what kind of project managers you are

8/6/2019 What Kind of Project Managers You Are

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What kind of Project Managers you are?

By S M Roy, CEO

Lanco Infratech Limited Construction Division


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Linking Projects to Strategy &

Performance Results

We all have at our disposal

1. Tighter Budget,

2. Less time,

3. Fewer-limited Resources.

We need to do more with less. It means to captain your business in the future; you

will need to build things faster, cheaper & better. You will need to get things done

right the first time.


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Definition of PROJECT

A Project is defined as a temporary endeavorundertaken to create a unique product, services, or result.

This means Project produces something which has not existed before. It has a time

deadline to complete the project & also has a budget that limits the amount of

people, supplies & money to be used to complete the Project


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The Project Manager

The person who takes overall responsibility for coordinating a project regardless of

size & making sure the desired result comes in on time & within budget.

The Project Manager also makes sure that each member of his project team

understands their responsibilities to deliver the end results. This communication &

understanding is extremely important.

As the project proceeds, the Project Manager & the Project Team will be makingnumerous decisions to overcome many technical & commercial business problems

that are unforeseen at the start of the project.


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What do you need to do ?

A successful Project Manager must muster two very different

skills:

You must be very creative in solving problems because allprojects are unique

You must be very self-disciplined in your approach & must

employ technology, charting techniques, budgeting tools

to monitor project

The bottom line is that a truly successful Project Manager should

establish himself as a competent Manager.


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The World will belong to passionate driven leaders-people, whonot only have an enormous amount of energy but who can energize

those whom they lead

Jack Welch


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From Stephen Coveys The 7 Habits of Highly Effective People,

one key to success is Keeping the end result in mind.

Instead of looking at a project as 50 tasks, the successful Project Manager always

keeps the end result in mind, also has a clear vision in his mind about the project

will look at the completion of project. You become a stronger Project leader &

steer your project through difficult times & still succeed.


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Be a Manager & a Leader: Management of project & leadership

go hand in hand.

As a Leader your team expect you to be Honest, Competent, Inspirational &

skilled in the use of project management techniques.

On the Individual level, you will need to motivate, delegate, mentor &

coach at various times.

You need to lead the project with energy & a positive attitude. Never put

the techniques of project management above your attitude.

Your Attitude gives you power


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A Project Manager who views the responsibility ofmanaging a project as one of guiding, facilitating,

negotiating & coordinating will do better than one who

views the project management responsibility as one of

ordering, dictating & coercing.


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The Leadership role of Project Manager

Interpersonal Roles:

You must be honest, capable & dependable as well as personable. You need

to do following things.

Deal effectively with people from various professional background

Solve team disputes & create team unity

Focus & motivate team members to achieve milestones on the way to

achieving project goal

Build positive relationships with project stakeholders

Be sure to listen to others opinion while taking decisions.


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The Leadership role of Project Manager

Informational Roles:

You have to keep people up-to-date & on track. When you need to do so,

you will need to accomplish the following tasks Arrange & lead team meetings

Create & maintain work schedule for other people

Communicate project vision to upper management

Provide feedback regarding results, quality & project deliverables.

Communication

Plan


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The Importance of Establishing your Leadership

You must become the Leader & the Manager of the project if you want to succeed.

These two are two distinctly different roles.

As a Leader you must command respect & take responsibility for guiding the

project. One key way to command that respect is to be trusted & reliable source

of information on the project. As a Leader your team will expect from you to be

honest, competent & in charge.

As a Manager, you will monitor & control the project to completion. You will

review plan, budget, update & report on variances & liquidate the shortfalls.

You also have to do a lot of other administrative work


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Risk Management Of Your Role

Project Managers who are technically knowledgeable are sometimes prone tointerfere with the work of their team members to the point that they actually

become a hindrance to the team. Remember, as a Project Manager your job is to

lead & manage the project & not approve all the details of the work. Do not

micromanage. You manage the project, your team members must manage their

work.


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Ten Important Team Building Guidelines

Determine your own Management style & stick with it.

The Managers style should be consistent otherwise the team members are

going to be confused. As a general rule, you will need to establish clearly

that you are the leader.

Make sure your team includes essential members

Sometimes Team members are included in the project team out of political

motivation or you as a Project Manager already supervised them & have a

cordial relationship with them. These are not good reasons for selecting

team members. Your team should have all the people it needs, but none of

the people it can do without.


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Set goals early & focus work on achieving those goals

Set your goals early, communicate them to all members & continually use

those goals as a basis of your decisions & remain focused on the end results

that the project needs to achieve.

Include the whole team in the plan

The best teams are those in which the plan of action is developed as a

group, not imposed on them. The outcome is more important to them, &

true team spirit & teamwork are more likely to result.


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Use individual talent effectively

Once your project is underway, you may discover few hidden talents. Use

them efficiently & as effectively as you can.

Recognize individual effort

When anyone on your team excels in any way, be sure to acknowledge the

progress. This means offering praise in front of the entire team &

documenting the excellent work in reports to the management.

Capitalize on what works

When you find a process that works, with team members work well

together or approaching problems using brainstorming meetings, stick with

it. Team functions best when they find effective ways to work & repeat their

success throughout the project


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Always rely on procedures & schedules

If you get behind schedule, look for ways to double up on the work to catch

up on time. Ask team members to make suggestions. Follow procedures

whenever possible, but be open to ingenious detours that team members

recommend.

Emphasize productivity, even in meetings

All your meetings have to be tight, well organized, run from an agenda, &

emphasize participation. Try to end meetings early whenever possible, &

keep everyone focused on what has to be accomplished.


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Strive for meetings at the same time & interval.

The meeting is the communication life line of every project team. So it has

to have a concise agenda, strong leadership, & clear results. It helps to

make meetings effective when you are able to hold them at the same time

every week, & for the same duration. Consistency in time & duration helpsmake the whole project more organized.


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Risk Management

Risks & Constraints: There are Three types of Risks.

The Known Risks : These are the risks you can identify within the context of

the business & or technical environment.

The Predictable Risks : These risks may occur. They are also anticipated risks

based on work of similar projects.

The Unpredictable risks : These are the things that happen suddenly

beyond the control of the Project Manager or team.


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Risk Management

Risks during the Project Planning phase:

No Risk management plan

Poor planning

Underdeveloped requirement & specifications

Unclear Statement of work ( SOW or POS )

Poor role definition

Inexperienced Team


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Risk Management

Risks during the Project Execution phase:

Changes in scope

Changes in schedule

Lack of control systems

Unskilled labor

Material availability

Strikes

Weather

Regulatory requirements


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Risk Management

Risks during the Project Close out phase:

Unacceptable to customer

Poor requirements fit

As built changes

Budget problems


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Risk Management

Definition Risk Management

In basic Risk Management, you plan for the possibility that a problem will

occur by estimating the probability of the problem arising during the

project, evaluating the impact if the problem does arise, and preparing

solutions in advance to keep the risks at an acceptable level.


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Risk Management

Definition Constraints

A constraint is any restriction that will affect the performance of the project

or any factor that can affect when an activity is scheduled. Unlike risks,

Constraints can be identified in advance.

The Types of Constraints:

Constraint 1: The Budget

Constraint 2: The Schedule

Constraint 3: The People Constraint 4: The Real World

Constraint 5: Facilities & Equipment


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what kind of project managers you are

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