routinely performed or strategically evaluated
•How was the problem approached? Data was collected from all entities and other State
sources which had information All records were standardized and put into a single
database format The inventory was built as a web application and is
available to the public with GIS as the backbone
What were the results?•The key and leading results were transparency, cost savings, accuracy and fast access to real-time information
SPC and State entities are now able to respond to inquiries on all aspects of State-owned and leased real property assets
SPC and State entities are now able to view offices and facilities within close proximity and determine if they can collocate or consolidated into one facility
The State has generated $43 million in revenue by selling surplus property easily identified through BLLIP
The State has saved over $8.8 million through renegotiation and/or consolidation of leases
•Other problems or issues that were identified and addressed? The State Property Register (DOAS Risk Management
Services) was merged into BLLIP to provide accurate facility and content values for State insurance purposes
Other assets, (i.e., radio towers, cranes, docks, etc.) were collected for RMS in a separate Asset category
Detailed reports can be generated using BLLIP through the ‘query process” to provide precise information to State decision-makers and entities
State entities can request the collection of additional information to assist in their missions (i.e., GEFA – energy related information)
•Future goals? Newer mapping technology Increased integration across State entities, including
strategic planning, lease consolidation and collocation Improved asset management by Building Assessment
Reports
BLLIP In Action• Map showing all properties owned by state
For more information please contact:Debra L. Elovich Director, Space ManagementState Properties Commission47 Trinity Avenue, SWSuite G02Atlanta, Georgia 30334 [email protected]
• Information available from BLLIP
• Deed Record available from BLLIP
• Detailed view of data in BLLIP
Visit BLLIP at www.realpropertiesgeorgia.org