What’s New in

Microsoft® Office 2007?

Preparation for Training1. Create a new folder on the computer desktop and

name it with your last name.

2. Start up Internet Explorer

3. Go to the training site for Transition to Office 2007

http://tts.mysdhc.org/Office2007

Preparation for Training

1. Save a copy of each of the following resource files into that folder:

2. I, Freddy Book Report Document

3. Excel Practice File

4. Sample Power Point

5. Sample Image for PPT

Preparation for Training

When you have completed the downloads your folder will have these files:

Course Contents

1. An overview of changes to three Microsoft Office programs: Word, Excel & PowerPoint

2. Information about new features & enhancements to these three programs

3. Hands on exercises in Word, Excel & PowerPoint

Overview: A new look to familiar programs

A new look at the top of the window includes the Microsoft Office Button and the Ribbon.

The Office Button and the Ribbon provide access to commands and have replaced menus and toolbars.

What happened to the File menu?

The Microsoft Office Button appears in the upper-left corner of the window.

Many commands previously located under the file menu are now accessible from the Microsoft Office Button.

PowerPoint

The Microsoft Office Button also contains access to program settings and preferences.

In previous versions of Office, many of these choices were set in the Options dialog box, under the Tools menu.

What else is available under the Microsoft Office Button?

Microsoft Office Button in Word

Word Options

Microsoft Office Button in Excel

Excel Options

Microsoft Office Button in PowerPoint

PowerPoint Options

The Ribbon: What’s on it?

The three parts of the Ribbon are tabs, groups, and commands.

1

2

3

Tabs sit across the top of the Ribbon. Each one represents core tasks of a program. Some additional tabs appear in response to a user action.

Groups are sets of related commands. They remain on display and are readily available.

Commands are arranged in groups. A command can be a button, a menu, or a dialog box to enter information.

How are commands organized?

Commands are organized by how they are used.

Frequently used core commands are grouped together.

Power Point

Contextual Tab

Example: The “Picture Tools” contextual tab becomes active when a user inserts a picture.

Some tabs appear and disappear on the Ribbon as needed.

Quick Access ToolbarThe Quick Access toolbar, next to the Microsoft Office Button, displays frequently used commands in a location for easy access.

Right Click on item

Preview before you select

Animation: Right-click, and click Play.

Animation: Right-click, and click Play.

Now you can see a live preview of your choice before you make a selection, which saves you time and gives you better results.

What about the new file formats?

Word 2007, Excel 2007, and PowerPoint 2007 use new file formats which by default are:

• Word – filename. docx

• Excel – filemane.xlsx

• PowerPoint – filename.pptx

IMPORTANT!!!

If the file is being shared with others, make sure to save the file in the 97-2003 format.

Files created in previous versions of Office from 95 through 2003 can be opened as usual in Office 2007.

As a file is saved, a Compatibility Checker alerts the user of any new features added to the file that may be disabled or matched as closely as possible.

Working with files from earlier versions

Opening Office 2007 files in a previous version

Colleagues who have Word, Excel, or PowerPoint versions 2000 through 2003 (and the latest patches and service packs) can open 2007 files.

Users of previous versions of Office can install a Compatibility program to allow their workstation to open Office 2007 files. This is available NOW in Add/Remove Programs – accessed through the Control Panel.

What is New in Word 2007?

Word 2007

Major changes to program defaults New default font and size

Word 2007 Line spacing changed from single spacing to

1.15 lines Paragraph spacing will add an additional

10pt after pressing the “Enter” key

Click “More” button to openDialog box

Word 2007

New line spacing defaults

Word 2007 Enhanced features include:

Zoom in/out Page layout options

Word 2007

Enhanced features include: Building Blocks

Building blocks are pre-formatted page sections (e.g. Headers, footers, tables, cover pages and more)

Word 2007

Enhanced features include: Mailings tab replaces the Mail Merge Wizard

Note: Preview Results command has been added!

Word 2007

Enhanced features include: Footnotes and endnotes are now separated References now include Citations &

Bibliography allowing user to use various bibliographic styles

Bibliographic sources can be saved to shared folder to be referenced within document

Word 2007

Practice #1 Formatting a Word 2007 Document Using

the Mini Toolbar

Word 2007

Practice #2 Creating a Watermark

Word 2007

*Bonus Handout* How to Change Microsoft Word 2007

Defaults PLEASE DO NOT CHANGE THE TRAINING

COMPUTER YOU MAY WANT TO DO THIS ON YOUR

OWN COMPUTER

What is New in Excel 2007?

Enhanced features in Excel 2007

Function AutoComplete Rich conditional formatting Improved sorting and filtering

Function AutoComplete

Allows the user to quickly write the proper formula syntax

Detects the functions to be used Helps to complete the formula arguments

Rich conditional formatting

In Excel 2007 the user has enhanced options for applying conditional formatting to visually focus selected data

Conditional formats are easier to apply

Improved sorting and filtering

Excel 2007 lets the user: sort data by color sort data by as many as 64 levels filter data by color or by date display more than 1000 items in the

AutoFilter drop-down list, and select multiple items to filter.

Using AutoFilter

Hands-on exercise #1

Using Function AutoComplete

Hands-on exercise #2

Conditional formatting

Hands-on exercise #3

Filtering

Other new features

More rows and columns Office Excel 2007 supports up to 1 million rows

and 16 thousand columns per worksheet. New location for the “Fill” feature

“Home” tab “Editing” group

What is New in PowerPoint 2007?

PowerPoint Ribbon

The view buttons.

1. The view buttons are the same as before. They have just shifted position in the window.

 

View Buttons

2. Drag the zoom slider to enlarge or shrink the view of the slide. Clicking the minus (-) and plus (+) buttons does the same thing.

3. Click this button to refit the slide to the window after zooming.

Sample Presentation

Viewing a Presentation

Remember:    The user can also switch views by selecting the appropriate command from the View tab.

Animation Tab More options

1. A few types of transition effects show on the Ribbon.2. For more effects, click the More button.3. The full gallery of transition effects is displayed. Hover the

mouse over any effect to see a Live Preview; click it to apply it.

Design Tab (Choose a Theme)

1. Hover the mouse over a theme thumbnail.2. A Live Preview appears on the slide.3. Click the More arrow for a full theme gallery and links to

online themes.

Contextual Tabs

Some Tabs become available in response to an action, such as the “Picture Tools” tab that contains commands that become active when a user inserts a picture.

PowerPoint Activities

When will I get Office 2007?

Office 2007

Newly purchased computers will have Office 2007

Schools will be receiving Office 2007 to be installed on older computers later in the school year (after RAM upgrades)

Some district offices have upgraded to Office 2007

Where do I get help with Office 2007?

Office 2007 References

Quick Reference Card – start here for quick access to all Office 2007 references

Online training – utilize these free resources

Try the Interactive Guides

Utilize the “crosswalk” Answering the “where is it?” questions

Scroll down to open the Word, Excel or PowerPoint Interactive Guide

Where are these links?

Obtain access to these links by going to:

Technology Help in First Class

Click to open the Instructional conference and locate Technology Help

Thank You!

Remember to complete your course evaluation!