What We’re Learning on Our Way to a Sustainable Audiovisual Preservation Program at the University of Virginia Libraries

Presented by Leigh Rockeyof Preservation Services

from University of Virginia Library on Thursday, August 13, 2009

for Society of American Archivists

• University of Virginia Library

• Preservation Services

Where I’m Coming From

• My point of view• Stuck in the middle with you

• Calculating the costs

• Funding AV reformatting projects without a budget

• Moving from ad hoc projects to sustainable program

Where We Are Going Today

AvDb from Columbia University Librariesfor audio and moving images

FACET from Sound Directions, Indiana Universityfor audio only (reels, cassettes, LPs, wire)

ViPIRS from New York University Librariesfor audio reels, cassettes also VHS, U-matic

Calculating the Costs: Survey Tools

• How much for reformatting?• RFI• Pilot project• Shipping and insurance

• PrestoSpace• Calculators• Wiki

Calculating the Costs: Reformatting

U.Va. Library Reformatting Costs

Projects in 2007/2008

Who Paid $ to Vendor

# Format

Faulkner audio Faulkner family $520 9 ¼” reel

Faulkner film Faulkner family $1,220 3 16mm

U.Va. Glee Club audio Glee Club alumni $145 1 Aluminum LP

Tin Can Quartet audio Spec Coll dept $170 1 16” LP

Stettinius audio Spec Coll dept $140 4 Glass LP

Bernard Mayes audio Bernard Mayes $3,920 67 ¼” reel

Wilsdorf video Science library $155 2 U-matic

News film Windfall $50,000 1,600 16mm

• Your labor

• Storage

• Access

• Digital preservation

Calculating the Costs: Ongoing Costs

2008 2009 2010 2011$0

$1

$2

$3

$4

$5

Pay to Play

• Donors

• Subjects

• Endowments

Pay to Play

• Other departments (if you’re lucky enough to have them)

• Clients, faculty

• Fees

• Cui bono?

•Build preservation into your regular program/budget

•Stop thinking in terms of ad hoc projects

•Collaboration

From Project to Program

From Project to Program

•Do the ‘paperwork’• Develop and document workflows,

standards, best practices, inventories, condition surveys, etc.

•Toot own horn

•Make the case

Format Standard

Audiotape,Analog disc

● preservation master: 96kHz 24 bit PCM digital audio WAV files on data DVD-R and portable hard drive● preservation access master: 44.1kHz 16 bit PCM digital audio WAV files on CD-DA audio CDs

Videotape

● preservation master: Digital Betacam● preservation access master: MPEG4 files (and/or .mov files) on DVD and portable hard drive at two resolutions-- 800 Kbps, 512x384, 30 FPS, H.264 @ 700kb, AAC @ 96kbit Stereo, QuickTime playable-- 300 Kbps, 400x300, 30 FPS, H.264 @ 256kb, AAC @ 40kbit Mono, QuickTime playable

Film

● preservation master: Digital Betacam● preservation access master: MPEG4 files (and/or .mov files) on DVD and portable hard drive at two resolutions-- 800 Kbps, 512x384, H.264 @ 700kb, AAC @ 96kbit Stereo, QuickTime playable-- 300 Kbps, 400x300, H.264 @ 256kb, AAC @ 40kbit Mono, QuickTime playableAND/OR On2VP6-encoded Flash video files at two resolutions-- 800 Kbps, 640x480, 128 Kbps 44.1kHz MP3 audio-- 300 Kbps, 320x240, 64Kbps 44.1kHz MP3 audioAND/OR QuickTime DV files at 25mbps, 720x480 resolution, 44.1kHz PCM audio

Reformatting Standards at U.Va.

Intro to Outsourcing and Vendor Relations by Robin Dalehttp://www.nedcc.org/resources/leaflets/6Reformatting/07OutsourcingAndVendorRelations.php

PrestoSpace audiovisual reformatting wikihttp://wiki.prestospace.org/

TAPE workshop presentationshttp://www.hatii.arts.gla.ac.uk/confweb/tape/tape-outputs.html

Copyright and Public Domain by Cornell Copyright Information Centerhttp://copyright.cornell.edu/resources/publicdomain.cfm

AvDb from Columbia University http://www.columbia.edu/cu/lweb/services/preservation/audiosurvey.html

FACET from Sound Directionshttp://www.dlib.indiana.edu/projects/sounddirections/facet/downloads.shtml

ViPIRS from New York Universityhttp://library.nyu.edu/preservation/movingimage/vipirshome.html

Links and Thanks